REGIONAL
DISTRICT OF NANAIMO
MINUTES
OF THE REGULAR MEETING OF THE BOARD
OF
THE REGIONAL DISTRICT OF NANAIMO HELD ON
TUESDAY, JULY 26, 2011 AT 7:00
PM IN THE
RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director G. Rudischer Electoral
Area B
Director M. Young Electoral
Area C
Alternate
Director F. Van Eynde Electoral
Area E
Director L. Biggemann Electoral
Area F
Director D. Bartram Electoral
Area H
Alternate
Director C. Burger City
of Parksville
Director T. Westbroek Town
of Qualicum Beach
Alternate
Director B. Dempsey District
of Lantzville
Director J. Ruttan City
of Nanaimo
Director B. Holdom City
of Nanaimo
Alternate
Director T. Greves City
of Nanaimo
Director J. Kipp City
of Nanaimo
Director D. Johnstone City
of Nanaimo
Director L. Sherry City
of Nanaimo
Director M. Unger City
of Nanaimo
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
W. Idema A/
Gen. Mgr., Finance & Information Services
P. Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen.
Mgr., Recreation & Parks Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
CALL TO ORDER
The Chairperson welcomed Alternate Directors Dempsey, Van Eynde, Burger
and Greves.
PRESENTATION
Certificate in
Local Government Service Delivery.
The Chairperson presented Greg Keller, Senior Planner, with a Certificate
in Local Government Service Delivery and commended him for his work experience
in the local government field.
LATE DELEGATION
MOVED
Director Bartram, SECONDED Director Kipp, that a late delegation be permitted
to address the Board.
CARRIED
Richard
Coll, re Zoning Amendment Application No. PL2011-023 and Development Permit
with Variance Application No. PL2011-24 Fern Road Consulting Ltd. 883 &
899 Island Highway West Area G.
Mr. Coll presented the Board with the original signed
petition in opposition of the above noted amendment application.
BOARD MINUTES
MOVED Director Sherry,
SECONDED Director Westbroek, that the minutes of the regular Board meeting held June 28, 2011 and the Special Board meeting
held July 12, 2011 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Melissa Noel, Coastal
Invasive Plant Committee, re Coordinated Invasive Plant Management in the
Nanaimo Region.
MOVED Director Bartram, SECONDED Director Burger, that
the correspondence from the Coastal Invasive Plant Committee be received.
CARRIED
BYLAWS
Public Hearing & Third Reading.
Report on the Public Hearing held July
18, 2011 on Bylaw No. 500.373 - Zoning Amendment Application No. PL2011-057
City of Nanaimo South Forks Road Area C.
MOVED Director Young, SECONDED Director Burnett, that
the report of the Public Hearing held on July 18, 2011 on "Regional
District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.373,
2011" be received.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that Regional
District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.373, 2011
be read a third time.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that Regional
District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.373,
2011, be adopted.
CARRIED
Bylaw 500.371.
MOVED Director Bartram, SECONDED
Director Van Eynde, that Regional District of
Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.371, 2011 be adopted.
CARRIED
Bylaw No. 1620.
MOVED
Director Burnett, SECONDED Director Bartram, that "Regional District of Nanaimo Electoral Area 'A' Official Community
Plan Bylaw No. 1620, 2011" be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND
RECOMMENDATIONS
ELECTORAL AREA
PLANNING STANDING COMMITTEE
MOVED
Director Bartram, SECONDED Director Van Eynde, that the minutes of the
Electoral Area Planning Committee meeting held July 12, 2011 be received for
information.
CARRIED
PLANNING
AMENDMENT
APPLICATIONS
Zoning Amendment Application
No. PL2011-023 and Development Permit with Variance Application No. PL2011-24
Fern Road Consulting Ltd. 883 & 899 Island Highway West Area G.
MOVED Director Bartram,
SECONDED Director Van Eynde, that the Summary of the Public Information Meeting
held on April 14, 2011, be received.
CARRIED
MOVED Director Bartram,
SECONDED Director Van Eynde, that the Summary of the Public Information Meeting
held on May 30, 2011, be received.
CARRIED
MOVED Director Bartram,
SECONDED Director Van Eynde, that Zoning Amendment Application
No. PL2011-023 to rezone the subject property from Commercial 2 (CM2) to French Creek Landing
Comprehensive Development Zone (CD48) be denied.
CARRIED
MOVED Director Bartram,
SECONDED Director Van Eynde, that staff review drive-thrus within the context
of the Boards Strategic Plan, the Regional Growth Strategy and Official
Community Plan targets for greenhouse gas reductions, and provide options for
the Boards consideration.
CARRIED
DEVELOPMENT
PERMIT APPLICATIONS
Development
Permit Application No. PL2011-101 Donaldson 901 Shorewood Drive Area
G.
MOVED Director Bartram,
SECONDED Director Burnett, that Development Permit Application
No. PL2011-101 to permit the construction of a dwelling unit be approved
subject to the conditions outlined in Schedules
1 - 3.
CARRIED
Development Permit Application
No. PL2011-017 Fern Road Consulting Ltd. 6076 Island Highway West Area
H.
MOVED Director Bartram,
SECONDED Director Burnett, that Development Permit No. PL2011-017 in
conjunction with a two lot bare land strata subdivision be approved subject to
the conditions outlined in Schedules 1
- 2.
CARRIED
DEVELOPMENT
PERMIT WITH VARIANCE APPLICATIONS
Development Permit with
Variance Application No. PL2011-084 Keith Brown Associates Ltd. 1922 and
1940 Schoolhouse Road EA A.
MOVED
Director Burnett, SECONDED Director Bartram, that Development Permit with
Variance Application No. PL2011-084 to permit a fascia sign on a new industrial
building and a compacted gravel parking area be approved subject to the
conditions outlined in Schedule 1 - 3.
CARRIED
DEVELOPMENT
VARIANCE PERMIT APPLICATIONS
Development Variance Permit
Application No. PL2011-093 Heringa and Ladouceur 3142 and 3146 Meadow Drive
Area C.
MOVED
Director Young, SECONDED Director Burnett, that Development Variance Permit
Application No. PL2011-093 be approved subject to the conditions outlined in
Schedules No. 1 - 3.
CARRIED
Development Variance Permit
Application No. PL2011-107 Sitler 3095 Lear Road Area A.
MOVED
Director Burnett, SECONDED Director Bartram, that Development Variance Permit
Application No. PL2011-107 be approved subject to the conditions outlined in
Schedules No. 1 - 3.
CARRIED
COMMITTEE OF THE
WHOLE STANDING COMMITTEE
MOVED
Director Burnett, SECONDED Director Greves, that the minutes of the Committee of
the Whole meeting held July 12, 2011 be received for information.
CARRIED
FINANCE
Bylaw No. 1641 Alberni Clayoquot Regional
District 2012 Permissive Tax Exemption.
MOVED Director Westbroek,
SECONDED Director Burger, that "Property Tax Exemption
(Mt. Arrowsmith Regional Park) Bylaw No. 1641, 2011" be introduced
and read three times.
CARRIED
MOVED Director Westbroek,
SECONDED Director Burger, that "Property Tax Exemption (Mt. Arrowsmith
Regional Park) Bylaw No. 1641, 2011" be adopted.
CARRIED
Bylaws No. 1642,
1643, 1644, 1645 Reserve Fund Establishment Bylaws.
MOVED Director Kipp,
SECONDED Director Unger, that "Electoral Area 'C' (Defined Area 'C')
Community Parks Reserve Fund Establishment Bylaw No. 1642, 2011" be
introduced and read three times
CARRIED
MOVED Director Kipp,
SECONDED Director Unger, that "Electoral Area 'C' (Defined Area 'C')
Community Parks Reserve Fund Establishment Bylaw No. 1642, 2011" be
adopted.
CARRIED
MOVED Director Kipp,
SECONDED Director Unger, that "Building Inspection Service Operational
Reserve Fund Establishment Bylaw No, 1643, 2011" be introduced and read
three times.
CARRIED
MOVED Director Kipp,
SECONDED Director Unger, that "Building Inspection Service Operational
Reserve Fund Establishment Bylaw No. 1643, 2011" be adopted.
CARRIED
MOVED Director Kipp,
SECONDED Director Unger, that "Englishman River Community Storm Water
Management Service Area Reserve Fund Establishment Bylaw No. 1644, 2011"
be introduced and read three times.
CARRIED
MOVED Director Kipp,
SECONDED Director Unger, that "Englishman River Community Storm Water
Management Service Area Reserve Fund Establishment Bylaw No. 1644, 2011"
be adopted.
CARRIED
MOVED Director Kipp,
SECONDED Director Unger, that "Whiskey Creek Water Service Reserve Fund
Establishment Bylaw No. 1645, 2011" be introduced and read three times.
CARRIED
MOVED Director Kipp,
SECONDED Director Unger, that "Whiskey Creek Water Service Reserve Fund
Establishment Bylaw No. 1645, 2011" be adopted.
CARRIED
FIRE DEPARTMENTS
BC Ambulance
Service Request for Temporary Vehicle Shelter Extension.
MOVED Director Bartram,
SECONDED Director Johnstone, that the request by the BC Ambulance Service to
extend the temporary vehicle shelter permit at the site of the Bow Horn Bay
Fire Department be approved subject to the removal and replacement of the
shelter with a permanent structure on or before June 30, 2012.
CARRIED
Request for
Approval for Bow Horn Bay Volunteer Fire Department to Purchase Rescue Vehicle
from Nanoose Bay Volunteer Fire Department.
MOVED Director Bartram, SECONDED Director Van Eynde,
that the capital purchase of a 1995 Freightliner FL60 fire rescue/mini-pumper
vehicle by the Bow Horn Bay Volunteer Fire Department from the Nanoose Bay
Volunteer Fire Department at a cost of $20,000 be approved.
CARRIED
MOVED Director Bartram,
SECONDED Director Johnstone, that Bow Horn Bay Fire department vehicle reserve
funds in the estimated amount of $20,000 be released for this purpose when
required.
CARRIED
DEVELOPMENT SERVICES
PLANNING
Electoral Area A Cedar Main Street Design Project
Terms of Reference.
MOVED Director Burnett,
SECONDED Director Young, that the staff report on the Cedar Main Street Design
Project Terms of Reference be received.
CARRIED
MOVED Director Burnett,
SECONDED Director Young, that the Cedar Main Street Design Project Terms of
Reference (attached as Schedule No. 1)
be endorsed by the Board.
CARRIED
MOVED Director Burnett,
SECONDED Director Young, that applications
to amend the new Electoral Area 'A' Official Community Plan or to rezone lands
in a way which is not consistent with the intent of the Cedar Main Street land
use designation not be considered while the Cedar Main Street Design Project is
underway.
CARRIED
REGIONAL AND COMMUNITY
UTILITIES
WATER
Proposed Rainwater Harvesting Incentive Pilot
Program.
MOVED Director Kipp,
SECONDED Director Burnett, that the Board approve the proposed Rainwater
Harvesting Incentive Program Pilot for Electoral Area B and the proposed
Yellow Point DPA.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
TRANSIT
Highway 19A Speed
Limit.
MOVED Director Burger,
SECONDED Director Holdom, that a letter be sent to the Ministry of
Transportation and Infrastructure requesting that the Ministry undertake a
review of the speed limit on the section of Highway 19A, which is in Electoral
Area 'G' between the Rathtrevor Beach Provincial Park and the City of
Parksville boundary at the Englishman River bridge, to determine if the speed
limit should be reduced to 50km/h.
CARRIED
COMMISSION,
ADVISORY & SELECT COMMITTEE
Electoral Area H Parks and Open Space
Advisory Committee.
MOVED Director Bartram, SECONDED Director Westbroek,
that the minutes from the meeting of the Electoral Area
H Parks and Open Space Advisory Committee held May 25, 2011 be received for
information.
CARRIED
MOVED
Director Bartram, SECONDED Director Westbroek, that staff be directed to prepare a report on
Dunsmuir Community Park summarizing issues and identifying options to improve
the park.
CARRIED
MOVED
Director Bartram, SECONDED Director Westbroek, that the Qualicum Bay Lions Club Grant-In-Aid
application in the amount of $6,739.23, for painting of the Lions Recreation
Centre, be approved and funded by the Electoral Area H Community Parks
Function Budget.
CARRIED
East Wellington and Pleasant Valley Parks and Open
Space Advisory Committee.
MOVED Director Young, SECONDED Director Burnett, that
the minutes from the meeting of the East Wellington and
Pleasant Valley Parks and Open Space Advisory Committee held June 13, 2011 be
received for information.
CARRIED
Drinking Water Watershed Protection Advisory
Committee.
MOVED Director Bartram, SECONDED Director Holdom, that
the minutes from the meeting of the Drinking Water
Watershed Protection Advisory Committee meeting held June 22, 2011 be received
for information.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that the Drinking Water Watershed
Protection Advisory Committee terms of reference be amended to include a
representative from Fisheries and Oceans Canada.
CARRIED
Arrowsmith Water
Service Management Board.
MOVED Director Holdom, SECONDED Director Young, that the minutes from the meeting of the Arrowsmith Water Service Management Board
meeting held June 23, 2011 be received for information.
CARRIED
Gabriola Health Care Foundation, re the
Community Health and Urgent Care Clinic Project.
MOVED
Director Rudischer, SECONDED Director Kipp, that the 2012 budget include a one-time increase to the Regional
District grants-in-aid service in order to raise up to a maximum of $10,000 to
be provided as a grant to the Gabriola Island Healthcare Foundation project
towards the cost of a building permit for the Gabriola Island Health and Urgent
Care Clinic.
CARRIED
EXECUTIVE STANDING
COMMITTEE
COMMISSIONS
SCHEDULED STANDING,
ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Electoral Area B
Parks and Open Space Advisory Committee.
MOVED Director Rudischer, SECONDED Director Bartram,
that the minutes from the Electoral Area B Parks and
Open Space Advisory Committee meeting held May 3, 2011 be received for
information.
CARRIED
MOVED Director Rudischer,
SECONDED Director Bartram, that the South Road Community Park old stairway (G142)
be removed and that the bench and guardrail be retained.
MOVED Director Rudischer,
SECONDED Director Bartram, that this be referred back for a staff report.
CARRIED
MOVED Director Rudischer,
SECONDED Director Bartram, that the Regional District survey and submit permit
applications to MoTI for water accesses G139 (El Verano Turnabout) and G140
(Gabriola Cemetery).
CARRIED
Electoral Area E
Parks and Open Space Advisory Committee.
MOVED Director Van Eynde, SECONDED Director Ruttan,
that the minutes from the Electoral Area E Parks and
Open Space Advisory Committee meeting held June 6, 2011 be received for
information.
CARRIED
MOVED Director Van Eynde,
SECONDED Director Ruttan, that the Regional District approve the Lions Club
storage of a twenty-five (25) foot trailer at the rear of Nanoose Place,
providing there will be no major modifications of the site, other than the
removal of one small arbutus tree and the limbing of adjacent fir trees.
MOVED Director Van Eynde, SECONDED Director Ruttan, that
this be referred back for a staff report.
CARRIED
Electoral Area F Parks and Open Space
Advisory Committee.
MOVED Director Biggemann, SECONDED Director Van Eynde,
that the minutes from the Electoral Area F Parks and
Open Space Advisory Committee meeting held June 27, 2011 be received for
information.
CARRIED
Emergency
Management Select Committee.
MOVED Director Bartram, SECONDED Director Ruttan, that
the minutes from the Emergency Management Select
Committee meeting held July 13, 2011 be received for information.
CARRIED
MOVED Director Bartram, SECONDED
Director Ruttan, that the Hazard Vulnerability Risk Analysis Public
Consultation Plan for Electoral Area A be approved.
CARRIED
MOVED
Director Bartram, SECONDED Director Burnett, that the licence agreement between
the Sunshine Coast Regional District and the Regional District of Nanaimo for
the installation and maintenance of a dual band vertical radio antenna and
repeater in the Regional District of Nanaimo Transit building be approved for a
five year term beginning July 1, 2011 and ending June 30, 2016.
CARRIED
ADMINISTRATORS
REPORTS
Fire Departments Authority to Respond to
Emergencies Outside Fire Protection Boundaries.
MOVED Director Bartram,
SECONDED Director Ruttan, that the Bow Horn Bay Volunteer Fire Department be
authorized to deploy fire-fighting resources outside their statutory boundaries
to provide first responder assistance to other emergency services providers and
to provide low-angle rope rescue services to assist in emergency situations.
CARRIED
MOVED Director Young,
SECONDED Director Burnett, that the Extension Volunteer Fire Department be
authorized to deploy existing fire-fighting resources outside their statutory
boundaries to provide assistance to other emergency services providers in the
case of motor vehicle accidents and to provide river rescue services in
emergency situations as requested.
CARRIED
Crown Land Licence
of Occupation Renewal Offer for Malcolm Community Park - Electoral Area F.
MOVED Director Biggemann, SECONDED
Director Bartram, that the Regional District accept the Province's 30-year
Licence of Occupation renewal offer for that part of the Southwest Ό of Parcel
A (DD4504N) of District Lot 9, Cameron District, commonly known as Malcolm
Community Park; offer attached as Appendix I.
CARRIED
BC Ferries Pump Ashore Program.
MOVED Director Sherry, SECONDED Director Holdom, that
the RDN Board receive the staff report on the BC Ferries Pump Ashore Program
for information.
CARRIED
French Creek Pollution Control Centre Biosolids
Contract Extension.
MOVED Director Holdom,
SECONDED Director Burger, that SYLVIS Environmental Inc. be granted a two year
extension to the current contract for the hauling and beneficial use of
biosolids from the French Creek Pollution Control Centre at $77 per tonne,
through to September 30, 2013.
CARRIED
Infrastructure
Planning Grant Application Request for Support Streamlined Water Use
Reporting Tool (SWURT).
MOVED Director Bartram,
SECONDED Director Holdom, that the Board support the application for an
Infrastructure Planning Grant for the development of the Streamlined Water Use
Reporting Tool in the Regional District of Nanaimo.
CARRIED
Phase 2 Transit Upgrade and Expansion.
MOVED Director Holdom,
SECONDED Director Unger, that the Board award the general construction contract
to Knappett Projects Inc. for the tendered price of $1,466,683 plus HST.
CARRIED
Agricultural Area
Plan Update.
MOVED Director Burnett, SECONDED Director Bartram,
that the Board receive this report for information.
CARRIED
Strategic Community Investment Funds
Grant.
MOVED Director Unger,
SECONDED Director Bartram, that the Province of BC's Strategic Community
Investment Funds 2011/12 grant in the amount of $178,902 be utilized by:
Allocating $50,000
to the Energy and Sustainability department to match BC Hydro funding for the
Energy and Sustainability Manager position;
Allocating
$94,700 to a Regional Sustainability Initiatives reserve; and
Allocating
$34,202 to the Electoral Areas with $16,202 being allocated to an Electoral
Areas Sustainability Initiatives reserve fund and the remainder to the
Electoral Area administrative services.
CARRIED
Regional Services
Review Phase III.
MOVED Director Bartram,
SECONDED Director Burger, that staff be directed to prepare bylaws for
introduction at the September Committee of the Whole Meeting for the following
services:
Economic
Development (Southern Community)
Economic
Development (Northern Community)
Watershed/Drinking
Water Protection
Oceanside Place
Arena
Ravensong Aquatic
Centre
CARRIED
MOVED Director Bartram,
SECONDED Director Rudischer, that a plebiscite question be prepared for
consideration at the Committee of the Whole meeting asking the electors of
Electoral Area E if they are in favour of the RDN implementing a regional service
strategy that would involve:
a)
Nanaimo,
Parksville and Qualicum Beach becoming participants in the Drinking Water/Watershed
Protection service;
b)
Amending the cost
allocation formula for the District 69 (Oceanside Place) ice arena to allocate
50% of the costs of the service to usage; and
c)
Electoral Area E
becoming a participant in the District 69 (Ravensong Aquatic Centre) swimming
pool service with cost allocations based on participating area usage.
CARRIED
Nanoose Bay Fire Hall Tender Award.
MOVED Director Van Eynde, SECONDED Director Holdom,
that the Board award the general construction contract for the Nanoose Bay
firehall construction project to W.J. Murphy Contracting Ltd. for the total amount
of $2,621,975 plus HST.
CARRIED
ADJOURNMENT
MOVED
Director Westbroek, SECONDED Director Bartram, that the meeting terminate.
CARRIED
TIME:
8:15 PM
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION