REGIONAL
DISTRICT OF NANAIMO
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, APRIL 10, 2012 AT 7:01 PM
IN THE
RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director D. Brennan Deputy Chairperson
Director A. McPherson Electoral Area A
Director H. Houle Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director J. Fell Electoral Area
F
Director W. Veenhof Electoral Area H
Director M. Lefebvre City of Parksville
Director D. Willie Town of Qualicum
Beach
Director B. Dempsey District of Lantzville
Director J. Ruttan City of Nanaimo
Director B. Bestwick City of Nanaimo
Director J. Kipp City of Nanaimo
Director D. Johnstone City of Nanaimo
Director T. Greves City of Nanaimo
Alternate
Director B. McKay City of Nanaimo
Regrets: Director G.
Anderson City of
Nanaimo
Also in Attendance:
C. Mason Chief Administrative
Officer
M. Pearse Sr. Mgr., Corporate
Administration
N. Avery Gen. Mgr., Finance &
Information Services
P. Thorkelsson Gen. Mgr.,
Development Services
J. Finnie Gen. Mgr., Regional
& Community Utilities
T. Osborne Gen. Mgr., Recreation &
Parks Services
D. Trudeau Gen. Mgr., Transportation
& Solid Waste Services
N. Hewitt Recording Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Director McKay to the meeting.
DELEGATIONS
Chris Vrabel, Campbell River Fire &
Rescue, re North Island 9-1-1 Corporation.
Mr.
Vrabel provided a verbal and visual overview of the North Island 9-1-1
Corporation.
MINUTES
MOVED Director Holme, SECONDED Director Bestwick,
that the minutes of the regular Committee
of the Whole meeting held Tuesday, March 13, 2012 be adopted.
CARRIED
Twyla Graff, District of Lantzville, re RDN Drinking Water & Watershed
Protection Program.
MOVED Director Lefebvre, SECONDED Director Fell,
that the correspondence from the District of Lantzville be received.
CARRIED
Jane Peverett, BC
Ferry Authority, re Appointments to the BC Ferry Authority Board of Directors.
MOVED Director Lefebvre, SECONDED Director Fell,
that the correspondence from the BC Ferry Authority be received.
CARRIED
Diego Marchese, Heart and Stroke Foundation; Scott
McDonald, BC Lung Association, re Smoke Free Outdoor Public Places Bylaw.
MOVED Director Lefebvre, SECONDED Director Fell,
that the correspondence from the Heart and Stroke Foundation & BC Lung
Association be received.
CARRIED
DEVELOPMENT SERVICES
BYLAW SERVICES
4153 Eld Road,
Electoral Area F Unsafe Building.
MOVED
Director Fell, SECONDED Director Johnstone, that the Board declares that the
building at 4153 Eld Road, Lot 4, District Lot 11, Plan 33338, Cameron District, creates an unsafe
condition pursuant to Section 73(1)(a) of the
Community Charter.
CARRIED
MOVED
Director Fell, SECONDED Director Johnstone, that the Board directs the Owner of
the property, pursuant to Section 72(2)(b) of the Community Charter, to undertake remediation
of the building on the subject property within thirty (30) days of
service of the attached Resolution or the work will be undertaken by the
Regional District of Nanaimo's agents at the Owner's cost.
CARRIED
MOVED
Director Fell, SECONDED Director Johnstone, that staff be directed to register
a Notice of Bylaw Contravention on the title of the subject property legally
described as Lot 4, District Lot 11, Plan 33338, Cameron District, pursuant to
Section 57 of the Community Charter.
CARRIED
1532 Marine Circle,
Electoral Area G Unsightly Premises.
MOVED
Director Holme, SECONDED Director Bestwick, that the
Board directs the Owner of the property, to remove from the premises those
items as set out in the attached Resolution within thirty (30) days, or the
work will be undertaken by the Regional District of Nanaimo's agents at the
Owner's cost.
CARRIED
RECREATION AND PARKS SERVICES
Gabriola
Island Recreation Services Agreement.
MOVED Director Houle, SECONDED Director Young,
that the Recreation Services Agreement between the Regional District and the
Gabriola Recreation Society be approved for the term commencing January 1,
2012 and ending December 31, 2014.
CARRIED
REGIONAL AND COMMUNITY UTILITIES
WASTEWATER
Vancouver Island University Woodlot
Groundwater Study.
MOVED
Director Young, SECONDED Director Dempsey, that the Board approve the release
of funds from the Southern Community, Northern Community, Nanoose Bay and Duke
Point Local Sewer Service Area reserve funds to complete the Vancouver Island
University Woodlot Groundwater Study in 2012.
CARRIED
Conditional Management Plan for French Creek Pollution
Control Centres Pump Stations.
MOVED
Director Brennan, SECONDED Director Johnstone, that the Board approve a Conditional Management Plan that will allow
shellfish harvesting within Conditionally Approved areas adjacent to the Bay
Avenue and Hall Road Pump Stations bypasses, effective May 1, 2012 to December
31, 2015.
CARRIED
Contract Award for the Preliminary and Detailed Design for the
Replacement of the Land Section of the Greater Nanaimo Pollution Control Centre
Marine Outfall.
MOVED
Director Johnstone, SECONDED Director Brennan, that the Board award the contract for preliminary and detailed design
services for the replacement of the land section of the Greater Nanaimo
Pollution Control Centre Marine Outfall to AECOM for $150,156.00.
CARRIED
MOVED
Director Johnstone, SECONDED Director Brennan, that the
Board approve that funds from the Southern Community Development Cost Charge
Reserve Fund be used for the replacement of the land section of the Greater
Nanaimo Pollution Control Centre Marine Outfall.
CARRIED
ENGINEERING
Hall
Road Pump Station Upgrade - Detailed Design and Tendering Services.
MOVED
Director Willie, SECONDED Director Houle, that the Board award the detailed
design and tendering services for the Hall Road Pump Station Upgrade to Koers
& Associates Engineering for the upset price of $71,800.
CARRIED
MOVED
Director Willie, SECONDED Director Houle, that funds from the Northern
Community Development Cost Charge Reserve Fund and the French Creek Operations
Reserve Fund be used for this project.
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
Electoral Area B
Parks and Open Spaces Advisory Committee.
MOVED Director Houle,
SECONDED Director Veenhof, that the minutes of
the Electoral Area B Parks and Open Spaces Advisory Committee meeting held Monday,
February 27, 2012 be received for information.
CARRIED
MOVED Director Houle,
SECONDED Director Veenhof, that the Regional
District apply to the Ministry of Transportation and Infrastructure for a
permit to construct an eighteen inch high walkway covering the wet areas of the
road allowance from McDonald Road to Patterson Road, with the understanding
that the Gabriola Land and Trails Trust will provide all engineering,
construction materials and installation.
CARRIED
Electoral Area F
Parks and Open Spaces Advisory Committee.
MOVED Director Fell,
SECONDED Director McPherson, that the minutes of
the Electoral Area F Parks and Open Spaces Advisory Committee meeting held Monday,
February 20, 2012 be received for information.
CARRIED
Electoral Area E Parks
and Open Spaces Advisory Committee.
MOVED Director Holme,
SECONDED Director Bestwick, that the minutes of
the Electoral Area E Parks and Open Spaces Advisory Committee meeting held Monday,
March 5, 2012 be received for information.
CARRIED
East
Wellington/Pleasant Valley Parks and Open Spaces Advisory Committee.
MOVED Director Young,
SECONDED Director Veenhof, that the minutes of
the East Wellington/Pleasant Valley Parks and Open Spaces Advisory Committee
meeting held Monday, March 12, 2012 be received for information.
CARRIED
ADJOURNMENT
MOVED Director Holme, SECONDED Director Young,
that pursuant to Sections 90(1)(c) and (f) of the
Community Charter the Board proceed to an In Camera meeting to consider
personnel and legal issues.
CARRIED
TIME:
7:55 PM
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION