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Jul 27, 2004

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COW - Minutes

Category: Committee of the Whole

Date: Jul 27, 2004

REGIONAL DISTRICT OF NANAIMO

MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, JULY 27, 2004, AT 7:00 PM
IN THE RDN BOARD CHAMBERS

Present:
Director J. Stanhope Director H. Kreiberg Director G. Lund Director M. Young Director D. Haime Director P. Bibby Director L. Biggemann Director D. Bartram Director R. Longmuir Director T. Westbroek Director C. Haime Director L. Sherry Director R. Cantelon Director G. Korpan Director T. Krall Director B. Holdom Director L. McNabb	Chairperson Electoral Area A Electoral Area B Electoral Area C Electoral Area D Electoral Area E Electoral Area F Electoral Area H City of Parksville Town of Qualicum Beach District of Lantzville City of Nanaimo City of Nanaimo City of Nanaimo City of Nanaimo City of Nanaimo City of Nanaimo
Also in Attendance:
K. Daniels C. Mason B. Lapham T. Osborne J. Finnie N. Tonn	Chief Administrative Officer General Manager of Corporate Services General Manager of Development Services Manager of Recreation & Parks General Manager of Environmental Services Recording Secretary

CALL TO ORDER

The Chairperson welcomed Alternate Director Young to the meeting.

DELEGATIONS

Todd Zaborniak, re Mark Zaborniak – Section 57 of the Community Charter – Contravention of Bylaw – 1570 Seacrest Road – Area E.

Mr. Zaborniak read from his submission which was included in the Committee of the Whole Agenda and asked the Board to reconsider its position on registering a filing on the property.

LATE DELEGATIONS

MOVED Director D. Haime, SECONDED Director B. Holdom, that Deborah Lang be permitted to address the Committee.

CARRIED

Deborah Lang, re Mark Zaborniak – Section 57 of the Community Charter – Contravention of Bylaw – 1570 Seacrest Road – Area E.

Ms. Lang spoke of the personal hardship that would be created if she and her husband were forced to move from their rental residence at this time, and requested the Board consider a grace period of one year if a contravention notice is placed on the property at 1570 Seacrest Road.

MINUTES

MOVED Director Sherry, SECONDED Director Cantelon, that the minutes of the regular Committee of the Whole meeting held June 22, 2004 be adopted.

CARRIED

COMMUNITY SERVICES

RECREATION

Name for Community Park on Taylor Bay Road, Gabriola Island – Area B.

MOVED Director Lund, SECONDED Director Bartram, that the Board authorize the adoption of the name ‘Cox Community Park’ for the large Community Park located across from Descanso Bay Regional Park on Gabriola Island.

CARRIED

Renewal of Trail Use Licence for Trans Canada Trail.

MOVED Director Krall, SECONDED Director Holdom, that the Regional District enter into a five-year renewable non-exclusive licence for the Trans Canada Trail located on Weyerhaeuser private land.

CARRIED

Application to the Ministry of Transportation for Permits to Develop Water Accesses Nos. 27, 43 and 52 – Area B.

MOVED Director Lund, SECONDED Director D. Haime, that the Regional Board authorize staff to apply to the Ministry of Transportation for permission to use and develop Electoral Area ‘B’ beach accesses 27, 43 and 52.

CARRIED

TRANSIT

Nanaimo Safer City Alliance Program – Information Update.

MOVED Director Sherry, SECONDED Director Krall, that the Nanaimo Safer City Alliance Program update report be received for information.

CARRIED

CORPORATE SERVICES

ADMINISTRATION

Corporate Communications Policy.

MOVED Director Bartram, SECONDED Director Bibby, that the Corporate Communications Policy A1.26 be approved.

CARRIED

Update on Aggregate Issues – Meetings with Fraser Valley Regional District.

MOVED Director Westbroek, SECONDED Director D. Haime, that the Board support, in principle, the concept of joint intervener status with the Fraser Valley Regional District subject to a final report from our legal council.

CARRIED

FINANCE

Operating Results to June 30, 2004.

MOVED Director Sherry, SECONDED Director McNabb, that the summary report of financial results from operations to June 30, 2004 be received for information.

CARRIED

Amendment to Purchasing Policy A2.9 to Permit the Use of Purchasing Cards & Introduction of Purchasing Card Policy A2.16.

MOVED Director Westbroek, SECONDED Director McNabb,:

That Policy A2.9 be approved as amended to permit the use of purchasing cards.

That Policy A2.16 – Purchasing Cards be approved.

CARRIED

Financial Plan (2004-2009) Amendment Bylaw No. 1373.02 – Installation of Acoustical Baffles at Oceanside Place.

MOVED Director Bartram, SECONDED Director Longmuir,:

That "Regional District of Nanaimo Financial Plan (2004-2009) Amendment Bylaw No. 1373.02, 2004" be introduced for first three readings.

That "Regional District of Nanaimo Financial Plan (2004 to 2009) Amendment Bylaw No. 1373.02, 2004" having received three readings be adopted and forwarded to the Ministry of Community, Aboriginal and Women’s Affairs.

CARRIED

Fees and Charges Amendment Bylaw No. 944.04 – Financial Information.

MOVED Director McNabb, SECONDED Director Cantelon, that "Regional District of Nanaimo Fees and Charges Amendment Bylaw No. 944.04, 2004" be introduced for first three readings.

CARRIED

MOVED Director McNabb SECONDED Director Cantelon, that "Regional District of Nanaimo Fees and Charges Amendment Bylaw No. 944.04, 2004" having received three readings be adopted.

CARRIED

FIRE PROTECTION

Bow Horn Fire Protection Service Area Boundary Extension Amendment Bylaw No. 1385.01.

MOVED Director Bartram, SECONDED Director Biggemann, that "Bow Horn Bay Fire Protection Service Area Boundary Extension Amendment Bylaw No. 1385.01, 2004" be introduced for first three readings and forwarded to the Ministry of Community, Aboriginal and Women’s Services for approval.

CARRIED

DEVELOPMENT SERVICES

Riparian Area Regulation.

MOVED Director Korpan, SECONDED Director McNabb, that the Board endorse the resolution in Attachment No. 1 of the staff report and forward it to the 2004 UBCM Annual General Meeting.

CARRIED

New FM Radio Programming Undertaking – Westwave Broadcasting Inc., Mount Benson – Area C.

MOVED Director Sherry, SECONDED Director Krall, that Westwave Broadcasting Inc., be advised that the Regional District has no objections to the proposed license application and installation of a new FM tower, antenna and transmitter building on the property legally described as Lot A, Block 787, Mountain District, Plan VIP75642.

CARRIED

BUILDING INSPECTION

Section 57 of the Community Charter – Contravention of Bylaw - Infractions.

Director Bibby asked that these items be dealt with seriatim.

MOVED Director Bibby, SECONDED Director D. Haime, that the recommendation for a notice to be filed against the property owned by Mark Zaborniak and Arlene Nakatsuka, pursuant to Section 57 of the Community Charter, be approved and that no further action be taken until a policy review on secondary suites is completed and considered by the Board.

CARRIED

MOVED Director Bibby, SECONDED Director Krall, that staff be directed to conduct a policy review with respect to secondary suite development in the Regional District of Nanaimo and that this item also be referred to the RGMAC/State of Sustainability Project for their input.

CARRIED

MOVED Director Cantelon, SECONDED Director Krall, that a notice be filed against the title of the property listed, pursuant to Section 57 of the Community Charter.

Lot 127, District Lot 68, Plan 26680, Nanoose Land District, 1491 Madrona Drive, Electoral Area ‘E’, owned by R. and L. Maurice.

CARRIED

EMERGENCY PLANNING

Wildland/Urban Interface Fire Update Report.

MOVED Director Bartram, SECONDED Director Longmuir,:

1.That the Wildland/Urban Interface Fire Update be received for information.

2.That a grant application for emergency planning training be submitted as outlined in the staff report.

3.That information with respect to the Wildland/Urban Interface Fire Update be circulated in the Regional Perspectives and the Electoral Directors’ Newsletters.

CARRIED

ENVIRONMENTAL SERVICES

LIQUID WASTE

Pump and Haul Local Service Area Bylaw No. 975.37 –2944 Hillview Road – Area E.

MOVED Director Bibby, SECONDED Director Krall,:

1.That the boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to remove Lot 2, District Lot 117, Nanoose Land District, Plan 18343 (Hillview Road, Area E).

2.That "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.37, 2004" be read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

Greater Nanaimo Pollution Control Centre Dewatering Upgrade – Tender Award.

MOVED Director Sherry, SECONDED Director Holdom, that the Regional District of Nanaimo award the installation of a centrifuge for the GNPCC Dewatering upgrade for the tendered amount of $251,579 to D. Robinson.

CARRIED

SOLID WASTE

Solid Waste Management Plan – Final Approval.

MOVED Director Sherry, SECONDED Director Longmuir, that the updated Solid Waste Management Plan be approved by the Board and submitted to the Minister of Water Land and Air Protection.

CARRIED

Waste Stream Management Licensing Bylaw No. 1386.

MOVED Director Sherry, SECONDED Director Longmuir, that the Board give first three readings to "RDN Waste Stream Management Licensing Bylaw No. 1386, 2004" and direct staff to submit the bylaw to the Ministry of Water, Land and Air Protection for approval prior to final adoption.

CARRIED

UTILITIES

Drought Planning Assistance Program – Land & Water British Columbia Inc.

MOVED Director Sherry, SECONDED Director McNabb,:

1.That the staff report be received for information.

2.That the Board support an application for funding under the Drought Planning Assistance Program.

CARRIED

West Bay Estates Water Service Reserve Fund Bylaw No. 1394 – Area E.

MOVED Director Bibby, SECONDED Director Krall, that "West Bay Estates Water Service Reserve Fund Bylaw No. 1394, 2004" be introduced for first three readings.

CARRIED

MOVED Director Bibby, SECONDED Director Krall, that "West Bay Estates Water Service Reserve Fund Bylaw No. 1394, 2004" having received three readings be adopted.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

Regional Waste Advisory Committee.

MOVED Director Biggemann, SECONDED Director Krall, that the minutes of the Regional Waste Advisory Committee meeting held April 15, 2004 be received for information.

CARRIED

Regional Growth Monitoring Advisory Committee/State of Sustainability Project.

MOVED Director Holdom, SECONDED Director Bartram, that the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held June 24, 2004 be received for information.

CARRIED

Grants-in-Aid Committee.

MOVED Director McNabb, SECONDED Director Bartram, that the minutes of the Grants-in-Aid Committee meeting held July 16, 2004 be received for information.

CARRIED

School District 69

MOVED Director McNabb, SECONDED Director Bartram, that the following grant be awarded:

Qualicum Beach Historical Museum Society$4,000

CARRIED

Deep Bay Harbour Authority.

Director Bartram noted that there will be a re-burial ceremony at the Deep Bay Harbour Authority on Friday, July 30, 2004.

ADDENDUM

CORPORATE SERVICES

FIRE PROTECTION

MOVED Director McNabb, SECONDED Director Biggemann,:

That a fire pumper vehicle, plus additional equipment, be purchased from Profire Emergency Equipment Inc. for an amount not to exceed $263,000 plus taxes.

That a total of $213,000 plus taxes in debt financing for the vehicle be arranged as outlined in this report.

CARRIED

NEW BUSINESS

Hogweed Update.

The Chief Administrative Officer provided an update on the lobbying by the Regional District for provincial regulation of hogweed and its placement on the provincial noxious weed list.

IN CAMERA

MOVED Director Sherry, SECONDED Director Korpan, that pursuant to Section 90(1)(g) of the Community Charter the Board proceed to an In Camera meeting to consider items relating to legal matters.

CARRIED

ADJOURNMENT

MOVED Director Sherry, SECONDED Director Korpan, that this meeting adjourn to allow for an In Camera meeting.

CARRIED

TIME: 8:22 PM

CHAIRPERSON

EAP - Minutes

Category: Electoral Area Planning Committee

Date: Jul 27, 2004

REGIONAL DISTRICT OF NANAIMO

MINUTES OF THE ELECTORAL AREA PLANNING COMMITTEE
MEETING HELD ON TUESDAY, JULY 27, 2004, AT 6:30 PM
IN THE RDN BOARD CHAMBERS

Present:

Director D. HaimeChairperson
Director H. KreibergElectoral Area A
Alternate
Director M. YoungElectoral Area C
Director P. BibbyElectoral Area E
Director I. NedenElectoral Area F
Director J. StanhopeElectoral Area G
Director D. BartramElectoral Area H

Also in Attendance:

B. LaphamGeneral Manager, Development Services

N. TonnRecording Secretary

CALL TO ORDER

The Chairperson welcomed Alternate Director Young to the meeting.

LATE DELEGATIONS

MOVED Director Biggemann, SECONDED Director Stanhope, that a late delegation be permitted to address the Committee.

CARRIED

Hans Heringa, re Request for Cash in-lieu-of Park Land Dedication – Lost Lake Properties Ltd., on behalf of McKin Estates – off Sumar Lane – Area G.

Mr. N. Evans, legal representative for Hans Heringa, provided historical information with respect to his client’s request for cash-in-lieu of parkland dedication.

MOVED Director Stanhope, SECONDED Director Bartram, that the delegation be received.

CARRIED
MINUTES

MOVED Director Bartram, SECONDED Director Bibby, that the minutes of the Electoral Area Planning Committee meeting held June 22, 2004 be adopted.

CARRIED

COMMUNICATIONS/CORRESPONDENCE

Submissions to the North Cedar Improvement District Public Information Meeting held June 17, 2004 re Zoning Amendment Application No. ZA0407 – North Cedar Improvement District – Yellow Point Road – Area A.

MOVED Director Kreiberg, SECONDED Director Stanhope, that the submissions to the North Cedar Improvement District Public Information Meeting with respect to Zoning Amendment Application No. ZA0407 be received.

CARRIED

PLANNING

AMENDMENT APPLICATIONS

Zoning Amendment Application No. 0407 – North Cedar Improvement District – Yellowpoint Road – Area A.

MOVED Director Kreiberg, SECONDED Director Bibby,:

1.That the minutes from the Public Information Meeting held on June 18, 2004 be received.

2.That Zoning Amendment Application No. ZA0407 submitted by North Cedar Improvement District to rezone the property legally described as Lot A, Section 12, Range 2, Cedar District, Plan VIP71957 from Residential 2 Subdivision District M (RS2M) to Comprehensive Development 17 Subdivision District Z (CD17Z) in order to facilitate the development of the North Cedar Improvement District fire hall and administration offices be approved to proceed to public hearing.

3.That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.300, 2004" be given 1^st and 2^nd reading.

4.That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.300, 2004" proceed to public hearing.

5.That the public hearing on "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.300, 2004" be delegated to Director Kreiberg or his alternate.

CARRIED

Zoning Amendment Application Nos. ZA0402 to ZA0406 – Fern Road Consulting – Spider Lake Road & Horne Lake Road – Area H.

MOVED Director Bartram, SECONDED Director Biggemann,:

1.That the minutes of the Public Information Meeting held on July 14, 2004 be received.

2.That Zoning Amendment Application Nos. ZA0402, ZA0403, ZA0404, ZA0405 and ZA0406 submitted by Fern Road Consulting to rezone 5 properties located in the Spider Lake area from Rural 1 (B) 8ha minimum parcel size to Rural 1 (D) 2ha minimum parcel size be approved to proceed to public hearing subject to the amended conditions included in Schedule No. 1 as recommended by staff.

3.That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw Nos. 500.302, 500.303, 500.304, 500.305 and 500.306, 2004" be given 1^st and 2^nd reading.

4.That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw Nos. 500.302, 500.303, 500.304, 500.305 and 500.306, 2004" proceed to public hearing.

5.That the public hearing on "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw Nos. 500.303, 500.303, 500.304, 500.305 and 500.306, 2004" be delegated to Director Bartram or his alternate.

CARRIED

DEVELOPMENT PERMIT APPLICATIONS

Development Permit Application No. 60434 – Vukicevic – 4823 Ocean Trail – Area H.

MOVED Director Bartram, SECONDED Director Stanhope,:

1.That Development Permit Application No. 60434, submitted by the applicants Daniel and Karen Vukicevic to permit the construction of an addition to an existing dwelling unit within the Hazard Lands Development Permit Area on the subject property legally described as Lot 62, District Lot 82, Newcastle District, Plan 31044, located at 4823 Ocean Trail be approved, subject to the Conditions of Approval outlined in Schedules No. 1, 2 and 3.

2.That action not be taken against the existing accessory building on the property legally described as Lot 61, District Lot 82, Newcastle District, Plan 31044 subject to the Condition of Approval outlined in Schedules No. 1, 2 and 3 of this permit.

CARRIED

Development Permit Application No. 60435 – Windsor Enterprises Inc. (DBA: Millway Market) – Anderson Greenplan – 1594 & 1596 MacMillan Road – Area A.

MOVED Director Kreiberg, SECONDED Director Bibby, that Development Permit Application No. 60435 submitted by Jack Anderson of Anderson Greenplan Ltd., on behalf of Windsor Enterprises Inc. (DBA: Millway Market) with variances for the properties legally described as Lot A, Section 17, Range 1, Cedar District, Plan 46766 and Lot 3, Section 17, Range 1, Cedar District, Plan 11369, be approved subject to Schedules No. 1, 2 and 3 of the staff report and the notification requirements pursuant to the Local Government Act..

CARRIED

Development Permit Application No. 60436 – B & W Land Corporation – St. Andrew’s Lane (Phase 11) – Roberton Boulevard – Area G.

MOVED Director Stanhope, SECONDED Director Bartram, that Development Permit Application No. 60436, submitted by Adam Policzer on behalf of B & W Land Corp (St. Andrew’s Lane) to construct a fourplex dwelling unit within the French Creek Harbour Development Permit Area (DPA No. 2) on the subject property legally described as Lot C, District Lots 29 and 126, Nanoose District, Plan 49145 Except Part in Plan VIP56481, be approved, subject to the conditions outlined in Schedules No. 1, 2 and 3 of the corresponding staff report and notification requirements pursuant to the Local Government Act.

CARRIED
DEVELOPMENT VARIANCE PERMIT APPLICATIONS

Development Variance Permit Application No. 90412 – Pryke and Lo – 235 Evanson Road – Area G.

MOVED Director Stanhope, SECONDED Director Bartram, that Development Variance Permit Application No. 90412, submitted by Peter Pryke and Eileen Lo, to legalize the siting of an existing dwelling unit and to facilitate the development of a proposed addition to the dwelling at 235 Evanson Road by varying the minimum front lot line setback requirement from 8.0 metres to 3.467 metres, for the property legally described as Lot 59, District Lot 9, Newcastle District, Plan 28564, be approved subject to notification procedures pursuant to the Local Government Act and subject to the conditions outlined in Schedules No. 1, 2 and 3.

CARRIED

OTHER

Request for Relaxation of the Minimum 10% Frontage Requirement – Timberlake – Jones Engineering Ltd., on behalf of Lot G Holdings Ltd. – off Lowry’s Road – Area G.

MOVED Director Stanhope, SECONDED Director Bibby, that the request from Timberlake – Jones Engineering, on behalf of Lot G Holdings Ltd., to relax the minimum 10% perimeter frontage requirement for Proposed Lots 8, 9, 10, 11, 19 and 22 as shown on the Plan of Proposed Subdivision of Lot 1, District Lots 81 & 126, Nanoose District, Plan VIP70880 be approved.

CARRIED

Request for Cash in-lieu-of Park Land Dedication – Lost Lake Properties Ltd., on behalf of McKin Estates – off Sumar Lane – Area G.

MOVED Director Stanhope, SECONDED Director Bibby,:

1.That the request, submitted by Lost Lake Properties Ltd. to provide cash in-lieu-of park land be refused and the applicant be required to provide the dedication of park land in an amount and location acceptable to the Regional Board of Directors as part of the 34-lot subdivision proposal of Lots 1 and 2, District Lot 28, Nanoose District, Plan VIP61866.

2.That upon receipt of a park land proposal from the applicant, the proposal be referred to the Electoral Area ‘G’ Parks Recreation and Greenspaces Advisory Committee and a public information meeting prior to reporting back to the Board.

CARRIED

Community Water Definition Amendment to Bylaw No. 500, 1987 – Electoral Areas ‘A’, ‘C’, ‘D’, ‘E’, ‘G’ & ‘H’.

MOVED Director Stanhope, SECONDED Director Bartram,:

1.That the report on the proposed amendment to the RDN Land Use and Subdivision Bylaw No. 500 concerning the definition of community water supply be received for information.

2.That the Consultation Strategy for the proposed amendments to RDN Land Use and Subdivision Bylaw No. 500 concerning the definition of community water supply be approved.

3.That the Public Information Meetings be chaired by Director Hamilton or Director Stanhope as her alternate and staff be directed to report back to the Electoral Area Planning Committee with a summary of comments and recommendations.

CARRIED
ADJOURNMENT

MOVED Director Stanhope, SECONDED Director Bibby, that this meeting terminate.

CARRIED

TIME: 7:08 PM

EAP - Agenda

Category: Electoral Area Planning Committee

Date: Jul 27, 2004

Full July 27, 2004 Electoral Planning Agenda (PDF - 2.79 MB)

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COW - Agenda

Category: Committee of the Whole

Date: Jul 27, 2004

Full July 27, 2004 Committee of the Whole Agenda (PDF - 4.4 MB)

View Full Details

Phone:	250-390-4111
Toll Free (within BC):	1-877-607-4111
Email:	[email protected]
Address:	Regional District of Nanaimo 6300 Hammond Bay Road Nanaimo, BC V9T 6N2