REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, JULY 26, 2011

7:00 PM

 

(RDN Board Chambers)

 

A G E N D A

 

PAGES

 

          1.           CALL TO ORDER

 

                        PRESENTATION

 

10                          Certificate in Local Government Service Delivery.

 

          2.           DELEGATIONS

 

          3.           BOARD MINUTES

 

11 - 26                    Minutes of the regular Board meeting held June 28, 2011 and the Special Board meeting held July 12, 2011.

 

          4.           BUSINESS ARISING FROM THE MINUTES

 

          5.           COMMUNICATIONS/CORRESPONDENCE

 

27 - 28                    Melissa Noel, Coastal Invasive Plant Committee, re Coordinated Invasive Plant Management in the Nanaimo Region.

 

          6.           UNFINISHED BUSINESS

 

                        BYLAWS

 

                        Public Hearing & Third Reading.

29 - 39                    Report on the Public Hearing held July 18, 2011 on Bylaw No. 500.373 - Zoning Amendment Application No. PL2011-057 – City of Nanaimo – South Forks Road – Area ‘C’.  (EA Directors except EA ‘B’ – One Vote)

 

1.      That the report of the Public Hearing held on July 18, 2011 on "Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.373, 2011" be received.

 

2.      That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.373, 2011” be read a third time.

 

3.      That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.373, 2011”, be adopted.

 

                              This bylaw rezones a portion of the subject property from Resource Management 4 (RM4) to Public 4 (PU4) in order to permit a community water treatment facility.

 

                        For Adoption.

 

                              Bylaw 500.371 – Fern Road Consulting Ltd. – Wembley Road - Area ‘G’.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.371, 2011” be adopted.

 

                              This bylaw rezones the subject property from Rural 1 (RU1) to Residential 1 (RS1) for the development of a 20-lot subdivision with park land dedication.

 

                              Bylaw No. 1620.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

That "Regional District of Nanaimo Electoral Area 'A' Official Community Plan Bylaw No. 1620, 2011" be adopted.

 

                              This bylaw establishes the Electoral Area 'A' Official Community Plan.

 

          7.           STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

          7.1         ELECTORAL AREA PLANNING STANDING COMMITTEE

 

40 - 42                    Minutes of the Electoral Area Planning Committee meeting held July 12, 2011. (for information)

 

                        PLANNING

 

                        AMENDMENT APPLICATIONS

 

                              Zoning Amendment Application No. PL2011-023 and Development Permit with Variance Application No. PL2011-24 – Fern Road Consulting Ltd. – 883 & 899 Island Highway West – Area ‘G’.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the Summary of the Public Information Meeting held on April 14, 2011, be received.

 

2.      That the Summary of the Public Information Meeting held on May 30, 2011, be received.

 

3.      That Zoning Amendment Application No. PL2011-023 to rezone the subject property from Commercial 2 (CM2) to French Creek Landing Comprehensive Development Zone (CD48) be denied.

 

4.      That staff review drive-thru’s within the context of the Board’s Strategic Plan, the Regional Growth Strategy and Official Community Plan targets for greenhouse gas reductions, and provide options for the Board’s consideration.

 

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                              Development Permit Application No. PL2011-101 – Donaldson – 901 Shorewood Drive – Area ‘G’.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit Application No. PL2011-101 to permit the construction of a dwelling unit be approved subject to the conditions outlined in Schedules 1 - 3.

 

                              Development Permit Application No. PL2011-017 – Fern Road Consulting Ltd. – 6076 Island Highway West – Area ‘H’.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit No. PL2011-017 in conjunction with a two lot bare land strata subdivision be approved subject to the conditions outlined in Schedules 1 - 2.

 

 

                        DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS

 

                              Development Permit with Variance Application No. PL2011-084 – Keith Brown Associates Ltd. – 1922 and 1940 Schoolhouse Road – EA ‘A’.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. PL2011-084. (maximum speaking time 5 minutes)

 

                                    That Development Permit with Variance Application No. PL2011-084 to permit a fascia sign on a new industrial building and a compacted gravel parking area be approved subject to the conditions outlined in Schedule 1 - 3.

 

                        DEVELOPMENT VARIANCE PERMIT APPLICATIONS

 

                              Development Variance Permit Application No. PL2011-093 – Heringa and Ladouceur – 3142 and 3146 Meadow Drive – Area ‘C’.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. PL2011-093. (maximum speaking time 5 minutes)

 

                                    That Development Variance Permit Application No. PL2011-093 be approved subject to the conditions outlined in Schedules No. 1 - 3.

 

                              Development Variance Permit Application No. PL2011-107 – Sitler – 3095 Lear Road – Area ‘A’.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. PL2011-107. (maximum speaking time 5 minutes)

 

                                    That Development Variance Permit Application No. PL2011-107 be approved subject to the conditions outlined in Schedules No. 1 - 3.

 

          7.2         COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

43 - 47                    Minutes of the Committee of the Whole meeting held July 12, 2011. (for information)

 

                        FINANCE AND INFORMATION SERVICES

 

                        FINANCE

 

                              Bylaw No. 1641 – Alberni Clayoquot Regional District – 2012 Permissive Tax Exemption.

 

                              (All Directors – One Vote)

 

1.      That "Property Tax Exemption (Mt. Arrowsmith Regional Park) Bylaw No. 1641, 2011" be introduced and read three times.

 

(All Directors – One Vote - 2/3)

 

2.      That "Property Tax Exemption (Mt. Arrowsmith Regional Park) Bylaw No. 1641, 2011" be adopted.

 

      Bylaws No. 1642, 1643, 1644, 1645 – Reserve Fund Establishment Bylaws.

 

                              (All Directors – One Vote)

 

1.      That "Electoral Area 'C' (Defined Area 'C') Community Parks Reserve Fund Establishment Bylaw No. 1642, 2011" be introduced and read three times

 

(All Directors – One Vote - 2/3)

 

2.      That "Electoral Area 'C' (Defined Area 'C') Community Parks Reserve Fund Establishment Bylaw No. 1642, 2011" be adopted.

 

(All Directors – One Vote)

 

3.      That "Building Inspection Service Operational Reserve Fund Establishment Bylaw No, 1643, 2011" be introduced and read three times.

 

(All Directors – One Vote - 2/3)

 

4.      That "Building Inspection Service Operational Reserve Fund Establishment Bylaw No. 1643, 2011" be adopted.

 

(All Directors – One Vote)

 

5.      That "Englishman River Community Storm Water Management Service Area Reserve Fund Establishment Bylaw No. 1644, 2011" be introduced and read three times.

 

 

                              (All Directors – One Vote - 2/3)

 

6.      That "Englishman River Community Storm Water Management Service Area Reserve Fund Establishment Bylaw No. 1644, 2011" be adopted.

 

                              (All Directors – One Vote)

 

7.      That "Whiskey Creek Water Service Reserve Fund Establishment Bylaw No. 1645, 2011" be introduced and read three times.

 

                              (All Directors – One Vote - 2/3)

 

8.      That "Whiskey Creek Water Service Reserve Fund Establishment Bylaw No. 1645, 2011" be adopted.

 

                        FIRE DEPARTMENTS

 

                              BC Ambulance Service – Request for Temporary Vehicle Shelter Extension.  (All Directors – One Vote)

 

That the request by the BC Ambulance Service to extend the temporary vehicle shelter permit at the site of the Bow Horn Bay Fire Department be approved subject to the removal and replacement of the shelter with a permanent structure on or before June 30, 2012.

 

                              Request for Approval for Bow Horn Bay Volunteer Fire Department to Purchase Rescue Vehicle from Nanoose Bay Volunteer Fire Department.

 

                              (All Directors – Weighted Vote)

 

1.      That the capital purchase of a 1995 Freightliner FL60 fire rescue/mini-pumper vehicle by the Bow Horn Bay Volunteer Fire Department from the Nanoose Bay Volunteer Fire Department at a cost of $20,000 be approved.

 

(All Directors – Weighted Vote – 2/3)

 

2.      That Bow Horn Bay Fire department vehicle reserve funds in the estimated amount of $20,000 be released for this purpose when required.

 

                        DEVELOPMENT SERVICES

 

                        PLANNING

 

                              Electoral Area ‘A’ Cedar Main Street Design Project – Terms of Reference.        (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the staff report on the Cedar Main Street Design Project Terms of Reference be received.

 

2.      That the Cedar Main Street Design Project Terms of Reference (attached as Schedule No. 1) be endorsed by the Board.

 

3.      That applications to amend the new Electoral Area 'A' Official Community Plan or to rezone lands in a way which is not consistent with the intent of the Cedar Main Street land use designation not be considered while the Cedar Main Street Design Project is underway.

 

                        REGIONAL AND COMMUNITY UTILITIES

 

                        WATER

 

                              Proposed Rainwater Harvesting Incentive Pilot Program.  (All Directors – One Vote)

 

                                    That the Board approve the proposed Rainwater Harvesting Incentive Program Pilot for Electoral Area ‘B’ and the proposed Yellow Point DPA.

 

                        TRANSPORTATION AND SOLID WASTE SERVICES

 

                        TRANSIT

 

                              Highway 19A Speed Limit.  (All Directors – One Vote)

 

                                    That a letter be sent to the Ministry of Transportation and Infrastructure requesting that the Ministry undertake a review of the speed limit on the section of Highway 19A, which is in Electoral Area 'G' between the Rathtrevor Beach Provincial Park and the City of Parksville boundary at the Englishman River bridge, to determine if the speed limit should be reduced to 50km/h.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                              Electoral Area ‘H’ Parks and Open Space Advisory Committee.  (All Directors – One Vote)

 

                              1.   That the minutes from the meeting of the Electoral Area ‘H’ Parks and Open Space Advisory Committee held May 25, 2011 be received for information.

 

2.   That staff be directed to prepare a report on Dunsmuir Community Park summarizing issues and identifying options to improve the park.

 

                              3.   That the Qualicum Bay Lions Club Grant-In-Aid application in the amount of $6,739.23, for painting of the Lion’s Recreation Centre, be approved and funded by the Electoral Area ‘H’ Community Parks Function Budget.

 

                              East Wellington and Pleasant Valley Parks and Open Space Advisory Committee.  (All Directors – One Vote)

 

                                    That the minutes from the meeting of the East Wellington and Pleasant Valley Parks and Open Space Advisory Committee held June 13, 2011 be received for information.

 

 

                              Drinking Water Watershed Protection Advisory Committee.  (All Directors – One Vote)

 

                              1.   That the minutes from the meeting of the Drinking Water Watershed Protection Advisory Committee meeting held June 22, 2011 be received for information.

 

                  2.   That the Drinking Water Watershed Protection Advisory Committee terms of reference be amended to include a representative from Fisheries and Oceans Canada.

 

                              Arrowsmith Water Service Management Board.  (All Directors – One Vote)

 

                                    That the minutes from the meeting of the Arrowsmith Water Service Management Board meeting held June 23, 2011 be received for information.

 

                        NEW BUSINESS

 

                              Gabriola Health Care Foundation, re the Community Health and Urgent Care Clinic Project.  (All Directors – One Vote)

 

                              That the Board waive 50% of the building permit fee for the Gabriola Health Care Foundation project to provide an urgent care facility on Gabriola Island, and that staff investigate alternate ways of funding the building inspection fees for the Gabriola Health Care Foundation and Society, rather than from the Building Inspection function, and report back to the Board.

 

          7.3         EXECUTIVE STANDING COMMITTEE

 

          7.4         COMMISSIONS

 

          7.5         SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

48 - 49                    Electoral Area ‘B’ Parks and Open Space Advisory Committee.

 

                              (All Directors – One Vote)

 

                              Minutes from the Electoral Area ‘B’ Parks and Open Space Advisory Committee meeting held May 3, 2011.  (for information)

 

1.      That the South Road Community Park old stairway (G142) be removed and that the bench and guardrail be retained.

 

2.      That the Regional District survey and submit permit applications to MoTI for water accesses G139 (El Verano Turnabout) and G140 (Gabriola Cemetery).

 

 

50 - 53                    Electoral Area ‘E’ Parks and Open Space Advisory Committee.

 

                              (All Directors – One Vote)

 

                              Minutes from the Electoral Area ‘E’ Parks and Open Space Advisory Committee meeting held June 6, 2011.  (for information)

 

                                    That the Regional District approve the Lions Club storage of a twenty-five (25) foot trailer at the rear of Nanoose Place, providing there will be no major modifications of the site, other than the removal of one small arbutus tree and the limbing of adjacent fir trees.

 

54 - 57                    Electoral Area ‘F’ Parks and Open Space Advisory Committee.  (All Directors – One Vote)

 

                              Minutes from the Electoral Area ‘F’ Parks and Open Space Advisory Committee meeting held June 27, 2011.  (for information)

 

58 - 74                    Emergency Management Select Committee.

 

                              (All Directors – One Vote)

 

                              Minutes from the Emergency Management Select Committee meeting held July 13, 2011.  (for information)

 

1.      That the Hazard Vulnerability Risk Analysis Public Consultation Plan for Electoral Area ‘A be approved.

 

                              (All Directors – Weighted Vote)

 

2.      That the licence agreement between the Sunshine Coast Regional District and the Regional District of Nanaimo for the installation and maintenance of a dual band vertical radio antenna and repeater in the Regional District of Nanaimo Transit building be approved for a five year term beginning July 1, 2011 and ending June 30, 2016.

 

          8.           ADMINISTRATOR’S REPORTS

 

75 - 76                    Fire Departments Authority to Respond to Emergencies Outside Fire Protection Boundaries.  (All Directors – One Vote)

 

77 - 100                  Crown Land Licence of Occupation Renewal Offer for Malcolm Community Park - Electoral Area ‘F’.  (All Directors – Weighted Vote)

 

101 - 102                BC Ferries Pump Ashore Program.  (All Directors – One Vote)

 

103 - 104                French Creek Pollution Control Centre Biosolids Contract Extension.  (All Directors – Weighted Vote)

 

105 - 106                Infrastructure Planning Grant Application – Request for Support – Streamlined Water Use Reporting Tool (SWURT).  (All Directors – One Vote)

 

107 - 110                Phase 2 Transit Upgrade and Expansion.  (All Directors – Weighted Vote)

 

111 - 112                Agricultural Area Plan Update.  (All Directors – One Vote)

 

113 - 115                Strategic Community Investment Funds Grant.  (All Directors – One Vote)

 

116 - 124                Regional Services Review – Phase III.  (All Directors – One Vote)

 

                              Nanoose Bay Fire Hall Tender Award.  (All Directors – Weighted Vote)  (Report to be circulated.

 

          9.           ADDENDUM

 

        10.           BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

        11.           NEW BUSINESS

 

        12.           BOARD INFORMATION (Separate enclosure on blue paper)

 

        13.           ADJOURNMENT

 

        14.           IN CAMERA