REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL
DISTRICT OF
TUESDAY, MAY 24, 2011 AT 7:03
PM IN THE
RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director G. Rudischer Electoral
Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral
Area F
Director D. Bartram Electoral
Area H
Director M. Lefebvre City
of
Director T. Westbroek Town
of
Director J. Ruttan City
of
Director B. Holdom City
of
Director B. Bestwick City
of
Director D. Johnstone City
of
Director L. Sherry City
of
Director M. Unger City
of
Also
in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
W. Idema A/C
Gen. Mgr., Finance & Information Services
P. Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen.
Mgr., Recreation & Parks Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
DELEGATIONS
Heather Vallance, re Clarification
on a Request from the ALC for a Resolution on a Subdivision Application within
the ALR.
Ms. Vallance
requested that the Board direct staff to prepare a report with respect to their
subdivision request and forward it to the ALC for their consideration.
BOARD MINUTES
MOVED Director Holdom, SECONDED Director Ruttan, that the minutes of the regular
Board meeting held April 26, 2011 be
adopted.
CARRIED
BYLAWS
Public
Hearing & Third
Report of the Public Hearing
held on May 17, 2011 on Bylaw No. 500.371 – Fern Road Consulting Ltd.
MOVED Director Bartram,
SECONDED Director Westbroek, that this
item be considered at the next regular Board meeting to be held on June 28,
2011.
CARRIED
Report of the Public Hearing
held on May 9, 2011 on Bylaw No. 1400.03 – Lakes District Neighbourhood Plan.
MOVED Director Holme,
SECONDED Director Bartram, that the report of the Public Hearing held on May
9, 2011 on Bylaw No. 1400.03 be received.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that Bylaw
No. 1400.03 be amended at third reading as set out in Schedule No. 1 of the
staff report.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that “Regional District of Nanaimo Nanoose Bay
Official Community Plan Amendment Bylaw No. 1400.03, 2011” be read a third
time, as amended, and forwarded to the Minister of Community, Sport and
Cultural Development for approval.
CARRIED
Report of the Public Hearing
held on May 3, 2011 on Bylaw No. 1400.04 – Schooner Cove Neighbourhood
Plan.
MOVED Director Holme,
SECONDED Director Bartram, that the report of the Public Hearing held on May
3, 2011 on Bylaw No. 1400.04, be received.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that Bylaw
No. 1400.04 be amended at third reading as set out in Schedule No. 1 of the
staff report.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that “Regional
District of Nanaimo Nanoose Bay Official Community Plan Amendment Bylaw No.
1400.04, 2011” be read a third time, as amended, and forwarded to the Minister
of Community, Sport and Cultural Development for approval.
CARRIED
For Adoption.
Bylaws
No. 867.05 & 1049.06.
MOVED Director Holme,
SECONDED Director Bartram, that “Nanoose Bay Peninsula Water Service Area
Amendment Bylaw No. 867.05, 2011” be adopted.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that “Nanoose Bay Bulk Water Supply Local Service
Area Amendment Bylaw No. 1049.06, 2011” be adopted.
CARRIED
Bylaw No. 975.55.
MOVED Director Rudischer, SECONDED Director
Bartram, that “Regional District of Nanaimo Pump & Haul Local
Service Amendment Bylaw No. 975.55, 2011” be adopted.
CARRIED
Bylaws No. 1628, 1629, 1630
& 1231.03.
MOVED Director Holdom, SECONDED Director Ruttan,
that “
CARRIED
MOVED Director Holdom, SECONDED Director
Ruttan, that "
CARRIED
MOVED Director Holdom, SECONDED Director
Ruttan, that "Regional Parks and
Trails Service Interim Financing Bylaw No. 1630, 2011” be adopted.
CARRIED
MOVED Director Holdom, SECONDED Director
Ruttan, that "
CARRIED
STANDING
COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING
STANDING COMMITTEE
MOVED Director Bartram, SECONDED Director Lefebrve,
that the minutes
of the Electoral Area Planning Committee meeting held May 10, 2011 be received
for information.
CARRIED
PLANNING
OTHER
Bylaw No. 1259.07 – Proposes to Amend the Regional
District of
MOVED Director Bartram, SECONDED Director Young, that "Regional District of
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that
"Regional District of
CARRIED
Policy B1.8 – Subdivision and
Non-farm Use Within the ALR.
MOVED
Director Bartram, SECONDED Director Burnett, that the policy be referred back to staff for a
report.
CARRIED
COMMITTEE OF THE WHOLE
STANDING COMMITTEE
MOVED Director Lefebrve, SECONDED Director Holdom,
that the minutes of the Committee of the Whole meeting held May 10, 2011 be
received for information.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Bylaw 1498.01 – Extends the
Boundaries of the Duke Point Sewer Development Cost Charges Service to Include
an Area ‘A’ Property (
MOVED
Director Burnett, SECONDED Director Johnstone, that "Duke Point Sewer
Service Area Development Cost Charges Amendment Bylaw No. 1498.01, 2011"
be introduced, read three times and forwarded to the Inspector of
Municipalities for approval.
CARRIED
Regional District of
MOVED
Director Lefebrve, SECONDED Director Sherry, that the 2010 Annual Financial
Report Statement of Board and Committee Members Expenses and Remuneration and
the Statement of Financial Information be approved and received as presented.
CARRIED
DEVELOPMENT SERVICES
BUILDING & BYLAW
Building Inspection Service -
Proposed Expansion to Include Lumber Grading.
MOVED Director Burnett,
SECONDED Director Young, that staff be directed to compile a referral list of
certified lumber graders for home builders making use of site cut lumber to
satisfy the requirements of the British Columbia Building Code.
CARRIED
RECREATION AND PARKS SERVICES
PARKS
Regional Parks & Trails -
MOVED Director Holdom, SECONDED Director Holme,
that the Licence of Occupation Agreement between
the Regional District of Nanaimo, City of
CARRIED
REGIONAL
AND COMMUNITY UTILITIES
WASTEWATER
Northern & Southern
Community Wastewater
Services - 2011 Open House Summary.
MOVED Director Holdom, SECONDED Director Ruttan,
that the report on Wastewater Services' French Creek Pollution Control Centre
and Greater Nanaimo Pollution Control Centre 2011 Open Houses be received for
information.
CARRIED
Greater
MOVED Director Holdom, SECONDED Director Burnett,
that the Board award the construction contract for the new Digester 3 at the
Greater Nanaimo Pollution Control Centre to Maple Reinders Inc. for a value of
$9,459,600.
CARRIED
MOVED Director Holdom, SECONDED Director
Burnett, that the Board award the engineering services during the construction
of Digester 3 and the SCADA programming services to AECOM for a total value of
$403,625.
CARRIED
MOVED Director Holdom, SECONDED Director
Burnett, that funds from the Southern Community Development Cost Charge Reserve
Fund be used for the Greater Nanaimo Pollution Control Centre Digester 3
Project.
CARRIED
WATER
Drinking Water & Watershed Protection
Service – Watershed Snapshot Report 2010.
MOVED Director Bartram, SECONDED Director Burnett,
that the
Board approve the Watershed Snapshot Report 2010.
CARRIED
MOVED Director Bartram, SECONDED Director
Burnett, that the Board direct staff to proceed with the recommendations in the
report.
CARRIED
MOVED Director Bartram, SECONDED Director
Burnett, that the Board direct staff to make the report available to the public
and alert participants of its completion.
CARRIED
Bylaws No. 1639 & 1640 –
Establishes General Rates & Regulations for RDN Water Services.
MOVED Director Holme, SECONDED Director Johnstone,
that "Regional District of Nanaimo Water Use Regulation Bylaw No. 1639,
2011" be introduced and read three times.
CARRIED
MOVED Director Holme, SECONDED Director
Johnstone, that "Regional District of Nanaimo Water Use Regulation Bylaw
No, 1639, 2011" be adopted.
CARRIED
MOVED Director Holme, SECONDED Director
Johnstone, that "Regional District of Nanaimo Water Services Fees &
Charges Bylaw No. 1640, 2011" be introduced and read three times.
CARRIED
MOVED Director Holme, SECONDED Director
Johnstone, that "Regional District of Nanaimo Water Services Fees &
Charges Bylaw No. 1640, 2011" be adopted.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Solid Waste Disposal Service - Extend Contract to Haul Waste from
MOVED Director Holme,
SECONDED Director Holdom, that the Board approve an eighteen month extension to
the contract with Bobell Express Ltd. for waste hauling services from the
Church Road Transfer Station under the current contract conditions.
CARRIED
Solid Waste Disposal Service -
Award Tender for Regional Landfill Cell One Closure.
MOVED Director
Holme, SECONDED Director Holdom, that the Board award the Regional Landfill
Cell One Stage One final closure project to Knappett Industries Ltd. for the
tendered amount of $1,571,830 with a construction contingency of $500,000.
CARRIED
COMMISSION, ADVISORY &
SELECT COMMITTEE
Grants-in-Aid Committee.
MOVED Director Young, SECONDED Director Westbroek,
that the minutes of the Grants-in-Aid Committee meeting held May 4, 2011 be
received for information.
CARRIED
MOVED Director Young, SECONDED Director Westbroek,
that the
following District 68 grants be awarded:
Organization Amount Recommended
BC Competitive Trail Riding
Association $ 600
Gabriola Arts Council 1,000
Hope Centre 800
Jonanco Hobby Workshop Association 600
Poetry Gabriola Society 1,000
$ 4,000
CARRIED
MOVED
Director Young, SECONDED Director Westbroek, that the following District 69
grants be awarded:
Organization Amount Recommended
Arrowsmith Agricultural Association $ 1,000
Arrowsmith Community Enhancement Society 250
Coombs 100 Year Celebration (French Creek Community
PAC) 500
Errington War Memorial Hall Association 1,500
Forward House Community Society 2,000
Friends of Nanoose Library Society 1,200
Lighthouse Community Centre Society 2,000
Parksville & District Association for Community
Living 1,200
$
12,250
CARRIED
Regional Voting Unit.
MOVED Director Holdom, SECONDED Director Ruttan,
that given there
will be new census figures completed at the end of 2011 that may result in a
larger Board structure and associated increased cost implications, that staff
prepare a report on the voting structure with options for consideration by the
Board.
CARRIED
ADMINISTRATOR’S REPORTS
The
Manager of Energy & Sustainability provided a verbal and visual overview of
the Green Building Outreach Program.
Greater
MOVED Director Holdom,
SECONDED Director Ruttan, that the Chair and Senior Manager Corporate
Administration be authorized to execute the Electricity Purchase Agreement, and
the Confidentiality and Compliance Agreement between the Regional District of
Nanaimo and BC Hydro as approved.
CARRIED
NEW BUSINESS
Request for Remembrance
Project – Royal Canadian Legion.
MOVED Director Bartram, SECONDED Director Burnett,
that the Board purchase a ¼ page advertisement space in the “Military Service
Recognition Book” in support of the Royal Canadian Legion’s remembrance
project.
CARRIED
ADJOURNMENT
MOVED Director Holme, SECONDED Director Holdom, that
pursuant to Section 90(1) (c) and (e)
of the Community Charter the Board proceed to an In Camera meeting to consider
items related to personnel land matters.
CARRIED
TIME: 7:35 PM
RISE & REPORT
ADMINISTRATION
Board of Variance Appointment.
MOVED Director Bartram, SECONDED
Director Westbroek, that Bill Fletcher be appointed to the Board of Variance
for a three year term ending December 31, 2013.
CARRIED
RECREATION AND PARKS SERVICES
MOVED Director Rudischer, SECONDED Director Bartram,
that the Gifting Agreement between the Regional District and Brenda Huxley be
approved for the title transfer of Huxley Park, legally described as Section
20, Gabriola Island, Nanaimo District, Plan 50404, for the purpose of community
park use in Area ‘B’.
CARRIED
ADJOURNMENT
MOVED Director Holme, SECONDED Director Ruttan, that the meeting terminate.
CARRIED
TIME: 7:50 PM
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION