REGIONAL DISTRICT OF
MINUTES OF THE REGULAR BOARD MEETING
OF THE REGIONAL DISTRICT OF NANAIMO HELD ON
TUESDAY, JANUARY 24, 2012 AT 7:00 PM IN THE
RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director A. McPherson Electoral Area A
Director H. Houle Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director J. Fell Electoral Area
F
Director W. Veenhof Electoral Area H
Director M. Lefebvre City of Parksville
Director D. Willie Town of Qualicum Beach
Director B. Dempsey District of Lantzville
Director J. Ruttan City of Nanaimo
Alternate
Director B. McKay City of Nanaimo
Director D. Johnstone City of Nanaimo
Director B. Bestwick City of Nanaimo
Director J. Kipp City of Nanaimo
Director T. Greves City of Nanaimo
Director G. Anderson City of Nanaimo
Regrets: Director D. Brennan Deputy Chairperson
Also in Attendance:
C. Mason Chief Administrative
Officer
M. Pearse Sr. Mgr., Corporate
Administration
W. Idema A/C Gen. Mgr., Finance
& Information Services
P. Thorkelsson Gen. Mgr.,
Development Services
J. Finnie Gen. Mgr., Regional
& Community Utilities
T. Osborne Gen. Mgr., Recreation &
Parks Services
C. McIver A/C Gen. Mgr.,
Transportation & Solid Waste Services
N. Hewitt Recording Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Director McKay to the meeting.
BOARD MINUTES
MOVED Director Johnstone,
SECONDED Director Ruttan, that the minutes of
the Inaugural Board meeting held December 13, 2011, and the minutes of the
Special Board meeting held January 10, 2012 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Faye Smith, Mid Vancouver Island Habitat Enhancement
Society, re Request for Letter of Support.
MOVED Director Holme, SECONDED Director Lefebvre,
that the correspondence from Mid Vancouver Island Habitat Enhancement Society
be received
CARRIED
Residents of Lundine Lane and Meadow Drive, re Development Permit with
Variance Application No. PL2010-093 Area G.
MOVED Director Holme, SECONDED Director Lefebvre,
that the correspondence from residents of Lundine Lane and Meadow Drive be
received.
CARRIED
Bernice Hannam, School District 69 (Qualicum), re
School Board Representative to the District 69 Recreation Commission.
MOVED Director Holme,
SECONDED Director Lefebvre, that the correspondence from School District 69 be
received.
CARRIED
BYLAWS
For Adoption.
Bylaw No. 813.49.
MOVED Director Holme, SECONDED Director Houle,
that "French Creek Sewerage
Facilities Local Service Boundary Amendment Bylaw No. 813.49, 2012" be
adopted
CARRIED
Bylaw No. 889.62.
MOVED Director Lefebvre, SECONDED Director Veenhof,
that "Regional District of
Nanaimo Northern Community Sewer Local Service Boundary Amendment Bylaw No.
889.62, 2012" be adopted.
CARRIED
Bylaw No. 1062.04.
MOVED Director Holme, SECONDED Director Young,
that "French Creek Village
Streetlighting Local Service Area Boundary Amendment Bylaw No. 1062.04,
2012" be adopted.
CARRIED
Bylaw No. 1646.
MOVED Director Holme, SECONDED Director Johnstone,
that "San Pareil Water
System (Fire Protection Improvements) Service Establishing Bylaw No. 1646,
2011 be adopted.
CARRIED
Bylaw No. 1647.
MOVED Director Holme, SECONDED Director Johnstone,
that "San Pareil Water System (Fire Protection Improvements) Service Loan
Authorization Bylaw No. 1647, 2011'' be adopted.
CARRIED
STANDING COMMITTEE,
SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA
PLANNING STANDING COMMITTEE
MOVED Director Holme,
SECONDED Director Lefebvre, that the minutes of
the Electoral Area Planning Committee meeting held January 10, 2012 be received
for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application
No. PL2011-166 Marilyn Bennett
991 Maple Lane Drive Area G.
MOVED
Director Holme, SECONDED Director Veenhof, that Development Permit Application
No. PL2011-166 to permit the construction of an addition to the existing
dwelling unit be approved subject to the conditions
outlined in Schedules No. 1 to 2.
CARRIED
Development Permit Application
No. PL2011-168
Scott Bentzen 729 and 735 Despard Avenue Area G.
MOVED
Director Holme, SECONDED Director Young, that Development Permit Application No. PL2011-168, in conjunction
with a subdivision application, be approved subject to
the conditions outlined in Schedules No. 1 to 2.
CARRIED
DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS
Development Permit with Variance Application No. PL2010-093 Meade Lundine Lane Area G.
MOVED
Director Holme, SECONDED Director Veenhof, that staff be directed to complete
the required notification.
CARRIED
MOVED
Director Holme, SECONDED Director Veenhof, that Development Permit with
Variance Application No. PL2010-093 to permit the construction of a
single-family dwelling be approved subject to the
conditions outlined in Schedules No. 1
to 3.
CARRIED
MOVED
Director Holme, SECONDED Director Veenhof, that staff report back to the Board
on dealing with variances to frontage requirements and panhandle lots.
CARRIED
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
Development Variance Permit
Application No. PL2011-175
Donald & Hilary Lane 3048 Bay Road Area H.
MOVED
Director Holme, SECONDED Director Veenhof, that staff be directed to complete
the required notification.
CARRIED
MOVED
Director Holme, SECONDED Director Veenhof, that Development Variance Permit
Application No. PL2011-175 to vary the maximum floor area of accessory
buildings in the CD9 zone from 10 m2 to 14 m2 to
legalize an existing accessory building be approved as
outlined in Schedule No. 1.
CARRIED
Development Variance Permit
Application No. PL2011-194
Glencar Consultants Inc. Bouman Place & Wembley Road Area G.
MOVED
Director Holme, SECONDED Director Young, that staff be directed
to complete the required notification.
CARRIED
MOVED
Director Holme, SECONDED Director Young, that Development
Variance Permit Application No. PL2011-194 to reduce the setback from
"Other Lot Lines" adjacent to the existing walkway (lane) within the
subject properties be approved as outlined in Schedules No. 1, 2 and 3.
CARRIED
COMMITTEE OF
THE WHOLE STANDING COMMITTEE
MOVED Director Lefebvre,
SECONDED Director Greves, that the minutes of
the Committee of the Whole meeting held January 10, 2012 be received for
information.
CARRIED
Gabriola Land Conservancy, re
Cox Community Park.
MOVED Director Houle, SECONDED Director Anderson,
that the correspondence from Gabriola Land Conservancy regarding the Cox
Community Park be received.
CARRIED
Debbie Comis, City of Parksville, re 2012 Council
Appointments to the District 69 Recreation Commission, the Arrowsmith Water
Service Management Board, and the Englishman River Water Service Management
Board.
MOVED Director Houle, SECONDED Director Anderson,
that the correspondence from the City of Parksville regarding the 2012 Council
Appointments for the District 69 Recreation Commission, the Arrowsmith Water
Service Management Board and the Englishman River Water Service Management
Board be received.
CARRIED
Laurie Gourlay, Mid Island
Sustainability & Stewardship Initiative, re
MOVED Director Houle, SECONDED Director Anderson,
that the correspondence from Mid Island Sustainability & Stewardship
Initiative be received.
CARRIED
Rob Steele, re Rerouting of the Trans Canada Trail.
MOVED
Director Houle, SECONDED Director Anderson, that the correspondence from Rob
Steele regarding the Trans Canada Trail be received.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Bylaw No. 1651 A Bylaw to Authorize Preparation of 2012 Parcel Tax
Rolls.
MOVED
Director Lefebvre, SECONDED Director Kipp, that the "2012 Parcel Tax
Assessment Roll Bylaw No. 1651, 2012", be introduced and read three times.
CARRIED
MOVED
Director Holme, SECONDED Director Greves, that the "2012 Parcel Tax
Assessment Roll Bylaw No. 1651, 2012" be adopted.
CARRIED
MOVED
Director Holme, SECONDED Director Kipp, that the Board appoint the Chairperson,
the Senior Manager, Corporate Administration and the General Manager, Finance
and Information Services to preside as the 2012 parcel tax review panel.
CARRIED
Bylaw No. 897.06 A Bylaw to Include Electoral Area
H as a Participant in the Northern Community Transit Service.
MOVED
Director Veenhof, SECONDED Director Young, that "Northern Community Transit
Service Amendment Bylaw No. 897.06, 2012" be introduced for three readings
and be forwarded to the Inspector of Municipalities for approval.
CARRIED
2012 Proposed
Budget Overview.
MOVED
Director Johnstone, SECONDED Director Ruttan, that the report on the proposed
2012 budget be received.
CARRIED
Bylaw No. 1653 A
Bylaw to Establish a Cedar Community Policing Contribution Service.
MOVED
Director McPherson, SECONDED Director Ruttan, that the funding request from the
Cedar Community Policing Office be supported commencing in 2012 subject to
approval of Bylaw No. 1653.
CARRIED
MOVED
Director McPherson, SECONDED Director Ruttan, that elector assent to establish
annual funding in the amount of $2,000 for the Cedar Community Policing Office
from Electoral Area `A', be obtained using the alternative approval process.
CARRIED
MOVED
Director McPherson, SECONDED Director Ruttan, that "Cedar Community
Policing Office Contribution Service Establishment Bylaw No. 1653, 2012"
be introduced for first three readings and be forwarded to the Ministry of
Community, Sport and Cultural Development for approval.
CARRIED
MOVED
Director McPherson, SECONDED Director Ruttan, that the attached Cedar Community
Policing Office Contribution Service Elector Response Form be approved.
CARRIED
DEVELOPMENT SERVICES
BUILDING, BYLAW & EMERGENCY PLANNING
Appointment of Animal Control Officer.
MOVED
Director Holme, SECONDED Director Houle, that William Jonathan Mitchell of
Coastal Animal Control Services of BC Limited be appointed as a Bylaw
Enforcement Officer for the specific purpose of enforcing Regional District of
Nanaimo Animal Control and Licensing Bylaws.
CARRIED
REGIONAL AND COMMUNITY UTILITIES
WATER
Drinking Water and Watershed Protection Service Water
Budget Consultant Services Contract Award.
MOVED
Director Johnstone, SECONDED Director Houle, that the
Water Budget Project / Phase One RDN Vancouver Island, be awarded to
Waterline Resources Inc. for $170,000.
CARRIED
WASTEWATER
Bylaw No. 975.57 Pump & Haul Amendment Bylaw to
Exclude Strata Lot 180, Block 526, Strata Plan VIS 4673, Cameron Lot District
1556 Pady Place Area F.
MOVED
Director Fell, SECONDED Director Veenhof, that the boundaries of the
"Regional District of Nanaimo Pump & Haul Local Service Establishment
Bylaw No. 975, 1995" be amended to exclude Strata Lot 180, Block 526,
Strata Plan VIS4673, Cameron Land District.
CARRIED
MOVED Director Fell, SECONDED Director Veenhof,
that the "Regional District of Nanaimo Pump & Haul Local Service
Amendment Bylaw No. 975.57, 2012" be introduced and read three times.
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
SOLID WASTE
Regional Landfill Security Services Contract Award.
MOVED
Director Holme, SECONDED Director Ruttan, that the
Board award the contract for security services at the Regional Landfill to
Footprints Security for a period of three years commencing
March 1, 2012 at a total cost of $275,946.00.
CARRIED
Trans Canada Trail.
MOVED Director Young,
SECONDED Director Kipp, that staff be directed to report back to the Board on
the feasibility of constructing a pedestrian bridge over the Nanaimo River
along the dedicated Trans Canada Trail route and work in partnership with
Trails BC on this initiative including sourcing potential grant funding through
Trans Canada Trail and Parks Canada.
CARRIED
Port Theatre Operations Budget.
MOVED Director Johnstone,
SECONDED Director Anderson, that staff be directed to report back to the Board
on the request to consider an annual cost of living increase to the
contribution to the Port Theatre.
CARRIED
Gabriola Gun Club.
MOVED Director Houle,
SECONDED Director Greves, that staff request an update from the Chief Firearms
Officer and the Ministry of Forests, Lands and Natural Resource Operations, who
are the lease holders, regarding the ongoing complaints associated with the
Gabriola Rod, Gun & Conservation Club activities and that the staff report
back to the Board.
CARRIED
DISTRICT 69 COMMUNITY JUSTICE SELECT
COMMITTEE
MOVED Director Lefebvre,
SECONDED Director Houle, that the minutes of
the District 69 Community Justice Select Committee held Tuesday, November 22,
2011 be received for information.
CARRIED
MOVED Director Lefebvre, SECONDED Director Willie,
that the 2012 requisition for
funding to support the Oceanside Victim Services and Restorative Justice
Programs remain the same as in 2011 ($77,500).
CARRIED
MOVED Director Lefebvre, SECONDED Director Veenhof,
that a 2012 grant in the amount
of $5,943 for the Citizens on Patrol Society, District 69 be approved.
CARRIED
MOVED Director Lefebvre, SECONDED Director Willie,
that a 2012 grant in the amount
of $1,450.38 for the Corcan Meadowood Residents Association be approved.
CARRIED
DISTRICT 69 RECREATION COMMISSION
MOVED Director Greves,
SECONDED Director Willie, that the minutes of
the District 69 Recreation Commission meeting held Thursday, November 17, 2011
be received for information.
CARRIED
MOVED Director Willie, SECONDED Director Lefebvre,
that the request from the Town of Qualicum Beach to be a
joint applicant hosting a BC Senior Games event be put
in abeyance until the new appointments to the District 69 Recreation Commission
and the new municipal councils of the Town of Qualicum Beach and the City of
Parksville are in place.
CARRIED
MOVED Director Willie, SECONDED Director Lefebvre,
that staff be directed to prepare a report with regard to
the financial implication, including staff resources and the capital costs
required to host the BC Senior Games, and to explore the possible financial
assistance to host the event from the two municipalities
of Parksville and Qualicum Beach and the provincial and federal governments.
CARRIED
ELECTORAL AREA A PARKS, RECREATION & CULTURE
COMMISSION
MOVED Director McPherson,
SECONDED Director Ruttan, that the minutes of
the Electoral Area A Parks, Recreation
& Culture Commission meeting held November 16, 2011 be received
for information.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT
COMMITTEE REPORTS
Selection Committee.
District 69
Recreation Commission.
MOVED Director Holme,
SECONDED Director Veenhof, that Gordon Wiebe
be appointed as the Area E member, Reg Nosworthy be appointed as the Area F
member, and Richard Leontowich be appointed as the
Area H member for terms ending January 1, 2015.
CARRIED
Electoral Area A
Parks, Recreation and Culture Commission.
MOVED Director Holme,
SECONDED Director Veenhof, that Jim Fiddick, Eike Jordan, Christopher Pagan and Angela Vincent-Lewis be appointed to the
Electoral Area A Parks, Recreation and Culture Commission for terms ending
December 31, 2013.
CARRIED
Electoral Area B
Parks & Open Space Advisory Committee.
MOVED Director Holme,
SECONDED Director Veenhof, that Nancy
Crozier, Megan Dickinson and Jacinthe Eastick be appointed to the Electoral Area B Parks & Open Space Advisory
Committee for terms ending December 31, 2013.
CARRIED
East Wellington/Pleasant Valley Parks &
Open Space Advisory Committee.
MOVED Director Holme,
SECONDED Director Veenhof, that Bruce Erickson, Rick Heikkila, and Judith Wilson be appointed
to the East Wellington/Pleasant Valley Parks & Open Space Advisory
Committee for terms ending December 31, 2013 and that Cheryl Knapp be appointed
for a term ending December 31, 2012.
CARRIED
Nanoose Bay Parks &
Open Space Advisory Committee.
MOVED Director Holme,
SECONDED Director Veenhof, that Peter Law and Robert Rogers be appointed to the Nanoose Bay Parks & Open Space
Advisory Committee for terms ending December 31, 2013.
CARRIED
Electoral Area F
Parks & Open Space Advisory Committee.
MOVED Director Holme,
SECONDED Director Veenhof, that Steve Chomolok,
Skye Donald, Alfred Jablonski and Barbara Smith be appointed to the Electoral Area F Parks & Open Space Advisory
Committee for terms ending December 31, 2013.
CARRIED
Electoral Area G
Parks & Open Space Advisory Committee.
MOVED Director Holme,
SECONDED Director Veenhof, that Minnie Corbett be appointed to the Electoral Area G Parks &
Open Space Advisory Committee for a term ending December 31, 2013.
CARRIED
Electoral Area H
Parks & Open Space Advisory Committee.
MOVED Director Holme,
SECONDED Director Veenhof, that Nancy Robertson and Dagmar Seydel be appointed to the Electoral Area H Parks &
Open Space Advisory Committee for terms ending December 31, 2013.
CARRIED
Grants In Aid
Committee.
MOVED Director Holme,
SECONDED Director Veenhof, that Bruce Erickson, Cheryl Knapp, Gordon
Wiebe and Jim Wilson-Storey
be appointed to the Grants in Aid Committee for terms
ending December 31, 2012.
CARRIED
Agriculture
Advisory Committee.
MOVED Director Holme,
SECONDED Director Veenhof, that Albert Benson and Craig Evans be appointed
as the General Public District 68 members and Andrew Brown and Richard Wahlgren be appointed as the General Public District 69
members to the Agriculture Advisory Committee for terms ending December 31,
2013.
CARRIED
Oceanside Task
Force on Homelessness.
MOVED
Director Holme, SECONDED Director Lefebvre, that Director Veenhof be appointed
to the Oceanside Task Force on Homelessness.
CARRIED
ADMINISTRATORS REPORTS
Agricultural Area Plan Update.
MOVED
Director Veenhof, SECONDED Director Lefebvre, that the Board receive this
report and the Public Consultation Summary Report and Agricultural Area Plan
video series for information.
CARRIED
Cedar Road
Bioenergy Facility Expansion Sixth Amending Agreement.
MOVED Director Ruttan,
SECONDED Director Greves, that the Board approve the Sixth Amending Agreement
with Cedar Road Bioenergy Inc.
CARRIED
Liquor License Application No. PL2011-169 Wheatsheaf Entertainment Centre Ltd. Lot
A, Section 14, Range 1, Cedar District Plan VIP67433.
MOVED Director McPherson,
SECONDED Director Holme, that the Board consider any written submissions or
comments from the public.
CARRIED
MOVED Director McPherson,
SECONDED Director Holme, that the Board adopt the
resolution attached to this report as Schedule
No. 1.
CARRIED
Bylaw 1619 - Development Cost Charges for Regional
Parks.
MOVED
Director Lefebvre, SECONDED Director Willie, that staff be directed to meet
with the stakeholder groups identified in Appendix I to obtain final feedback
and input on the Regional Parks Development Cost Charges Bylaw 1619 prior to
final consideration by the Regional Board.
MOVED Director Fell that Bylaw 1619 be
abandoned.
The
motion failed due to lack of a seconder.
The
question was called on the main motion.
The
motion CARRIED.
Little Qualicum River Regional Park Management Plan
Terms of Reference.
MOVED
Director Fell, SECONDED Director Johnstone, that the Terms of Reference for the
Little Qualicum River Regional Park Management Plan be approved.
CARRIED
MOVED
Director Fell, SECONDED Director Holme, that two
members of the Regional Parks and Trails Select Committee be appointed to
participate as members of the Advisory Committee for the Little Qualicum River
Regional Park Management Plan and simultaneous Meadowood Way Community Park
design.
CARRIED
2012 BC Transit Workshop Request to Host.
MOVED
Director McPherson, SECONDED Director Bestwick, that the Board approve the RDN
to host the 2012 BC Transit Workshop in Nanaimo and $1500.00 towards the 2012
workshop reception.
CARRIED
Country Club Centre Respite for Transit Operators.
MOVED
Director Ruttan, SECONDED Director Bestwick, that the Lease agreement between
the Regional District of Nanaimo and Country Club Centre for a five (5) year
term be approved.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Mid Vancouver Island Habitat Enhancement Society, re
Request for Letter of Support.
MOVED Director Lefebvre,
SECONDED Director Holme, that the Board send a letter of support for the Mid
Vancouver Island Habitat Enhancement Society regarding the groundwater mapping
and education in the Englishman River Watershed Phase 2 project.
CARRIED
BOARD INFORMATION
Canadian Office and Professional Employees (COPE) Union No. 378, re BC Hydro Smart Meters.
MOVED Director Young,
SECONDED Director Anderson, that the Board accept the
invitation from COPE 378 to present on the job impact of Smart Meters.
CARRIED
RISE AND REPORT
Board Appointments.
MOVED Director Ruttan, SECONDED Director Lefebvre:
That Ted Greves be appointed as
the Regional District of Nanaimo representative to the Island Corridor
Foundation.
That Randy Morris
be nominated as the Central Vancouver Island and
Northern Georgia Strait Area representative to the BC Ferry Authority Board of
Directors.
That Guy Fletcher be appointed to
the Board of Variance for a three year term ending December 31, 2014.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Bestwick, that this meeting terminate.
CARRIED
TIME:
8:13 PM