REGIONAL DISTRICT OF
MINUTES OF THE REGULAR BOARD MEETING
OF THE REGIONAL DISTRICT OF NANAIMO HELD ON
TUESDAY, FEBRUARY 28, 2012 AT 7:00 PM IN THE
RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director D. Brennan Deputy Chairperson
Director A. McPherson Electoral Area A
Director H. Houle Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director J. Fell Electoral Area
F
Director W. Veenhof Electoral Area H
Director M. Lefebvre City of Parksville
Director D. Willie Town of Qualicum
Beach
Director B. Dempsey District of Lantzville
Director J. Ruttan City of Nanaimo
Director D. Johnstone City of Nanaimo
Director B. Bestwick City of Nanaimo
Alternate
Director F. Pattje City of Nanaimo
Director T. Greves City of Nanaimo
Director G. Anderson City of Nanaimo
Regrets: Director J. Kipp City of Nanaimo
Also in Attendance:
C. Mason Chief Administrative
Officer
M. Pearse Sr. Mgr., Corporate
Administration
N. Avery Gen. Mgr., Finance &
Information Services
P. Thorkelsson Gen. Mgr.,
Development Services
J. Finnie Gen. Mgr., Regional
& Community Utilities
T. Osborne Gen. Mgr., Recreation &
Parks Services
D. Trudeau Gen. Mgr., Transportation
& Solid Waste Services
N. Hewitt Recording Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Director Pattje to the meeting.
DELEGATIONS
Bruce Andrew, Canadian Red Cross Society, re Recognition Award for
Regional District of Nanaimo Staff.
Mr. Andrew provided an overview of the
Canadian Red Cross and provided awards to RDN staff members Mike Chestnut,
Charles Stockland and Clayton Bannatyne.
Rob Christopher, Nanaimo Search and Rescue Society, re
Nanaimo Search and Rescue Operations.
Mr. Christopher and Mr. Tonn provided an update on the Nanaimo Search
and Rescue previous years’ operations and budget.
Leanne Salter, re Arrowsmith Lodge.
Ms. Salter discussed a
concept of a cottage hospital infrastructure that could be facilitated at the
Arrowsmith Lodge Complex.
BOARD MINUTES
MOVED Director Holme, SECONDED Director Ruttan,
that the minutes of the regular Board meeting held January 24,
2012 be adopted, as amended.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Ross Peterson, re Public Access to DL33, Nanoose Bay.
MOVED Director Johnstone,
SECONDED Director Brennan, that the correspondence from Ross Peterson be
received.
CARRIED
Will Wyn Geselbracht,
Nanoose Fire Protection Society, re Schooner Cove Development and the Nanoose
Volunteer Fire Dept.
MOVED Director Johnstone,
SECONDED Director Brennan, that the correspondence from the Nanoose Fire
Protection Society be received.
CARRIED
Trudy Coates, Town of Qualicum Beach, re Appointments to the District 69
Recreation Commission and the Arrowsmith Water Service Management Committee.
MOVED Director Johnstone,
SECONDED Director Brennan, that the correspondence from the Town of Qualicum regarding
the Council appointments to the District 69 Recreation Commission and the
Arrowsmith Water Service Management Committee be
received.
CARRIED
Peter Tessier, re Development Permit
with Variance Application No. PL-2011-024 – 883 & 889 Island Highway
West - Area
‘G’.
MOVED Director Johnstone, SECONDED Director
Fell, that the correspondence from Peter Tessier be received.
CARRIED
Vince Hall, re Development Permit with Variance Application
No. PL2011-024 – 883 & 889
Island Highway West - Area ‘G’.
MOVED Director Johnstone, SECONDED Director
Fell, that the correspondence from Vince Hall be received.
CARRIED
Laura Jones, Pacific Land Group, re Development Permit
with Variance Application No. PL2011-024 – 883 & 889 Island Highway West - Area ‘G’.
MOVED Director Johnstone, SECONDED Director
Brennan, that the correspondence from Laura Jones of Pacific Land Group be
received.
CARRIED
Michael Jessen, French Creek Residents’ Association,
re Development
Permit with Variance Application No. PL-2011-024 – 883
& 889 Island Highway West - Area ‘G’.
MOVED
Director Johnstone, SECONDED Director Fell, that the correspondence from
Michael Jessen be received.
CARRIED
BYLAWS
FOR ADOPTION
Bylaw No. 975.57 – Pump & Haul Amendment Bylaw to Exclude Strata Lot
180, Block 526, Strata Plan VIS 4673, Cameron Lot District – 1556 Pady Place –
Area ‘F’.
MOVED Director Fell, SECONDED Director Young,
that "Regional
District of Nanaimo Pump & Haul Local Service Amendment Bylaw No. 975.57,
2012" be adopted.
CARRIED
Zoning Amendment Application No. PL2009-751, Bylaw No. 500.363 – Timberlake Jones Engineering Ltd. – Lot
4, District Lot 84, Nanoose District, Plan 47545 - 1790 Claudet Road - Area
‘E’.
MOVED Director Holme,
SECONDED Director Young, that “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw
No. 500.363, 2010” be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION
MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED Director Holme, SECONDED Director Veenhof,
that the minutes of the Electoral Area Planning Committee
meeting held February 14, 2012 be received for information.
CARRIED
PLANNING
Development Permit with Variance Application No. PL2011-174 C.A. Design – John
Larson – 2550 Pylades Drive – Area ‘A’.
MOVED
Director McPherson, SECONDED Director Young, that this application be referred back to staff
for further discussion with the applicant.
CARRIED
Development Permit with Variance Application No. PL2011-024 – Kazan Investments Ltd.; Michael J. Hill
Ltd.; Douglas E. Hill Ltd. – 883 & 899 Island Highway West - Area ‘G’.
MOVED
Director Holme, SECONDED Director Anderson, that Development Permit with Variance Application
No. PL2011-024 be deferred back to staff.
CARRIED
Development Variance Permit Application No. PL2011-177 –
Victor Blasco – 594 Karl’s Way - Area ‘G’.
MOVED
Director Holme, SECONDED Director Fell, that Development Variance Permit Application No. PL2011-177 to reduce
the minimum required setback from the front lot line from 8.0 metres to
1.5 metres be approved subject to the conditions
outlined in Schedules 1-3.
CARRIED
Development
Variance Permit Application No. PL2011-188 – Eric Jantzen – 85 Colwell Road - Area
‘C’.
MOVED Director Young,
SECONDED Director Holme, that Development Variance
Permit Application No. PL2011-188 be approved
subject to the conditions outlined in Schedules No. 1 to 2.
CARRIED
OTHER
Building Strata
Conversion Application PL2011-165 – Randy and Karen Orr – 1876 Stewart Road -
Area ‘E’.
MOVED Director Holme, SECONDED Director Fell,
that the request from Randy and Karen Orr for the building strata conversion
(Application No. PL2011-165) as shown on the proposed strata plan of Lot 1,
District Lot 137, Nanoose District, Plan 29414 be approved subject to the
conditions outlined in Schedule No. 1.
CARRIED
Electoral Area ‘A’ Cedar Main Street Design Update – Citizen’s Advisory Group
Terms of Reference Amendment.
MOVED Director McPherson, SECONDED Director
Holme, that the Electoral Area ‘A’ Cedar Main Street Design Project Citizen’s
Advisory Group Terms of Reference be amended by increasing the maximum number
of members from twelve to twenty and by providing more flexibility in the
membership composition as shown in Attachment No. 1.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Holme,
SECONDED Director Veenhof, that the minutes of the
Committee of the Whole meeting held February 14, 2012 be received for
information.
CARRIED
Mike Wansink, INfilm, re Regional Film Forum.
MOVED Director Johnstone, SECONDED Director
Brennan, that the correspondence from INfilm be received.
CARRIED
Don Alberg,
Dashwood Volunteer Fire Department, re Upgrade/Renewal of the Dashwood Fire Hall.
MOVED Director Johnstone,
SECONDED Director Brennan, that the correspondence from Dashwood Volunteer Fire
Department be received.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
2012 – 2016 Proposed Financial Plan.
MOVED Director Young, SECONDED Director Fell,
that the 2012 to 2016 Financial Plan be amended to remove from year 2016 in the
capital plan the amount of $1.5 million for proposed seismic reconstruction of
the Extension Fire Hall.
CARRIED
MOVED Director Young, SECONDED Director Willie,
that the tax requisition for the Northern Community Wastewater budget proceed
as budgeted with the inclusion of $36,845 to address underground manhole
location and repairs.
CARRIED
MOVED
Director Young, SECONDED Director Brennan, that the Board receive the report on
the 2012 budget as amended and the 2012 to 2016 financial plan and direct staff
to prepare the financial plan bylaw on that basis.
CARRIED
DEVELOPMENT SERVICES
BUILDING, BYLAW
& EMERGENCY PLANNING
Animal Control Service Agreements.
MOVED Director Holme, SECONDED Director Brennan,
that the Agreement for Animal Control Services in District 69 with Coastal
Animal Control Services of BC Limited be approved for a term commencing April
1, 2012 and ending December 31, 2016.
CARRIED
MOVED
Director Holme, SECONDED Director Brennan, that the Agreement for Animal
Control Services in District 68 with Coastal Animal Control Services of BC
Limited be amended to extend the end date of the Agreement from December 31,
2013 to December 31, 2016.
CARRIED
MOVED Director Holme, SECONDED Director Fell,
that the agreement between the SPCA and the Regional District of Nanaimo for
the sale of dog licenses and the use of the animal shelter at 1565 Alberni
Highway for the boarding of impounded dogs be approved for a term commencing
April 1, 2012 and ending December 31, 2016.
CARRIED
REGIONAL AND COMMUNITY UTILITIES
WASTEWATER
GNPCC Biosolids Management Contract Short
Term Extension.
MOVED
Director Holme, SECONDED Director Johnstone, that the Board approve an
extension to the Vancouver Island University biosolids management contract to
June 30, 2012, to provide opportunity for staff to negotiate a new longer term
partnership agreement for the management of biosolids from both the Greater
Nanaimo and French Creek Pollution Control Centres.
CARRIED
WATER
Bylaws 1654 & 1655 – Water User Rate
Amendments 2012.
MOVED Director Fell, SECONDED Director Johnstone,
that "Whiskey Creek Water Service Rates and Regulations Bylaw No. 1636,
2011" be repealed.
CARRIED
MOVED Director Fell, SECONDED Director Johnstone,
that "Regional District of Nanaimo Water Use Regulation Bylaw No. 1639,
2011" be repealed.
CARRIED
MOVED Director Fell, SECONDED Director Johnstone,
that "Regional District of Nanaimo Water Services Fees & Charges Bylaw
No. 1640, 2011" be repealed.
CARRIED
MOVED
Director Fell, SECONDED Director Johnstone, that "Regional District of
Nanaimo Water Use Regulation Bylaw No. 1654 2012" be
introduced and read three times.
CARRIED
MOVED
Director Fell, SECONDED Director Johnstone, that "Regional District of
Nanaimo Water Use Regulation Bylaw No. 1654, 2012" be adopted
CARRIED
MOVED
Director Fell, SECONDED Director Johnstone, that "Regional District of
Nanaimo Water Services Fees & Charges Bylaw No. 1655, 2012" be
introduced and read three times.
CARRIED
MOVED Director Fell, SECONDED Director Johnstone,
that "Regional District of Nanaimo Water Services Fees & Charges Bylaw
No. 1655, 2012" be adopted.
CARRIED
Infrastructure Planning Grant Program – Application on
Behalf of the North Cedar Improvement District.
MOVED
Director McPherson, SECONDED Director Ruttan, that the Board support the North
Cedar Improvement District grant application for the "Water System Study
Update".
CARRIED
MOVED
Director McPherson, SECONDED Director Ruttan, that staff be directed to submit
the grant application to the Ministry of Community and Rural Development on
behalf of the North Cedar Improvement District.
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
SOLID WASTE
Residential Curbside Collection Program Progress
Report.
MOVED
Director Bestwick, SECONDED Director Holme, that the Board receive the Residential Curbside Collection Program Progress
Report
for information.
CARRIED
Multi-Family Housing Diversion Strategy Progress Report.
MOVED
Director Fell, SECONDED Director Lefebvre, that the Board receive the Multi-Family Housing Diversion Strategy Progress Report for
information.
CARRIED
Regional Landfill Comprehensive Engineering Consulting
Services Contract Extension.
MOVED
Director Johnstone, SECONDED Director Willie, that the
Board extends the comprehensive engineering consulting services contract with
XCG Consultants Ltd. for an additional two (2) year term expiring May 2014.
CARRIED
Regional Landfill Environmental Monitoring Services Contract Extension.
MOVED
Director Lefebvre, SECONDED Director Willie, that the
Board extend the contract for environmental monitoring services at the Regional
Landfill with Conestoga-Rovers & Associates for a two (2) year term
expiring March 2014 for a contract value of $176,032.
CARRIED
INfilm, re Regional Film Forum.
MOVED Director Fell, SECONDED Director Bestwick,
that the correspondence be referred to the Northern Community Economic
Development Select Committee.
CARRIED
Dashwood Volunteer Fire Department, re Upgrade/Renewal of the Dashwood Fire Hall.
MOVED Director Holme,
SECONDED Director Veenhof, that the correspondence be referred to staff for
follow up.
CARRIED
District 69 Recreation Commission.
MOVED Director Holme,
SECONDED Director Fell, that the Regional District Board appoint Leanne Salter
as the Alternate Electoral Area ‘F’ Appointee to the District 69 Recreation
Commission.
CARRIED
Vancouver Island Treaties Conference Registration.
MOVED Director Holme,
SECONDED Director Ruttan, that the Board authorize
those Electoral Area Directors that wish to attend the Snuneymuxw First Nation
/ VIU Conference on pre-Confederation treaties being held on May 10 and 11,
2012 at VIU.
CARRIED
BC Hydro Smart Meters.
MOVED Director Fell,
SECONDED Director McPherson, that the resolution endorsed at the August
23, 2011 Board meeting with respect to placing a moratorium on the
mandatory installation of wireless smart meters be forwarded to the Provincial
Government and BC Hydro.
CARRIED
Request for
Groundwater Study on GNPCC & FCPCC Biosolids at VIU Wood Lot.
MOVED
Director Young, SECONDED Director Anderson, that staff be requested to prepare
a report on the implications of undertaking a groundwater study on the
application of biosolids at the VIU Wood Lot.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT
COMMITTEES
Sustainability Select Committee.
MOVED
Director McPherson, SECONDED Director Brennan, that the minutes of the Sustainability Select Committee meeting held February
15, 2012 be received for information.
CARRIED
ADMINISTRATOR’S REPORTS
Offer of Nominal Rent Lease of Crown Land – Bowser, B.C.
MOVED
Director Veenhof, SECONDED Director Brennan, that the Regional District accept
and execute the offer from the Province of BC for a nominal
rent tenure over Lots 1 and 2, District Lot 36 E&N, Plan 2076, Newcastle
District.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Public Access to DL33, Nanoose Bay.
MOVED
Director Holme, SECONDED Director Greves, that staff investigate the provision
of public access to DL 33.
CARRIED
Nanoose Fire
Protection Society, re Schooner Cover Development and the Nanoose Volunteer
Fire Dept.
MOVED
Director Holme, SECONDED Director Young, that this be referred back to staff
and the Area Director to meet with the Nanoose Fire Protection Society.
CARRIED
Proposed Cottage Hospital – Arrowsmith Lodge.
MOVED Director Fell,
SECONDED Director McPherson, that this be referred back to staff for a report.
CARRIED
NEW BUSINESS
Nanaimo Parks, Recreation, and Culture Commission –
Area ‘B’ Appointee.
MOVED Director Veenhof,
SECONDED Director Lefebvre, that Director Houle be appointed to the Nanaimo
Parks, Recreation, and Culture Commission.
CARRIED
District 69 Recreation Commission.
MOVED Director Young,
SECONDED Director Lefebvre, that Director Stanhope be appointed to the District
69 Recreation Commission.
CARRIED
Canadian Office & Professional Employees (COPE) Union No. 378, re BC Hydro Smart Meters.
MOVED Director Willie,
SECONDED Director Lefebvre, that the Board reconsider the motion from the
January 24, 2012 Board meeting to invite a representative from COPE to address
the Board with respect to the job impact of Smart Meters.
DEFEATED
ADJOURNMENT
MOVED Director Holme, SECONDED Director Young, that
pursuant to Section 90(1)(e) and 90(1)(a) of the Community Charter the Board proceed to an In
meeting to consider land issues and Board Appointments.
CARRIED
TIME: 7:56 PM
RISE & REPORT
DEVELOPMENT SERVICES
Electoral Area ‘A’ Cedar Main Street Design Project Citizens’ Advisory
Group
MOVED Director McPherson, SECONDED Director Ruttan,
that
Adriana Wilson-Busby, Bonnie Stevenson, Rick
Hastings, Mayta Ryn, Rick Hyne, Sheri Duchane, Ken Joubert, Rev. Howie Adan,
Eric Bertram, Donna Hawksworth, Margaret Mills, Brian Bancroft, Patricia Grand,
Eike Jordan, Delbert Horrocks, Angela Vincent – Lewis be appointed to the Cedar
Main Street Design Project Citizens Advisory Group.
CARRIED
ADJOURNMENT
MOVED Director Holme, SECONDED Director Bestwick, that this meeting
terminate.
CARRIED
TIME:
8:07 PM
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION