REGIONAL DISTRICT OF NANAIMO
MINUTES
OF THE REGULAR MEETING OF THE BOARD
OF
THE REGIONAL DISTRICT OF NANAIMO HELD ON
TUESDAY, OCTOBER 4, 2011 AT
7:07 PM IN THE
RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director G. Rudischer Electoral
Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral
Area F
Director D. Bartram Electoral
Area H
Director M. Lefebvre City
of Parksville
Director T. Westbroek Town
of Qualicum Beach
Director J. Ruttan City
of Nanaimo
Director B. Holdom City
of Nanaimo
Director B. Bestwick City
of Nanaimo
Director J. Kipp City
of Nanaimo
Director D. Johnstone City
of Nanaimo
Alternate
Director T. Greves City
of Nanaimo
Director M. Unger City
of Nanaimo
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
N. Avery Gen.
Mgr., Finance & Information Services
P. Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen.
Mgr., Recreation & Parks Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
CALL TO ORDER
The Chairperson welcomed Alternate Director Greves.
DELEGATIONS
Bruce Halliday, Port Theatre, re Annual
Update.
Mr. Halliday provided a visual
and verbal overview of the Port Theatre.
Mary Wohlleben, Gabriola Island Museum Society, re Annual
Update.
Ms. Wohllenben provided a
verbal overview of the Gabriola Island Museum Society.
Ode Howard, Tammy
Hudgeon, Neil Rich, re Gabriola Rod, Gun and Conservation Club.
Mr. Howard, Ms. Hudgeon, Mr. Rich, and Ms. Visser spoke to the impact
that the Club has had on their lives.
LATE DELEGATIONS
MOVED
Director Kipp, SECONDED Director Bartram, that two late delegations be
permitted to address the Board.
CARRIED
Don
Gately, Gabriola Rod, Gun and Conservation Club.
Mr. Gately spoke about the negative medical impacts the Club has on local
residents.
Marie Brannstrom, Gabriola Rod, Gun &
Conservation Club, re Firearms Related Noise Area B.
Ms. Brannstrom presented a verbal overview on the actions the Gabriola
Rod, Gun & Conservation Club have taken to alleviate the complaints by
neighbours of the Club.
BOARD MINUTES
MOVED Director Holme,
SECONDED Director Ruttan, that the minutes of the regular Board meeting held August 23, 2011 and the Special Board
meeting held September 13, 2011 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Kimberley Nemrava, BC
and Yukon Canadian Red Cross Society, re Canadian Red Cross Water Safety and
Swimming Delegation to China.
MOVED Director Bartram, SECONDED Director Johnstone,
that the correspondence from the BC and Yukon Canadian Red Cross Society be
received.
CARRIED
Correspondence from Residents of Jingle Pot Road re
Tree Buffer at 3210 Jingle Pot Road (Shady Mile).
MOVED Director Bartram, SECONDED Director Johnstone,
that the correspondence from the concerned residents of Jingle Pot Road be
received.
CARRIED
BYLAWS
For Adoption.
Bylaw No. 500.368 - Pilcher & Associates Inc. -
2465 Apollo Drive Area E.
MOVED Director Holme, SECONDED Director Bartram, that Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw
No. 500.368, 2011 be adopted.
CARRIED
Bylaw
No. 975.56 Regional District of Nanaimo Pump & Haul Local Service
Amendment Bylaw Bylaw to exclude six properties from Pump and Haul Local
Service Area in Electoral Areas B and F.
MOVED Director Westbroek,
SECONDED Director Rudischer, that "Regional District of Nanaimo Pump &
Haul Local Service Amendment Bylaw No. 975.56,
2011" be adopted.
CARRIED
STANDING COMMITTEE,
SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA
PLANNING STANDING COMMITTEE
MOVED
Director Bartram, SECONDED Director Holme, that the minutes of the Electoral Area
Planning Committee meeting held September 13, 2011, be received for
information.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
OCP Amendment Application No. PL2011-060
- Baynes Sound Investments Area H.
MOVED Director Bartram,
SECONDED Director Holme, that the applications to amend the Regional Growth
Strategy and the Electoral Area 'H' Official Community Plan be held in abeyance
until after the Village Centre Study has been completed.
CARRIED
MOVED Director Bartram,
SECONDED Director Burnett, that the proposal for creation of a new village
centre in Deep Bay be considered in the Village Centre Study.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that
staff investigate establishing a fee for requested changes to the Regional
Growth Strategy.
CARRIED
DEVELOPMENT
PERMIT APPLICATIONS
Development Permit Application No. PL2011-113 Hay
1483 Mason Trail Area G.
MOVED Director Bartram,
SECONDED Director Burnett, that Development Permit Application
No. PL2011-113 to permit the construction of a dwelling unit be approved
subject to the conditions outlined in Schedules
No. 1 to 4.
CARRIED
Development Permit Application No.
PL2011-141 - Fern Road Consulting Ltd. 865 Crocus Corner Area G.
MOVED Director Bartram,
SECONDED Director Burnett, that Development Permit Application
No. PL2011-141 to permit the construction of a dwelling unit be approved
subject to the conditions outlined in
Schedules No. 1 to 3.
CARRIED
Development
Permit Application No. PL2011-122 - Request for Frontage Relaxation on
Subdivision Application No. PL2009-721 and Request for Parkland TimberWest -
Nanaimo Lakes Road Area C.
MOVED Director Young,
SECONDED Director Bartram, that Development Permit Application
No. PL2011-122, in conjunction with a lot line adjustment subdivision, be
approved subject to the conditions outlined in Schedule No. 1.
CARRIED
MOVED Director Young,
SECONDED Director Bartram, that the request to relax the minimum 10% perimeter
frontage requirement for proposed Lot 14 be approved.
CARRIED
MOVED Director Young, SECONDED Director Bartram, that the
offer to dedicate park land be accepted in the amount and location outlined in Schedule No. 2 and subject to the conditions outlined in Schedule No. 1.
CARRIED
Development
Permit Application No. PL2011-137 & Frontage Relaxation Yamato
Development Boat Harbour Road Area A.
MOVED Director Burnett,
SECONDED Director Bartram, that Development Permit Application
No. PL2011-137 in conjunction with a five lot subdivision be approved
subject to the conditions outlined in
Schedule No. 1.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that
the request to relax the minimum 10% perimeter frontage requirement for
proposed Lot 2 be approved.
CARRIED
DEVELOPMENT
PERMIT WITH VARIANCE APPLICATIONS
Development
Permit with Variance Application No. PL2011-127 Whittall 960 Woodpecker
Place Area G.
MOVED
Director Bartram, SECONDED Director Burnett, that Development Permit with
Variance Application No. PL2011-127 be approved subject to the conditions
outlined in Schedule 1.
CARRIED
Development
Permit with Variance Application No. PL2011-125 Dorset - 1921 & 1949 Akenhead
Road Area A.
MOVED Director Burnett, SECONDED Director Young, that
Development Permit with Variance Application No. PL2011-125, in conjunction
with a lot line adjustment subdivision, be approved subject to the conditions
outline in Schedule No. 1.
CARRIED
OTHER
Request for
Parkland (Subdivision Application No. PL2011-079) 0885538 BC Ltd 564
Wembley Road Area G.
MOVED Director Bartram,
SECONDED Director Holme, that the request to relax the minimum 10% perimeter
frontage requirement for proposed Lots 7, 8, 9 and 10 be approved.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the request to accept the dedication of park
land, as outlined in Schedule No. 1, be accepted.
CARRIED
MOVED Director Bartram, SECONDED
Director Holme, that the Summary of the Public Information Meeting held on
August 17, 2011, be received.
CARRIED
MOVED Director Bartram, SECONDED
Director Holme, that correspondence be sent to the Ministry of Transportation
& Infrastructure requesting to have the trees remain in the road allowance.
CARRIED
Request for
Frontage Relaxation on Subdivision Application No. PL2011-066 Fern Road
Consulting Ltd. Wembley Road Area G.
MOVED Director Bartram,
SECONDED Director Burnett, that the request to relax the minimum 10% perimeter
frontage requirement for proposed Lot 7 be approved.
CARRIED
Temporary
Use Permit (Renewal) Applications No. PL2011-146 and PL2011-147 Earthbank
Resources Systems & Fern Road Consulting Hodges Road Area G.
MOVED Director Bartram,
SECONDED Director Holme, that Temporary Use Permit (renewal) Applications No.
PL2011-146 and PL2011-147 to continue to permit an existing commercial
composting operation and accessory retail sales, for a period of three years
after the expiration date of the original TUPs, be approved subject to the Conditions of Permit outlined in Schedule No. 2.
CARRIED
COMMITTEE OF THE
WHOLE STANDING COMMITTEE
MOVED Director Kipp, SECONDED Director Lefebvre, that
the minutes
of the Committee of the Whole meeting held September 13, 2011 be received for
information.
CARRIED
South Wellington
PAC, re Unsafe Buildings/Unsightly Premises at 2128 Minto Avenue Area
A.
MOVED Director Burnett, SECONDED Director Young, that
the correspondence from the South Wellington PAC be received.
CARRIED
CORPORATE ADMINISTRATION SERVICES
Regional Services
Review Phase III Bylaws.
MOVED
Director Burnett, SECONDED Director Holdom, that the "Southern Community
Economic Development Service Establishing Bylaw No. 1648" be introduced
and read three times.
CARRIED
MOVED
Director Westbroek, SECONDED Director Bartram, that the "Northern
Community Economic Development Service Establishing Bylaw No. 1649" be
introduced and read three times.
CARRIED
MOVED
Director Bartram, SECONDED Director Kipp, that the "Drinking Water and
Watershed Protection Service Amendment Bylaw No. 1556.01" be introduced
and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom,
that the Regional District of Nanaimo District 69 Ice Arena Amendment Bylaw
No. 1358.01 and the Regional District of Nanaimo District 69 Swimming Pool
Local Service Amendment Bylaw No. 889.01 be defered for consideration until
2012 for the purpose of asking residents whether they support Electoral Area
E becoming a participant in the Ravensong Aquatic Centre service with cost
allocations based on participating area usage.
CARRIED
2011 Local
Government Elections Appointment of Chief Election Officer and Deputy Chief
Election Officer.
MOVED Director Bartram,
SECONDED Director Holdom, that Maureen Pearse, Senior Manager of Corporate
Administration, be appointed as the Chief Election Officer and Linda Burgoyne,
Administrative Coordinator, be appointed as the Deputy Chief Election Officer
for the purpose of conducting the November 19, 2011 local government elections
and referendums.
CARRIED
Islands Trust
Election Services Agreement.
MOVED Director Rudischer,
SECONDED Director Lefebvre, that the Chairperson and Senior Manager, Corporate
Administration be authorized to sign the 2011 Election Services Agreement
between Islands Trust and the Regional District of Nanaimo for the purpose of
conducting the November 2011 Gabriola Island local trustee election on behalf
of the Islands Trust.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Surveyor of Taxes
Administration Fees.
MOVED Director Holme,
SECONDED Director Bestwick, that correspondence be sent to the Surveyor of
Taxes outlining our concerns regarding the potential disparity between local
government costs and Surveyor of Taxes costs to administer the tax collection
service and seek assurance from the Surveyor of Taxes that the administration
fees applied to rural property tax requisitions are reviewed regularly for
reasonableness and that fee rates recover direct costs related to the
Surveyor's office and do not generate additional "general" revenue
for the Province.
CARRIED
FIRE DEPARTMENTS
Fire Protection Service Contract Big Qualicum
Fish Hatchery.
MOVED Director Bartram,
SECONDED Director Lefebvre, that the contract between the Regional District of
Nanaimo and Fisheries and Oceans Canada covering fire protection to building
structures at the Big Qualicum Fish Hatchery be approved.
CARRIED
DEVELOPMENT SERVICES
BYLAW ENFORCEMENT
Regulation of
Nuisance Wildlife and Feral Animals.
MOVED Director Burnett,
SECONDED Director Young, that the Board receive this report on the regulation
of nuisance wildlife and feral animals for information.
CARRIED
MOVED Director Burnett,
SECONDED Director Holdom, that this issue be referred to the Agricultural
Advisory Committee for its consideration in part of the development of the
Agricultural Area Plan.
CARRIED
Unsafe Buildings/Unsightly Premises 2128
Minto Avenue Area A.
MOVED Director Burnett,
SECONDED Director Young, that the Board declares that the accessory building
and fire damaged residence at 2128 Minto Avenue, Lot A, Section 11, Range 6,
Plan VIP57359, Cranberry Land District, create an unsafe condition pursuant to
Section 73(1)(a) of the "Community Charter".
CARRIED
MOVED Director Burnett,
SECONDED Director Young, that the Board directs the owner of the property,
pursuant to Section 72(2)(b) of the "Community Charter", to demolish
and remove the accessory building and fire damaged dwelling from the property
within thirty (30) days of service of the attached Resolution or the work will
be undertaken by the Regional District of Nanaimo's agents at the owner's cost.
CARRIED
MOVED Director Burnett,
SECONDED Director Young, that the Board directs the owner of the property, to
remove from the premises those items as set out in the attached Resolution
within thirty (30) days, or the work will be undertaken by the Regional
District of Nanaimo's agents at the owner's cost.
CARRIED
Unsafe Building
1038 Horseshoe Road Area B.
MOVED
Director Rudischer, SECONDED Director Bartram, that the Board declares that the
building at 1038 Horseshoe Road, Lot 7, Section 18, Gabriola Island, Nanaimo
District, Plan 21586, creates an unsafe condition pursuant to Section 73(1)(a)
of the "Community Charter".
CARRIED
MOVED
Director Rudischer, SECONDED Director Bartram, that the Board directs the owner
of the property or agent, pursuant to Section 72(2)(b) of the "Community
Charter", to demolish and remove the building and debris from the property
within thirty 30 days of service of the attached Resolution or the work will be
undertaken by the Regional District of Nanaimo's agents at the owner's cost.
CARRIED
REGIONAL AND COMMUNITY UTILITIES
WASTEWATER
Bylaws No. 813.48
and 889.61 Inclusion of Property into the French Creek and Northern Community
Sewer Service Areas Electoral Area G.
MOVED Director Holme,
SECONDED Director Bartram, that "French Creek Sewerage Facilities Local
Service Boundary Amendment Bylaw No. 813.48, 2011" be introduced and read
three times.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that "Regional District of Nanaimo Northern
Community Sewer Local Service Boundary Amendment Bylaw No. 889.61, 2011"
be introduced and read three times.
CARRIED
RISE & REPORT
BYLAW ENFORCEMENT
Regulation of Firearms Related Noise Gabriola
Island.
MOVED Director Rudischer,
SECONDED Director Holdom, that staff be directed to continue working with the
community, GRGCC and other agencies to find a solution to noise concerns and
provide the Board with a further report.
CARRIED
MOVED Director Rudischer,
SECONDED Director Holdom, that the Board advise the Chief Firearms Officer of
community concerns regarding the frequency and level of noise associated with
the Gabriola Rod, Gun and Conservation Club, and forward a letter requesting
consideration of reviewing the Club's license to address these concerns.
CARRIED
SCHEDULED STANDING,
ADVISORY STANDING AND SELECT COMMITTEE REPORTS
District 69
Recreation Commission.
MOVED Director Bartram, SECONDED Director Ruttan, that
the minutes from the meeting of the District 69
Recreation Commission held September 15, 2011 be received for information.
CARRIED
Emergency
Management Select Committee.
MOVED Director Bartram, SECONDED Director Biggemann,
that the minutes from the meeting of the Emergency
Management Select Committee held September 22, 2011 be received for
information.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that staff be directed to prepare an
application to the Investment Agriculture Foundation of BC for funding to
determine suitable sites for mass livestock carcass disposal.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that the Board approve the
submission of the 2012/2013 Joint Emergency Preparedness Program grant
applications.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that staff be directed to apply
for a grant under the Strategic Wildfire Prevention Initiative funding program
to conduct an operational fuel management treatment in the Englishman River
prescription area.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that the
Board approve RDN participation in the United Nations International Strategy
for Disaster Reduction Making Cities Resilient: My City is Getting Ready
campaign.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that staff be directed to send a
letter to the Ministry of Transportation and Infrastructure requesting information
on their process for undertaking seismic upgrades of highways and
infrastructure within the Regional District of Nanaimo.
CARRIED
Sustainability
Select Committee.
MOVED Director Burnett, SECONDED Director Ruttan, that the minutes
from the meeting of the Sustainability Select Committee held September 21, 2011
be received for information.
CARRIED
MOVED Director Burnett, SECONDED Director Holdom, that a
Corporate Action Reserve Fund be created for the purpose of consolidating
Climate Action Revenue Incentive Program rebate revenues, and that the
allocation of rebate revenues be directed to capital investments or initiatives
that result in direct corporate emission reductions.
CARRIED
MOVED Director Burnett, SECONDED Director Holdom, that staff be directed to develop and submit a regional proposal to the
Provincial Woodstove Exchange Program.
CARRIED
Transit Select
Committee.
MOVED Director Holdom, SECONDED Director Bestwick,
that the minutes from the meeting of the Transit Select Committee held September
22, 2011 be received for information.
CARRIED
MOVED Director Holdom, SECONDED Director Ruttan, that BC Transit be advised that the Regional District of Nanaimo will be
undertaking a financial analysis of the proposed expansions and will provide a
response to BC Transit on the acceptance of the March 2012 5,000 hour
conventional transit service expansion and 250 hour custom transit service hour
expansion by November 30, 2011.
CARRIED
ADMINISTRATORS
REPORTS
Global
Methane Initiative Partnership Expo Vancouver, October 2012.
MOVED Director Holdom,
SECONDED Director Johnstone, that the Board provide a letter to Environment
Canada providing a non-financial commitment in support of Vancouver as the
venue for the GMI Partnership Expo as well as expressing interest in being a
site visit host and willingness to participate in the local organizing
committee.
CARRIED
School District 68 & 69 Election Services
Agreements.
MOVED Director Holdom,
SECONDED Director Bestwick, that the Chairperson and Senior Manager, Corporate
Administration be authorized to sign the 2011 Election Services Agreement
between the Regional District of Nanaimo and School District 68
(Nanaimo-Ladysmith) for the purpose of conducting voting on behalf of the
School Districts.
CARRIED
MOVED Director Holdom,
SECONDED Director Bestwick, that the Chairperson and Senior Manager, Corporate
Administration be authorized to sign the 2011 Election Services Agreement
between the Regional District of Nanaimo and School District 69
(Parksville-Qualicum) for the purpose of conducting voting on behalf of the
School Districts.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Residents of Jingle Pot Road re Tree Buffer at 3210
Jingle Pot Road (Shady Mile).
MOVED Director Young, SECONDED
Director Bartram, that in response to the correspondence received regarding the
Shady Mile area of Jingle Pot Road, staff be directed to investigate the
issues surrounding the existing covenant on the property at 3210 Jingle Pot
Road and report options available to the Board for enforcement of the covenant.
CARRIED
BOARD INFORMATION
Electoral Area A
Skate Park Project.
Director Burnett requested that
staff look into the $30 million grant program for the Electoral Area A skate
park project.
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Holdom, that pursuant to Section 90(1)(e)
and (g) of the Community Charter the Board proceed to an In Camera meeting to
consider items related to land matters.
CARRIED
TIME:
8:32 PM
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION