REGIONAL
DISTRICT OF NANAIMO
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, MARCH 13, 2012 AT 7:00 PM
IN THE
RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director D. Brennan Deputy Chairperson
Director A. McPherson Electoral Area A
Director H. Houle Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director J. Fell Electoral Area
F
Director W. Veenhof Electoral Area H
Director M. Lefebvre City of Parksville
Director D. Willie Town of Qualicum
Beach
Director B. Dempsey District of Lantzville
Alternate
Director F. Pattje City of Nanaimo
Director B. Bestwick City of Nanaimo
Alternate
Director B. McKay City of Nanaimo
Director D. Johnstone City of Nanaimo
Director T. Greves City of Nanaimo
Director G. Anderson City of Nanaimo
Regrets: Director J. Ruttan City of Nanaimo
Director
J. Kipp City
of Nanaimo
Also in Attendance:
C. Mason Chief Administrative
Officer
M. Pearse Sr. Mgr., Corporate
Administration
N. Avery Gen. Mgr., Finance &
Information Services
P. Thorkelsson Gen. Mgr.,
Development Services
J. Finnie Gen. Mgr., Regional
& Community Utilities
T. Osborne Gen. Mgr., Recreation &
Parks Services
D. Trudeau Gen. Mgr., Transportation
& Solid Waste Services
N. Hewitt Recording Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Directors Pattje and McKay to the meeting.
DELEGATIONS
Gordon Wyness, Electoral Area ‘E’, re Human Rights.
Mr. Wyness spoke in
support of creating a burning bylaw.
Gordie Robinson, Nanaimo Marine Rescue Society, re
Functional Support for Nanaimo Marine Rescue Society.
Mr. Robinson
provided a visual and verbal overview of the Nanaimo Marine Rescue Society and
requested financial aid comparable to the Nanaimo Search and Rescue Group.
MINUTES
MOVED Director Holme, SECONDED Director Bestwick,
that the minutes of the regular Committee
of the Whole meeting held Tuesday, February 14, 2012 be adopted.
CARRIED
Rosemary Bonanno, Vancouver Island Regional Library, re VIRL Future
Facilities Planning Process.
MOVED Director Brennan, SECONDED Director Johnstone,
that the correspondence from Vancouver Island Regional Library be received.
CARRIED
Jim Dias, Island Corridor Foundation, re Grant
Request.
MOVED Director Brennan,
SECONDED Director Johnstone, that the correspondence from Island Corridor
Foundation be received.
CARRIED
CORPORATE ADMINISTRATION SERVICES
ADMINISTRATION
Southern Community Economic Development Service Agreement.
MOVED
Director Johnstone, SECONDED Director Brennan, that the Southern Community Economic Development Service Agreement between
the Regional District of Nanaimo and the Nanaimo Economic Development
Corporation commencing April 1, 2012 and ending March 31, 2022 be approved.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Fire Protection Service Agreement – Cranberry Fire
Protection District.
MOVED
Director Young, SECONDED Director McPherson, that the fire service agreement
between the Regional District of Nanaimo and the Cranberry Fire Protection District,
commencing January 1, 2012 be approved.
CARRIED
Bylaws 1318.01,
1319.02, 1320.02, 1448.02 and 1449.01 – Bylaws to Amend the Port Theatre
Contribution Service Requisition Limits.
MOVED
Director Houle, SECONDED Director Anderson, that "Electoral Area 'A' Port
Theatre Contribution Service Amendment Bylaw No. 1318.01, 2012" be
introduced for three readings.
CARRIED
MOVED
Director Houle, SECONDED Director Anderson, that "Electoral Area 'B'
Cultural Centre Contribution Service Amendment Bylaw No. 1319.01, 2012" be
introduced for three readings.
CARRIED
MOVED
Director Houle, SECONDED Director Anderson, that "Electoral Area 'C'
(defined C) Port Theatre Contribution Service Amendment Bylaw No. 1320.02,
2012" be introduced for three readings.
CARRIED
MOVED
Director Houle, SECONDED Director Anderson, that "Electoral Area 'C'
(defined D) Port Theatre Contribution Service Amendment Bylaw No. 1448.02,
2012" be introduced for three readings.
CARRIED
MOVED
Director Houle, SECONDED Director Anderson, that "Electoral Area 'E' Port
Theatre Contribution Service Amendment Bylaw No. 1449.01, 2012" be
introduced for three readings.
CARRIED
Port Theatre Society Agreement.
MOVED
Director Brennan, SECONDED Director Johnstone, that the Board authorize
entering into a contribution agreement with the Port Theatre Society for a five
year term commencing January 1, 2012.
CARRIED
Operating Results for the Period Ending December 31, 2011.
MOVED
Director Houle, SECONDED Director Veenhof, that the summary report of financial
results for the year ending December 31, 2011 be received for information.
CARRIED
2012 Use of Community Works Program Funds.
MOVED
Director Anderson, SECONDED Director Young, that the 2012 Community Works Funds
program attached as Schedule A be approved and that staff be authorized to
commence work immediately.
CARRIED
MOVED
Director Anderson, SECONDED Director Young, that the report on the use of
Community Works Funds in 2011 be received for information.
CARRIED
Director Young expressed an interest in a trail project
along Jinglepot Road as a possible use of Community Works Funds.
Bylaw 1658 – 2012 to 2016 Financial Plan.
MOVED
Director Brennan, SECONDED Director Anderson, that "Regional District of
Nanaimo Financial Plan 2012 to 2016 Bylaw No. 1658, 2012" be introduced
for three readings.
CARRIED
MOVED
Director Brennan, SECONDED Director Anderson, that "Regional District of
Nanaimo Financial Plan 2012 to 2016 Bylaw No. 1658, 2012" be adopted.
CARRIED
2012 Parcel Tax Rate Bylaws 1567.03, 1568.03, 1569.03, 1336.09, 1483.06
and 1657.
MOVED
Director Johnstone, SECONDED Director Greves, that "Water Services Parcel
Tax Rates Amendment Bylaw No. 1567.03, 2012" be introduced and read three
times.
CARRIED
MOVED
Director Johnstone, SECONDED Director Greves, that "Water Services Parcel
Tax Rates Amendment Bylaw No. 1567.03, 2012" be adopted.
CARRIED
MOVED
Director Johnstone, SECONDED Director Greves, that "Sewer Services Parcel
Tax Rates Amendment Bylaw No. 1568.03 2012 be introduced and read three times.
CARRIED
MOVED
Director Johnstone, SECONDED Director Greves, that "Sewer Services Parcel
Tax Rates Amendment Bylaw No. 1568.03, 2012" be adopted.
CARRIED
MOVED
Director Johnstone, SECONDED Director Greves, that "Fire Protection
Services Parcel Tax Rates Amendment Bylaw No. 1569.03, 2012" be introduced
and read three times.
CARRIED
MOVED
Director Johnstone, SECONDED Director Greves, that "Fire Protection
Services Parcel Tax Rates Amendment Bylaw No. 1569.03, 2012" be adopted.
CARRIED
MOVED
Director Johnstone, SECONDED Director Greves, that "Driftwood Water Supply
Service Area Parcel Tax Rate Amendment Bylaw No. 1336.09, 2012" be
introduced and read three times.
CARRIED
MOVED
Director Johnstone, SECONDED Director Greves, that "Driftwood Water Supply
Service Area Parcel Tax Rate Amendment Bylaw No. 1336.09, 2012" be
adopted.
CARRIED
MOVED
Director Johnstone, SECONDED Director Greves, that "Barclay Crescent Sewer
Service Area Parcel Tax Rate Amendment Bylaw No. 1483.06, 2012" be
introduced and read three times.
CARRIED
MOVED
Director Johnstone, SECONDED Director Greves, that "Barclay Crescent Sewer
Service Area Parcel Tax Rate Amendment Bylaw No. 1483.06, 2012" be
adopted.
CARRIED
MOVED
Director Johnstone, SECONDED Director Greves, that "Northern Community
Economic Development Parcel Tax Rates Bylaw No. 1657, 2012" be introduced
and read three times.
CARRIED
MOVED
Director Johnstone, SECONDED Director Greves, that "Northern Community
Economic Development Parcel Tax Rates Bylaw No. 1657, 2012" be adopted.
CARRIED
DEVELOPMENT SERVICES
LONG RANGE PLANNING
2011 Statistics
Canada Census Information.
MOVED Director Lefebvre, SECONDED Director Willie,
that the report on the Statistics Canada 2011 Census be received.
CARRIED
CURRENT
PLANNING
Agricultural Area Plan – Phase 1: Background Report.
MOVED
Director Brennan, SECONDED Director Anderson, that the “Regional District of
Nanaimo Agricultural Area Plan Phase 1: Background Report” prepared by Upland
Consulting and dated February 17, 2012, be received for information.
CARRIED
REGIONAL AND COMMUNITY UTILITIES
WASTEWATER
Annual
Wastewater Treatment Facilities Report - 2011.
MOVED
Director Bestwick, SECONDED Director Brennan, that the Board receive the 2011
Annual Wastewater Treatment Facilities report for information.
CARRIED
Bylaws 1623.01 and 1656 – Authorize the Use of Development Cost Charge
Funds.
MOVED
Director Bestwick, SECONDED Director Holme, that "Southern Community Sewer
Service Area Development Cost Charge Reserve Fund Expenditure Amendment Bylaw
No. 1623.01, 2012" be introduced and read three times.
CARRIED
MOVED
Director Bestwick, SECONDED Director Holme, that "Southern Community Sewer
Service Area Development Cost Charge Reserve Fund Expenditure Amendment Bylaw
No. 1623.01, 2012" be adopted.
CARRIED
MOVED
Director Bestwick, SECONDED Director Holme, that "Northern Community Sewer
Service Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1656,
2012" be introduced and read three times.
CARRIED
MOVED
Director Bestwick, SECONDED Director Holme, that "Northern Community Sewer
Service Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1656,
2012" be adopted.
CARRIED
WATER
Bylaws
867.06 and 1049.07 – Inclusion of 2020 Seahaven Road into the Nanoose Bay Peninsula
Water Service Area.
MOVED
Director Holme, SECONDED Director Johnstone, that "Nanoose Bay Peninsula
Water Service Area Amendment Bylaw No. 867.06, 2012" be introduced and
read three times.
CARRIED
MOVED
Director Holme, SECONDED Director Johnstone, that "Nanoose Bay Bulk Water
Supply Local Service Area Amendment Bylaw No. 1049.07, 2012" be introduced
and read three times.
CARRIED
Rainwater Management & Water Sustainability
Inter-Regional Education Initiative.
MOVED
Director Lefebvre, SECONDED Director Veenhof, that the Rainwater Management
& Watershed Sustainability Inter-Regional Education Initiative as proposed
by the Partnership for Water Sustainability in BC be endorsed.
CARRIED
MOVED
Director Lefebvre, SECONDED Director Veenhof, that a letter of support be
provided for an application by the Comox Valley Regional District for a Gas Tax
Fund Capacity-Building Grant to fund the Inter-Regional Education Initiative.
CARRIED
MOVED
Director Lefebvre, SECONDED Director Veenhof, that the Board continue to
support staff participation in CAVI activities associated with water
sustainability.
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
SOLID WASTE
Bylaw 1591.02 -
Solid Waste and Recycling Collection Service Rates and Regulations Amendment
Bylaw.
MOVED
Director Holme, SECONDED Director Veenhof, that "Solid Waste and Recycling
Collection Service Rates and Regulations Amendment Bylaw No. 1591.02,
2012" be introduced and read three times.
CARRIED
MOVED
Director Holme, SECONDED Director Veenhof, that "Solid Waste and Recycling
Collection Service Rates and Regulations Amendment Bylaw No. 1591.02,
2012" be adopted.
CARRIED
Electoral Area ‘A’
Parks, Recreation, and Culture Commission.
MOVED Director McPherson,
SECONDED Director Young, that the minutes
of the Electoral Area ‘A’ Parks, Recreation and Culture Commission meeting held
Wednesday, February 15, 2012 be received for information.
CARRIED
District 69
Recreation Commission.
CARRIED
Emergency Management Select Committee.
CARRIED
Regional Hospital District Select Committee.
MOVED Director Anderson,
SECONDED Director Houle, that the minutes of the Regional
Hospital District Select Committee meeting held Wednesday, February 22, 2012 be received for information.
CARRIED
Regional Hospital
District 2012 Annual Budget Bylaw No. 153.
MOVED Director Brennan, SECONDED Director Anderson,
that the 2012 Regional Hospital District annual budget be approved with the
following components:
|
Property tax requisition |
$ 6,549,255 |
|
Capital grant allowance |
$ 2,143,745 |
|
Major capital project funding (Emergency Department)-from annual grant |
$ 1,200,000 |
|
Major capital project funding (Emergency Department)-additional from
surplus |
$ 300,000 |
CARRIED
MOVED Director Brennan, SECONDED Director Anderson,
that “Nanaimo Regional Hospital District 2012 Annual Budget Bylaw No. 153,
2012” be introduced and read three times.
CARRIED
MOVED Director Brennan, SECONDED Director Anderson,
that “Nanaimo Regional Hospital District 2012 Annual Budget Bylaw No. 153,
2012” be adopted.
CARRIED
Request
for Approval of 2012/2013 Capital Equipment and Minor Capital Project Lists.
MOVED Director McPherson, SECONDED Director
Brennan, that the 2012/2013 list of capital equipment purchases with
Regional Hospital District cost sharing in the amount of $941,725 be approved.
CARRIED
MOVED Director McPherson, SECONDED
Director Brennan, that the 2012/2013 list of capital improvement projects with
Regional Hospital District cost sharing in the amount of $1,202,500 be
approved.
CARRIED
MOVED Director McPherson, SECONDED
Director Brennan, that cost sharing for 2013/14 for capital improvement
projects shown on the 2012/2013 list in the amount of $1,083,397 be approved.
CARRIED
Approval
to Use Unexpended Funds for Capital Improvement Projects.
MOVED Director Willie, SECONDED Director Houle,
that the Vancouver Island Health Authority be authorized to submit a list of
capital purchases/projects to use $565,000 of unexpended 2006 and 2009 approved
capital grants.
CARRIED
MOVED Director Willie, SECONDED Director Houle,
that the remaining unexpended funds in the amount of $565,000 be applied to the
Regional Hospital District’s share of funding for the Emergency Department
redevelopment project.
CARRIED
Bylaw
No. 154 – to Authorize Borrowing for the Oceanside Health Centre.
MOVED Director Lefebvre, SECONDED Director Holme,
that correspondence be forwarded to the Vancouver Island Health Authority
confirming the Nanaimo Regional Hospital District’s commitment to the Oceanside
Health Centre at 40% of a total budget of $15.79 million.
CARRIED
MOVED Director Lefebvre, SECONDED Director Holme,
that “Nanaimo Regional Hospital District (Oceanside Health Centre) Borrowing
Bylaw No. 154, 2012” be introduced and read three times.
CARRIED
MOVED Director Lefebvre, SECONDED Director Holme,
that “Nanaimo Regional Hospital District (Oceanside Health Centre) Borrowing
Bylaw No. 154, 2012” be adopted
CARRIED
Englishman River
Water Service Management Board.
MOVED Director Lefebvre, SECONDED Director Holme,
that the minutes of the
Englishman River Water Service Management Board meeting held on Wednesday,
February 22, 2012 be received for information.
CARRIED
MOVED Director Lefebvre, SECONDED Director Holme,
that the ERWS Management Board authorize Amendment #1 to
the professional services agreement with Associated Engineering (BC) Ltd. to
complete the additional full scale ASR investigation for an additional
$228,943.
CARRIED
Nanaimo Marine Rescue Society, re Functional Support
for Nanaimo Marine Rescue Society.
MOVED Director Brennan,
SECONDED Director Johnstone, that this request be referred back to staff for a
report.
CARRIED
Burning Bylaw.
MOVED Director Greves,
SECONDED Director Bestwick, that staff prepare a report with respect to the
establishment of a burning bylaw.
DEFEATED
Island Corridor Foundation, Request for Permissive Tax
Exemption.
MOVED
Director Greves, SECONDED Director Johnstone, that the Board authorize
financial assistance in the amount of $1, 058.56 to the Island Corridor
Foundation (ICF) from the 2012 Regional Parks budget to provide funds for the
ICF to pay to the City of Nanaimo the outstanding Regional District of Nanaimo
taxes and interest payable to the City for 2009.
CARRIED
NEW BUSINESS
Community Forums to Explore Homelessness in Oceanside.
Director Lefebvre
stated that the City of Parksville is hosting two community forums scheduled
for Thursday March 22 from 11 - 2:30 at the Christian Fellowship Centre and then 5 - 8pm at the Parksville
Conference Centre. The forums are
sponsored by the Oceanside Task Force on Homelessness.
ADJOURNMENT
MOVED Director Holme, SECONDED Director Brennan,
that this meeting terminate.
CARRIED
TIME:
8:15 PM
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION