REGIONAL DISTRICT
OF NANAIMO
MINUTES OF THE COMMITTEE OF THE WHOLE
OF
THE REGIONAL DISTRICT OF NANAIMO HELD ON
TUESDAY, NOVEMBER 8, 2011 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director G. Rudischer Electoral Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral
Area H
Director T. Westbroek Town of Qualicum Beach
Director C. Haime District of Lantzville
Director J. Ruttan City of Nanaimo
Director B. Holdom City of Nanaimo
Director B. Bestwick City of Nanaimo
Alternate
Director T. Greves City of Nanaimo
Director D. Johnstone City of Nanaimo
Director L. Sherry City
of Nanaimo
Director M. Unger City
of Nanaimo
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
N. Avery Gen.
Mgr., Finance & Information Services
P. Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen.
Mgr., Recreation & Parks Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
CALL TO ORDER
The Chairperson welcomed Director Greves to the meeting.
DELEGATIONS
Dave Jones, Corcan Meadowood Residents
Association, re Community Recreational Program Funding
for Meadowood Park.
Mr. Jones thanked the Regional District for their support and involvement
in the Meadowood Park program.
Danielle Morrison, Guardians of Mid-Island
Estuaries Society, re Canada Goose Project.
Ms. Morrison presented a video to the Committee on the challenges of the
Canada Goose contributing to the destruction of
estuarine marsh habitats in the Little Qualicum and Englishmen River estuaries.
LATE DELEGATIONS
MOVED
Director Holme, SECONDED Director Ruttan, that one delegation
be permitted to address the Board.
CARRIED
Perry Grue,
re Bylaws and Building Regulations.
Mr. Grue discussed his concerns regarding the
renovations taking place at 3677 Nautilus Road.
MINUTES
MOVED
Director Holme, SECONDED Director Ruttan,
that the minutes of the regular Committee of the Whole
meeting held October 11, 2011 be adopted.
CARRIED
Blair Lekstrom,
Minister, Ministry of Transportation and Infrastructure, re BC Transit Review.
MOVED Director Westbroek,
SECONDED Director Bartram, that the correspondence from Blair Lekstrom, Minister, Ministry of Transportation and Infastructure regarding the BC Transit Review be received.
CARRIED
FINANCE AND INFORMATION SERVICES
Regional
Hospital District 2012 Provisional Budget.
MOVED Director Westbroek, SECONDED Director Unger, that a 2012 Regional
Hospital District provisional budget be approved with the following components:
Property tax requisition $
6,549,255
Capital grant allowance $
2,143,745
Major Capital Project
finding from surplus $ 500,000
CARRIED
MOVED Director Westbroek,
SECONDED Director Unger, that the 2012 to 2016 five year projections be
received for information.
CARRIED
Bylaw
No. 1078 - Amendment to Remuneration and Expenses.
This report was withdawn
from the agenda.
Operating
Results for the Period Ending September 30, 2011.
MOVED Director Holme, SECONDED Director Holdom,
that the summary report of financial
results from operations to September 30, 2011 be received for information.
CARRIED
Bylaw
No. 1650 Corporate Climate Action Reserve Fund Establishment Bylaw.
MOVED Director Holdom, SECONDED Director Westbroek,
that "Corporate Climate Action Reserve Fund Establishing Bylaw No. 1650,
2011" be introduced and read three times
CARRIED
MOVED
Director Holdom, SECONDED Director Westbroek, that "Corporate Climate Action Reserve Fund
Establishing Bylaw No. 1650, 2011" be adopted.
CARRIED
DEVELOPMENT SERVICES
Bylaw
No. 1259.08 - Proposed Fee for Official Community Plan Amendments Requiring
Change to the Regional Growth Strategy.
MOVED Director Bartram,
SECONDED Director Burnett, that "Regional District of Nanaimo Fees and
Charges Bylaw Amendment Bylaw No. 1259.08, 2011" be introduced and read three
times, as amended.
CARRIED
MOVED Director Bartram,
SECONDED Director Burnett, that "Regional District of Nanaimo Fees and
Charges Bylaw Amendment Bylaw No. 1259.08, 2011", as amended.
CARRIED
MOVED Director Bartram,
SECONDED Director Burnett, that staff be directed to investigate the
establishment of a RGS amendment fee for municipal OCP amendment applications
and report back to the Board on potential options for implementation.
CARRIED
RECREATION AND PARKS SERVICES
Province
of BC Community Recreation Program Grant.
MOVED Director Burnett,
SECONDED Director Bartram, that the Regional District of Nanaimo apply to the
Province of British Columbia's Community Recreation Program for the
construction of the Cedar Skate and Bike Park in Electoral Area 'A' and that
the project commence upon confirmation of approved funding from the Community
Recreation Program.
CARRIED
MOVED Director Burnett,
SECONDED Director Bartram, that the Regional District of Nanaimo apply to the
Province of British Columbia's Community Recreation Program for the
installation of the playground structure and sport court at Meadowood
Way Community Park Playground in Electoral Area 'F' and that the project
commence upon confirmation of approved funding from the Community Recreation
Program.
CARRIED
MOVED Director Burnett,
SECONDED Director Bartram, that the Regional District of Nanaimo apply to the
Province of British Columbia's Community Recreation Program for the
construction of Natural Playground Elements, Pump Track and Sport Court at
Henry Morgan Community Park in Electoral Area 'H' and that the project commence
upon confirmation of approved funding from the Community Recreation Program.
CARRIED
COMMISSION,
ADVISORY & SELECT COMMITTEE
District
69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Westbroek, that the minutes from the meeting of the District 69
Recreation Commission meeting held October 20, 2011 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek, that the following District 69 Recreation Youth Grants be approved:
Arrowsmith Community Enhancement Society - youth drop-in
sports $ 760
Ballenas Dry Grad Committee $
1,000
Bard
to Broadway Theatre Society - B2Glee Teen Show Choir $ 1,000
Kwalikum Secondary School Dry Grad $ 1,000
Oceanside
Minor Hockey - female hockey program equipment $
1,200
Oceanside
Kidfest Society - youth activity $
1,240
Young
Life of Canada (Qualicum Beach) game and sports equipment $ 835
CARRIED
MOVED Director Bartram,
SECONDED Director Westbroek, that the following District 69 Recreation Community
Grants be approved:
Arrowsmith Community Enhancement Society Community
Music Committee "Band in a Box"
equipment $
1,822
Corcan Meadowood Residents
Association - Scary Walk Halloween
event supplies and
fireworks $
1,500
Errington Co-op Preschool - play equipment $
1,200
Mount
Arrowsmith Pipe Band Celtfest
music school $
1,500
Oceanside
Tourism Assn. - Oceanside Sport and Tourism
Council event kit $
1,500
Ravensong Aquatic Club - pool rental $ 1,000
Ravensong Masters Swimming - pool rental $
1,000
CARRIED
MOVED Director Bartram,
SECONDED Director Westbroek, that the Regional
District of Nanaimo support the efforts of the Oceanside Tourism Association
with their plans to promote sport tourism in the Oceanside area.
CARRIED
Electoral Area B
Parks and Open Space Advisory Committee.
MOVED Director Rudischer,
SECONDED Director Bartram, that the minutes from the meeting of the Electoral Area B
Parks and Open Space Advisory Committee held September 6, 2011 be received for
information.
CARRIED
MOVED Director Rudischer, SECONDED Director Bartram, that the Islands Trust
be informed that the proposed trail location at 1520 McCollum Road in favour of a 5% parkland dedication, adjacent to the 707
Community Park, should be denied.
CARRIED
MOVED Director Rudischer, SECONDED Director Bartram, that staff be directed
to conduct a community consultation process with Mudge
Island residents regarding beach access priorities.
CARRIED
MOVED Director Rudischer, SECONDED Director Bartram, that the 707 Community
Park trail names be selected by historical usage and geographical directions,
in lieu of personal names.
CARRIED
East Wellington and
Pleasant Valley Parks and Open Space Advisory Committee.
MOVED Director Young, SECONDED Director Burnett, that
the minutes from the meeting of the East Wellington and Pleasant Valley Parks and
Open Space Advisory Committee meeting held September 12, 2011 be received
for information.
CARRIED
Electoral Area E
Parks and Open Space Advisory Committee.
MOVED Director Holme,
SECONDED Director Bestwick, that the minutes from the meeting of the Electoral Area E Parks and Open Space Advisory
Committee meeting held October 3, 2011. be received
for information.
CARRIED
Electoral Area H
Parks and Open Space Advisory Committee.
MOVED Director Batram,
SECONDED Director Holdom, that the minutes
from the meeting of the Electoral Area H Parks and Open Space Advisory
Committee meeting held August 24, 2011 be received for information.
CARRIED
Regional
Parks and Trails Advisory Committee.
MOVED Director Bartram, SECONDED Director Holdom, that the minutes from the Regional Parks and Trails Advisory Committee meeting held
October 18, 2011 be received for
information.
CARRIED
MOVED Director Bartram,
SECONDED Director Holdom, that the Coats Marsh Regional Park Management Plan
be approved and used as a guide for park development and operation from 2011 to
2021.
CARRIED
MOVED Director Bartram,
SECONDED Director Holdom, that the Regional Parks Development Costs Charges
Bylaw No. 1619, 2011 be introduced and read two times.
CARRIED
MOVED Director Bartram,
SECONDED Director Holdom, that staff be directed to develop a consultation
plan for 2012 that will solicit stakeholder group feedback and input on the
Regional Parks Development Cost Charges Bylaw.
CARRIED
MOVED Director Bartram,
SECONDED Director Holdom, that the topic of affordable housing and the use of regionally controlled
land for use as affordable housing be referred to the next strategic planning
session of the new Board.
CARRIED
Grants-in-Aid
Committee.
MOVED Director Young, SECONDED Director Burnett, that
the minutes from the meeting of the Grants-in-Aid Committee held October 17, 2011 be
received for information.
CARRIED
MOVED Director Young, SECONDED Director Westbroek, that
Grant-in-Aid funds for District 68 be awarded to the following applicant:
Jonanco Hobby
Workshop Association $
1,300
MOVED Director Young, SECONDED Director Westbroek, that
Grant-in-Aid funds for District 69 be awarded to the following applicants:
Arrowsmith
Community Enhancement Society $ 1,000
Lighthouse
Country Marine Rescue Society $ 1,000
Nanoose
Bay Catspan $ 2,000
Qualicum
Cat Rescue Society $ 2,000
MOVED Director Young, SECONDED Director Westbroek, that the Parksville and District
Association for Community Living be encouraged to work on the homelessness
initiative in the District 69 area based on their capacity and staffing to do
this; and that the Association be advised that the Grants-in-Aid Committee
would consider reviewing their grant application in the future.
The Chairperson stated he will be in attendance for the Consultation on
Aquaculture Regulations held on November 22, 2011 with the Association of
Vancouver Island and Coastal Communities.
MOVED
Director Holme, SECONDED Director Unger, that pursuant to Section
90(1)(e) of the Community Charter the Committee
proceed to an In Camera Committee of the Whole meeting to consider items
related to land issues.
CARRIED
TIME: 7:59 PM
RISE & REPORT
COMMISSION,
ADVISORY & SELECT COMMITTEE
Regional
Parks and Trails Advisory Committee.
MOVED
Director Holme, SECONDED Director Bartram, that staff be directed
to work in collaboration with the City of Parksville to identify a route for a
potential public trail and bridge that would connect Parksville Community Park
with Rathtrevor Provincial Park.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Westbroek, that the meeting
terminate.
CARRIED
TIME: 8:09 PM
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION