REGIONAL DISTRICT
OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, APRIL 12,
2011 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director M. Lefebvre City of
Director T. Westbroek Town of
Alternate
Director B. Dempsey District of Lantzville
Director B. Holdom City of
Director B. Bestwick City of
Director J. Kipp City of
Director D. Johnstone City of
Director L. Sherry City of
Director M. Unger City of
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery General
Manager, Finance & Information Services
J. Finnie General
Manager, Regional & Community Utilities
D. Trudeau General
Manager, Transportation & Solid Waste
D. Lindsay A/C General
Manager, Development Services
T. Osborne General
Manager, Recreation & Parks
N. Hewitt Recording
Secretary
CALL TO ORDER
Chairperson welcomed Alternate Director Brian Dempsey to the meeting.
DELEGATIONS
Melissa Noel, Coastal Invasive Plant Committee, re Invasive Plant Management Update for Local
Governments.
Ms. Noel presented a visual and verbal overview of the Coastal Invasive
Plant Committee and requested that the Regional District and Coastal Invasive
Plant Committee work together in partnership.
MINUTES
MOVED
Director Holme, SECONDED Director Westbroek, that the minutes of the regular Committee of the Whole meeting held March 8, 2011
be adopted.
CARRIED
MOVED Director Holme, SECONDED Director Holdom, that
the correspondence from the Oceanside Development and Construction Association
be received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Proposed Amendment to Community Charter
Authority to Borrow Temporarily Between Reserves.
MOVED Director Holdom,
SECONDED Director Burnett, that the following resolution be sent to the
Ministry of Community, Sport and Cultural Development:
WHEREAS the Regional
District of Nanaimo considers it desirable for Regional Districts to have the
authority to transfer funds under section 189(4.1) and (4.2) of the Community
Charter between capital reserve funds established in respect of different
services as a means to address infrastructure requirements of an essential
nature and/or to minimize the cost of long term borrowing on its residents;
NOW THEREFORE BE IT
RESOLVED that the Minister of Community, Sport and Cultural Development be
requested to confer on regional districts the authority under section 189(4.1)
of the Community Charter to transfer by bylaw funds held in capital
reserve funds, between finds established in respect of different services provided
that the regional district bylaw to authorize the transfer includes repayment
terms to ensure return of the money used to the transferor reserve fund no
later than the date when the finds are required for purposes of the transferor
reserve fund and an interest rate that meets the requirements of section
189(4.2) of the Community Charter. "
CARRIED
Bylaws No. 1632, 1633, 1634 & 1635 Establish a
Regional Library Capital Financing Service and Authorize Borrowing &
Issuance of Securities in Relation to the Service.
MOVED Director Holme,
SECONDED Director Holdom, that the Regional District of Nanaimo support
borrowing funds to be provided to the Vancouver Island Regional Library.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that "Regional Library Capital Financing Service
Establishment Bylaw No. 1632, 2011" be introduced, read three times and
forwarded to the Inspector of Municipalities for approval and proceed to the
Alternative Approval Process to receive elector assent.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that "Regional Library Capital Financing Service
Loan Authorization Bylaw No. 1633, 2011" be introduced, read three times
and forwarded to the Inspector of Municipalities for approval and proceed to
the Alternative Approval Process to receive elector assent.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that "Regional Library Capital Financing Service
Security Issuing Bylaw No. 1634, 2011" be introduced and read three times.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that "Regional Library Capital Financing Service
Temporary Borrowing Bylaw No. 1635,
2011" be introduced and read three times.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that elector- assent for Bylaws No. 1632 and
1633 and the Indebtedness Agreement be obtained by using the alternative
approval process for the entire service area.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that the Chair and Senior Manager, Corporate
Administration be authorized to execute the Indebtedness Agreement attached to
this report if approved.
CARRIED
MOVED Director Holme,
SECONDED Director Holdom, that the Elector Response Form as attached to this
report be approved.
CARRIED
Strategic
Priorities Fund Grant Application Recommendations.
MOVED Director Holdom, SECONDED Director Johnstone,
that the Regional District of Nanaimo support a funding application for the
Greater Nanaimo Pollution Control Center 3rd digestor at a cost of
$8.1 million, to the General Strategic Priorities Fund program.
CARRIED
MOVED
Director Holdom, SECONDED Director Johnstone, that the Regional District of
Nanaimo support a funding application for the Arrowsmith Water Service aquifer
storage reservoir detailed design at a cost of $1.6 million, to the General
Strategic Priorities - Innovations Fund program.
CARRIED
MOVED
Director Holdom, SECONDED Director Johnstone, that the Regional District of
Nanaimo support a funding application for a Regional Transportation Data Model
& Transportation Plans at a cost of $400,000, to the General Strategic
Priorities
CARRIED
DEVELOPMENT SERVICES
PLANNING
Official Community Plan Referral - Town of
MOVED Director Westbroek, SECONDED Director Lefebvre,
that the Regional District of Nanaimo Board receive this report for information
and that the comments provided in the report be forwarded to the Town of
Qualicum Beach.
CARRIED
Area Agriculture
Plan Update.
MOVED
Director Burnett, SECONDED Director Bartram, that the Board appoint the
Agricultural Advisory Committee as the steering committee for the Area
Agricultural Plan.
CARRIED
REGIONAL
AND COMMUNITY UTILITIES
WASTEWATER
Bylaw
No. 889.60 Reduces the Boundaries of the Northern Community Sewer Service by
Excluding Fifty-Six Area E Properties.
MOVED Director Holme,
SECONDED Director Holdom, that "Regional District of Nanaimo Northern
Community Sewer Local Service Boundary Amendment Bylaw No. 889.60, 2011"
be introduced and read three times.
CARRIED
Greater
MOVED Director Sherry,
SECONDED Director Unger, that the Board support an application to the Ministry
of Community. Sport, and Cultural Development for an Infrastructure Planning
(Study) Grant application for the Odour Management Strategy Update for the
Greater Nanaimo Pollution Control Centre.
CARRIED
Bylaw No. 975.55 Reduces the Boundaries of the Pump
& Haul Service by Excluding an Area B Property (1383 Sea Lovers Lane).
MOVED Director Rudischer,
SECONDED Director Bartram, that the "Regional District of Nanaimo Pump
& Haul Local Service Amendment Bylaw No. 975.55, 2011" be introduced
and read three times.
CARRIED
WATER
MOVED Director Holme,
SECONDED Director Bartram, that a water bill reduction at
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that
no further water bill reductions will be considered for this property prior to
May 31, 2017.
CARRIED
Bylaw No. 1636
Sets Rates & Regulations for the Whiskey Creek Water Service.
MOVED Director Biggemann,
SECONDED Director Bartram, that "Regional District of
CARRIED
MOVED Director Biggemann,
SECONDED Director Bartram, that "Regional District of
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Bylaw No. 1591.01 Amends the Solid Waste &
Recycling Collection Service Rates & Regulations Bylaw.
MOVED Director Westbroek, SECONDED
Director Holme, that "Solid Waste and Recycling Collection Service Rates
and Regulations Amendment Bylaw No. 1591.01, 2011" be introduced and read
three times.
CARRIED
MOVED Director Westbroek,
SECONDED Director Holme, that "Solid Waste and Recycling Collection
Service Rates and Regulations Amendment Bylaw No. 1591.01, 2011" be
adopted.
CARRIED
District
69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Biggemann,
that the minutes of the District 69
Recreation Commission meeting held March 17, 2011 be received for
information.
CARRIED
Electoral
Area A Parks, Recreation and Culture Commission.
MOVED Director Burnett, SECONDED Director Holdom, that
the minutes
of the Electoral Area A Parks, Recreation
and Culture Commission meeting held March 9, 2011 be received for
information.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that the following Electoral Area A Recreation and Culture Grants be
approved:
Community
Group Amount Recommended
Cedar Family of
Community Schools (families first programs) $ 1,500
Cedar Community
Policing (drug awareness fair) $ 750
Comets Sports,
Recreation and Culture Society $ 800
(summer
basketball camp)
Cedar 4-H Senior Advisory Council (Beban barnyard) $ 1,500
Cedar Community Association (defibrillator) $ 1,500
Friends of
Morden Mine (brochures) $ 750
CARRIED
East
Wellington/Pleasant
MOVED
Director Young, SECONDED Director Holdom, that the minutes of the East Wellington/Pleasant Valley Parks
and Open Space Advisory Committee meeting held February 21, 2011 be received
for information.
CARRIED
Nanoose Bay Parks
and Open Space Advisory Committee.
MOVED
Director Holme, SECONDED Director Holdom, that the minutes of the
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that the RDN Parks Department organize a workshop of District 69 Parks and
Open Space Advisory Committees for the purpose of sharing experiences in
developing and implementing projects for their areas be referred back to staff
for a report.
MOVED
Director Holme, SECONDED Director Bartram, that this issue be referred back to
staff for a report.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that the RDN Parks staff submission concerning the Fairwinds OCP amendment be
made available to the Electoral Area E Parks and Open Space Advisory
Committee for information.
CARRIED
Electoral
Area F Parks and Open Space Advisory Committee.
MOVED
Director Biggemann, SECONDED Director Holdom, that the minutes of the
Electoral Area F Parks and Open Space Advisory Committee meeting held February
28, 2011 be received for information.
CARRIED
Electoral
Area H Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED Director Lefebvre,
that the minutes of the Electoral Area H Parks and Open Space Advisory Committee
meeting held January 26, 2011 be received for information.
CARRIED
Drinking
Water & Watershed Protection Advisory Committee.
MOVED Director Bartram, SECONDED Director Young, that
the minutes
of the Drinking Water & Watershed Protection
Advisory Committee meeting held March 31, 2011 be received for
information.
CARRIED
Board
of Directors,
MOVED Director Westbroek, SECONDED Director Bartram,
that the request for a RDN liaison on the Oceanside Development and
Construction Association be referred back to staff for a report.
CARRIED
Coastal Invasive Plant Committee, re Invasive Plant Management.
MOVED Director Bartram, SECONDED Director
Holdom, that the request for a partnership between the Coastal Invasive Plant
Committee and the Regional District be referred back to staff for a report.
CARRIED
Island Railway.
MOVED Director Sherry, SECONDED Director Lefebvre,
that staff send correspondence to Premier Christie Clark and to Transportation
Minister, Blair Lekstrom requesting a $15 million infrastructure investment to
secure the future of Island Rail.
CARRIED
MOVED
Director Lefebvre, SECONDED Director Westbroek, that staff prepare a report that
looks into the authority of the RDN to regulate the use of electric vehicles on
roads in electoral areas.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that
this meeting terminate.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that pursuant to Section 90(1)(e) of the Community
Charter the Board proceed to an In Camera meeting to consider items related to land
matters.
CARRIED
TIME: 8:00 PM