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REGIONAL DISTRICT OF NANAIMO
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, JULY 27, 2004, AT 7:00 PM
IN THE RDN BOARD CHAMBERS
| Present: |
Director J. Stanhope
Director H. Kreiberg
Director G. Lund
Director M. Young
Director D. Haime
Director P. Bibby
Director L. Biggemann
Director D. Bartram
Director R. Longmuir
Director T. Westbroek
Director C. Haime
Director L. Sherry
Director R. Cantelon
Director G. Korpan
Director T. Krall
Director B. Holdom
Director L. McNabb
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Chairperson
Electoral Area A
Electoral Area B
Electoral Area C
Electoral Area D
Electoral Area E
Electoral Area F
Electoral Area H
City of Parksville
Town of Qualicum Beach
District of Lantzville
City of Nanaimo
City of Nanaimo
City of Nanaimo
City of Nanaimo
City of Nanaimo
City of Nanaimo
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| Also in Attendance: |
K. Daniels
C. Mason
B. Lapham
T. Osborne
J. Finnie
N. Tonn
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Chief Administrative Officer
General Manager of Corporate Services
General Manager of Development Services
Manager of Recreation & Parks
General Manager of Environmental Services
Recording Secretary
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CALL TO ORDER
The Chairperson welcomed Alternate Director Young to the meeting.
DELEGATIONS
Todd Zaborniak, re Mark Zaborniak – Section 57 of the Community Charter – Contravention of Bylaw – 1570 Seacrest Road – Area E.
Mr. Zaborniak read from his submission which was included in the Committee of the Whole Agenda and asked the Board to reconsider its position on registering a filing on the property.
LATE DELEGATIONS
MOVED Director D. Haime, SECONDED Director B. Holdom, that Deborah Lang be permitted to address the Committee.
CARRIED
Deborah Lang, re Mark Zaborniak – Section 57 of the Community Charter – Contravention of Bylaw – 1570 Seacrest Road – Area E.
Ms. Lang spoke of the personal hardship that would be created if she and her husband were forced to move from their rental residence at this time, and requested the Board consider a grace period of one year if a contravention notice is placed on the property at 1570 Seacrest Road.
MINUTES
MOVED Director Sherry, SECONDED Director Cantelon, that the minutes of the regular Committee of the Whole meeting held June 22, 2004 be adopted.
CARRIED
COMMUNITY SERVICES
RECREATION
Name for Community Park on Taylor Bay Road, Gabriola Island – Area B.
MOVED Director Lund, SECONDED Director Bartram, that the Board authorize the adoption of the name ‘Cox Community Park’ for the large Community Park located across from Descanso Bay Regional Park on Gabriola Island.
CARRIED
Renewal of Trail Use Licence for Trans Canada Trail.
MOVED Director Krall, SECONDED Director Holdom, that the Regional District enter into a five-year renewable non-exclusive licence for the Trans Canada Trail located on Weyerhaeuser private land.
CARRIED
Application to the Ministry of Transportation for Permits to Develop Water Accesses Nos. 27, 43 and 52 – Area B.
MOVED Director Lund, SECONDED Director D. Haime, that the Regional Board authorize staff to apply to the Ministry of Transportation for permission to use and develop Electoral Area ‘B’ beach accesses 27, 43 and 52.
CARRIED
TRANSIT
Nanaimo Safer City Alliance Program – Information Update.
MOVED Director Sherry, SECONDED Director Krall, that the Nanaimo Safer City Alliance Program update report be received for information.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Corporate Communications Policy.
MOVED Director Bartram, SECONDED Director Bibby, that the Corporate Communications Policy A1.26 be approved.
CARRIED
Update on Aggregate Issues – Meetings with Fraser Valley Regional District.
MOVED Director Westbroek, SECONDED Director D. Haime, that the Board support, in principle, the concept of joint intervener status with the Fraser Valley Regional District subject to a final report from our legal council.
CARRIED
FINANCE
Operating Results to June 30, 2004.
MOVED Director Sherry, SECONDED Director McNabb, that the summary report of financial results from operations to June 30, 2004 be received for information.
CARRIED
Amendment to Purchasing Policy A2.9 to Permit the Use of Purchasing Cards & Introduction of Purchasing Card Policy A2.16.
MOVED Director Westbroek, SECONDED Director McNabb,:
- That Policy A2.9 be approved as amended to permit the use of purchasing cards.
- That Policy A2.16 – Purchasing Cards be approved.
CARRIED
Financial Plan (2004-2009) Amendment Bylaw No. 1373.02 – Installation of Acoustical Baffles at Oceanside Place.
MOVED Director Bartram, SECONDED Director Longmuir,:
- That "Regional District of Nanaimo Financial Plan (2004-2009) Amendment Bylaw No. 1373.02, 2004" be introduced for first three readings.
- That "Regional District of Nanaimo Financial Plan (2004 to 2009) Amendment Bylaw No. 1373.02, 2004" having received three readings be adopted and forwarded to the Ministry of Community, Aboriginal and Women’s Affairs.
CARRIED
Fees and Charges Amendment Bylaw No. 944.04 – Financial Information.
MOVED Director McNabb, SECONDED Director Cantelon, that "Regional District of Nanaimo Fees and Charges Amendment Bylaw No. 944.04, 2004" be introduced for first three readings.
CARRIED
MOVED Director McNabb SECONDED Director Cantelon, that "Regional District of Nanaimo Fees and Charges Amendment Bylaw No. 944.04, 2004" having received three readings be adopted.
CARRIED
FIRE PROTECTION
Bow Horn Fire Protection Service Area Boundary Extension Amendment Bylaw No. 1385.01.
MOVED Director Bartram, SECONDED Director Biggemann, that "Bow Horn Bay Fire Protection Service Area Boundary Extension Amendment Bylaw No. 1385.01, 2004" be introduced for first three readings and forwarded to the Ministry of Community, Aboriginal and Women’s Services for approval.
CARRIED
DEVELOPMENT SERVICES
Riparian Area Regulation.
MOVED Director Korpan, SECONDED Director McNabb, that the Board endorse the resolution in Attachment No. 1 of the staff report and forward it to the 2004 UBCM Annual General Meeting.
CARRIED
New FM Radio Programming Undertaking – Westwave Broadcasting Inc., Mount Benson – Area C.
MOVED Director Sherry, SECONDED Director Krall, that Westwave Broadcasting Inc., be advised that the Regional District has no objections to the proposed license application and installation of a new FM tower, antenna and transmitter building on the property legally described as Lot A, Block 787, Mountain District, Plan VIP75642.
CARRIED
BUILDING INSPECTION
Section 57 of the Community Charter – Contravention of Bylaw - Infractions.
Director Bibby asked that these items be dealt with seriatim.
MOVED Director Bibby, SECONDED Director D. Haime, that the recommendation for a notice to be filed against the property owned by Mark Zaborniak and Arlene Nakatsuka, pursuant to Section 57 of the Community Charter, be approved and that no further action be taken until a policy review on secondary suites is completed and considered by the Board.
CARRIED
MOVED Director Bibby, SECONDED Director Krall, that staff be directed to conduct a policy review with respect to secondary suite development in the Regional District of Nanaimo and that this item also be referred to the RGMAC/State of Sustainability Project for their input.
CARRIED
MOVED Director Cantelon, SECONDED Director Krall, that a notice be filed against the title of the property listed, pursuant to Section 57 of the Community Charter.
- Lot 127, District Lot 68, Plan 26680, Nanoose Land District, 1491 Madrona Drive, Electoral Area ‘E’, owned by R. and L. Maurice.
CARRIED
EMERGENCY PLANNING
Wildland/Urban Interface Fire Update Report.
MOVED Director Bartram, SECONDED Director Longmuir,:
1.That the Wildland/Urban Interface Fire Update be received for information.
2.That a grant application for emergency planning training be submitted as outlined in the staff report.
3.That information with respect to the Wildland/Urban Interface Fire Update be circulated in the Regional Perspectives and the Electoral Directors’ Newsletters.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Pump and Haul Local Service Area Bylaw No. 975.37 –2944 Hillview Road – Area E.
MOVED Director Bibby, SECONDED Director Krall,:
1.That the boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to remove Lot 2, District Lot 117, Nanoose Land District, Plan 18343 (Hillview Road, Area E).
2.That "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.37, 2004" be read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
Greater Nanaimo Pollution Control Centre Dewatering Upgrade – Tender Award.
MOVED Director Sherry, SECONDED Director Holdom, that the Regional District of Nanaimo award the installation of a centrifuge for the GNPCC Dewatering upgrade for the tendered amount of $251,579 to D. Robinson.
CARRIED
SOLID WASTE
Solid Waste Management Plan – Final Approval.
MOVED Director Sherry, SECONDED Director Longmuir, that the updated Solid Waste Management Plan be approved by the Board and submitted to the Minister of Water Land and Air Protection.
CARRIED
Waste Stream Management Licensing Bylaw No. 1386.
MOVED Director Sherry, SECONDED Director Longmuir, that the Board give first three readings to "RDN Waste Stream Management Licensing Bylaw No. 1386, 2004" and direct staff to submit the bylaw to the Ministry of Water, Land and Air Protection for approval prior to final adoption.
CARRIED
UTILITIES
Drought Planning Assistance Program – Land & Water British Columbia Inc.
MOVED Director Sherry, SECONDED Director McNabb,:
1.That the staff report be received for information.
2.That the Board support an application for funding under the Drought Planning Assistance Program.
CARRIED
West Bay Estates Water Service Reserve Fund Bylaw No. 1394 – Area E.
MOVED Director Bibby, SECONDED Director Krall, that "West Bay Estates Water Service Reserve Fund Bylaw No. 1394, 2004" be introduced for first three readings.
CARRIED
MOVED Director Bibby, SECONDED Director Krall, that "West Bay Estates Water Service Reserve Fund Bylaw No. 1394, 2004" having received three readings be adopted.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Regional Waste Advisory Committee.
MOVED Director Biggemann, SECONDED Director Krall, that the minutes of the Regional Waste Advisory Committee meeting held April 15, 2004 be received for information.
CARRIED
Regional Growth Monitoring Advisory Committee/State of Sustainability Project.
MOVED Director Holdom, SECONDED Director Bartram, that the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held June 24, 2004 be received for information.
CARRIED
Grants-in-Aid Committee.
MOVED Director McNabb, SECONDED Director Bartram, that the minutes of the Grants-in-Aid Committee meeting held July 16, 2004 be received for information.
CARRIED
School District 69
MOVED Director McNabb, SECONDED Director Bartram, that the following grant be awarded:
Qualicum Beach Historical Museum Society$4,000
CARRIED
Deep Bay Harbour Authority.
Director Bartram noted that there will be a re-burial ceremony at the Deep Bay Harbour Authority on Friday, July 30, 2004.
ADDENDUM
CORPORATE SERVICES
FIRE PROTECTION
MOVED Director McNabb, SECONDED Director Biggemann,:
- That a fire pumper vehicle, plus additional equipment, be purchased from Profire Emergency Equipment Inc. for an amount not to exceed $263,000 plus taxes.
- That a total of $213,000 plus taxes in debt financing for the vehicle be arranged as outlined in this report.
CARRIED
NEW BUSINESS
Hogweed Update.
The Chief Administrative Officer provided an update on the lobbying by the Regional District for provincial regulation of hogweed and its placement on the provincial noxious weed list.
IN CAMERA
MOVED Director Sherry, SECONDED Director Korpan, that pursuant to Section 90(1)(g) of the Community Charter the Board proceed to an In Camera meeting to consider items relating to legal matters.
CARRIED
ADJOURNMENT
MOVED Director Sherry, SECONDED Director Korpan, that this meeting adjourn to allow for an In Camera meeting.
CARRIED
TIME: 8:22 PM
CHAIRPERSON
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