REGIONAL
DISTRICT OF NANAIMO
MINUTES
OF THE REGULAR MEETING OF THE BOARD
OF
THE REGIONAL DISTRICT OF
TUESDAY, OCTOBER 25, 2011 AT
7:00 PM IN THE
RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director G. Rudischer Electoral Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral
Area H
Director M. Lefebvre City
of
Director T. Westbroek Town of
Alternate
Director B. Dempsey District
of Lantzville
Director J. Ruttan City of
Alternate
Director F. Pattje City of Nanaimo
Director B. Bestwick City of
Director J. Kipp City of Nanaimo
Director D. Johnstone City of
Director L. Sherry City
of
Director M. Unger City
of
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
N. Avery Gen.
Mgr., Finance & Information Services
P. Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen.
Mgr., Recreation & Parks Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
CALL TO ORDER
The Chairperson welcomed Alternate Directors Dempsey and Pattje to the meeting.
LATE DELEGATIONS
MOVED
Director Holme, SECONDED Director Kipp,
that a late delegation be permitted to address the Board.
CARRIED
Bob Rogers, re
Mail-In Ballots.
Mr. Rogers spoke in support of mail in ballots and requested the District
to look into implementing the provision of mail in ballots.
BOARD MINUTES
MOVED Director Westbroek,
SECONDED Director Lefebvre, that the minutes of the regular
Board meeting held October 4, 2011 and the Special Board meeting held October
11, 2011 be adopted
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Diane Auld, re
Development Variance Permit Application No. PL 2010-180 – JE Anderson &
Associates – 1915 Cormorant Crescent – Area ‘E’
MOVED Director Holme,
SECONDED Director Johnstone, that the correspondence
from Diane Auld be received.
CARRIED
BYLAWS
Bylaw No. 1285.15 - J.E. Anderson & Associates – 908 & 920 Little
Mountain Road – Area ‘F’.
MOVED Director Holme,
SECONDED Director Biggemann, that “Regional District of Nanaimo Land Use and
Subdivision Amendment Bylaw No. 1285.15, 2011” be adopted.
CARRIED
Bylaw No. 1400.03 – Lakes District Neighbourhood Plan.
MOVED Director Holme,
SECONDED Director Bartram, that “Regional District of
Nanaimo Nanoose Bay Official Community Plan Amendment
Bylaw No. 1400.03, 2011” be adopted.
CARRIED
Bylaw No. 1400.04 – Schooner Cove Neighbourhood Plan.
MOVED Director Holme,
SECONDED Director Bartram, that “Regional District of Nanaimo
Nanoose Bay Official Community Plan Amendment Bylaw
No. 1400.04, 2011” be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION
MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED Director Bartram, SECONDED Director Young, that the minutes of the
Electoral Area Planning Committee meeting held October 11, 2011 be received for information.
CARRIED
PLANNING
DEVELOPMENT
PERMIT APPLICATIONS
Development
Permit Application No. PL2011-157 – Kuun – Jameson
Road – Area ‘H’.
MOVED Director Young, SECONDED
Director Bartram, that Development Permit Application No. PL2011-157 to
permit the construction of a dwelling unit and detached garage be approved
subject to the conditions outlined in Schedules No. 1 - 4.
CARRIED
DEVELOPMENT
VARIANCE PERMIT APPLICATIONS
Development
Variance Permit Application No. PL2011-149 – Muise – Creekside Place – Area ‘C’.
MOVED Director Young,
SECONDED Director Bartram, that Development Variance Permit Application No. PL2011-149 to amend an existing
covenant in order to permit a building strata on the subject property be
denied.
CARRIED
Development
Variance Permit Application No. PL2010-180 – JE Anderson & Associates –
1915 Cormorant Crescent – Area ‘E’.
Mr. Scott spoke in
support of the application.
MOVED Director Holme, SECONDED Director Bartram, that Development Variance
Permit Application No. PL2010-180, be approved subject to the conditions
outlined in Schedules No. 1 - 4.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Burnett, SECONDED Director Ruttan, that the minutes of the Committee
of the Whole meeting held October 11, 2011 be received for information.
CARRIED
FINANCE AND INFORMATION SERVICES
Cedar Community
Policing Office – Request for Annual Funding Assistance.
MOVED Director Burnett, SECONDED Director Bestwick, that the request from the
Cedar Community Policing Office for annual funding in the amount of $2,000 be
referred to the 2012 Annual Budget process for consideration.
CARRIED
RECREATION AND PARKS SERVICES
Nanoose Place Temporary Storage Trailer.
MOVED Director Holme, SECONDED Director Bestwick,
that the Regional
District of Nanaimo approve the temporary placement and use of a recreational
trailer by the Nanoose Bay Lions Club located at the
back of Nanoose Place for up to a maximum of three
(3) years, effective October 1, 2011, and the Regional District follow up with
the Nanoose Bay Activities and Recreation Society to
discuss a long-term storage strategy for the site as part of the lease renewal.
CARRIED
Cedar Heritage
Centre Energy Assessment 2011.
MOVED Director Burnett,
SECONDED Director Young, that the energy upgrades as recommended by City Green
Solutions for the Cedar Heritage Centre be approved and funded through the
Electoral Area 'A' Community Works Fund and any other available incentive
programs that may be applicable.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Waste Stream
Management License Application – DBL Disposal Services.
MOVED Director Holme, SECONDED Director Lefebvre, that the Board receive
the report on the Waste Stream Management License application from DBL Disposal
Services Ltd. for information.
CARRIED
COMMISSION,
ADVISORY & SELECT COMMITTEE
Electoral Area ‘A’ Parks,
Recreation and Culture Commission.
MOVED Director Burnett, SECONDED Director Young , that the minutes
from the meeting of the Electoral Area ‘A’ Parks, Recreation and Culture
Commission held September 22, 2011 be received for information.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that the Regional
District work with community members, user groups and the Ministry of Forests,
Lands and Natural Resource Operations to develop a concept plan and management
strategy for the Ritten Road Boat Launch for review
by the Electoral Area ‘A’ Parks, Recreation and Culture Commission.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that the Regional District proceed with the
preparation of working drawings and tender documents, including a detailed cost
estimate for the kiosk project (Morden Colliery Trail
Entrance) and report back to the Electoral Area ‘A’ Parks, Recreation and
Culture Commission and Board prior to tendering for construction.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that staff review
the extent of Regional District involvement regarding horseback riding in Hemer Provincial Park and ascertain the type of support the
Regional District can provide with respect to Cedar Horse Club’s request.
CARRIED
BUSINESS
ARISING FROM DELEGATIONS OR COMMUNICATIONS
Snaw’Naw’As First Nations, Update Regarding Development and
General Activities.
MOVED Director Holme,
SECONDED Director Bartram, that staff coordinate a meeting between the Snaw’Naw’As First Nations and the Regional District.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT
COMMITTEE REPORTS
Electoral Area ‘B’ Parks and Open Space Advisory Committee.
MOVED Director Rudischer, SECONDED Director Lefebvre, that the minutes
from the meeting of the Electoral Area ‘B’ Parks and Open Space Advisory
Committee meeting held October 13, 2011 be received for information.
CARRIED
MOVED Director Rudischer, SECONDED Director Bartram, that the Islands Trust be advised that the Density Transfer application
GB-RZ-2009 should not be approved as presented.
CARRIED
MOVED Director Rudischer, SECONDED Director Rudischer,
that the Islands Trust be advised that the parkland
donor parcel is unacceptable because the environmental impact to the parcel at
Lock Bay that would be receiving the densities is too severe.
CARRIED
Electoral
Area ‘G’ Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED
Director Lefebvre, that the minutes from the meeting of the Electoral Area ‘G’ Parks and Open Space Advisory
Committee held September 7, 2011 be received for information.
CARRIED
ADMINISTRATOR’S REPORTS
Nanoose Power Squadron 25th Anniversary
Celebration – Request for Fly-By.
MOVED Director Holme, SECONDED Director Bartram, that the Regional
District of Nanaimo provide a letter of support to the Nanoose
Power and Sail Squadron for their application to the Royal Canadian Air Force
to request permission for an aircraft fly-by during their 25th Anniversary
celebration on May 27, 2012.
CARRIED
Qualicum First
Nation – Fire Protection Service Agreement.
MOVED Director Bartram,
SECONDED Director Westbroek, that the fire protection
service agreement between the Regional District of Nanaimo and the Qualicum
First Nation lands located within the Bow Horn Bay fire protection service area
be approved as presented.
CARRIED
French Creek
Pollution Control Centre - Trickling Filter Ventilation & Piping Upgrade –
Construction Award.
MOVED Director Unger,
SECONDED Director Bestwick, that the Board award the
construction contract for the Trickling Filter Ventilation and Piping Upgrade
Project at the French Creek Pollution Control Centre to Archie Johnstone Plumbing and Heating Ltd. for the tendered price
of $426,870.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Mail In Ballots.
MOVED Director Holme, SECONDED Director Westbroek,
that a staff report be prepared with respect to the provision of mail in
ballots.
CARRIED
NEW BUSINESS
Englishman River
Water Service Joint Venture Agreement.
MOVED Director Holme,
SECONDED Director Burnett, that Director Stanhope and Director Holme be appointed to the Englishman River Water Service
Board.
CARRIED
Prohibiting Firework Sales.
MOVED Director Burnett,
SECONDED Director Dempsey, that staff look into options for banning the sale of
fireworks in the Electoral Areas excluding Area ‘F’ and that staff report back
with recommendations.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Ruttan,
that pursuant
to Section 90(1)(g) of the Community Charter the Board proceed to an In Camera
meeting to consider items related to legal and land matters.
CARRIED
TIME:
7:27 PM
RISE & REPORT
ADMINISTRATOR’S
REPORT
Red Gap Wells
Statutory Right-of-Way Agreement.
MOVED Director Holme, SECONDED Director Ruttan,
that the Board approve the Statutory Right of Way agreement for District Lot
36, Nanoose Land District, except Plans 17330 and
2959, PID 009-359-061 and direct staff to prepare the final documents for signature
and to abandon the expropriation process.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Ruttan,
that this
meeting terminate.
CARRIED
TIME: 7:55 PM
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION