REGIONAL DISTRICT OF NANAIMO

REGULAR BOARD MEETING

TUESDAY, FEBRUARY 28, 2012

7:00 PM

(RDN Board Chambers)

A G E N D A

PAGES

1. CALL TO ORDER

2. DELEGATIONS

9 Bruce Andrew, Canadian Red Cross Society, re Recognition Award for Regional District of Nanaimo staff.

10 Rob Christopher, Nanaimo Search and Rescue Society, re Nanaimo Search and Rescue Operations.

11 Leanne Salter, re proposed Parksville walk-in clinic.

3. BOARD MINUTES

12 - 23 Minutes of the regular Board meeting held January 24, 2012.

4. BUSINESS ARISING FROM THE MINUTES

5. COMMUNICATIONS/CORRESPONDENCE

24 - 25 Ross Peterson, re Public Access to DL33, Nanoose Bay.

26 - 27 Will Wyn Geselbracht, Nanoose Fire Protection Society, re Schooner Cover Development and the Nanoose Volunteer Fire Dept.

28 - 29 Trudy Coats, Town of Qualicum Beach, re Town of Qualicum Beach Appointments to the District 69 Recreation Commission and the Arrowsmith Water Service Management Committee.

6. UNFINISHED BUSINESS

BYLAWS

FOR ADOPTION

Bylaw No. 975.57 – Pump & Haul Amendment Bylaw to Exclude Strata Lot 180, Block 526, Strata Plan VIS 4673, Cameron Lot District – 1556 Pady Place – Area ‘F’. (All Directors – One Vote)

That "Regional District of Nanaimo Pump & Haul Local Service Amendment Bylaw No. 975.57, 2012" be adopted.

This bylaw reduces the boundaries of the Pump & Haul Local Service Area to exclude an Area ‘F’ property.

30 - 38 Zoning Amendment Application No. PL2009-751, Bylaw No. 500.363 – Timberlake Jones Engineering Ltd. – Lot 4, District Lot 84, Nanoose District, Plan 47545 - 1790 Claudet Road, Electoral Area ‘E’. (All Directors – One Vote)

That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.363, 2010” be adopted.

This bylaw rezones the subject property from Resource Management 3 (RM3), Subdivision District ‘B’ (8.0 ha minimum parcel size with or without community services) to Rural 5 (RU5), Subdivision District ‘CC’ (4.0 ha minimum parcel size with or without community services) in order to permit a two lot subdivision.

7. STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

7.1 ELECTORAL AREA PLANNING STANDING COMMITTEE

39 - 41 Minutes of the Electoral Area Planning Committee meeting held February 14, 2012. (for information)

PLANNING

Development Permit with Variance Application No. PL2011-174 C.A. Design – John Larson – 2550 Pylades Drive, Electoral Area ‘A’. (Electoral Area Directors except EA ‘B’ – One Vote)

Delegations wishing to speak to Development Permit with Variance Application No. PL2011-174 (maximum speaking time 5 minutes).

That this application be referred back to staff for further discussions with the applicant.

Development Permit with Variance Application No. PL2011-024 – Kazan Investments Ltd.; Michael J. Hill Ltd.; Douglas E. Hill Ltd. – 883 & 899 Island Highway West, Electoral Area ‘G’. (Electoral Area Directors except EA ‘B’ – One Vote)

Delegations wishing to speak to Development Permit with Variance Application No. PL2011-024 (maximum speaking time 5 minutes).

That Development Permit with Variance Application No. PL2011-024 be approved subject to the conditions outlined in Schedule 1.

Development Variance Permit Application No. PL2011-177 – Victor Blasco – 594 Karl’s Way, Electoral Area ‘G’. (Electoral Area Directors except EA ‘B’ – One Vote)

Delegations wishing to speak to Development Variance Permit Application No. PL2011-177 (maximum speaking time 5 minutes).

That Development Variance Permit Application No. PL2011-177 to reduce the minimum required setback from the front lot line from 8.0 metres to 1.5 metres be approved subject to the conditions outlined in Schedules 1-3.

Development Variance Permit Application No. PL2011-188 – Eric Jantzen – 85 Colwell Road, Electoral Area ‘C’. (Electoral Area Directors except EA ‘B’ – One Vote)

Delegations wishing to speak to Development Variance Permit Application No. PL2011-188 (maximum speaking time 5 minutes).

That Development Variance Permit Application No. PL2011-188 be approved subject to the conditions outlined in Schedules No. 1 to 2.

OTHER

Building Strata Conversion Application PL2011-165 – Randy and Karen Orr – 1876 Stewart Road, Electoral Area ‘E’. (Electoral Area Directors except EA ‘B’ – One Vote)

That the request from Randy and Karen Orr for the building strata conversion (Application No. PL2011-165) as shown on the proposed strata plan of Lot 1, District Lot 137, Nanoose District, Plan 29414 be approved subject to the conditions outlined in Schedule No. 1.

Electoral Area ‘A’ Cedar Main Street Design Update – Citizen’s Advisory Group Terms of Reference Amendment. (Electoral Area Directors except EA ‘B’ – One Vote)

That the Electoral Area ‘A’ Cedar Main Street Design Project Citizen’s Advisory Group Terms of Reference be amended by increasing the maximum number of members from twelve to twenty and by providing more flexibility in the membership composition as shown in Attachment No. 1.

7.2 COMMITTEE OF THE WHOLE STANDING COMMITTEE

42 - 47 Minutes of the Committee of the Whole meeting held February 14, 2012. (for information)

COMMUNICATIONS/CORRESPONDENCE

Mike Wansink, INfilm, re Regional Film Forum. (All Directors – One Vote)

That the correspondence from INfilm be received.

Don Alberg, Dashwood Volunteer Fire Department, re Upgrade/Renewal of the Dashwood Fire Hall. (All Directors – One Vote)

That the correspondence from Dashwood Volunteer Fire Department be received.

FINANCE AND INFORMATION SERVICES

FINANCE

2012 – 2016 Proposed Financial Plan. (All Directors – Weighted Vote)

1. That the Board receive the report on the 2012 budget as amended and the 2012 to 2016 financial plan and direct staff to prepare the financial plan bylaw on that basis.

2. That the 2012 to 2016 Financial Plan be amended to remove from year 2016 in the capital plan the amount of $1.5 million for proposed seismic reconstruction of the Extension Fire Hall.

3. That the tax requisition for the Northern Community Wastewater budget proceed as budgeted with the inclusion of $36,845 to address underground manhole location and repairs.

DEVELOPMENT SERVICES

BUILDING, BYLAW & EMERGENCY PLANNING

Animal Control Service Agreements. (All Directors - Weighted Vote)

1. That the Agreement for Animal Control Services in District 69 with Coastal Animal Control Services of BC Limited be approved for a term commencing April 1, 2012 and ending December 31, 2016.

2. That the Agreement for Animal Control Services in District 68 with Coastal Animal Control Services of BC Limited be amended to extend the end date of the Agreement from December 31, 2013 to December 31, 2016.

3. That the agreement between the SPCA and the Regional District of Nanaimo for the sale of dog licenses and the use of the animal shelter at 1565 Alberni Highway for the boarding of impounded dogs be approved for a term commencing April 1, 2012 and ending December 31, 2016.

REGIONAL AND COMMUNITY UTILITIES

WASTEWATER

GNPCC Biosolids Management Contract Short Term Extension. (All Directors – Weighted Vote)

That the Board approve an extension to the Vancouver Island University biosolids management contract to June 30, 2012, to provide opportunity for staff to negotiate a new longer term partnership agreement for the management of biosolids from both the Greater Nanaimo and French Creek Pollution Control Centres.

WATER

Bylaws 1654 & 1655 – Water User Rate Amendments 2012. (All Directors – One Vote)

1. That "Whiskey Creek Water Service Rates and Regulations Bylaw No. 1636, 2011" be repealed.

2. That "Regional District of Nanaimo Water Use Regulation Bylaw No. 1639, 2011" be repealed.

3. That "Regional District of Nanaimo Water Services Fees & Charges Bylaw No. 1640, 2011" be repealed.

4. That "Regional District of Nanaimo Water Use Regulation Bylaw No. 1654 2012" be introduced and read three times.

5. That "Regional District of Nanaimo Water Use Regulation Bylaw No. 1654, 2012" be adopted

6. That "Regional District of Nanaimo Water Services Fees & Charges Bylaw No. 1655, 2012" be introduced and read three times.

7. That "Regional District of Nanaimo Water Services Fees & Charges Bylaw No. 1655, 2012" be adopted.

Infrastructure Planning Grant Program – Application on Behalf of the North Cedar Improvement District. (All Directors – One Vote)

1. That the Board support the North Cedar Improvement District grant application for the "Water System Study Update".

2. That staff be directed to submit the grant application to the Ministry of Community and Rural Development on behalf of the North Cedar Improvement District.

TRANSPORTATION AND SOLID WASTE SERVICES

SOLID WASTE

Residential Curbside Collection Program Progress Report. (All Directors – One Vote)

That the Board receive the Residential Curbside Collection Program Progress Report for information.

Multi-Family Housing Diversion Strategy Progress Report. (All Directors – One Vote)

That the Board receive the Multi-Family Housing Diversion Strategy Progress Report for information.

Regional Landfill Comprehensive Engineering Consulting Services Contract Extension. (All Directors – Weighted Vote)

That the Board extends the comprehensive engineering consulting services contract with XCG Consultants Ltd. for an additional two (2) year term expiring May 2014.

Regional Landfill Environmental Monitoring Services Contract Extension. (All Directors – Weighted Vote)

That the Board extend the contract for environmental monitoring services at the Regional Landfill with Conestoga-Rovers & Associates for a two (2) year term expiring March 2014 for a contract value of $176,032.

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

INfilm, re Regional Film Forum. (All Directors – One Vote)

That the correspondence be referred to the Northern Community Economic Development Select Committee.

Dashwood Volunteer Fire Department, re Upgrade/Renewal of the Dashwood Fire Hall. (All Directors – One Vote)

That the correspondence be referred to staff for follow up.

NEW BUSINESS

District 69 Recreation Commission. (All Directors – One Vote)

That the Regional District Board appoint Leanne Salter as the Alternate Electoral Area ‘F’ Appointee to the District 69 Recreation Commission.

Vancouver Island Treaties Conference Registration. (All Directors – One Vote)

That the Board authorize those Electoral Area Directors that wish to attend the Snuneymuxw First Nation / VIU Conference on pre-Confederation treaties being held on May 10 and 11, 2012 at VIU.

BC Hydro Smart Meters. (All Directors – One Vote)

That the resolution endorsed at the August 23, 2011 Board meeting with respect to placing a moratorium on the mandatory installation of wireless smart meters be forwarded to the Provincial Government and BC Hydro.

Request for Groundwater Study on GNPCC & FCPCC Biosolids at VIU Wood Lot. (All Directors – Weighted Vote)

That staff be requested to prepare a report on the implications of undertaking a groundwater study on the application of biosolids at the VIU Wood Lot.

7.4 EXECUTIVE STANDING COMMITTEE

7.5 COMMISSIONS

7.6 SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEES

48 - 49 Minutes of the Sustainability Select Committee meeting held February 15, 2012. (for information)

8. ADMINISTRATOR’S REPORTS

50 - 56 Offer of Nominal Rent Lease of Crown Land – Bowser, B.C. (All Directors – Weighted Vote).

9. ADDENDUM

10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

11. NEW BUSINESS

Nanaimo Parks, Recreation, and Culture Commission – Area ‘B’ Appointee. (verbal)

12. BOARD INFORMATION (Separate enclosure on blue paper)

13. ADJOURNMENT

14. IN CAMERA

That pursuant to Section 90(1)(e) and 90(1)(a) of the Community Charter the Board proceed to an In meeting to consider land issues and Board Appointments.