REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, JANUARY 24, 2012

7:00 PM

 

(RDN Board Chambers)

 

A G E N D A

 

PAGES

 

             1.              CALL TO ORDER

 

             2.              DELEGATIONS

 

             3.              BOARD MINUTES

 

9 - 16                           Minutes of the Inaugural Board meeting held December 13, 2011, and the minutes of the Special Board meeting held January 10, 2012.

 

             4.              BUSINESS ARISING FROM THE MINUTES

 

             5.              COMMUNICATIONS/CORRESPONDENCE

 

             6.              UNFINISHED BUSINESS

 

             7.              STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

             7.1            ELECTORAL AREA PLANNING STANDING COMMITTEE

 

17 - 19                         Minutes of the Electoral Area Planning Committee meeting held January 10, 2012. (for information)

 

PLANNING

 

DEVELOPMENT PERMIT APPLICATIONS

 

                                      Development Permit Application No. PL2011-166 – Marilyn Bennett – 991 Maple Lane Drive – Area ‘G’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

That Development Permit Application No. PL2011-166 to permit the construction of an addition to the existing dwelling unit be approved subject to the conditions outlined in Schedules No. 1 to 2.

 

                                                                                                                                                

 

                                      Development Permit Application No. PL2011-168 – Scott Bentzen – 729 and 735 Despard Avenue – Area ‘G’.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

That Development Permit Application No. PL2011-168, in conjunction with a subdivision application, be approved subject to the conditions outlined in Schedules No. 1 to 2.

 

DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS

 

                                      Development Permit with Variance Application No. PL2010-093 – Meade – Lundine Lane – Area ‘G’.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                      Delegations wishing to speak to Development Permit with Variance Application No. PL2010-093 (maximum speaking time 5 minutes).

 

1.      That staff be directed to complete the required notification.

 

2.      That Development Permit with Variance Application No. PL2010-093 to permit the construction of a single-family dwelling be approved subject to the conditions outlined in Schedules No. 1 to 3.

 

3.      That staff report back to the Board on dealing with variances to frontage requirements and panhandle lots.

 

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

 

                                      Development Variance Permit Application No. PL2011-175 – Donald & Hilary Lane – 3048 Bay Road – Area ‘H’.  (Electoral Area Directors except EA ‘B’ – One Vote)

                                     

                                      Delegations wishing to speak to Development Variance Permit Application No. PL2011-175 (maximum speaking time 5 minutes).

 

1.      That staff be directed to complete the required notification.

 

2.      That Development Variance Permit Application No. PL2011-175 to vary the maximum floor area of accessory buildings in the CD9 zone from 10 m2 to 14 m2 to legalize an existing accessory building be approved as outlined in Schedule No. 1.

 

                                      Development Variance Permit Application No. PL2011-194 – Glencar Consultants Inc. – Bouman Place & Wembley Road – Area ‘G’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                      Delegations wishing to speak to Development Variance Permit Application No. PL2011-175 (maximum speaking time 5 minutes).

 

1.      That that staff be directed to complete the required notification.

 

2.      That Development Variance Permit Application No. PL2011-194 to reduce the setback from "Other Lot Lines" adjacent to the existing walkway (lane) within the subject properties be approved as outlined in Schedules No. 1, 2 and 3.

 

             7.2            COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

20 - 25                          Minutes of the Committee of the Whole meeting held January 10, 2012. (for information)

 

                                      COMMUNICATIONS/CORRESPONDENCE

 

                                      Gabriola Land Conservancy, re Cox Community Park. (All Directors – One Vote)

 

That the correspondence from Gabriola Land Conservancy regarding the Cox Community Park be received.

 

Debbie Comis, City of Parksville, re 2012 Council Appointments to the District 69 Recreation Commission, the Arrowsmith Water Service Management Board, and the Englishman River Water Service Management Board. (All Directors – One Vote)

 

That the correspondence from the City of Parksville regarding the 2012 Council Appointments for the District 69 Recreation Commission, the Arrowsmith Water Service Management Board and the Englishman River Water Service Management Board be received.

 

Laurie Gourlay, Mid Island Sustainability & Stewardship Initiative, re RDN Trans Canada Trail Route and Green Space. (All Directors – One Vote)

 

That the correspondence from Mid Island Sustainability & Stewardship Initiative be received.

 

Rob Steele, re Rerouting of the Trans Canada Trail. (All Directors – One Vote)

 

That the correspondence from Rob Steele regarding the Trans Canada Trail be received.

 

FINANCE AND INFORMATION SERVICES

 

FINANCE

 

                                     

 

 

 

 

                                      Bylaw No. 1651 – A Bylaw to Authorize Preparation of 2012 Parcel Tax Rolls.

                                     

                                      (All Directors – One Vote)

 

1.      That the "2012 Parcel Tax Assessment Roll Bylaw No. 1651, 2012", be introduced and read three times.

 

(All Directors – 2/3)

 

2.      That the "2012 Parcel Tax Assessment Roll Bylaw No. 1651, 2012" be adopted.

 

3.      That the Board appoint the Chairperson, the Senior Manager, Corporate Administration and the General Manager, Finance and Information Services to preside as the 2012 parcel tax review panel.

 

Bylaw No. 897.06 – A Bylaw to Include Electoral Area ‘H’ as a Participant in the Northern Community Transit Service. (All Directors – One Vote)

 

That "Northern Community Transit Service Amendment Bylaw No. 897.06, 2012" be introduced for three readings and be forwarded to the Inspector of Municipalities for approval.

 

2012 Proposed Budget Overview. (All Directors – One Vote)

 

That the report on the proposed 2012 budget be received. 

 

Bylaw No. 1653 – A Bylaw to Establish a Cedar Community Policing Contribution Service.  (All Directors – One Vote)

 

1.      That the funding request from the Cedar Community Policing Office be supported commencing in 2012 subject to approval of Bylaw No. 1653.

 

2.      That elector assent to establish annual funding in the amount of $2,000 for the Cedar Community Policing Office from Electoral Area `A', be obtained using the alternative approval process.

 

3.      That "Cedar Community Policing Office Contribution Service Establishment Bylaw No. 1653, 2012" be introduced for first three readings and be forwarded to the Ministry of Community, Sport and Cultural Development for approval.

 

4.      That the attached Cedar Community Policing Office Contribution Service Elector Response Form be approved.

 

 

 

                              DEVELOPMENT SERVICES

 

BUILDING, BYLAW & EMERGENCY PLANNING

 

                                      Appointment of Animal Control Officer. (All Directors – One Vote)

 

That William Jonathan Mitchell of Coastal Animal Control Services of BC Limited be appointed as a Bylaw Enforcement Officer for the specific purpose of enforcing Regional District of Nanaimo Animal Control and Licensing Bylaws.

 

REGIONAL AND COMMUNITY UTILITIES

 

WATER

 

Drinking Water and Watershed Protection Service Water Budget – Consultant Services Contract Award.  (All Directors –  Weighted Vote)

 

That the Water Budget Project / Phase One — RDN Vancouver Island, be awarded to Waterline Resources Inc. for $170,000.

 

                                      WASTEWATER

 

Bylaw No. 975.57 – Pump & Haul Amendment Bylaw to Exclude Strata Lot 180, Block 526, Strata Plan VIS 4673, Cameron Lot District – 1556 Pady Place – Area ‘F’. (All Directors – One Vote)

 

1.      That the boundaries of the "Regional District of Nanaimo Pump & Haul Local Service Establishment Bylaw No. 975, 1995" be amended to exclude Strata Lot 180, Block 526, Strata Plan VIS4673, Cameron Land District.

 

2.      That the "Regional District of Nanaimo Pump & Haul Local Service Amendment Bylaw No. 975.57, 2012" be introduced and read three times.

 

TRANSPORTATION AND SOLID WASTE SERVICES

 

SOLID WASTE

 

                                      Regional Landfill Security Services Contract Award.  (All Directors – Weighted Vote)

 

That the Board award the contract for security services at the Regional Landfill to Footprints Security for a period of three years commencing March 1, 2012 at a total cost of $275,946.00.

 

 

 

 

 

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

Trans Canada Trail. (All Directors – One Vote)

 

That staff be directed to report back to the Board on the feasibility of constructing a pedestrian bridge over the Nanaimo River along the dedicated Trans Canada Trail route and work in partnership with Trails BC on this initiative including sourcing potential grant funding through Trans Canada Trail and Parks Canada.

 

Port Theatre Operations Budget. (All Directors – One Vote)

 

That staff be directed to report back to the Board on the request to consider an annual cost of living increase to the contribution to the Port Theatre.

 

Gabriola Gun Club. (All Directors – One Vote)

 

That staff request an update from the Chief Firearms Officer and the Ministry of Forests, Lands and Natural Resource Operations, who are the lease holders, regarding the ongoing complaints associated with the Gabriola Rod, Gun & Conservation Club activities and that the staff report back to the Board.

                                     

             7.3            DISTRICT 69 COMMUNITY JUSTICE SELECT COMMITTEE

 

26 - 27                          Minutes of the District 69 Community Justice Select Committee held Tuesday November 22, 2011. (for information).

 

(Electoral Areas E, F, G, H, Parksville, and Qualicum Beach – Weighted Vote)

 

1.      That the 2012 requisition for funding to support the Oceanside Victim Services and Restorative Justice Programs remain the same as in 2011 ($77,500).

 

2.      That a 2012 grant in the amount of $5,943 for the Citizens on Patrol Society, District 69 be approved.

 

3.      That a 2012 grant in the amount of $1,450.38 for the Corcan Meadowood Residents Association be approved.

 

             7.4            EXECUTIVE STANDING COMMITTEE

 

             7.5            COMMISSIONS

 

              

 

 

 

 

 

             7.6            DISTRICT 69 RECREATION COMMISSION

28 - 31                         Minutes of the District 69 Community Justice Select Committee held Tuesday November 17, 2011. (for information).

(All Directors – One Vote)

1.      That the request from the Town of Qualicum Beach to be a joint applicant hosting a BC Senior Games event be put in abeyance until the new appointments to the District 69 Recreation Commission and the new municipal councils of the Town of Qualicum Beach and the City of Parksville are in place.

 

2.      That staff be directed to prepare a report with regard to the financial implication, including staff resources and the capital costs required to host the BC Senior Games, and to explore the possible financial assistance to host the event from the two municipalities of Parksville and Qualicum Beach and the provincial and federal governments.

 

             7.7            ELECTORAL AREA ‘A’ PARKS, RECREATION & CULTURE COMMISSION

 

32 - 35                         Minutes of the Electoral Area ‘A’ Parks, Recreation & Culture Commission meeting        held November 16, 2011. (for information).

 

             7.5            SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

Selection Committee (Verbal report).

 

             8.              ADMINISTRATOR’S REPORTS

 

36 - 38                         Agricultural Area Plan Update (All Directors – One Vote). Consultant’s Report Attachment No. 1 Included as a separate enclosure.

 

39 - 54                         Cedar Road Bioenergy Facility Expansion Sixth Amending Agreement.  (All Directors – Weighted Vote).

 

55 - 59                         Liquor License Application No. PL2011-169 Wheatsheaf Entertainment Centre Ltd. Lot A, Section 14, Range 1, Cedar District Plan VIP67433. (All Directors – One Vote).

 

60 - 71                         Bylaw 1619 - Development Cost Charges for Regional Parks. (All Directors – One Vote).

 

72 - 86                         Little Qualicum River Regional Park Management Plan Terms of Reference. (All Directors – One Vote).

 

87 - 89                         2012 BC Transit Workshop – Request to Host. (Electoral Areas A, C, E, G, Nanaimo, Parksville, and Qualicum Beach – One Vote).

 

90 - 105                       Country Club Centre Respite for Transit Operators. (Electoral Areas A, C, Nanaimo, and Lantzville – One Vote).

             9.              ADDENDUM

 

           10.              BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

           11.              NEW BUSINESS

 

           12.              BOARD INFORMATION (Separate enclosure on blue paper)

 

           13.              ADJOURNMENT

 

           14.              IN CAMERA

 

                              That pursuant to Section 90(1)(c) of the Community Charter the Board proceed to an In meeting to consider personnel issues.