REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, MAY 24, 2011

(immediately following Regional Hospital Board meeting)

 

(RDN Board Chambers)

 

A G E N D A

 

 

PAGES

 

          1.           CALL TO ORDER

 

          2.           DELEGATIONS

 

10                          Heather Vallance, re Clarification on a Request from the ALC for a Resolution on a Subdivision Application within the ALR.

 

          3.           BOARD MINUTES

 

11 - 25                    Minutes of the regular Board meeting held April 26, 2011.

 

          4.           BUSINESS ARISING FROM THE MINUTES

 

          5.           COMMUNICATIONS/CORRESPONDENCE

 

          6.           UNFINISHED BUSINESS

 

                        BYLAWS

 

                        Public Hearing & Third Reading.

 

26 - 31                    Report of the Public Hearing held on May 17, 2011 on Bylaw No. 500.371 – Fern Road Consulting Ltd.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the report of the Public Hearing held on May 17, 2011 on “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.371, 2011” be received.

 

2.      That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.371, 2011” be read a third time.

 

                              This bylaw rezones the subject property from Rural 1 (RU1) to Residential 1 (RS1) for the development of a 20-lot subdivision with park land dedication.

 

32 - 44                    Report of the Public Hearing held on May 9, 2011 on Bylaw No. 1400.03 – Lakes District Neighbourhood Plan.  (Attachments included as a separate enclosure) (All Directors except EA ‘B’ – One Vote)

 

1.      That the report of the Public Hearing held on May 9, 2011 on Bylaw No. 1400.03 be received.

 

2.      That Bylaw No. 1400.03 be amended at third reading as set out in Schedule No. 1 of the staff report.

 

3.      That “Regional District of Nanaimo Nanoose Bay Official Community Plan Amendment Bylaw No. 1400.03, 2011” be read a third time, as amended, and forwarded to the Minister of Community, Sport and Cultural Development for approval.

 

                              This bylaw amends the Nanoose Bay Official Community Plan to incorporate the Lakes District Neighbourhood Plan for the majority of the remaining Fairwinds properties in Electoral Area ‘E’.

 

45 - 53                    Report of the Public Hearing held on May 3, 2011 on Bylaw No. 1400.04 – Schooner Cove Neighbourhood Plan.  (Attachments included as a separate enclosure) (All Directors except EA ‘B’ – One Vote)

 

1.      That the report of the Public Hearing held on May 3, 2011 on Bylaw No. 1400.04, be received.

2.      That Bylaw No. 1400.04 be amended at third reading as set out in Schedule No. 1 of the staff report.

3.      That “Regional District of Nanaimo Nanoose Bay Official Community Plan Amendment Bylaw No. 1400.04, 2011” be read a third time, as amended, and forwarded to the Minister of Community, Sport and Cultural Development for approval.

 

                              This bylaw amends the Nanoose Bay Official Community Plan to incorporate the Schooner Cove Neighbourhood Plan for the Fairwinds-owned Schooner Cove properties located in Electoral Area ‘E’.

 

                        For Adoption.

 

                              Bylaws No. 867.05 & 1049.06.  (All Directors – One Vote)

 

                              1.   That “Nanoose Bay Peninsula Water Service Area Amendment Bylaw No. 867.05, 2011” be adopted.

                              2.   That “Nanoose Bay Bulk Water Supply Local Service Area Amendment Bylaw No. 1049.06, 2011” be adopted.

 

                              These bylaws are to extend the boundaries of the Nanoose Bay Peninsula & Bulk Water Supply Services to include an Area ‘E’ Property (2834 Northwest Bay Road).

 

 

                              Bylaw No. 975.55.  (All Directors – One Vote)

 

                              That “Regional District of Nanaimo Pump & Haul Local Service Amendment Bylaw No. 975.55, 2011” be adopted.

 

                              This bylaw reduces the boundaries of the Pump & Haul Service to exclude an Area ‘B’ property (Lot 7, Section 18, Gabriola Island, Nanaimo District, Plan 17698).

 

                              Bylaws No. 1628, 1629, 1630 & 1231.03.  (All Directors – Weighted Vote)

 

1.      That “Regional Parks and Trails Service Loan Authorization Bylaw No. 1628, 2011” be adopted.

 

2.      That "Regional Parks and Trails Service Security Issuing Bylaw No. 1629, 2011" be adopted.

 

3.      That "Regional Parks and Trails Service Interim Financing Bylaw No. 1630, 2011” be adopted.

 

4.      That "Regional Parks and Trails Service Amendment Bylaw No. 1231.03, 2011” be adopted.

 

                              Authorizes the borrowing of funds towards the purchase of Moorecroft Regional Park and amends the parcel tax rate.

 

          7.           STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

          7.1         ELECTORAL AREA PLANNING STANDING COMMITTEE

 

54 - 55                    Minutes of the Electoral Area Planning Committee meeting held May 10, 2011. (for information)

 

                        PLANNING

 

                        OTHER

 

                              Bylaw No. 1259.07 – Proposes to Amend the Regional District of Nanaimo Planning Services Fees and Charges Bylaw.

 

                              (Electoral Area Directors except EA ‘B’ – Weighted Vote)

 

                              1.   That "Regional District of Nanaimo Planning Services Fees and Charges Amendment Bylaw No. 1259.07, 2011" be introduced and read three times.

 

                              (Electoral Area Directors except EA ‘B’– 2/3 Weighted Vote)

 

                              2.   That "Regional District of Nanaimo Planning Services Fees and Charges Amendment Bylaw No. 1259.07, 2011" be adopted.

 

Policy B1.8 – Subdivision and Non-farm Use Within the ALR. (All Directors – One Vote)

 

                              That the policy be referred back to staff for a report.

 

          7.2         COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

56 - 60                    Minutes of the Committee of the Whole meeting held May 10, 2011. (for information)

 

                        FINANCE AND INFORMATION SERVICES

 

                        FINANCE

 

                              Bylaw 1498.01 – Extends the Boundaries of the Duke Point Sewer Development Cost Charges Service to Include an Area ‘A’ Property (1965 Walsh Road).  (All Directors – One Vote)

 

                              That "Duke Point Sewer Service Area Development Cost Charges Amendment Bylaw No. 1498.01, 2011" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

                              Regional District of Nanaimo – 2010 Annual Report & Statement of Financial Information.  (All Directors – One Vote)

 

                              That the 2010 Annual Financial Report Statement of Board and Committee Members Expenses and Remuneration and the Statement of Financial Information be approved and received as presented.

 

                        DEVELOPMENT SERVICES

 

                        BUILDING & BYLAW

 

                              Building Inspection Service - Proposed Expansion to Include Lumber Grading. (All Directors – One Vote)

 

                              That staff be directed to compile a referral list of certified lumber graders for home builders making use of site cut lumber to satisfy the requirements of the British Columbia Building Code.

 

                        RECREATION AND PARKS SERVICES

 

                        PARKS

 

                              Regional Parks & Trails - Island Corridor Foundation License of Occupation.  (All Directors – Weighted Vote)

 

That the Licence of Occupation Agreement between the Regional District of Nanaimo, City of Nanaimo, District of Lantzville, City of Parksville, Town of Qualicum Beach and the Island Corridor Foundation be approved for the term of 25 years from 2011 to 2035.

 

                        REGIONAL AND COMMUNITY UTILITIES

 

                        WASTEWATER

 

                              Northern & Southern Community Wastewater Services - 2011 Open House Summary.  (All Directors – One Vote)

 

                              That the report on Wastewater Services' French Creek Pollution Control Centre and Greater Nanaimo Pollution Control Centre 2011 Open Houses be received for information.

 

                              Greater Nanaimo Pollution Control Centre Digester 3 Project – Construction Award.  (All Directors – Weighted Vote)

 

1.      That the Board award the construction contract for the new Digester 3 at the Greater Nanaimo Pollution Control Centre to Maple Reinders Inc. for a value of $9,459,600.

 

2.      That the Board award the engineering services during the construction of Digester 3 and the SCADA programming services to AECOM for a total value of $403,625.

 

3.      That funds from the Southern Community Development Cost Charge Reserve Fund be used for the Greater Nanaimo Pollution Control Centre Digester 3 Project.

 

                        WATER

 

                              Drinking Water & Watershed Protection Service – Watershed Snapshot Report 2010.  (All Directors – One Vote)

 

                              1.   That the Board approve the Watershed Snapshot Report 2010.

 

                              2.   That the Board direct staff to proceed with the recommendations in the report.

 

                              3.   That the Board direct staff to make the report available to the public and alert participants of its completion.

 

                              Bylaws No. 1639 & 1640 – Establishes General Rates & Regulations for RDN Water Services.

 

                              (All Directors – One Vote/Two Thirds)

 

                              1.   That "Regional District of Nanaimo Water Use Regulation Bylaw No. 1639, 2011" be introduced and read three times.

 

                              2.   That "Regional District of Nanaimo Water Use Regulation Bylaw No, 1639, 2011" be adopted.

 

                              (All Directors – 2/3 Weighted Vote)

 

                              3.   That "Regional District of Nanaimo Water Services Fees & Charges Bylaw No. 1640, 2011" be introduced and read three times.

 

4.      That "Regional District of Nanaimo Water Services Fees & Charges Bylaw No. 1640, 2011" be adopted.

 

                        TRANSPORTATION AND SOLID WASTE SERVICES

 

                        SOLID WASTE

 

                              Solid Waste Disposal Service - Extend Contract to Haul Waste from Church Road Transfer Station.  (All Directors – Weighted Vote)

 

                              That the Board approve an eighteen month extension to contract with Bobell Express Ltd. for waste hauling services from the Church Road Transfer Station under the current contract conditions.

 

                              Solid Waste Disposal Service - Award Tender for Regional Landfill Cell One Closure.  (All Directors – Weighted Vote)

 

                              That the Board award the Regional Landfill Cell One Stage One final closure project to Knappett Industries Ltd. for the tendered amount of $1,571,830 with a construction contingency of $500,000.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                              Grants-in-Aid Committee.

 

                              (All Directors – One Vote)

 

                              1.   That the minutes of the Grants-in-Aid Committee meeting held May 4, 2011 be received for information. 

 

                              (EA’s ‘A’, ‘B’, ‘C’, City of Nanaimo, District of Lantzville – Weighted Vote)

 

                              2.   That the following District 68 grants be awarded:

Organization                                                             Amount Recommended

BC Competitive Trail Riding Association                                           $   600

Gabriola Arts Council                                                                        1,000

Hope Centre                                                                                         800

Jonanco Hobby Workshop Association                                                   600

Poetry Gabriola Society                                                                     1,000

                                                                                                     $  4,000

 

                              (EA’s ‘E’, ‘F’, ‘G’, ‘H’, City of Parksville, Town of Qualicum Beach – Weighted Vote)

3.   That the following District 69 grants be awarded:

Organization                                                             Amount Recommended

Arrowsmith Agricultural Association                                                $  1,000

Arrowsmith Community Enhancement Society                                         250

Coombs 100 Year Celebration (French Creek Community PAC)               500

Errington War Memorial Hall Association                                           1,500

Forward House Community Society                                                     2,000

Friends of Nanoose Library Society                                                     1,200

Lighthouse Community Centre Society                                                 2,000

Oceanside Volunteer Association                                                         1,000

Parksville & District Association for Community Living                        2,000

Parksville-Qualicum Beach & District Branch of the SPCA                      600

Vancouver Island Opera                                                                     1,000

                                                                                                     $ 13,050

                        NEW BUSINESS

 

                              Regional Voting Unit.  (All Directors – One Vote)

 

                              That given there will be new census figures completed at the end of 2011 that may result in a larger Board structure and associated increased cost implications, that staff prepare a report on the voting structure with options for consideration by the Board.

 

          7.3         EXECUTIVE STANDING COMMITTEE

 

          7.4         COMMISSIONS

 

          7.5         SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

          8.           ADMINISTRATOR’S REPORTS

 

                              Green Building Outreach Program 2011 (Verbal Presentation).

 

61 - 131                  Greater Nanaimo Pollution Control Centre Cogeneration Project – BC Hydro Energy Purchase Agreement and Confidentiality & Compliance Agreement.  (All Directors – Weighted Vote)

 

          9.           ADDENDUM

 

        10.           BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

        11.           NEW BUSINESS

 

        12.           BOARD INFORMATION (Separate enclosure on blue paper)

 

        13.           ADJOURNMENT

 

        14.           IN CAMERA

 

                        That pursuant to Section 90(1)(c) and (e) of the Community Charter the Board proceed to an In Camera meeting to consider items related to personnel and land matters.