REGIONAL
DISTRICT OF NANAIMO
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, FEBRUARY 14, 2012 AT 7:00 PM
IN THE
RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director A. McPherson Electoral Area A
Director H. Houle Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director J. Fell Electoral Area
F
Director W. Veenhof Electoral Area H
Director M. Lefebvre City of Parksville
Director D. Willie Town of Qualicum
Beach
Director B. Dempsey District of Lantzville
Director J. Ruttan City of Nanaimo
Director B. Bestwick City of Nanaimo
Director J. Kipp City of Nanaimo
Director D. Johnstone City of Nanaimo
Director T. Greves City of Nanaimo
Alternate
Director B. McKay City of Nanaimo
Alternate
Director F. Pattje City of Nanaimo
Regrets: Director G.
Anderson City of
Nanaimo
Director D. Brennan City of Nanaimo
Also in Attendance:
C. Mason Chief Administrative
Officer
M. Pearse Sr. Mgr., Corporate
Administration
N. Avery Gen. Mgr., Finance &
Information Services
P. Thorkelsson Gen. Mgr.,
Development Services
S. DePol A/C Gen. Mgr., Regional
& Community Utilities
T. Osborne Gen. Mgr., Recreation &
Parks Services
D. Trudeau Gen. Mgr., Transportation
& Solid Waste Services
N. Hewitt Recording Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Directors McKay and Pattje
to the meeting.
MINUTES
MOVED Director Holme, SECONDED Director Ruttan,
that the minutes of the regular Committee
of the Whole meeting held January 10, 2012 be adopted.
CARRIED
Mike Wansink, INfilm, re Regional Film Forum.
MOVED Director Johnstone, SECONDED Director
Lefebvre, that the correspondence from INfilm be received.
CARRIED
Don, Alberg, Dashwood Volunteer Fire Department, re
Upgrade/Renewal of the Dashwood Fire Hall.
MOVED Director Johnstone,
SECONDED Director Lefebvre, that the correspondence from Dashwood Volunteer
Fire Department be received.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
2012 – 2016 Proposed Financial Plan.
MOVED
Director Holme, SECONDED Director Veenhof, that the Board receive the report on
the 2012 budget as amended and the 2012 to 2016 financial plan and direct staff
to prepare the financial plan bylaw on that basis.
MOVED Director Young, SECONDED Director Fell,
that the 2012 to 2016 Financial Plan be amended to remove from year 2016 in the
capital plan the amount of $1.5 million for proposed seismic reconstruction of
the Extension Fire Hall.
CARRIED
MOVED Director Willie, SECONDED Director Lefebvre, that the tax requisition for the Northern
Community Wastewater budget ($36,845 - underground manhole location and
repairs) proceed as budgeted.
CARRIED
The
question was called on the main motion, as amended.
The
motion CARRIED.
DEVELOPMENT SERVICES
BUILDING, BYLAW
& EMERGENCY PLANNING
Animal Control Service Agreements.
MOVED Director Johnstone, SECONDED Director
Veenhof, that the Agreement for Animal Control Services in District 69 with
Coastal Animal Control Services of BC Limited be approved for a term commencing
April 1, 2012 and ending December 31, 2016.
CARRIED
MOVED
Director Johnstone, SECONDED Director Veenhof, that the Agreement for Animal
Control Services in District 68 with Coastal Animal Control Services of BC
Limited be amended to extend the end date of the Agreement from December 31,
2013 to December 31, 2016.
CARRIED
MOVED
Director Johnstone, SECONDED Director Veenhof, that the agreement between the
SPCA and the Regional District of Nanaimo for the sale of dog licenses and the
use of the animal shelter at 1565 Alberni Highway for the boarding of impounded
dogs be approved for a term commencing April 1, 2012 and ending December 31,
2016
CARRIED
REGIONAL AND COMMUNITY UTILITIES
WASTEWATER
GNPCC Biosolids Management Contract Short
Term Extension.
MOVED
Director Bestwick, SECONDED Director Veenhof, that the Board approve an
extension to the Vancouver Island University biosolids management contract to
June 30, 2012, to provide opportunity for staff to negotiate a new longer term
partnership agreement for the management of biosolids from both the Greater
Nanaimo and French Creek Pollution Control Centres.
CARRIED
WATER
Bylaws
1654 & 1655 – Water User Rate Amendments 2012.
MOVED
Director Houle, SECONDED Director Lefebvre, that "Whiskey Creek Water Service
Rates and Regulations Bylaw No. 1636, 2011" be repealed.
CARRIED
MOVED
Director Houle, SECONDED Director Lefebvre, that "Regional District of
Nanaimo Water Use Regulation Bylaw No. 1639, 2011" be repealed.
CARRIED
MOVED
Director Houle, SECONDED Director Lefebvre, that "Regional District of
Nanaimo Water Services Fees & Charges Bylaw No. 1640, 2011" be
repealed.
CARRIED
MOVED
Director Houle, SECONDED Director Lefebvre, that "Regional District of
Nanaimo Water Use Regulation Bylaw No. 1654 2012" be
introduced and read three times.
CARRIED
MOVED
Director Houle, SECONDED Director Lefebvre, that "Regional District of
Nanaimo Water Use Regulation Bylaw No. 1654, 2012" be adopted
CARRIED
MOVED
Director Houle, SECONDED Director Lefebvre, that "Regional District of
Nanaimo Water Services Fees & Charges Bylaw No. 1655, 2012" be
introduced and read three times.
CARRIED
MOVED
Director Houle, SECONDED Director Lefebvre, that "Regional District of
Nanaimo Water Services Fees & Charges Bylaw No. 1655, 2012" be adopted.
CARRIED
Infrastructure
Planning Grant Program – Application on Behalf of the North Cedar Improvement
District.
MOVED
Director McPherson, SECONDED Director Ruttan, that the Board support the North
Cedar Improvement District grant application for the "Water System Study
Update".
CARRIED
MOVED
Director McPherson, SECONDED Director Ruttan, that staff be directed to submit
the grant application to the Ministry of Community and Rural Development on
behalf of the North Cedar Improvement District.
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
SOLID WASTE
Residential Curbside Collection Program Progress Report.
MOVED
Director Fell, SECONDED Director Johnstone, that the Board receive this report
for information.
CARRIED
Multi-Family Housing Diversion Strategy Progress Report.
MOVED
Director Lefebvre, SECONDED Director Veenhof, that the Board receives this
report for information.
CARRIED
Regional Landfill
Comprehensive Engineering Consulting Services Contract Extension.
MOVED
Director Holme, SECONDED Director Ruttan, that the
Board extends the comprehensive engineering consulting services contract with
XCG Consultants Ltd. for an additional two (2) year term expiring May 2014.
CARRIED
Regional Landfill
Environmental Monitoring Services Contract Extension.
MOVED
Director Holme, SECONDED Director Fell, that the Board
extend the contract for environmental monitoring services at the Regional
Landfill with Conestoga-Rovers & Associates for a two (2) year term
expiring March 2014 for a contract value of $176,032.
CARRIED
INfilm, re Regional Film Forum.
MOVED Director Willie, SECONDED Director Greves,
that the correspondence be referred to the Northern Community Economic
Development Select Committee.
CARRIED
Dashwood Volunteer Fire Department, re Upgrade/Renewal of the Dashwood Fire Hall.
MOVED Director Greves,
SECONDED Director Veenhof, that the correspondence be referred to staff for
follow up.
CARRIED
District 69 Recreation Commission.
MOVED Director Fell,
SECONDED Director Holme, that the Regional District Board appoint Leanne Salter
as the Alternate Electoral Area ‘F’ Appointee to the District 69 Recreation
Commission.
CARRIED
Vancouver Island Treaties Conference
Registration.
MOVED Director Kipp,
SECONDED Director Ruttan, that the Board authorize those
Electoral Area Directors that wish to attend the Snuneymuxw First Nation / VIU
Conference on pre-Confederation treaties being held on May 10 and 11, 2012 at
VIU.
CARRIED
BC Hydro Smart Meters.
MOVED Director
Houle, SECONDED Director Young, that the resolution endorsed at the August 23,
2011 Board meeting with respect to placing a moratorium on the mandatory
installation of wireless smart meters be forwarded to the Provincial Government.
CARRIED
Request
for Groundwater Study on GNPCC & FCPCC Biosolids at VIU Wood Lot.
MOVED
Director Young, SECONDED Director Pattje, that staff be requested to prepare a
report with respect to a groundwater study related to the application of
biosolids at the VIU Wood Lot.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Bestwick, that pursuant to Sections 90(1)(e)
and 90(1)(a) of the Community Charter the Board proceed to an In Camera meeting
to consider land issues and Board appointments.
CARRIED
TIME:
8:16 PM
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION