REGIONAL DISTRICT OF NANAIMO
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, JANUARY 10, 2012 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J.
Stanhope Chairperson
Director A.
McPherson Electoral Area
A
Director H.
Houle Electoral
Area B
Director M.
Young Electoral
Area C
Director G.
Holme Electoral
Area E
Director J.
Fell Electoral
Area F
Director W.
Veenhof Electoral
Area H
Director M.
Lefebvre City of
Parksville
Director D.
Willie Town of
Qualicum Beach
Director B.
Dempsey District of
Lantzville
Director J.
Ruttan City of
Nanaimo
Director B.
Bestwick City of
Nanaimo
Director J.
Kipp City
of Nanaimo
Alternate
Director F.
Pattje City of
Nanaimo
Director T.
Greves City of
Nanaimo
Director G.
Anderson City of
Nanaimo
Director D.
Brennan City of
Nanaimo
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
N. Avery Gen.
Mgr., Finance & Information Services
P.
Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen.
Mgr., Recreation & Parks Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
CALL
TO ORDER
The Chairperson
welcomed Alternate Director Pattje to the meeting.
DELEGATIONS
Harold Sellers, Trails BC, re Trans Canada Trail.
Mr. Sellers
provided a visual and verbal overview on the objectives of the Trans Canada
Trail and opportunities which currently exist.
Don Gately, re Gabriola Gun Club.
Mr. Gately spoke about the
negative impact the Club has had on his life.
Ode Howard, re Gabriola
Gun Club.
Mr. Howard requested
that the Board follow up with the Integrated Land Management Agency regarding
the proper use and compliance of the lease.
Bruce Halliday, Port Theatre Society, re
RDN Contribution to the Port Theatre Operations Budget.
Mr. Halliday
presented a verbal overview of the Port Theatre and requested consideration of
an annual cost of living increase to the contribution received from the
Regional District of Nanaimo.
Kim Burden, Parksville &
District Chamber of Commerce, re Funding for an Economic Development Assessment
for the Oceanside Area.
Mr. Burden
presented a visual and verbal overview of the Parksville & District Chamber
of Commerce and requested that the Board match the federal funding via the
Northern Regional Economic Development Committee at a cost of $9,450.
MINUTES
MOVED Director Holme, SECONDED
Director Bestwick, that the minutes of the regular Committee of the Whole meeting held November 8,
2011 be adopted.
CARRIED
Gabriola Land Conservancy, re Cox Community Park.
MOVED Director Lefebvre, SECONDED
Director Houle, that the correspondence from Gabriola Land Conservancy
regarding the Cox Community Park be received.
CARRIED
Debbie Comis, City of Parksville, re 2012
Council Appointments to the District 69 Recreation Commission, the Arrowsmith
Water Service Management Board, and the Englishman River Water Service
Management Board.
MOVED Director Lefebvre, SECONDED
Director Houle, that the correspondence from the City of Parksville regarding
the 2012 Council Appointments for the District 69 Recreation Commission, the Arrowsmith
Water Service Management Board and the Englishman River Water Service
Management Board be received.
CARRIED
Laurie Gourlay, Mid
Island Sustainability & Stewardship Initiative, re
MOVED Director Lefebvre, SECONDED
Director Houle, that the correspondence from Mid Island Sustainability &
Stewardship Initiative be received.
CARRIED
Rob Steele,
re Rerouting of the Trans Canada Trail.
MOVED Director Lefebvre, SECONDED Director Houle, that the
correspondence from Rob Steele regarding the Trans Canada Trail be received.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Bylaw No. 1651 – A Bylaw to Authorize Preparation of
2012 Parcel Tax Rolls.
MOVED Director Holme, SECONDED Director Bestwick, that the
"2012 Parcel Tax Assessment Roll Bylaw No. 1651, 2012", be introduced
and read three times.
CARRIED
MOVED Director Holme, SECONDED Director Bestwick, that the
"2012 Parcel Tax Assessment Roll Bylaw No. 1651, 2012" be adopted.
CARRIED
MOVED Director Holme, SECONDED Director Bestwick, that the Board
appoint the Chairperson, the Senior Manager, Corporate Administration and the General
Manager, Finance and Information Services to preside as the 2012 parcel tax
review panel.
CARRIED
Bylaw No. 897.06 – A Bylaw to Include
Electoral Area ‘H’ as a Participant in the Northern Community Transit Service.
MOVED Director Veenhof, SECONDED Director Lefebvre, that
"Northern Community Transit Service Amendment Bylaw No. 897.06, 2012"
be introduced for three readings and be forwarded to the Inspector of
Municipalities for approval.
CARRIED
2012 Proposed Budget Overview.
MOVED Director Bestwick, SECONDED Director Bartram, that the
report on the proposed 2012 budget be received and the 2012 budget be further
reviewed at a Special Committee of the Whole meeting on January 17, 2012.
CARRIED
Bylaw No. 1653 – A Bylaw to Establish a Cedar
Community Policing Contribution Service.
MOVED Director McPherson, SECONDED Director Young, that the
funding request from the Cedar Community Policing Office be supported
commencing in 2012 subject to approval of Bylaw No. 1653.
CARRIED
MOVED Director McPherson, SECONDED Director Young, that elector
assent to establish annual funding in the amount of $2,000 for the Cedar
Community Policing Office from Electoral Area `A', be obtained using the
alternative approval process.
CARRIED
MOVED Director McPherson, SECONDED Director Young, that "Cedar
Community Policing Office Contribution Service Establishment Bylaw No. 1653,
2012" be introduced for first three readings and be forwarded to the
Ministry of Community, Sport and Cultural Development for approval.
CARRIED
MOVED Director McPherson, SECONDED Director Young, that the
attached Cedar Community Policing Office Contribution Service Elector Response
Form be approved.
CARRIED
DEVELOPMENT SERVICES
BUILDING, BYLAW & EMERGENCY PLANNING
Appointment of Animal Control Officer.
MOVED Director Bestwick, SECONDED Director Brennan, that William
Jonathan Mitchell of Coastal Animal Control Services of BC Limited be appointed
as a Bylaw Enforcement Officer for the specific purpose of enforcing Regional
District of Nanaimo Animal Control and Licensing Bylaws.
CARRIED
REGIONAL AND COMMUNITY
UTILITIES
WATER
Drinking Water and Watershed Protection
Service Water Budget – Consultant Services Contract Award.
MOVED Director Brennan, SECONDED Director Anderson, that the Water
Budget Project / Phase One — RDN Vancouver Island, be awarded to Waterline Resources
Inc. for $170,000.
CARRIED
WASTEWATER
Bylaw No. 975.57 – Pump & Haul Amendment
Bylaw to Exclude Strata Lot 180, Block 526, Strata Plan VIS 4673, Cameron Lot
District – 1556 Pady Place – Area ‘F’.
MOVED Director Fell, SECONDED Director Bestwick, that the
boundaries of the "Regional District of Nanaimo Pump & Haul Local
Service Establishment Bylaw No. 975, 1995" be amended to exclude Strata
Lot 180, Block 526, Strata Plan VIS4673, Cameron Land District.
CARRIED
MOVED Director Fell, SECONDED Director Bestwick, that the
"Regional District of Nanaimo Pump & Haul Local Service Amendment
Bylaw No. 975.57, 2012" be introduced and read three times.
CARRIED
TRANSPORTATION AND
SOLID WASTE SERVICES
SOLID WASTE
Regional Landfill Security Services Contract Award.
MOVED Director Ruttan, SECONDED Director Brennan, that the Board
award the contract for security services at the Regional Landfill to Footprints
Security for a period of three years commencing March 1, 2012 at a total
cost of $275,946.00.
CARRIED
COMMISSION, ADVISORY & SELECT
COMMITTEE
District 69 Community Justice Select
Committee.
MOVED Director Holme, SECONDED
Director Ruttan, that the minutes of
the District 69 Community Justice
Select Committee meeting held Tuesday November 22, 2011 be
received for information.
CARRIED
MOVED Director Holme, SECONDED
Director Ruttan, that the 2012 requisition for funding to support the Oceanside Victim
Services and Restorative Justice Programs remain the same as in 2011 ($77,500).
CARRIED
MOVED Director Holme, SECONDED
Director Ruttan, that a 2012 grant in the amount of $5,943 for the Citizens on Patrol Society,
District 69 be approved.
CARRIED
MOVED Director Holme, SECONDED
Director Ruttan, that a 2012 grant in the amount of $1,450.38 for the Corcan Meadowood
Residents Association be approved.
CARRIED
District 69 Recreation Commission.
MOVED Director Holme, SECONDED
Director Bestwick, that the minutes of
the District 69 Recreation Commission meeting
held Thursday November 17, 2011 be received for information.
CARRIED
MOVED Director Holme, SECONDED
Director Willie, that the
request from the Town of Qualicum Beach to be a joint applicant hosting a BC
Senior Games event be put in abeyance until the new appointments to the
District 69 Recreation Commission and the new municipal councils of the Town of
Qualicum Beach and the City of Parksville are in place.
CARRIED
MOVED Director Holme, SECONDED
Director Anderson, that staff be
directed to prepare a report with regard to the financial implication,
including staff resources and the capital costs required to host the BC Senior
Games, and to explore the possible financial assistance to host the event from
the two municipalities of Parksville and Qualicum Beach and the provincial and
federal governments.
CARRIED
Electoral Area ‘A’ Parks, Recreation &
Culture Commission.
MOVED Director McPherson, SECONDED
Director Brennan, that the minutes of the Electoral Area ‘A’ Parks, Recreation &
Culture Commission meeting held November 16, 2011 be received for
information.
CARRIED
Trans Canada Trail.
MOVED
Director Young, SECONDED Director Kipp, that staff be directed to report back
to the Board on the feasibility of constructing a pedestrian bridge over the
Nanaimo River along the dedicated Trans Canada Trail route and work in partnership
with Trails BC on this initiative including sourcing potential grant funding
through Trans Canada Trail and Parks Canada.
CARRIED
Port Theatre Operations Budget.
MOVED
Director Brennan, SECONDED Director Kipp, that staff be directed to report back
to the Board on the request to consider an annual cost of living increase to
the contribution to the Port Theatre.
CARRIED
Gabriola Gun Club.
MOVED
Director Houle, SECONDED Director Pattje, that staff request an update from the
Chief Firearms Officer and the Ministry of Forests, Lands and Natural Resource
Operations, who are the lease holders, regarding the ongoing complaints
associated with the Gabriola Rod, Gun & Conservation Club activities and
that the staff report back to the Board.
CARRIED
ADJOURNMENT
MOVED Director Holme, SECONDED
Director Bestwick, that the
meeting terminate.
CARRIED
TIME: 9:00 PM
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION