REGIONAL DISTRICT
OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, JUNE 14,
2011 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director M. Lefebvre City of
Director T. Westbroek Town of
Director C. Haime District of Lantzville
Alternate
Director T. Greves City of Nanaimo
Director J. Ruttan City of
Director B. Bestwick City of
Director J. Kipp City of
Director L. Sherry City of
Director M. Unger City of
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
W. Idema A/ General
Manager, Finance & Information Services
J. Finnie General
Manager, Regional & Community Utilities
D. Trudeau General
Manager, Transportation & Solid Waste
P. Thorkelsson General Manager,
Development Services
T. Osborne General
Manager, Recreation & Parks
N. Hewitt Recording
Secretary
CALL TO ORDER
Chairperson welcomed Alternate Director Ted Greves to the meeting.
DELEGATIONS
Sandy Ferguson and
Paul Liddy, re Expansion of the Nanaimo Bioenergy Centre.
Ms. Ferguson and Mr. Liddy provided a verbal and visual overview of the
expansion to the Nanaimo Bioenergy Centre.
LATE DELEGATIONS
MOVED
Director Bartram, SECONDED Director Burnett, that one late delegation be
permitted to address the Committee.
CARRIED
Stephen Adams, re Zoning Land Use Issues on Properties
Located in Electoral Area F.
Mr. Adams withdrew his
request to speak at this time.
MINUTES
MOVED
Director Holme, SECONDED Director Bartram, that the minutes of the regular Committee of the Whole
meeting held May 10, 2011 be adopted.
CARRIED
J. A. Ferrero, re People
with Disabilities.
MOVED Director Holme, SECONDED Director Bestwick, that the correspondence
from J.A. Ferrero be received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Use of Development Cost
Charges in 2010.
MOVED Director Burnett, SECONDED Director Ruttan, that the report on Development Cost Charges provided under
Section 937.01 be received for information.
CARRIED
Bylaws No. 1078.07 and 1317.03 - Board
Remuneration Review and Recommendations.
MOVED Director Burnett,
SECONDED Director Holme, that the recommendations of the Board Remuneration
Committee be approved.
CARRIED
MOVED Director Burnett,
SECONDED Director Holme, that "Regional District of Nanaimo Board and
Committee Member Remuneration, Expenses and Benefits Bylaw No. 1078.07,
2011" be introduced and read three times.
CARRIED
MOVED Director Burnett,
SECONDED Director Holme, that "Regional District of Nanaimo Board and
Committee Member Remuneration, Expenses and Benefits Bylaw No. 1078.07,
2011" be adopted.
CARRIED
MOVED Director Burnett,
SECONDED Director Holme, that "Regional District of Nanaimo Board
Remuneration and Expenses (Electoral Areas Only) Bylaw No. 1317.03, 2011"
be introduced and read three times.
CARRIED
MOVED Director Burnett,
SECONDED Director Holme, that "Regional District of Nanaimo Board
Remuneration and Expenses (Electoral Areas Only) Bylaw No. 1317.03, 2011"
be adopted.
CARRIED
Central Island 911 Service Update.
MOVED
Director Sherry, SECONDED Director Unger, that the report be received for
information.
CARRIED
Bylaw
No. 1611 - Renewal of Central Island 911 Partnership Agreement and 911 Call
Answer Levy.
MOVED
Director Sherry, SECONDED Director Ruttan, that the Parties support the Guiding
Principle to work together to provide 911 Service in each of their respective
jurisdictions with the eventual goal of the Parties to fund 911 Service
entirely through a call answer - levy (CAL) placed on all telephone subscribers
within the service areas.
CARRIED
MOVED Director Sherry,
SECONDED Director Ruttan, that until such time as the CAL is sufficient to
provide all funding necessary for the 911 Service, that any shortfall will be
made up by the Parties on the basis of population in accordance with Schedule
`A' of the "911 Partnership Agreement".
CARRIED
MOVED Director Sherry,
SECONDED Director Ruttan, that the "911 Partnership Agreement"
between the Regional District of Nanaimo, the Cowichan Valley Regional District
and the City of Nanaimo be approved for a period of five years expiring on
December 31, 2015.
CARRIED
MOVED Director Sherry,
SECONDED Director Ruttan, that "911 Call Answer Levy Bylaw No. 1611,
2011" be introduced and read three times.
CARRIED
MOVED
Director Sherry, SECONDED Director Ruttan, that "911 Call Answer Levy
Bylaw No. 1611, 2011" be adopted.
CARRIED
Fire
Departments Authority to Respond to Emergencies Outside Fire Protection
Boundaries.
MOVED Director Holme, SECONDED Director Bartram, that the
Extension, Dashwood, Nanoose Bay, Errington and Coombs Hilliers Volunteer Fire Departments
be authorized to deploy fire-fighting resources outside their statutory
boundaries for the 2011 fire season as outlined in this report.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that the Errington Volunteer Fire Department be
authorized to provide assistance to the BC Ambulance service for cross country
and downhill cyclist rescue responses in Blocks 380, 469, 468 and 36 of the
Nanoose district, and that the Errington Volunteer Fire Department be
authorized to lend their air/lighting pod to the Port Alberni fire department
in the case of a tsunami event localized to the Port Alberni area
CARRIED
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Building Inspection
Contaminated Building Remediation Policy.
MOVED Director Bartram,
SECONDED Director Kipp, that the Board policy entitled "Building
Inspection Procedure for the Remediation of Contaminated Buildings" be
adopted as outlined in Schedule No. 1.
CARRIED
Building Inspection Building Bylaw
Contravention 3106 Northwest Bay Road Area E.
MOVED Director Holme, SECONDED
Director Kipp, that staff be directed to register a Notice of Bylaw
Contravention on the title of the subject property legally described as Lot 2,
District Lot 30-A, Plan 3074, Nanoose District, pursuant to Section 57 of the
Community Charter.
CARRIED
Bylaw Enforcement Zoning and Building Bylaw
Contraventions 146 Kinkade Road Area G.
MOVED Director Bartram,
SECONDED Director Sherry, that staff be directed to register a Notice of Bylaw
Contravention on title pursuant to Section 57 Community Charter and that legal action be taken if necessary to
ensure that Lots 1, 2 & 3, District Lot 9, Plan 21816, Newcastle Land
District, are in compliance with "Regional
District of Nanaimo Building Regulations Bylaw No. 1250, 2010 and Regional District of Nanaimo Land Use and
Subdivision Bylaw 500, 1987."
CARRIED
PLANNING
Bylaw No. 1615 Regional
District of Nanaimo Growth Strategy Bylaw and Summary of Public Input.
MOVED Director Holme,
SECONDED Director Bartram, that the report summarizing the results of Phase 3
of the RGS review community consultation process be received.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that the changes to the Draft Regional Growth
Strategy as recommended in this report be included prior to the first two
readings of the bylaw.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that "Regional District of Nanaimo Growth
Strategy Bylaw No 1615, 2011" be introduced and read two times.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that a public hearing on "Regional District of
Nanaimo Growth Strategy Bylaw No. 1615, 2011" be scheduled and chaired by
Director Stanhope.
CARRIED
REGIONAL AND COMMUNITY
UTILITIES
LIQUID WASTE
Greater Nanaimo Pollution Control Centre and Nanaimo
Community Gardens Society Agreement.
MOVED Director Westbroek,
SECONDED Director Sherry, that the RDN enter into a two year agreement from
September 1, 2011 to August 31, 2013 with the Nanaimo Community Gardens Society
for the use of the greenhouses at Greater Nanaimo Pollution Control Centre.
CARRIED
WATER
Drinking Water and
Watershed Protection Water Budget Project Expenditure of Reserve Funds.
MOVED Director Bartram,
SECONDED Director Rudischer, that the expenditure of up to $107,000 from the
Drinking Water and Watershed Protection Reserve Fund Expenditure Bylaw No. 1608
be approved to support proceeding with the Water Budget Project.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Regional Landfill
Cedar Road Bioenergy Facility Expansion Agreement.
MOVED Director Burnett,
SECONDED Director Kipp, that the Board approve the Fifth Amending (Facility
Expansion) Agreement with Cedar Road Bioenergy Inc.
CARRIED
TRANSPORTATION
Electric Vehicle
Use Within Electoral Areas.
MOVED Director Lefebvre,
SECONDED Director Westbroek, that staff be directed to send a letter to the
Ministry of Transportation and Infrastructure to request a change of the speed
limit of the section of Highway 19A that is in Electoral Area 'G' to 50 km/hr.
DEFEATED
COMMISSION,
ADVISORY & SELECT COMMITTEE
Arrowsmith Water
Services Management Board.
MOVED Director Lefebvre, SECONDED Director Holme, that
the minutes from the meeting of the Arrowsmith Water
Service Management Board held April 26, 2011 be received for information.
CARRIED
AWS
Capital Plan Study.
MOVED Director Lefebvre, SECONDED Director Holme, that
the Arrowsmith Water Service Joint Venturers adopt the report Englishman River
Water Intake, Treatment Facilities and Supply Mains Phase 1 Conceptual
Planning, Budgeting and Scheduling Report dated April 2011, prepared by
Associated Engineering.
CARRIED
MOVED Director Lefebvre, SECONDED Director Holme, that
the Arrowsmith Water Service Management Board direct the Arrowsmith Water
Service Management Committee to proceed with the recommendations in the report.
CARRIED
AWS Communications Strategy.
MOVED Director Lefebvre, SECONDED Director Holme, that
the AWS Management Board approve the Arrowsmith Water Service Communications
Strategy.
CARRIED
AWS Project Manager.
MOVED Director Lefebvre, SECONDED Director Holme, that
the Arrowsmith Water Service Management Board approve the new position of AWS
Program Manager, effective immediately.
CARRIED
MOVED Director Lefebvre, SECONDED Director Holme, that
the AWS Management Board authorize the AWS Management Committee to direct the
Operator, (City of Parksville), to appoint and employ a qualified AWS Program
Manager, such appointment subject to approval of the AWS Management Board.
CARRIED
MOVED Director Lefebvre, SECONDED Director Holme, that
the Operator be reimbursed from the AWS Operating Budget for AWS Program
Manager compensation and expenses directly attributable to AWS activities.
CARRIED
District 69
Recreation Commission.
MOVED Director Bartram, SECONDED Director Ruttan, that
the minutes from the meeting of the District 69
Recreation Commission held May 19, 2011 be received for information.
CARRIED
District 69
Recreation Grants.
MOVED Director Bartram,
SECONDED Director Ruttan, that a cross reference process be formalized in RDN
Grant-In-Aid procedures to ensure applicants are accurately completing RDN
Grant-In-Aid request forms and to verify applying organizations meet the
criteria for the Grant-In-Aid programs.
CARRIED
MOVED
Director Bartram, SECONDED Director Westbroek, that the following District 69 Recreation Youth
Grants be approved:
Arrowsmith Community Enhance. Society - youth
sport facility rental $ 400
Bard to Broadway Society - youth summer
theatre facility rental 800
Bard to Broadway Society - Education Series
facility rental 1,500
Erik Goetzinger BMX Society Qualicum Beach -
gate controls,
gate
repairs and PA speaker 1,500
District 69 Family Resource Association -
youth week event 600
Milner Gardens and Woodland - Shoots with
Roots
youth
camps at VIU marine field station 1,195
Oceanside Minor Baseball - video training
equipment 1,500
Ravensong Aquatic Club - pool rental 2,500
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek,
that the
following District 69 Recreation Community Grants be approved:
Arrowsmith Community Enhancement Society
Coombs
Halloween Candy Walk $
1,500
Arrowsmith Agricultural Association - padding
for indoor court 2,500
Oceanside Building Learning Together
sand;
play cars and helmets; play traffic signs 2,500
Nanoose Bay Landscaping Project - landscape
materials and irrigation 1,500
Parksville and District Association for
Community Living -
program and event expenses 1,500
Parksville and District 69 Team
transportation 1,500
Parksville Lions Club - playground maintenance 1,500
Qualicum Beach Lawn Bowling Club - equipment
and signage 1,400
Qualicum Beach Historical and Museum Society
children's day event costs 750
CARRIED
Arrowsmith Community (Area 'F') Recreation Services Agreement 2011-2013.
MOVED Director Bartram,
SECONDED Director Biggemann, that
the Agreement with the Arrowsmith Community Enhancement Society, as provided in
Appendix A, covering the term from June 1, 2011 to December 31, 2013, be
approved as presented.
CARRIED
District 69 Recreation Services Fees and Charges.
MOVED Director Bartram,
SECONDED Director Biggemann, that the 2011-2012 Northern Community Recreation
Services Program Fees be approved as provided in Appendix A.
CARRIED
MOVED Director Bartram,
SECONDED Director Biggemann, that the 2011-2012 program, admission and rental fees
for Oceanside Place be approved as provided in Appendix B.
CARRIED
MOVED Director Bartram,
SECONDED Director Biggemann, that the 2011-2012 program, admission and rental fees
for Ravensong Aquatic Centre be approved as provided in Appendix C.
CARRIED
MOVED Director Bartram,
SECONDED Director Biggemann, that the Fees and Charges Policy be approved as amended
in Appendix E.
CARRIED
Electoral Area A
Parks, Recreation and Culture Commission.
MOVED
Director Burnett, SECONDED Director Young, that the
minutes from the meeting of the Electoral Area A Parks, Recreation and
Culture Commission held May 26, 2011.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that a Porta Potty with a concrete privacy
surround, a garbage can and dog sign be installed at the Pebble Beach MOTI
water access in Electoral Area A.
CARRIED
MOVED Director Burnett,
SECONDED Director Young, that the Electoral Area A Recreation and Culture Services Fees and
Charges Policy be approved as amended in Appendix A.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that the Electoral Area A Recreation and Culture
Services 2011-12 program fees and charges be approved as outlined in Appendix
B.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that $27,000 in 2011 and $21,000 in 2012 be
provided to Cedar Community Hall Association for hall upgrades funded by the
Area A Community Parks Budget.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that the Regional District enter into an Agreement
with the Cedar Community Hall Association that provides for a reduced rental
arrangement for a five year period.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that the License to Use Agreement between the
Regional District of Nanaimo and the Cedar Community School and Enhancement
Society for the operation and use of the Cedar Heritage Centre be approved for
a Three Year Term from July 1, 2011 May 30, 2014.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that the request by Cedar School and Community
Enhancement Society (CSCES) be approved as presented, with the understanding
that the placement of the memorial bench for Mr. Jock Gourlay may be temporary
due to being on leased land and should the removal of the bench be required, it
will be returned to the family.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that a memorial bench policy in RDN Parks be
developed.
CARRIED
People with
Disabilities.
MOVED Director Holme, SECONDED Director Sherry, that correspondence
be sent to senior levels of government regarding services required to assist people
with disabilities.
CARRIED
Noise Control
Regulatory Bylaw No. 1082.
MOVED Director Rudischer, SECONDED Director Bartram,
that staff be directed to examine the feasibility of amending Electoral Area
B Noise Control Bylaw No. 1082 to include firearms related noise and provide
the Board with a report.
CARRIED
MOVED Director Holme,
SECONDED Director Lefebvre, that pursuant to Section 90(1)(e) and (g) of the
Community Charter the Board proceed to an In Camera meeting to consider items
related to land matters.
CARRIED
TIME: 8:07 PM