REGIONAL DISTRICT
OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, MAY 10,
2011 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Alternate
Director V. Hartman Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director M. Lefebvre City of
Director T. Westbroek Town of
Alternate
Director B. Dempsey District of Lantzville
Director B. Holdom City of
Director J. Ruttan City of
Director B. Bestwick City of
Director J. Kipp City of
Director D. Johnstone City of
Director
L. Sherry City of
Director M. Unger City of
Also in
Attendance:
C. Mason Chief
Administrative Officer
W. Idema A/C General
Manager, Finance & Information Services
J. Finnie General
Manager, Regional & Community Utilities
D. Trudeau General
Manager, Transportation & Solid Waste
P. Thorkelsson General Manager,
Development Services
D. Banman A/C General
Manager, Recreation & Parks
N. Hewitt Recording
Secretary
CALL TO ORDER
Chairperson welcomed Alternate Directors Veronica Hartman and Brian
Dempsey to the meeting.
DELEGATIONS
Meryl Chahley, Meyers
Norris Penny, re Annual Audit Report.
Ms. Chahley presented a visual and verbal overview of the Annual Audit
Report.
MINUTES
MOVED
Director Holme, SECONDED Director Holdom, that the minutes of the regular Committee of the Whole
meeting held April 12, 2011 be adopted.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Bylaw 1498.01 – Extends the Boundaries
of the Duke Point Sewer Development Cost Charges Service to Include an Area ‘A’
Property (
MOVED Director Burnett,
SECONDED Director Holme, that "Duke Point Sewer Service Area Development
Cost Charges Amendment Bylaw No. 1498.01, 2011" be introduced, read three
times and forwarded to the Inspector of Municipalities for approval.
CARRIED
Nanaimo Regional Hospital District -
2010 Audited Financial Statements.
MOVED Director Sherry,
SECONDED Director Holdom, that the report on the 2010 audited financial
statements of the Nanaimo Regional Hospital District be approved and received
as presented.
CARRIED
Nanaimo Regional Hospital District –
VIHA Request to Amend 2010/2011 Minor Capital Equipment List.
MOVED Director Sherry,
SECONDED Director Johnstone, that the 2010/2011 capital equipment list totaling
$3,151,800 be amended as shown in the correspondence from the Vancouver Island
Health Authority dated April 20, 2011.
CARRIED
Regional District of
MOVED Director Westbroek,
SECONDED Director Kipp, that the 2010 Annual Financial Report. Statement of
Board and Committee Members Expenses and Remuneration and the Statement of
Financial Information be approved and received as presented.
CARRIED
DEVELOPMENT SERVICES
BUILDING & BYLAW
Building Inspection
Service - Proposed Expansion to Include Lumber Grading.
MOVED Director Bartram,
SECONDED Director Kipp, that staff be directed to compile a referral list of
certified lumber graders for home builders making use of site cut lumber to
satisfy the requirements of the British Columbia Building Code.
CARRIED
RECREATION AND PARKS SERVICES
PARKS
Regional Parks & Trails -
MOVED Director Holdom, SECONDED Director Lefebvre,
that the Licence of Occupation Agreement between the
Regional District of Nanaimo, City of
CARRIED
REGIONAL
AND COMMUNITY UTILITIES
WASTEWATER
Northern &
Southern Community Wastewater
Services - 2011 Open House Summary.
MOVED Director Holme,
SECONDED Director Burnett, that the report on Wastewater Services' French Creek
Pollution Control Centre and Greater Nanaimo Pollution Control Centre 2011 Open
Houses be received for information.
CARRIED
Greater
MOVED Director Holme,
SECONDED Director Holdom, that the Board award the construction contract for
the new Digester 3 at the Greater Nanaimo Pollution Control Centre to Maple
Reinders Inc. for a value of $9,459,600.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that the Board award the engineering services during
the construction of Digester 3 and the SCADA programming services to AECOM for
a total value of $403,625.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that funds from the Southern Community Development
Cost Charge Reserve Fund be used for the Greater Nanaimo Pollution Control
Centre Digester 3 Project.
CARRIED
WATER
Drinking Water & Watershed Protection Service –
Watershed Snapshot Report 2010.
MOVED Director Lefebvre,
SECONDED Director Bartram, that the Board approve the Watershed Snapshot Report
2010.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Bartram, that the Board direct staff to proceed with the
recommendations in the report.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Bartram, that the Board direct staff to make the report
available to the public and alert participants of its completion.
CARRIED
Bylaws No. 1639
& 1640 – Establishes General Rates & Regulations for RDN Water
Services.
MOVED Director Lefebvre,
SECONDED Director Holme, that "Regional District of Nanaimo Water Use
Regulation Bylaw No. 1639, 2011" be introduced and read three times.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Holme, that "Regional District of Nanaimo Water Use
Regulation Bylaw No, 1639, 2011" be adopted.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Holme, that "Regional District of Nanaimo Water Services
Fees & Charges Bylaw No. 1640, 2011" be introduced and read three
times.
CARRIED
MOVED Director Lefebvre,
SECONDED Director Holme, that "Regional District of
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Solid
Waste Disposal Service - Extend
Contract to Haul Waste from
MOVED Director Ruttan,
SECONDED Director Holdom, that the Board approve an eighteen month extension to
contract with Bobell Express Ltd. for waste hauling services from the Church
Road Transfer Station under the current contract conditions.
CARRIED
Solid Waste
Disposal Service - Award Tender for Regional Landfill Cell One Closure.
MOVED Director Unger,
SECONDED Director Johnstone, that the Board award the Regional Landfill Cell
One Stage One final closure project to Knappett Industries Ltd. for the
tendered amount of $1,571,830 with a construction contingency of $500,000.
CARRIED
COMMISSION,
ADVISORY & SELECT COMMITTEE
Grants-in-Aid
Committee.
MOVED Director Young, SECONDED Director Westbroek,
that the minutes of the Grants-in-Aid Committee meeting
held May 4, 2011 be received for information.
CARRIED
MOVED Director Young, SECONDED Director Westbroek, that the
following District 68 grants be awarded:
Organization Amount Recommended
BC Competitive Trail Riding Association $ 600
Gabriola Arts Council 1,000
Hope Centre 800
Jonanco Hobby Workshop Association 600
Poetry Gabriola Society 1,000
$ 4,000
CARRIED
MOVED
Director Young, SECONDED Director Westbroek, that the following District 69
grants be awarded:
Organization Amount Recommended
Arrowsmith Agricultural Association $ 1,000
Arrowsmith Community Enhancement Society 250
Coombs 100 Year Celebration (French Creek
Community PAC) 500
Errington War Memorial Hall Association 1,500
Forward House Community Society 2,000
Friends of Nanoose Library Society 1,200
Lighthouse Community Centre Society 2,000
Parksville & District Association for
Community Living 2,000
$
13,050
CARRIED
Regional Voting
Unit.
MOVED Director Holdom, SECONDED Director Ruttan, that given
there will be new census figures completed at the end of 2011 that may result
in a larger Board structure and associated increased cost implications, that
staff prepare a report on the voting structure with options for consideration
by the Board.
CARRIED
MOVED Director Holme,
SECONDED Director Lefebvre, that pursuant to Section 90(1)(e) of the Community
Charter the Board proceed to an In Camera meeting to consider items related to
land matters.
CARRIED
TIME: 7:47 PM