REGIONAL
DISTRICT OF NANAIMO
MINUTES
OF THE REGULAR MEETING OF THE BOARD
OF
THE REGIONAL DISTRICT OF NANAIMO HELD ON
TUESDAY,
JANUARY 25, 2011 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director M. Lefebvre City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director C. Haime District of Lantzville
Director J. Ruttan City of Nanaimo
Director B. Holdom City of Nanaimo
Director D. Johnstone City of Nanaimo
Director L. Sherry City of Nanaimo
Director M. Unger City of Nanaimo
Alternate
Director F. Pattje City of Nanaimo
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery General
Manager, Finance & Information Services
J. Finnie General
Manager, Regional & Community Utilities
D. Trudeau General
Manager, Transportation & Solid Waste
P. Thorkelsson General Manager,
Development Services
T. Osborne General
Manager, Recreation & Parks
L. Burgoyne Recording
Secretary
CALL TO ORDER
The Chairperson welcomed Alternate Director Fred Pattje to the meeting.
BOARD MINUTES
MOVED Director Westbroek,
SECONDED Director Sherry, that the minutes of the inaugural Board meeting held
December 14, 2010 and the Special Board meeting held January 11, 2011 be adopted.
CARRIED
BYLAWS
For Adoption.
Report
of the Public Hearing held January 6, 2011 on Bylaw
No. 500.364 – Peter Mason Land Surveying – 1120 Keith Road – Area ‘H’.
MOVED Director Bartram, SECONDED Director Holme, that the report of the Public Hearing held January 26,
2011 on “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw
No. 500.364, 2010” be received.
CARRIED
MOVED Director Bartram, SECONDED
Director Holme, that “Regional District
of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.364, 2010” be read a third time.
CARRIED
MOVED Director Bartram, SECONDED
Director Holme, that “Regional District
of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.364, 2010” be adopted.
CARRIED
Bylaws No. 500.359, 500.360, 500.361 and 500.362 -
Electoral Area ‘G’ Official Community Plan Implementation.
MOVED Director Bartram, SECONDED Director Holme,
that “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No.
500.359, 2010” be adopted.
CARRIED
MOVED Director Bartram, SECONDED Director Holme,
that “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No.
500.360, 2010” be adopted.
CARRIED
MOVED Director Bartram, SECONDED Director Holme,
that “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No.
500.361, 2010” be adopted.
CARRIED
MOVED Director Bartram, SECONDED Director Holme,
that “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No.
500.362, 2010” be adopted.
CARRIED
Bylaw
No. 500.366 – BC Housing – 280 Lions Way – Area ‘H’.
MOVED Director Bartram, SECONDED Director Holme, that “Regional
District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.366, 2010”
be adopted.
CARRIED
Bylaw No. 1385.08.
MOVED Director Bartram, SECONDED
Director Johnstone, that “Bow Horn Bay Fire Protection
Service Amendment Bylaw No. 1385.08, 2010" be adopted.
CARRIED
STANDING COMMITTEE,
SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA
PLANNING STANDING COMMITTEE
From the Special Electoral Area Planning Committee meeting held
November 23, 2010.
AMENDMENT APPLICATIONS
Development Permit Application
No. 2010-214 to Support Zoning Amendment Application No. 2010-084 – BC Housing
– 280 Lions Way – Area ‘H’.
MOVED Director Bartram, SECONDED
Director Holme, that Development Permit Application No.
PL2010-214 in relation to the proposed rezoning for the subject property be
approved subject to the conditions included in Schedule No. 2.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett, that the minutes of the Electoral Area Planning Committee meeting held January 11,
2011 be received for information.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
OCP Amendment to Support
Zoning Amendment Application No. PL2009-778 – Addison - 2610 Myles Lake Road -
Area ‘C’.
MOVED Director Young, SECONDED
Director Bartram, that "Regional District of Nanaimo Arrowsmith Benson –
Cranberry Bright Official Community Plan Amendment Bylaw No. 1148.07,
2011" be introduced and read two times.
CARRIED
MOVED Director Young, SECONDED
Director Burnett, that the public hearing on "Regional District of Nanaimo
Arrowsmith Benson – Cranberry Bright Official Community Plan Amendment Bylaw
No. 1148.07, 2011" be delegated to Chair Stanhope and Co-Chair
Director Young.
CARRIED
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit Application
No. PL2010-210 – Longridge & Pearson – 3800 Horne Lake Caves Road – Area
‘H’.
MOVED Director Bartram, SECONDED Director Holme,
that Development Permit Application No. PL2010-210, to permit the excavation
and re-vegetation of a portion of the subject property within 15 meters of the
natural boundary of Horne Lake, be approved subject to the conditions outlined in Schedules No. 1-2.
CARRIED
Development Permit Application
No. PL2010-220 – Walman – 3844 Horne Lake Caves Road – Area ‘H’.
MOVED Director Bartram, SECONDED
Director Young, that Development Permit Application No. PL2010-220, to permit
additions to an existing cabin, and the construction of an accessory building,
be approved subject to the conditions outlined in Schedules No. 1-5.
CARRIED
DEVELOPMENT PERMIT WITH
VARIANCE APPLICATIONS
Development Permit with
Variance Application No. PL2010-228 – Couverdon Real Estate – Pratt Road – Area
‘F’.
MOVED Director Biggemann, SECONDED Director Holme,
that Development Permit with Variance Application No. PL2010-228 be approved
subject to the conditions outlined in Schedules No. 1-2.
CARRIED
OTHER
Development Permit Application
No. PL2010-237 and Associated Request for Frontage Relaxation & Park Land
Dedication – Island West Consulting Inc. – 2560/2570 South Forks Road – Area
‘C’.
MOVED Director Young, SECONDED Director Burnett,
that Development Permit Application No. PL2010-237, in conjunction with the two
lot subdivision be approved subject to the conditions outlined in Schedule No.
1.
CARRIED
MOVED Director Young, SECONDED Director Burnett,
that the request to relax the minimum 10% perimeter frontage requirement for
proposed Lots A and the Remainder of Lot 2 be approved.
CARRIED
MOVED Director Young, SECONDED Director Burnett,
that the offer to dedicate park land in the amount and location as shown on
Schedule No. 2 be accepted.
CARRIED
Bylaw No. 1621 – Proposed New
Board of Variance Bylaw.
MOVED Director Holme, SECONDED Director Bartram,
that "Regional District of Nanaimo Board of Variance Bylaw No. 1621,
2011" be introduced and read three times.
CARRIED
MOVED Director Holme, SECONDED Director Bartram,
that "Regional District of Nanaimo Board of Variance Bylaw No. 1621, 2011”
be adopted.
CARRIED
COMMITTEE OF THE
WHOLE STANDING COMMITTEE
MOVED Director Burnett, SECONDED Director Ruttan,
that the minutes of the Committee of the Whole meeting held January 11, 2011 be
received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Elena Andrade, re Petition to Support Urban Agriculture.
MOVED Director Johnstone, SECONDED Director Ruttan,
that the petition to support urban agriculture be received.
CARRIED
Laurie
Gourlay, Mid Island Sustainability & Stewardship Initiative, re Proposed
Mid Island Biosphere Reserve, RDN Water Resources Report and Area ‘A’ OCP.
MOVED Director Burnett, SECONDED Director Holdom,
that the correspondence from Laurie Gourlay of Mid Island Sustainability and
Stewardship Initiative be received.
CARRIED
FINANCE
AND INFORMATION SERVICES
FINANCE
Bylaws No. 861.03 and 1059.04
– Amend Cost Apportionment Provisions for the Northern and Southern Community
Recreation Services.
MOVED Director Westbroek, SECONDED Director
Lefebvre, that "Northern Community Recreation Service Amendment Bylaw No.
861.03, 2011" be introduced for three readings and be forwarded to the
Inspector of Municipalities for approval.
CARRIED
MOVED Director Westbroek, SECONDED Director
Lefebvre, that "Southern Community Recreation Service Amendment Bylaw No.
1059.04, 2011" be introduced for three readings and be forwarded to the
Inspector of Municipalities for approval.
CARRIED
Proposed Cell Tower on Greater
Nanaimo Wastewater Treatment Plant Lands.
MOVED Director Ruttan, SECONDED Director Holdom,
that staff be authorized to conclude an agreement with Telus to locate a cell
tower at 4600 Hammond Bay Road as outlined in this report subject to the
results of the public consultation process.
CARRIED
MOVED Director Ruttan, SECONDED Director Johnstone,
that Telus be advised that the Board agrees that Telus may include descriptions
and illustrations of the monopole and monopine tower options in its public
consultation materials in order to seek feedback on the preferred option.
CARRIED
DEVELOPMENT SERVICES
BUILDING & BYLAW
District of Lantzville Service Agreements – 2011/2012.
MOVED Director Haime, SECONDED Director Westbroek,
that the Service Agreement between the Regional District of Nanaimo and the
District of Lantzville for Administrative Services beginning January 1, 2011
and ending December 31, 2012, be approved.
CARRIED
MOVED Director Haime, SECONDED Director Westbroek,
that the Service Agreement between the Regional District of Nanaimo and the
District of Lantzville for Animal Control beginning January 1, 2011 and ending
December 31, 2012, be approved.
CARRIED
MOVED Director Haime, SECONDED Director Westbroek,
that the Service Agreement between the Regional District of Nanaimo and the
District of Lantzville for Building Inspection beginning
January 1, 2011 and ending December 31 , 2012, be approved.
CARRIED
MOVED Director Haime, SECONDED Director Westbroek,
that the Service Agreement between the Regional District of Nanaimo and the
District of Lantzville for Emergency Planning beginning
January 1, 2011 and ending December 31, 2012, be approved.
CARRIED
MOVED Director Haime, SECONDED Director Westbroek,
that the Service Agreement between the Regional District of Nanaimo and the
District of Lantzville for Bylaw Enforcement beginning
January 1, 2011 and ending December 31, 2012, be approved.
CARRIED
PLANNING
Ministerial Approval of
Official Community Plans and Regulatory Bylaws.
MOVED Director Holdom, SECONDED Director Johnstone,
that the Regional District of Nanaimo declines participation in the trial
project to waive the requirement for ministerial approval of Official Community
Plans and land use regulation bylaws.
CARRIED
RECREATION AND PARKS SERVICES
PARKS
Area ‘H’ Community Parks -
Lighthouse Community Centre Lease Agreement.
MOVED Director Bartram, SECONDED Director Young,
that the Lease agreement between the Lighthouse Community Centre Society and
the Regional District of Nanaimo for the property legally described as Lot 1,
District Lot 32, Newcastle District, Plan 42674 for a ten year term be approved.
CARRIED
REGIONAL
AND COMMUNITY UTILITIES
WATER
Drinking Water & Watershed
Protection – Watershed Snapshot Report 2010.
MOVED Director Bartram, SECONDED Director Lefebvre,
that the Board receive the Watershed Snapshot Report 2010 and direct staff to
make the report available for public information and comment.
CARRIED
COMMISSION, ADVISORY &
SELECT COMMITTEE
District
69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Lefebvre,
that the minutes of the District 69 Recreation
Commission meeting held December 16, 2010 be received for information.
CARRIED
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
Laurie Gourlay, Mid Island
Sustainability & Stewardship Initiative, re Proposed Mid Island Biosphere
Reserve, RDN Water Resources Report and Area ‘A’ OCP.
MOVED Director Burnett, SECONDED Director Ruttan,
that the correspondence from Laurie Gourlay of Mid
Island Sustainability & Stewardship Initiative, be referred back to staff
for a response.
CARRIED
NEW BUSINESS
Draft Policy for Water Sustainability Act.
MOVED Director Lefebvre, SECONDED Director Bartram,
that staff review the draft policy proposal on the Water
Sustainability Act and provide the Province with comments to include supporting
the proposal if appropriate.
CARRIED
SCHEDULED STANDING,
ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Arrowsmith Water Service Management Committee.
MOVED Director Lefebvre, SECONDED Director Holme, that
the minutes
of the Management Committee
meeting held January 13, 2011 be received for information.
CARRIED
Fire Services
Advisory Committee.
MOVED Director Holme, SECONDED Director Johnstone,
that the minutes of the Fire Services Advisory
Committee meeting held January 13, 2011 be received for information.
CARRIED
Sustainability
Select Committee.
MOVED Director Holdom, SECONDED Director Burnett, that
the minutes
of the Sustainability Select Committee
meeting held January 19, 2011 be received for information.
CARRIED
MOVED Director Holdom, SECONDED
Director Burnett, that “Regional Growth Strategy Bylaw No. 1309.01, 2011” be
introduced and read two times.
CARRIED
MOVED Director Holdom, SECONDED
Director Burnett, that the public hearing on “Regional Growth Strategy Bylaw
No. 1309.01, 2011”be delegated to Chair Stanhope or his alternate.
CARRIED
MOVED Director Holdom, SECONDED
Director Lefebvre, that staff be directed to proceed with the actions included
in the report “Regional Growth Strategy Review – December 2010 Update” and that
a Board seminar be arranged to review the concerns with the Draft RGS
identified by RDN members that require further discussion.
CARRIED
MOVED Director Holdom, SECONDED
Director Bartram, that the Wood First Policy for RDN Facilities be approved.
CARRIED
ADMINISTRATOR’S REPORTS
Bylaws
No. 1616, 1617, 1618 – To Secure Borrowing to Construct a New Firehall for the
Nanoose Bay Fire Protection Service.
MOVED Director Holme, SECONDED Director Bartram, that the Board authorize proceeding to referendum to
obtain consent of the electors in the Nanoose Bay Fire Protection Service Area
to borrow up to $3.2 million to replace the Nanoose Bay fire hall.
CARRIED
MOVED Director Holme, SECONDED
Director Bartram, that the referendum to
be held on March 26, 2011 with respect to Bylaw 1616 be obtained by a vote
taken throughout the entire service area.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that “Nanoose Bay Fire Protection Service Loan
Authorization Bylaw No. 1616, 2011” be introduced for three readings and be
forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that “Nanoose Bay Fire Protection Service Security Issuing
Bylaw No. 1617, 2011" be introduced for three readings.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that "Nanoose Bay Fire Protection Service Temporary
Borrowing Bylaw No. 1618, 2011” be introduced for three readings.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that
Maureen Pearse, Senior Manager of
Corporate Administration be appointed as the Chief Election Officer and Jane
Armstrong, Legislative Coordinator, be appointed as the Deputy Chief Election
Officer for the purposes of conducting the March 26th referendum.
CARRIED
Bylaws
No. 1622 and 1623 - Release Funds from the Northern and Southern Community
Wastewater Development Cost Charge Reserve Funds.
MOVED Director Lefebvre, SECONDED Director
Westbroek, that “Northern Community Sewer
Service Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1622,
2011” be introduced and read three times.
CARRIED
MOVED Director Lefebvre, SECONDED Director
Westbroek, that “Northern Community Sewer
Service Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1622,
2011” be adopted.
CARRIED
MOVED Director Sherry, SECONDED Director Haime, that “Southern Community Sewer Service Area Development
Cost Charge Reserve Fund Expenditure Bylaw No. 1623, 2011” be introduced and
read three times.
CARRIED
MOVED Director Sherry, SECONDED Director Haime, that “Southern Community Sewer Service Area Development
Cost Charge Reserve Fund Expenditure Bylaw No. 1623, 2011” be adopted.
CARRIED
Bylaw
No. 1624 – 2011 Parcel Tax Rolls Bylaw.
MOVED
Director Holdom, SECONDED Director Ruttan, that “2011 Parcel Tax Assessment Roll Bylaw No. 1624, 2011”, be introduced
and read three times.
CARRIED
MOVED
Director Holdom, SECONDED Director Ruttan, that “2011 Parcel Tax Assessment Roll Bylaw No. 1624, 2011” be adopted.
CARRIED
MOVED
Director Holdom, SECONDED Director Ruttan, that the Board appoint the Chairperson, the Senior Manager, Corporate
Administration and the General Manager, Finance and Information Services to
preside as the 2011 parcel tax review panel.
CARRIED
Affordable Housing Action
Plan.
MOVED Director Unger, SECONDED Director Lefebvre, that
the report on the proposed Housing Action Plan be received.
CARRIED
MOVED Director Holdom, SECONDED Director Ruttan,
that for 2011 staff be directed to proceed with Actions 1, 2 and 8 in the
Housing Action Plan.
CARRIED
NEW BUSINESS
Agricultural
Advisory Committee.
MOVED Director Burnett, SECONDED
Director Holme, that the Board approve the amended Terms of Reference for the
Agricultural Advisory Committee.
CARRIED
Electoral Area ‘B’
Parks and Open Space Committee.
MOVED Director Rudischer, SECONDED Director Bartram, that James Randolph
Young and Steven O’Neill be appointed to the Electoral Area ‘B’ Parks and Open
Space Committee for terms ending December 31, 2012.
CARRIED
ADJOURNMENT
MOVED Director Holme, SECONDED Director Johnstone, that pursuant to
Section 90(1) (g) of the Community Charter the Board proceed to an In Camera
meeting to consider items related to legal issues.
CARRIED
TIME: 7:35 PM
RISE
AND REPORT
RECREATION AND PARKS SERVICES
Regional
Parks & Trails - Coats Marsh Caretaker Agreement.
MOVED
Director Rudischer, SECONDED Director Holdom, that staff prepare and execute a new Caretaker
Agreement for Coats Marsh Regional Park with Ms. Christine McKim that reflects
the term of the original Lease Agreement that was agreed to by The Nature Trust
of BC when the Trust purchased the land and will provide for an expanded role
of the Caretaker to provide improved stewardship of the property.
CARRIED
ADJOURNMENT
MOVED Director Holme, SECONDED
Director Holdom, that the meeting terminate.
CARRIED
TIME: 8:01 PM
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION