REGIONAL DISTRICT OF
MINUTES OF THE REGULAR BOARD MEETING
OF THE REGIONAL DISTRICT
OF
TUESDAY, APRIL 24, 2012 AT 7:00 PM IN THE
RDN BOARD CHAMBERS
Director D. Brennan Acting Chairperson
Director A. McPherson Electoral Area A
Director H. Houle Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral
Area E
Director J. Fell Electoral Area F
Alternate
Director L. Derkach Electoral Area G
Director W. Veenhof Electoral Area H
Alternate
Director C. Burger City of
Director D. Willie Town of
Director B. Dempsey District of Lantzville
Director J. Ruttan City of
Director D. Johnstone City of
Director B. Bestwick City of
Director J. Kipp City of
Director T. Greves City of
Alternate
Director F. Pattje City of
Regrets: Director
J. Stanhope Electoral
Area G
Director
G. Anderson City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
N. Avery Gen.
Mgr., Finance & Information Services
P. Thorkelsson Gen. Mgr.,
Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
C. McIver A/Gen.
Mgr., Transportation & Solid Waste Services
D. Banman A/Gen.
Mgr., Recreation & Parks Services
L. Burgoyne Recording
Secretary
CALL TO ORDER
BOARD MINUTES
MOVED Director Veenhof,
SECONDED Director Dempsey, that the minutes
of the regular Board meeting held March 27, 2012 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Luke
Sales, Town of
MOVED Director Willie, SECONDED Director Johnstone, that the funding
request from the Town of Qualicum Beach be received.
CARRIED
MOVED Director Burger, SECONDED Director Johnstone, that the Regional
District supports the application by the Town of Qualicum Beach to the FCM
Green Municipal Fund for grant funding for a water heating feasibility study
for the proposed Jones Street District Energy system to provide a heating
source to the Qualicum Beach Civic Centre and the Ravensong Aquatic Centre by
funding 50% of the cash contribution to a maximum of $6,025 from the regional
sustainability reserve fund.
CARRIED
BYLAWS
THIRD
Report of the Public Hearing and 3rd
Reading of Bylaw 500.377, 2012 – Deas Lot A, District Lot 19, Newcastle
District, Plan 8196, Except Parts in Plans VIP65473 and VIP7554 – 2900 Leon
Road, Area ‘H’.
MOVED
Director Veenhof, SECONDED Director Holme, that the report of the Public
Hearing held on April 11, 2012, on “Regional District of Nanaimo Land Use and Subdivision
Amendment Bylaw No. 500.377, 2012” be received.
CARRIED
MOVED
Director Veenhof, SECONDED Director Holme, that “Regional District of
CARRIED
MOVED
Director Veenhof, SECONDED Director Holme, that the conditions as outlined
in Schedule 1, as amended, be secured and/or completed by the applicant to the
satisfaction of the Regional District of Nanaimo prior to consideration of
adoption of Bylaw No. 500.377, 2012.
CARRIED
Bylaws
1318.01, 1319.02, 1320.02, 1448.02 and 1449.01 – Bylaws to Amend the Port
Theatre Contribution Service Requisition Limits.
MOVED Director Greves, SECONDED Director McPherson,
that "Electoral Area 'A' Port Theatre Contribution Service Amendment Bylaw
No. 1318.01, 2012" be adopted.
CARRIED
MOVED Director Greves, SECONDED Director McPherson,
that "Electoral Area 'B' Cultural Centre Contribution Service Amendment
Bylaw No. 1319.02, 2012" be adopted.
CARRIED
MOVED Director Greves, SECONDED Director McPherson,
that "Electoral Area 'C' (defined C) Port Theatre Contribution Service
Amendment Bylaw No. 1320.02, 2012" be adopted.
CARRIED
MOVED Director Greves, SECONDED Director McPherson,
that "Electoral Area 'C' (defined D) Port Theatre Contribution Service
Amendment Bylaw No. 1448.02, 2012" be adopted.
CARRIED
MOVED Director Greves, SECONDED Director McPherson,
that "Electoral Area 'E' Port Theatre Contribution Service Amendment Bylaw
No. 1449.01, 2012" be adopted.
CARRIED
ADOPTION
Bylaws 867.06 and 1049.07 – Inclusion of
MOVED
Director Holme, SECONDED Director Veenhof, that “Nanoose Bay Peninsula
Water Service Area Amendment Bylaw No. 867.06, 2012” be adopted.
CARRIED
MOVED
Director Holme, SECONDED Director Burger, that “Nanoose Bay Bulk Water
Supply Local Service Area Amendment Bylaw No. 1049.07, 2012” be adopted.
CARRIED
STANDING
COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED Director Holme,
SECONDED Director Willie, that the minutes
of the Electoral Area Planning Committee meeting held Tuesday, April 10, 2012
be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Residents
of
MOVED
Director McPherson, SECONDED Director Derkach, that the correspondence from the
residents of
CARRIED
PLANNING
DEVELOPMENT PERMIT WITH
VARIANCE APPLICATIONS
Development Permit with
Variance Application No. PL2011-163 – Gary Passey and Patricia Broster – Lot
11, District
MOVED Director Veenhof, SECONDED Director Holme,
that Development Permit with Variance Application No. PL2011-163 to permit the
construction of a dwelling unit subject to the conditions outlined in Schedules 1 to 4, be approved.
CARRIED
Development Permit with
Variance Application No. PL2011-174 –
MOVED Director McPherson, SECONDED Director Ruttan,
that staff be directed to obtain from the Professional Engineer who prepared
the April 5th, 2011 report either a revised report or a confirmation
letter detailing the postal address and/or the legal description of the
property covered by the report.
CARRIED
MOVED Director McPherson, SECONDED Director Ruttan,
that Development Permit with Variance Application No. PL2011-174 to permit the
construction of a dwelling unit be approved subject to the conditions outlined
in Schedules 1 to 3 and that these schedules be amended to include both a
requirement for re-use of the existing foundation located within the setback
from the top of slope and receipt of a written report detailing the potential
for mould to develop on the existing foundation and become a matter for concern
in the future.
CARRIED
OTHER
Building Strata
Conversion Application No. PL2011-053 – Bennett – 70 & 76 Colwell Road Area
‘C’.
MOVED Director Young, SECONDED Director McPherson,
that the request from Gary and Pamela Bennett for the Building Strata
Conversion (Application No. PL2011-053) as shown on the proposed strata
plan of
CARRIED
Subdivision Application
No. 3320 30 27850 – Request to Accept Park Land Dedication – Fern Road
Consulting Ltd. – 711 Mariner Way, Area ‘G’.
MOVED Director Derkach, SECONDED Director Holme,
that the request to accept the dedication of park land, as outlined in Schedule 1, be accepted.
CARRIED
MOVED Director Derkach, SECONDED Director Holme, that the summary of
the Public Information Meeting held on December 14, 2011, be received.
CARRIED
Amendment Bylaw No.
500.375, 2012 – Zoning Amendment Application No. PL2011-089 – Kitching –
MOVED Director McPherson, SECONDED Director Holme,
that the summary of the Public Information meeting held on February 27, 2012,
be received.
CARRIED
MOVED Director McPherson, SECONDED Director Holme,
that "Regional District of
CARRIED
MOVED Director McPherson, SECONDED Director Holme,
that the Public Hearing on "Regional District of Nanaimo Land Use and
Subdivision Amendment Bylaw No. 500.375, 2012", be delegated to Director
McPherson or another Area Director.
CARRIED
MOVED Director McPherson, SECONDED Director Holme,
that the conditions set out in Schedule
1 of the staff report be completed prior to Amendment Bylaw No. 500.375
being considered for adoption.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED
Director Bestwick, SECONDED Director Johnstone, that the minutes of the Committee of the Whole meeting held
April 10, 2012 be received for information.
CARRIED
Twyla
Graff, District of Lantzville, re RDN Drinking Water & Watershed Protection
Program.
MOVED Director Dempsey,
SECONDED Director Fell, that the correspondence from the District of Lantzville
be received.
CARRIED
Jane Peverett, BC Ferry Authority, re
Appointments to the BC Ferry Authority Board of Directors.
MOVED Director Greves,
SECONDED Director Young, that the correspondence from the BC Ferry Authority be
received.
CARRIED
Diego Marchese, Heart and Stroke Foundation; Scott
McDonald, BC Lung Association, re Smoke Free Outdoor Public Places Bylaw.
MOVED Director Ruttan,
SECONDED Director Derkach, that the correspondence from the Heart and Stroke
Foundation & BC Lung Association be received.
CARRIED
DEVELOPMENT
SERVICES
BYLAW SERVICES
MOVED Director Fell, SECONDED Director Burger,
that the Board declares that the building at
CARRIED
MOVED Director Fell, SECONDED Director Burger,
that the Board directs the Owner of the property, pursuant to Section 72(2)(b)
of the Community Charter, to undertake
remediation of the building on the subject property within thirty (30)
days of service of the attached Resolution or the work will be undertaken by
the Regional District of Nanaimo's agents at the Owner's cost.
CARRIED
MOVED Director Fell, SECONDED Director Burger,
that staff be directed to register a Notice of Bylaw Contravention on the title
of the subject property legally described as Lot 4, District Lot 11, Plan
33338, Cameron District, pursuant to Section 57 of the Community Charter.
CARRIED
MOVED Director Derkach, SECONDED Director McPherson,
that the Board directs the owner of the property, to remove from the premises
those items as set out in the attached Resolution within thirty (30) days, or
the work will be undertaken by the Regional District of Nanaimo's agents at the
Owner's cost.
CARRIED
RECREATION
AND PARKS SERVICES
MOVED Director Houle, SECONDED Director Holme,
that the Recreation Services Agreement between the Regional District and the
Gabriola Recreation Society be approved for the term commencing January 1,
2012 and ending December 31, 2014.
CARRIED
REGIONAL AND COMMUNITY
UTILITIES
WASTEWATER
MOVED Director Young, SECONDED Director Johnstone,
that the Board approve the release of funds from the Southern Community,
Northern Community,
CARRIED
Conditional
Management Plan for French Creek Pollution Control Centre’s Pump Stations.
MOVED Director Bestwick, SECONDED Director Burger,
that the Board approve a Conditional Management Plan that will allow shellfish
harvesting within Conditionally Approved areas adjacent to the
CARRIED
Contract
Award for the Preliminary and Detailed Design for the Replacement of the Land
Section of the Greater
MOVED Director Bestwick, SECONDED Director Ruttan, that the Board
award the contract for preliminary and detailed design services for the
replacement of the land section of the Greater Nanaimo Pollution Control Centre
Marine Outfall to AECOM for $150,156.00.
CARRIED
MOVED Director Ruttan, SECONDED Director Pattje,
that the Board approve that funds from the Southern Community Development Cost
Charge Reserve Fund be used for the replacement of the land section of the
Greater Nanaimo Pollution Control Centre Marine Outfall.
CARRIED
ENGINEERING
MOVED Director Burger, SECONDED Director Veenhof,
that the Board award the detailed design and tendering services for the Hall
Road Pump Station Upgrade to Koers & Associates Engineering for the upset
price of $71,800.
CARRIED
MOVED Director Holme, SECONDED Director Veenhof,
that funds from the Northern Community Development Cost Charge Reserve Fund and
the French Creek Operations Reserve Fund be used for this project.
CARRIED
SCHEDULED
STANDING, ADVISORY STANDING AND SELECT COMMITTEES
MOVED Director Kipp, SECONDED Director Dempsey, that the minutes of the
Sustainability Select Committee meeting held Wednesday, April 18, 2012 be
received for information.
CARRIED
MOVED Director Kipp, SECONDED Director Houle, that the proposed 2012
Green Building Incentive Program be approved, with flexibility for staff to
distribute funds as necessary across the different incentives, and to report
back to the Committee quarterly with program updates.
CARRIED
ADMINISTRATOR’S
REPORTS
Cruise
Ship Shuttle Service – 2012.
MOVED Director Johnstone, SECONDED Director Ruttan,
that the application made by the Nanaimo Port Authority for the Regional
District of Nanaimo to provide bus service for cruise ships arriving in
CARRIED
Lantzville
Inclusion in the Drinking Water Protection Funding - Bylaw 1556.02.
MOVED Director Dempsey, SECONDED Director Pattje,
that "Drinking Water and Watershed Protection Service Amendment Bylaw No.
1556.02, 2012" be introduced for three readings and be forwarded to the
Inspector of Municipalities for approval.
CARRIED
Cedar Community Policing Office Contribution
Service Establishment Bylaw No. 1653 – Alternative Approval Results.
MOVED Director McPherson, SECONDED Director Young,
that “Cedar Community Policing Office Contribution Service Establishment Bylaw
No. 1653, 2012” be adopted.
CARRIED
NEW BUSINESS
Distribution of Agendas.
The Board had a
discussion on the RDN policy regarding the distribution of full agendas.
Staff advised that
they will be bringing back a report later in the year exploring options for
moving towards the use of Ipads and paperless agendas.
Staff also advised
that they will confirm with each Director on their preference of receiving full
or outline agendas and whether they wish to receive them by courier or
electronically.
ADJOURNMENT
MOVED Director Holme, SECONDED Director Fell,
that pursuant to Section
90(1)(i) of the Community Charter the Board proceed to an In Camera meeting to
consider legal issues.
CARRIED
TIME: 7:54 PM