REGIONAL DISTRICT
OF NANAIMO
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, SEPTEMBER
13, 2011 AT 7:14 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director G. Rudischer Electoral
Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral
Area F
Director D. Bartram Electoral
Area H
Director M. Lefebvre City
of Parksville
Director T. Westbroek Town
of Qualicum Beach
Alternate
Director B. Dempsey District
of Lantzville
Director J. Ruttan City
of Nanaimo
Director B. Holdom City
of Nanaimo
Director B. Bestwick City
of Nanaimo
Director J. Kipp City
of Nanaimo
Director D. Johnstone City
of Nanaimo
Director L. Sherry City
of Nanaimo
Director M. Unger City
of Nanaimo
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
N. Avery Gen.
Mgr., Finance & Information Services
P. Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen.
Mgr., Recreation & Parks Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
CALL TO ORDER
The Chairperson welcomed Alternate Director Dempsey to
the meeting.
LATE DELEGATIONS
MOVED
Holme, SECONDED Director Bartram, that two
late delegations be permitted to address the Board.
CARRIED
DELEGATIONS
Lindsay
Arsenault, South Wellington PAC, re Unsafe Buildings/Unsightly Premises at 2128
Minto Avenue – Area ‘A’.
Ms. Arsenault expressed the
health and safety concerns that South Wellington PAC has with the property.
Marie Brannstrom & Ron Ewing, Gabriola Rod, Gun & Conservation
Club, re Firearms Related Noise – Area ‘B’
Ms. Brannstrom presented a verbal overview on
the actions the Gabriola Rod, Gun & Conservation Club have taken to alleviate
the complaints by neighbours of the Club.
MINUTES
MOVED Director Holme, SECONDED Director Holdom, that the minutes of the regular Committee of the
Whole meeting held July 12, 2011 be adopted.
CARRIED
South Wellington PAC, re Unsafe Buildings/Unsightly
Premises at 2128 Minto Avenue – Area ‘A’.
MOVED Director Burnett, SECONDED Director Bartram,
that the correspondence from the South Wellington PAC be received.
CARRIED
CORPORATE ADMINISTRATION SERVICES
Regional Services
Review – Phase III Bylaws.
MOVED Director Holdom, SECONDED Director Holme, that
#7 be dealt with separately.
CARRIED
MOVED Director Holdom,
SECONDED Director Holme, that the "Southern Community Economic Development
Service Establishing Bylaw No. 1648" be introduced and read three times.
CARRIED
MOVED Director Holdom,
SECONDED Director Holme, that the "Northern Community Economic Development
Service Establishing Bylaw No. 1649" be introduced and read three times.
CARRIED
MOVED Director Holdom,
SECONDED Director Holme, that the "Drinking Water and Watershed Protection
Service Amendment Bylaw No. 1556.01" be introduced and read three times.
CARRIED
MOVED Director Holdom,
SECONDED Director Holme, that the "Regional District of Nanaimo District
69 Ice Arena Amendment Bylaw No. 1358.01" be introduced and read three
times;
CARRIED
MOVED Director Holdom,
SECONDED Director Holme, that the "Regional District of Nanaimo
District 69 Swimming Pool Local Service Amendment Bylaw No. 899.01"
be introduced and read three times.
CARRIED
MOVED Director Bartram,
SECONDED Director Westbroek, that the following plebiscite question be included
on the ballot in Electoral Area 'E' local government elections on November 19,
2011 to obtain the opinion of voters:
Are you in favour of
the RDN implementing a regional service strategy that would include:
a) Nanaimo, Parksville and Qualicum Beach
becoming participants in the Drinking
Water/Watershed
Protection service;
b) Amending the cost
allocation formula for the District 69 (Oceanside Place) ice arena and the
District 69 (Ravensong Aquatic Centre) swimming pool service to allocate 50% of
the costs of the service based on usage; and
c) Electoral Area E becoming a participant
in the District 69 (Ravensong Aquatic Centre)
swimming
pool service with cost allocations based on participating area usage?
CARRIED
2011 Local
Government Elections – Appointment of Chief Election Officer and Deputy Chief
Election Officer.
MOVED Director Holdom,
SECONDED Director Bartram, that Maureen Pearse, Senior Manager of Corporate
Administration, be appointed as the Chief Election Officer and Linda Burgoyne,
Administrative Coordinator, be appointed as the Deputy Chief Election Officer
for the purpose of conducting the November 19, 2011 local government elections
and referendums.
CARRIED
Islands Trust –
Election Services Agreement.
MOVED Director Westbroek,
SECONDED Director Lefebvre, that the Chairperson and Senior Manager, Corporate
Administration be authorized to sign the 2011 Election Services Agreement
between Islands Trust and the Regional District of Nanaimo for the purpose of
conducting the November 2011 Gabriola Island local trustee election on behalf
of the Islands Trust.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Surveyor of Taxes
Administration Fees.
MOVED Director Burnett,
SECONDED Director Young, that correspondence be sent to the Surveyor of Taxes outlining
our concerns regarding the potential disparity between local government costs
and Surveyor of Taxes costs to administer the tax collection service and seek
assurance from the Surveyor of Taxes that the administration fees applied to
rural property tax requisitions are reviewed regularly for reasonableness and
that fee rates recover direct costs related the Surveyor's office and do not
generate additional "general" revenue for the Province.
CARRIED
FIRE DEPARTMENTS
Fire Protection
Service Contract – Big Qualicum Fish Hatchery.
MOVED Director Bartram,
SECONDED Director Ruttan, that the contract between the Regional District of
Nanaimo and Fisheries and Oceans Canada covering fire protection to building
structures at the Big Qualicum Fish Hatchery be approved.
CARRIED
DEVELOPMENT SERVICES
BYLAW ENFORCEMENT
Regulation of
Nuisance Wildlife and Feral Animals.
MOVED Director Young,
SECONDED Director Burnett, that the Board receive this report on the regulation
of nuisance wildlife and feral animals for information.
CARRIED
MOVED Director Young,
SECONDED Director Burnett, that this issue be referred to the Agricultural
Advisory Committee for its consideration in part of the development of the
Agricultural Area Plan.
CARRIED
2128 Minto Avenue –
Unsafe Buildings/Unsightly Premises – Area ‘A’.
Ms. Olfert spoke about the challenges with the property.
MOVED Director Burnett,
SECONDED Director Unger, that the Board declares that the accessory building
and fire damaged residence at 2128 Minto Avenue, Lot A, Section 11, Range 6,
Plan VIP57359, Cranberry Land District, create an unsafe condition pursuant to
Section 73(1)(a) of the "Community Charter".
CARRIED
MOVED Director Burnett,
SECONDED Director Unger, that the Board directs the owner of the property,
pursuant to Section 72(2)(b) of the "Community Charter", to demolish
and remove the accessory building and fire damaged dwelling from the property
within thirty (30) days of service of the attached Resolution or the work will
be undertaken by the Regional District of Nanaimo's agents at the owner's cost.
CARRIED
MOVED Director Burnett,
SECONDED Director Unger, that the Board directs the owner of the property, to
remove from the premises those items as set out in the attached Resolution
within thirty (30) days, or the work will be undertaken by the Regional
District of Nanaimo's agents at the owner's cost.
CARRIED
Unsafe Building –
1038 Horseshoe Road – Area ‘B’.
MOVED Director Rudischer,
SECONDED Director Bartram, that the Board declares that the building at 1038
Horseshoe Road, Lot 7, Section 18, Gabriola Island, Nanaimo District, Plan
21586, creates an unsafe condition pursuant to Section 73(1)(a) of the
"Community Charter".
CARRIED
MOVED Director Rudischer,
SECONDED Director Bartram, that the Board directs the owner of the property or agent,
pursuant to Section 72(2)(b) of the "Community Charter", to demolish
and remove the building and debris from the property within thirty 30 days of
service of the attached Resolution or the work will be undertaken by the
regional District of Nanaimo's agents at the owner's cost.
CARRIED
REGIONAL AND COMMUNITY
UTILITIES
WASTEWATER
Bylaws No. 813.48
and 889.61 – Inclusion of Property into the French Creek and Northern Community
Sewer Service Areas – Electoral Area ‘G’.
MOVED Director Holme,
SECONDED Director Ruttan, that "French Creek Sewerage Facilities Local
Service Boundary Amendment Bylaw No. 813.48, 2011" be introduced and read
three times.
CARRIED
MOVED Director Holme,
SECONDED Director Ruttan, that "Regional District of Nanaimo Northern
Community Sewer Local Service Boundary Amendment Bylaw No. 889.61, 2011"
be introduced and read three times.
CARRIED
COMMISSION,
ADVISORY & SELECT COMMITTEE
Regional Hospital
District Select Committee.
MOVED Director Westbroek, SECONDED Director Johnstone,
that the minutes of the meeting of the Regional Hospital
District Select Committee held September 6, 2011 be received.
CARRIED
MOVED Director Westbroek, SECONDED Director Lefebvre,
that correspondence be sent to the Vancouver Island
Health Authority advising that the Regional Hospital District supports the
Oceanside Health Centre project and is prepared in principle to cost share in
an estimated $14.4 million dollar budget, pending confirmation of Provincial
cost sharing and a final budget.
CARRIED
MOVED
Director Holme, SECONDED Director Holdom, that pursuant to Section 90(1)(e) of the Community Charter the Board proceed
to an In Camera Committee of the Whole meeting to consider items related to
land issues.
CARRIED
TIME: 8:10 PM
RISE & REPORT
BYLAW ENFORCEMENT
Regulation of
Firearms Related Noise – Gabriola Island.
MOVED Director Rudischer,
SECONDED Director Holdom, that staff be directed to continue working with the
community, GRGCC and other agencies to find a solution to noise concerns and
provide the Board with a further report.
CARRIED
MOVED Director Rudischer,
SECONDED Director Holdom, that the Board advise the Chief Firearms Officer of
community concerns regarding the frequency and level of noise associated with
the Gabriola Rod, Gun and Conservation Club, and forward a letter requesting
consideration of reviewing the Club's license to address these concerns.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Ruttan, that the meeting terminate.
CARRIED
TIME: 8:31 PM
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION