REGIONAL
DISTRICT OF
MINUTES
OF THE REGULAR MEETING OF THE BOARD
OF
THE REGIONAL DISTRICT OF
TUESDAY, JUNE 28, 2011 AT 7:00
PM IN THE
RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director G. Rudischer Electoral
Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral
Area F
Director D. Bartram Electoral
Area H
Director M. Lefebvre City
of
Director T. Westbroek Town
of
Director C. Haime District
of Lantzville
Director J. Ruttan City
of
Director B. Holdom City
of
Director B. Bestwick City
of
Director J. Kipp City
of Nanaimo
Director D. Johnstone City
of
Director L. Sherry City
of
Director M. Unger City
of
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
W. Idema A/
Gen. Mgr., Finance & Information Services
P. Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen.
Mgr., Recreation & Parks Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
DELEGATIONS
Barbara Campbell,
re Well Water Quality, South Forks Road, Area ‘C’.
Ms. Campbell discussed her concerns for the water quality in the South
Forks Area and requested consideration to connect to the future water treatment
plant on South Forks Road.
Janette
Poncratz-Doyle, re Well Water Quality, South Forks Road, Area ‘C’.
Ms. Poncratz-Doyle spoke about the possible water treatment plant in
South Forks Road area and requested that a number of properties in the area be
granted a connection to the water line.
LATE DELEGATIONS
MOVED
Director Johnstone, SECONDED Director Holme, that a late delegation be
permitted to address the Board.
CARRIED
Bill Sims, Manager
Water Resources, City of Nanaimo.
Mr. Sims presented a visual and verbal overview of the zoning amendment
application for the water treatment plan on South Forks Road.
BOARD MINUTES
MOVED
Director Bartram, SECONDED Director Lefebvre, that the minutes of the regular
Board meeting held May 24, 2011 be
adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Dawn Burnett, Resignation from the City of Nanaimo Parks, Recreation and Culture
Commission and from the Electoral Area ‘A’ Parks, Recreation and Culture
Commission.
MOVED Director Bartram, SECONDED Director Burnett,
that the correspondence from Dawn Burnett be received.
CARRIED
BYLAWS
Bylaw No. 500.370.
MOVED Director Young, SECONDED Director Burnett, that the report of the Public Hearing held on June 9, 2011 on “Regional
District of Nanaimo Land Use and Subdivision Amendment Bylaw No 500.370,
2011” be received.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that “Regional District of Nanaimo Land Use and Subdivision Amendment
Bylaw No. 500.370, 2011” be read a third time.
CARRIED
Bylaw No. 1309.01.
MOVED Director Young, SECONDED Director Burnett, that the responses to the referral for acceptance of “Regional Growth
Strategy Amendment Bylaw No. 1309.01” be received.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that “Regional Growth Strategy Amendment Bylaw No. 1309.01, 2011” be read
a third time.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that “Regional Growth Strategy Amendment Bylaw No. 1309.01, 2011” be
adopted.
CARRIED
Bylaw No. 1148.07
MOVED Director Young, SECONDED Director Burnett, that “Regional District of Nanaimo Arrowsmith Benson – Cranberry Bright
Official Community Plan Amendment Bylaw No. 1148.07” be adopted.
CARRIED
Bylaw No. 889.60.
MOVED
Director Holme, SECONDED Director Johnstone, that “Regional District of Nanaimo
Northern Community Sewer Local Service Boundary Amendment Bylaw No. 889.60” be
adopted.
CARRIED
Bylaw No. 1498.01.
MOVED
Director Burnett, SECONDED Director Young, that "Duke Point Sewer Service
Area Development Cost Charges Amendment Bylaw No. 1498.01, 2011" be
adopted.
CARRIED
Bylaw No. 500.371.
MOVED Director Bartram, SECONDED
Director Young, that the report of the Public Hearing held on May 17, 2011 on
“Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw
No. 500.371, 2011 be received.
CARRIED
MOVED Director Bartram, SECONDED Director
Young, that “Regional District of Nanaimo Land Use and Subdivision Amendment
Bylaw No. 500.371, 2011” be read a third time.
CARRIED
MOVED Director Bartram, SECONDED
Director Young, that staff work with the developer and the Ministry of
Transportation and Infrastructure through the subdivision process to mitigate
the impacts of site development on the surrounding residential neighbourhood.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND
RECOMMENDATIONS
ELECTORAL AREA PLANNING
STANDING COMMITTEE
MOVED
Director Bartram, SECONDED Director Burnett, that the minutes of the Electoral
Area Planning Committee meeting held June 14, 2011 be received for information.
CARRIED
PLANNING
AMENDMENT
APPLICATIONS
Bylaw No. 500.373 to Support Zoning
Amendment Application No. PL2011-057 – City of Nanaimo – South Forks Road –
Area ‘C’.
MOVED Director Young, SECONDED Director Burnett, that
the summary of the Public Information Meeting held on May 18, 2011, be received.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that
"Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No.
500.373, 2011 ", be introduced and read two times.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that
the Public Hearing on "Regional District of Nanaimo Land Use and
Subdivision Amendment Bylaw No. 500.373, 2011" be delegated to Director
Young or another Area Director.
CARRIED
DEVELOPMENT
PERMIT WITH VARIANCE APPLICATIONS
Development
Permit with Variance Application No. PL2011-052 – Mike Seargeant – 3441 Trans
Canada Highway – Area ‘A’.
MOVED Director Burnett, SECONDED Director Young, that
Schedule No. 1 Conditions of Approval – Minimum Setback Requirements be amended
to reduce the setback for the proposed free-standing sign from the east
property line (Trans Canada Highway) from 10.0 metres to 6.0 metres.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that Schedule No. 1 Conditions of
Approval – Landscaping be amended to require that the proposed landscaping
improvements ensure adequate sight lines at the intersection of Aqua Terra Road
and Trans Canada Highway, and that the applicant be required to submit a revised
Landscaping Plan and Security prior to issuance of a Building Permit.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that Development Permit with
Variance Application No. PL2011-052 be approved subject to the conditions
outlined in Schedule 1.
CARRIED
Development
Permit with Variance Application No. PL2011-058 – Quentin & Melissa Koop –
1401 Greig Road – Area ‘G’.
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit with Variance Application No.
PL2011-058 be approved subject to the conditions outlined in Schedule No. 1.
CARRIED
DEVELOPMENT VARIANCE PERMIT
Development
Variance Permit Application No.
MOVED
Director Holme, SECONDED Director Burnett, that Development Variance Permit
Application No. PL2011-085 be approved subject to the conditions outlined in Schedule No. 1.
CARRIED
OTHER
Bylaw
No. 1432.02 - Proposed Amendments to Regional District of Nanaimo Development Approval Procedures and Notification Bylaw.
MOVED
Director Bartram, SECONDED Director Holme, that "Regional District of
Nanaimo Development Approval Procedures and Notification Amendment Bylaw No.
1432.02, 2011" be introduced and read three times.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that "Regional District of
Nanaimo Development Approval Procedures and Notification Amendment Bylaw No.
1432.02, 2011" be adopted.
CARRIED
Request for
Frontage Relaxation on Subdivision Application No. PL2010-197 – Fern Road
Consulting Ltd. – 6120 Island Highway West – Area ‘H’.
MOVED Director Bartram,
SECONDED Director Burnett, that the request to relax the minimum 10% perimeter
frontage requirement width requirement be approved.
CARRIED
Subdivision and Non-farm Use Within the ALR.
MOVED Director Bartram,
SECONDED Director Burnett, that Policy B1.8, "Review of Provincial
Agricultural Land Reserve Applications" be amended to:
a)
Authorize all subdivision and
non-farm use applications to be forwarded to the Agricultural Land Commission,
and
b)
Include a general policy
statement, as amended, that will be forwarded to the ALC with each subdivision
application.
CARRIED
COMMITTEE OF THE
WHOLE STANDING COMMITTEE
MOVED Director Holdom, SECONDED Director Burnett, that the minutes
of the Committee of the Whole meeting held June 14, 2011 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
J. A. Ferrero, re
People with Disabilities.
MOVED Director Burnett, SECONDED Director Ruttan, that the correspondence
from J.A. Ferrero be received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Use of Development Cost
Charges in 2010.
MOVED Director Holme, SECONDED Director Holdom, that the report on Development Cost Charges provided under
Section 937.01 be received for information.
CARRIED
Bylaws No. 1078.07 and 1317.03 - Board Remuneration
Review and Recommendations.
MOVED Director Burnett,
SECONDED Director Holdom, that the recommendations of the Board Remuneration
Committee be approved.
CARRIED
MOVED Director Burnett,
SECONDED Director Holdom, that "Regional District of Nanaimo Board and
Committee Member Remuneration, Expenses and Benefits Bylaw No. 1078.07,
2011" be introduced and read three times.
CARRIED
MOVED Director Burnett,
SECONDED Director Holdom, that "Regional District of Nanaimo Board and
Committee Member Remuneration, Expenses and Benefits Bylaw No. 1078.07,
2011" be adopted.
CARRIED
MOVED Director Burnett,
SECONDED Director Holdom, that "Regional District of Nanaimo Board
Remuneration and Expenses (Electoral Areas Only) Bylaw No. 1317.03, 2011"
be introduced and read three times.
CARRIED
MOVED Director Burnett,
SECONDED Director Holdom, that "Regional District of Nanaimo Board
Remuneration and Expenses (Electoral Areas Only) Bylaw No. 1317.03, 2011"
be adopted.
CARRIED
Central Island 911 Service Update.
MOVED Director Burnett, SECONDED Director Holme, that
the report be received for information.
CARRIED
Bylaw No. 1611 - Renewal of Central Island 911
Partnership Agreement and 911 Call Answer Levy.
MOVED Director Burnett,
SECONDED Director Young, that the Parties support the Guiding Principle to work
together to provide 911 Service in each of their respective jurisdictions with
the eventual goal of the Parties to fund 911 Service entirely through a call
answer - levy (CAL) placed on all telephone subscribers within the service
areas.
CARRIED
MOVED Director Burnett,
SECONDED Director Young, that until such time as the CAL is sufficient to
provide all funding necessary for the 911 Service, that any shortfall will be
made up by the Parties on the basis of population in accordance with Schedule
`A' of the "911 Partnership Agreement".
CARRIED
MOVED Director Burnett,
SECONDED Director Young, that the "911 Partnership Agreement" between
the Regional District of Nanaimo, the Cowichan Valley Regional District and the
City of Nanaimo be approved for a period of five years expiring on December 31,
2015.
CARRIED
MOVED Director Burnett,
SECONDED Director Young, that "911 Call Answer Levy Bylaw No. 1611,
2011" be introduced and read three times.
CARRIED
MOVED Director Burnett,
SECONDED Director Young, that "911 Call Answer Levy Bylaw No. 1611,
2011" be adopted.
CARRIED
Fire Departments Authority to Respond to Emergencies
Outside Fire Protection Boundaries.
MOVED Director Holme, SECONDED Director Burnett, that
the Extension, Dashwood, Nanoose Bay, Errington and Coombs Hilliers Volunteer
Fire Departments be authorized to deploy fire-fighting resources outside their
statutory boundaries for the 2011 fire season as outlined in this report.
CARRIED
MOVED
Director Holme, SECONDED Director Burnett, that the Errington Volunteer Fire
Department be authorized to provide assistance to the BC Ambulance service for
cross country and downhill cyclist rescue responses in Blocks 380, 469, 468 and
36 of the Nanoose District, and that the Errington Volunteer Fire Department be
authorized to lend their air/lighting pod to the Port Alberni fire department
in the case of a tsunami event localized to the Port Alberni area.
CARRIED
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Building Inspection – Contaminated Building
Remediation Policy.
MOVED Director Bartram,
SECONDED Director Rudischer, that the Board policy entitled "Building
Inspection Procedure for the Remediation of Contaminated Buildings" be
adopted as outlined in Schedule No. 1.
CARRIED
Building Inspection – Building Bylaw
Contravention – 3106 Northwest Bay Road – Area ‘E’.
MOVED Director Holme,
SECONDED Director Unger, that staff be directed to register a Notice of Bylaw
Contravention on the title of the subject property legally described as Lot 2,
District Lot 30-A, Plan 3074, Nanoose District, pursuant to Section 57 of the
Community Charter.
CARRIED
Bylaw Enforcement – Zoning and Building Bylaw
Contraventions – 146 Kinkade Road – Area ‘G’.
MOVED Director Bartram, SECONDED Director Burnett,
that staff be directed to register a Notice of Bylaw
Contravention on title pursuant to Section 57, Community Charter and that legal
action be taken if necessary to ensure that Lots 1, 2 &3, District Lot 9,
Plan 21816, Newcastle Land District, are in compliance with “Regional District
of Nanaimo Building Regulations Bylaw No. 1250, 2010 and Regional District of
Nanaimo Land Use and Subdivision Bylaw No. 500, 1987.”
CARRIED
PLANNING
Bylaw No. 1615 –
Regional District of Nanaimo Growth Strategy Bylaw and Summary of Public Input.
MOVED
Director Westbroek, SECONDED Director Bartram, that the report summarizing the
results of Phase 3 of the RGS review community consultation process be
received.
CARRIED
MOVED
Director Westbroek, SECONDED Director Lefebvre, that the changes to the Draft
Regional Growth Strategy as recommended in this report be included prior to the
first two readings of the bylaw.
CARRIED
MOVED
Director Westbroek, SECONDED Director Lefebvre, that "Regional District of
Nanaimo Growth Strategy Bylaw No 1615, 2011" be introduced and read two
times.
CARRIED
MOVED
Director Bartram, SECONDED Director Johnstone, that two public hearings on
"Regional District of Nanaimo Growth Strategy Bylaw No. 1615, 2011"
be scheduled and chaired by Director Stanhope or the Deputy Chair.
CARRIED
REGIONAL AND COMMUNITY
UTILITIES
LIQUID WASTE
Greater Nanaimo Pollution Control Centre and
Nanaimo Community Gardens Society Agreement.
MOVED Director Burnett,
SECONDED Director Holdom, that the RDN enter into a two year agreement from
September 1, 2011 to August 31, 2013 with the Nanaimo Community Gardens Society
for the use of the greenhouses at Greater Nanaimo Pollution Control Centre.
CARRIED
WATER
Drinking Water and
Watershed Protection – Water Budget Project – Expenditure of Reserve Funds.
MOVED Director Bartram,
SECONDED Director Burnett, that the expenditure of up to $107,000 from the
Drinking Water and Watershed Protection Reserve Fund Expenditure Bylaw No. 1608
be approved to support proceeding with the Water Budget Project.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Regional Landfill – Cedar Road Bioenergy
Facility Expansion Agreement.
MOVED Director Holdom,
SECONDED Director Ruttan, that the Board approve the Fifth Amending (Facility
Expansion) Agreement with Cedar Road Bioenergy Inc.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Arrowsmith Water
Services Management Board.
MOVED Director Lefebvre, SECONDED Director Westbroek,
that the minutes from the meeting of the Arrowsmith
Water Service Management Board held April 26, 2011 be received for information.
CARRIED
District 69
Recreation Commission.
MOVED Director Bartram, SECONDED Director Holdom, that
the minutes from the meeting of the District 69
Recreation Commission held May 19, 2011 be received for information.
CARRIED
MOVED
Director Bartram, SECONDED Director Westbroek, that a cross reference process be formalized in
RDN Grant-In-Aid procedures to ensure applicants are accurately completing RDN
Grant-In-Aid request forms and to verify applying organizations meet the
criteria for the Grant-In-Aid programs.
CARRIED
MOVED Director Bartram,
SECONDED Director Biggemann, that the following District 69 Recreation Youth Grants be
approved:
Arrowsmith Community
Enhance. Society - youth sport facility rental $ 400
Bard to Broadway Society
- youth summer theatre facility rental 800
Bard to Broadway Society
- Education Series facility rental 1,500
Erik Goetzinger BMX
Society Qualicum Beach - gate controls,
gate repairs and PA speaker 1,500
District 69 Family
Resource Association - youth week event 600
Milner Gardens and
Woodland - Shoots with Roots
youth camps at VIU marine field station 1,195
Oceanside Minor Baseball
- video training equipment 1,500
Ravensong Aquatic Club -
pool rental 2,500
CARRIED
MOVED Director Bartram, SECONDED Director Biggemann,
that the
following District 69 Recreation Community Grants be approved:
Arrowsmith Community
Enhancement Society –
Coombs Halloween Candy Walk $
1,500
Arrowsmith Agricultural
Association - padding for indoor court 2,500
Oceanside Building
Learning Together –
sand; play cars and helmets; play traffic
signs 2,500
Nanoose Bay Landscaping
Project - landscape materials and irrigation 1,500
Parksville and District
Association for Community Living -
program and event expenses 1,500
Parksville and District
69 Team – transportation 1,500
Parksville Lions Club -
playground maintenance 1,500
Qualicum Beach Lawn
Bowling Club - equipment and signage 1,400
Qualicum Beach Historical
and Museum Society –
children's day event costs 750
CARRIED
Arrowsmith
Community (Area 'F') Recreation Services Agreement 2011-2013.
MOVED
Director Bartram, SECONDED Director Biggemann, that the Agreement with the Arrowsmith Community
Enhancement Society, as provided in Appendix ‘A’, covering the term from June
1, 2011 to December 31, 2013, be approved as presented.
CARRIED
District 69 Recreation Services Fees and Charges.
MOVED
Director Bartram, SECONDED Director Holme, that the 2011-2012 Northern Community Recreation
Services Program Fees be approved as provided in Appendix ‘A’.
CARRIED
MOVED
Director Bartram, SECONDED Director Lefebvre, that the 2011-2012 program, admission and rental fees
for Oceanside Place be approved as provided in Appendix ‘B’.
CARRIED
MOVED
Director Bartram, SECONDED Director Lefebvre, that the 2011-2012 program, admission and rental
fees for Ravensong Aquatic Centre be approved as provided in Appendix ‘C’.
CARRIED
MOVED
Director Bartram, SECONDED Director Lefebvre, that the Fees and Charges Policy be approved as
amended in Appendix ‘E’.
CARRIED
Electoral Area ‘A’
Parks, Recreation and Culture Commission.
MOVED Director Burnett, SECONDED Director Holdom, that the minutes from the meeting of the Electoral Area ‘A’ Parks, Recreation
and Culture Commission held May 26, 2011 be received for information.
CARRIED
MOVED
Director Burnett, SECONDED Director Holdom, that a Porta Potty with a concrete privacy
surround, a garbage can and dog sign be installed at the Pebble Beach MOTI
water access in Electoral Area ‘A’.
CARRIED
MOVED
Director Burnett, SECONDED Director Holdom, that the Electoral Area ‘A’ Recreation and Culture
Services Fees and Charges Policy be approved as amended in Appendix A.
CARRIED
MOVED
Director Burnett, SECONDED Director Holdom, that the Electoral Area ‘A’ Recreation and Culture
Services 2011-12 program fees and charges be approved as outlined in Appendix
B.
CARRIED
MOVED
Director Burnett, SECONDED Director Holdom, that $27,000 in 2011 and $21,000 in 2012 be
provided to Cedar Community Hall Association for hall upgrades funded by the
Area ‘A’ Community Parks Budget.
CARRIED
MOVED
Director Burnett, SECONDED Director Holdom, that the request by Cedar School and Community
Enhancement Society (CSCES) be approved as presented, with the understanding
that the placement of the memorial bench for Mr. Jock Gourlay may be temporary
due to being on leased land and should the removal of the bench be required, it
will be returned to the family.
CARRIED
MOVED
Director Burnett, SECONDED Director Holdom, that a memorial bench policy in RDN Parks be
developed.
CARRIED
MOVED
Director Burnett, SECONDED Director Holdom, that the Regional District enter into an Agreement
with the Cedar Community Hall Association that provides for a reduced rental
arrangement for a five year period.
CARRIED
MOVED
Director Burnett, SECONDED Director Holdom, that the License to Use Agreement between the
Regional District of Nanaimo and the Cedar Community School and Enhancement
Society for the operation and use of the Cedar Heritage Centre be approved for
a Three Year Term from July 1, 2011 – May 30, 2014.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
People with
Disabilities.
MOVED Director Holme, SECONDED Director Young, that correspondence be
sent to senior levels of government regarding services required to assist
people with disabilities.
CARRIED
NEW BUSINESS
Noise Control
Regulatory Bylaw No. 1082.
MOVED Director Rudischer, SECONDED Director Bartram,
that staff be directed to examine the feasibility of amending Electoral Area
‘B’ Noise Control Bylaw No. 1082 to include firearms related noise and report
back to the Board.
CARRIED
EXECUTIVE STANDING
COMMITTEE
COMMISSIONS
SCHEDULED STANDING,
ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Transit Select
Committee.
MOVED Director Holdom, SECONDED Director Bestwick,
that the minutes from the meeting of the Transit Select
Committee held June 15, 2011 be received for information.
CARRIED
MOVED Director Holdom, SECONDED Director Ruttan, that
the Board receive the report on the Electoral Area ‘A’ Transit Service
Feasibility Study for information and direct staff to investigate the full
financial impacts of the various expansion options and to work with BC Transit
to prioritize the proposed service increase and update the RDN Transit Business
Plan as required.
CARRIED
MOVED Director Holdom, SECONDED Director Ruttan, that staff
be directed to investigate the financial impact of introductory midday
scheduled paratransit service for implementation in the 2011/2012 budget year.
CARRIED
MOVED Director Holdom, SECONDED Director Ruttan, that the
Board receive the report on the Electoral Area ‘H’ Transit Service Feasibility
Study for information and direct staff to investigate the full financial
impacts of the various expansion options, to work with BC Transit to prioritize
the proposed service increase and to update the RDN Transit Business Plan as
required.
CARRIED
MOVED Director Holdom, SECONDED Director Ruttan, that the
Board approve the Bus Stop Realignment Program.
CARRIED
MOVED Director Holdom, SECONDED Director Ruttan, that the
Board approve the U-PASS Promotion Campaign and direct staff to work with BC
Transit to implement the campaign.
CARRIED
MOVED Director Holdom, SECONDED Director Ruttan, that the
Board approve the 2011/2012 Annual Operating Agreement and direct staff to work
with BC Transit staff to reduce debt service costs by having interior/exterior
retrofit work postponed until the RDN transit body bay is completed and the
work can be done by RDN staff.
CARRIED
Sustainability
Select Committee.
MOVED Director Lefebvre, SECONDED Director Bartram,
that the minutes from the meeting of the Sustainability
Select Committee held June 15, 2011 be received for information.
CARRIED
MOVED Director Lefebvre, SECONDED Director Bartram,
that the staff report on Carbon Management in the RDN be
received for information purposes.
CARRIED
MOVED Director Lefebvre, SECONDED Director Bartram,
that the Community Emissions Model report be received
for information purposes.
CARRIED
Regional Parks and
Trails Advisory Committee.
MOVED Director Holdom, SECONDED Director Holme, that the minutes from the meeting of the Regional Parks and Trails Advisory Committee
held June 21, 2011 be received for information.
CARRIED
Moorecroft Regional Park Management Plan Terms of
Reference.
MOVED
Director Holdom, SECONDED Director Holme, that the Terms of Reference for the Moorecroft
Regional Park Management Plan be approved.
CARRIED
MOVED
Director Holdom, SECONDED Director Holme, that staff be directed to issue a Request for
Proposals for a Project Consultant for the development of the Moorecroft
Regional Park Management Plan.
CARRIED
MOVED
Director Holdom, SECONDED Director Holme, that two members of the Regional Parks and Trails
Advisory Committee be appointed to participate as members of the Moorecroft
Regional Park Management Plan Sub Committee.
CARRIED
MOVED
Director Holdom, SECONDED Director Holme, that Mr. Van Eynde and Mr. Young be appointed as
the Regional Parks and Trails Advisory Committee representatives on the
Moorecroft Regional Park Management Plan Sub Committee.
CARRIED
Mount Arrowsmith Massif Regional Park Management Plan.
MOVED
Director Holdom, SECONDED Director Johnstone, that the Mt. Arrowsmith Massif Regional Park
Management Plan be approved.
CARRIED
Horne
Lake Regional Park Concept Plan.
MOVED
Director Holdom, SECONDED Director Johnstone, that the Concept Plan for
facility and infrastructure improvements at Horne Lake Regional Park be
received as information.
CARRIED
MOVED
Director Holdom, SECONDED Director Johnstone, that staff undertake the Northpark water system
upgrade and assemble an in-house integrated design team.
CARRIED
MOVED
Director Holdom, SECONDED Director Johnstone, that as part of the 2012 work plan, staff be
directed to review the concept plan and related costs and provide development
alternatives that prioritize essential infrastructure requirements to be
undertaken in the short and long term.
CARRIED
ADMINISTRATOR’S
REPORTS
Tri-Regional
District Solid Waste Study.
MOVED Director Johnstone, SECONDED Director Kipp, that the Board receive the Tri-Regional District Solid Waste Study for
information and direct staff to continue to explore the feasibility of WTE as
new information becomes available.
CARRIED
Nanoose Bay Peninsula Water Treatment Plant
Construction and Engineering Services Award.
MOVED Director Holme, SECONDED Director Bartram, that the Board approve a total project budget of $1,990,000 for the Nanoose
Bay Peninsula Water Service Area Treatment Plant.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that the Board award the construction contract for the new Nanoose Bay
Peninsula Water Service Area Treatment Plant to C & M Development Inc. for
a tendered value of $1,580,504.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that the Board award the engineering services contract during
construction of the Nanoose Bay Peninsula Water Service Area Treatment Plant to
Worley Parsons for a total value of $102,180.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that the Board award the geotechnical engineering services during the
construction to Lewkowich Engineering for a total value of $4,145.
CARRIED
Arrowsmith Water Service Joint Venture
Agreement.
MOVED Director Lefebvre, SECONDED Director Westbroek,
that the Arrowsmith Water Service Joint Venturer
Agreement between the City of Parksville, the Town of Qualicum Beach and the
Regional District of Nanaimo, be approved for a five year term expiring on June
30, 2016.
CARRIED
Englishman River Water Service Joint Venture
Agreement.
MOVED Director Lefebvre, SECONDED Director Westbroek,
that the “Englishman River Water Service Joint Venturer
Agreement” between the City of Parksville and the Regional District of Nanaimo
be approved for a five year term expiring on June 30, 2016.
CARRIED
2011 UBCM
Resolution – Ecosystem Based Offsets for Local Government.
MOVED Director Westbroek, SECONDED
Director Bartram, that the Ecosystem Based Offsets for Local Government
resolution be endorsed by the Board, and submitted to the UBCM by June 30th
for debate at the 2011 UBCM Conference.
CARRIED
BUSINESS ARISING
FROM DELEGATIONS OR COMMUNICATIONS
Appointment to the
City of Nanaimo Parks, Recreation and Culture Commission.
MOVED Director Bartram, SECONDED Director Rudischer, that
Joe Burnett be appointment to the City of Nanaimo Parks, Recreation and Culture
Commission.
CARRIED
Potable Water Study
for South Forks Area.
MOVED Director Young, SECONDED
Director Burnett, that a water study be completed on the South Forks Area including
feasibility and costs of connecting to the City of Nanaimo project.
CARRIED
NEW BUSINESS
Speed Limit
– Parksville Boundary.
MOVED Director Lefebvre, SECONDED
Director Westbroek, that staff bring back a report to the next Committee of the
Whole meeting regarding the speed limit on Highway 19A south of Parksville
boundary.
CARRIED
BOARD INFORMATION
Electoral Area ‘A’
Skate Park Project.
MOVED Director Burnett, SECONDED
Director Young, that staff send correspondence to Assistant Deputy Minister
Mike Furey expressing disappointment for not receiving funding from the Towns
of Tomorrow grant program for the Electoral Area ‘A’ skate park project and ask
for the rationale that another community received grant moneys for a skate park
project.
CARRIED
Surveyor of Taxes
fee for Collection of Regional District Taxes.
MOVED Director Burnett, SECONDED Director Holme, that
staff prepare a report on the implications of the request from the Regional
District of Bulkley Nechako to have the Province reduce the fee charged to
Regional Districts for the collection of rural taxes with respect to the fees
applied by the Surveyor of Taxes to the Regional District of Nanaimo.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Bartram, that pursuant to Section 90(1)(e)
and (g) of the Community Charter the Board proceed to an In Camera meeting to
consider items related to land matters and land use contraventions.
CARRIED
TIME:
8:44 PM
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION