REGIONAL DISTRICT
OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, FEBRUARY 8,
2011 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director B. Holdom Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director M. Lefebvre City of
Director T. Westbroek Town of
Director C. Haime District of Lantzville
Alternate
Director F. Pattje City of
Director J. Kipp City of
Director D. Johnstone City of
Director L. Sherry City of
Director M. Unger City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery General
Manager, Finance & Information Services
J. Finnie General
Manager, Regional & Community Utilities
D. Trudeau General
Manager, Transportation & Solid Waste
P. Thorkelsson General Manager,
Development Services
T. Osborne General
Manager, Recreation & Parks
N. Hewitt Recording
Secretary
CALL
TO ORDER
The Chairperson congratulated the Regional
District for being awarded the 2011 FCM Sustainability Award for the Zero Waste
Program.
MINUTES
MOVED
Director Unger, SECONDED Director Haime, that minutes
of the regular Committee of the Whole meeting held January 11, 2011 and the
Special Committee of the Whole meeting held January 18, 2011 be
adopted.
CARRIED
Laurie
Gourlay, Mid Island Sustainability & Stewardship Initiative, re Drinking
Water & Watershed Protection Snapshot Report, Area ‘A’ OCP and Public
Comment.
MOVED Director Bartram, SECONDED Director Lefebvre,
that the correspondence from Laurie Gourlay of Mid Island Sustainability and
Stewardship Initiative be received.
CARRIED
Geoffrey Macaulay, North Cedar Improvement District,
re Request to Waive
MOVED Director Bartram, SECONDED Director Lefebvre,
that the correspondence North Cedar Improvement District be received.
CARRIED
Barbara Steele, UBCM, re UBCM Membership.
MOVED Director Bartram, SECONDED Director Lefebvre,
that the correspondence from Barbara Steele of UBCM be received.
CARRIED
CORPORATE ADMINISTRATION SERVICES
2011
Service Area Work Plan Projects.
MOVED Director Holme, SECONDED Director Bestwick, that
the Board receive the service area work plan projects list for 2011 for
information.
CARRIED
MOVED Director Burnett, SECONDED Director Kipp, that staff
provide a report for the Board’s consideration to include the Cedar Heritage
Centre in the workplan as one of the 2011 Community Works projects due to the
need for improving the energy efficiency of the building by replacing the
furnace with an energy efficient heating and cooling system, installing solar
panels for hot water heating and replacing single pane windows and consider
improving other items of the building that would qualify under reducing the
greenhouse gas emissions.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
2011 -
2015 Financial Plan.
MOVED Director Bartram, SECONDED Director Bestwick,
that the Board receive the report on the 2011 budget as
amended and the 2011 to 2015 financial plan and direct staff to prepare the
financial plan bylaw on that basis.
CARRIED
2011
Community Works Funds Program.
MOVED Director Holme,
SECONDED Director Bartram, that the 2011 Community Works Funds program attached
as Schedule A be approved and that staff be authorized to commence work
immediately.
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that the report on the use of
Community Works Funds in 2010 be received for information.
CARRIED
Community
Works Funding Agreement.
MOVED Director Holme, SECONDED Director Burnett, that
this report on amendments to the Community Works Fund Agreement be received for
information.
CARRIED
Bylaw
No. 1611 – Establishes a Call Answer Levy for the District 68 E-911 Call
Service.
MOVED Director Burnett,
SECONDED Director Johnstone, that "911 Call Answer Levy Bylaw No. 1611,
2010" be referred back to staff to consider other billing options.
CARRIED
Bylaw
No. 1625 – Authorizes Expenditures from the
MOVED Director Holme,
SECONDED Director Bartram, that "Nanoose Bay Bulk Water Local Service Area
Development Cost Charge Reserve Fund Expenditure Bylaw No. 1625, 2011" be
introduced and read three times.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that "Nanoose Bay Bulk Water Local Service Area
Development Cost Charge Reserve Fund Expenditure Bylaw No. 1625, 2011" be
adopted.
CARRIED
Policy
A2.18 - Contributions to Third Party Events.
MOVED Director Rudischer, SECONDED Director Bestwick,
that the Board approve Policy A2.18 - Contribution to Third Party Events
Policy.
CARRIED
DEVELOPMENT SERVICES
PLANNING
VIHA Grant for
MOVED Director Lefebvre,
SECONDED Director Pattje, that the RDN Board allocate all of the VIHA funds to
the municipalities of Parksville and Nanaimo, distributed on the basis of population
in District 68 and District 69, to support their specific homelessness projects
underway that meet the VIHA criteria of supporting capacity building for
homelessness and that staff bring back a report on how the $100,000 was
allocated.
CARRIED
Agricultural
Advisory Committee – Attendance of Member at Workshop.
MOVED Director Johnstone,
SECONDED Director Burnett, that the Board authorize Community AAC member,
Joanne McLeod, to attend the Ministry of Agriculture, Agricultural Advisory
Committee Workshop on February 24th, 2011.
CARRIED
Little
MOVED Director Bartram, SECONDED Director Lefebvre,
that this report be received for information.
CARRIED
Proposed Policy –
Groundwater Application Requirements for Rezoning Un-serviced Lands.
MOVED Director Bartram, SECONDED Director Unger, that the “Groundwater – Application requirement for rezoning of un-serviced
lands” policy be approved.
CARRIED
REGIONAL AND COMMUNITY
UTILITIES
WASTEWATER & ENGINEERING
Bylaws
No. 813.47, 869.08 & 889.59 – Extend the Boundaries of the French Creek and
Northern Community Sewer Services and the Morningstar Streetlighting Service to
Include an Area ‘G’ Property (Lot 4 Corner Lowry’s and Wembley Roads).
MOVED Director Holme,
SECONDED Director Johnstone, that "French Creek Sewerage Facilities Local
Service Boundary Amendment Bylaw No. 813.47. 2011" be introduced and read
three times.
CARRIED
MOVED Director Holme,
SECONDED Director Johnstone, that "Morningstar Streetlighting Local
Service Area Boundary Amendment Bylaw No. 869.08, 2011" be introduced and
read three times.
CARRIED
MOVED Director Holme,
SECONDED Director Johnstone, that "Regional District of Nanaimo Northern
Community Sewer Local Service Boundary Amendment Bylaw No. 889.59, 2011"
be introduced and read three times.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Program Update – Regional Residential Food Waste
Collection.
MOVED Director Holme, SECONDED Director Young, that
the Board receive the Curbside Collection Program Update Report for
information.
CARRIED
Electoral
Area ‘A’ Parks, Recreation and Culture Commission.
MOVED Director Burnett, SECONDED Director Young, that the minutes of the Electoral
Area ‘A’ Parks, Recreation and Culture Commission meeting held January
19, 2011 be received for information.
CARRIED
North Cedar Improvement District, re Request to Waive
MOVED Director Burnett, SECONDED Director Young, that the Regional District of Nanaimo waive the future annual fees of
$500.00 that the North Cedar Improvement District would pay for the Park Use
Permit for the Morden Colliery Community Park II lands.
CARRIED
Electoral Area ‘H’
Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED Director Rudischer, that
Josianne Sęguin be
appointed to the Electoral Area ‘H’ Parks & Open Space Advisory Committee and
John Keltie be appointed as the alternate for terms ending December 31, 2011.
CARRIED
MOVED Director Holme, SECONDED Director Unger, that
this meeting adjourn to allow for an In Camera meeting.
CARRIED
TIME: 8:10 PM