REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, FEBRUARY 22, 2011

7:00 PM

 

(RDN Board Chambers)

 

A G E N D A

 

 

PAGES

 

          1.           CALL TO ORDER

 

          2.           DELEGATIONS

 

12                           Cindy Nesselbeck, re Regulation of Nuisance Wildlife.

 

13                           John Day, re Proposed Cell Tower on Greater Nanaimo Wastewater Treatment Plant Lands.

 

14 - 16                    Sigi Wolff, re Proposed Cell Tower on Greater Nanaimo Wastewater Treatment Plant Lands.

 

          3.           BOARD MINUTES

 

17 - 26                    Minutes of the regular Board meeting held January 25, 2011.

 

          4.           BUSINESS ARISING FROM THE MINUTES

 

          5.           COMMUNICATIONS/CORRESPONDENCE

 

27 - 41                    Edwin Grieve, Comox Valley Regional District, re Regional Growth Strategy Bylaw No. 120 (copy of bylaw available on request).

 

42                           Darren Hird, Telus, re Telus Approval to Build Cell Tower on Greater Nanaimo Wastewater Treatment Plant Lands.

 

          6.           UNFINISHED BUSINESS

 

                        BYLAWS

 

                        Public Hearing, Third Reading & Adoption.

 

43 - 47                    Report of the Public Hearing held January 24, 2011 on Bylaw No. 500.365 – Atkinson – 2913 Jameson Road – Area ‘C’. (Electoral Area Directors except EA ‘B’ – One Vote)

1.      That the Report of the Public Hearing held January 24, 2011 on “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.365, 2010” be received.

 

2.      That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.365, 2010” be read a third time.

 

3.      That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.365, 2010” be adopted

 

                                    This bylaw rezones the Area ‘C’ subject property from Subdivision District `D' to Subdivision District 'F' to permit a 2 lot subdivision.

 

                        For Adoption.

 

                              Bylaw No. 500.357 – Maibach - 2115 South Wellington Road - Area ‘A’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.357, 2010” be adopted.

 

                                    This bylaw rezones the Area ‘A’ subject property from Commercial 4 (CM4) to Industrial 1 (IN1) to permit a light industrial development.

 

          7.           STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

          7.1         ELECTORAL AREA PLANNING STANDING COMMITTEE

 

48 - 52                    Minutes of the Electoral Area Planning Committee meeting held February 8, 2011. (for information)

 

                        PLANNING

 

                        AMENDMENT APPLICATIONS

 

                              Bylaw No. 500.368 - Supports Zoning Amendment Application No. PL2009-746 – Pilcher & Associates Inc. - 2465 Apollo Drive – Area ‘E’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That Application No. PL2009-746 to rezone the subject property from Residential 1, Subdivision District `P' to Comprehensive Development (CD43) be approved subject to the conditions in Schedule No. 1.

 

2.      That "Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.368, 2011" be introduced and read two times.

 

 

3.      That the public hearing on "Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.368, 2011" be delegated to Director Holme or his alternate.

 

                              Bylaw No. 1285.16 - Supports Zoning Amendment Application No. PL2009-054 - Bezaire - 1724 Alberni Highway – Area ‘F’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the Summary of the Public Information Meeting held on January 27, 2011 be received.

 

2.      That Application No. PL2009-054 to rezone a portion of the subject property from T-1 (Institutional/Community Facility 1) and R-3 (Village Residential 3) to C-3 (Commercial 3) be approved subject to the conditions included in Schedule No. 1.

 

3.      That "Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 1285.16, 2011" be given 1st and 2nd reading.

 

4.      That the Public Hearing on "Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 1285.16, 2011" be delegated to Director Biggemann or his alternate.

 

                              Bylaws No. 1335.05 & 500.367 – OCP & Zoning Amendments to Support Development Permit Application No. PL2010-198 - Fern Road Consulting Ltd. -6120 Island Highway West – Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the Summary of the Public Information Meeting held on November 4, 2010, be received.

 

2.      That Application No. PL2010-160 to re-designate the westerly portion of the subject property from Rural Lands to Resort Commercial Lands be approved.

 

3.      That Application No. PL2010-159 to rezone portions of the subject property from Rural I (RUID) and Commercial 5 (CM5B) to Commercial 5 (CM5K) and Comprehensive Development (CD42) be approved.

 

4.      That "Regional District of Nanaimo Electoral Area 'H' Official Community Plan Amendment Bylaw No. 1335.05, 2011", be introduced and read two times.

 

5.      That "Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.367, 2011", be introduced and read two times.

 

 

 

6.      That the Public Hearing on "Regional District of Nanaimo Electoral Area 'H' Official Community Plan Amendment Bylaw No. 1335.05, 2011", and "Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.367, 2011", be delegated to Director Bartram or his alternate.

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                              Development Permit & Site Specific Application No. PL2011-003 – Fern Road Consulting Ltd. – Mariner Way – Area ‘G’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit and Site Specific Exemption Application No. PL2011-003 to permit the construction of a dwelling unit be approved subject to the conditions outlined in Schedules No. 1- 3.

 

                              Development Permit Application No. PL2011-015 – Newlands - 2754 Dendoff Point Road – Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit Application No. PL2011-015, to permit the construction of a main floor addition and an upper loft on an existing single storey cabin be approved subject to the conditions outlined in Schedules No. 1 – 2.

 

                        DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS

 

                              Development Permit with Variance Application No. PL2009-024 – Peter Mason - 6162 Island Highway West – Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. PL2009-024. (maximum speaking time 5 minutes)

 

                                    That Development Permit with Variance No. PL2009-024 be approved subject to the conditions outlined in Schedules No. 1- 3.

 

                              Development Permit with Variance Application No. PL2010-100 – Anderson Greenplan Ltd. - 1907 Cedar Road - Area ‘A’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. PL2010-100. (maximum speaking time 5 minutes)

 

                                    That Development Permit with Variance Application No. PL2010-100 be approved subject to the conditions outlined in Schedule No. 1.

 

                              Development Permit with Variance Application No. PL2010-206 – Curran - 3366 Rockhampton Road - Area ‘E’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. PL2010-206. (maximum speaking time 5 minutes)

 

                                    That Development Permit with Variance No. PL2010-206 be approved subject to the conditions outlined in Schedules No. 1 - 2.

 

                              Development Permit with Variance Application No. PL2010-209 – Waring & Milne - 3732 Horne Lake Caves Road – Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. PL2010-209. (maximum speaking time 5 minutes)

 

                                    That Development Permit with Variance Application No. PL2010-209, to permit the construction of a lower storey on an existing single storey cabin with a variance to the maximum permitted cabin height be approved subject to the conditions outlined in Schedules No. 1 – 2.

 

                              Development Permit with Variance Application No. PL2010-230 – Fern Road Consulting Ltd. – 6224, 6266, 6280 & 6290 Island Highway West – Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. PL2010-230. (maximum speaking time 5 minutes)

 

1.      That Development Permit with Variance Application No. PL2010-230 in conjunction with a lot line adjustment subdivision be approved subject to the conditions outlined in Schedule No. 1.

 

2.      That the request to relax the minimum 10% perimeter frontage requirement for proposed Lots A and B be approved.

 

                        DEVELOPMENT VARIANCE PERMIT APPLICATIONS

 

                              Development Variance Permit Application No. PL2011-011 – Muise – 1638 & 1640 Elm Street - Area ‘A’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. PL2011-011. (maximum speaking time 5 minutes)

 

                                    That Development Variance Permit Application No. PL2011-011, to legalize the siting of a concrete retaining wall, be approved subject to the conditions outlined in Schedules No. 1- 2.

 

                        OTHER

 

                              Request for Frontage Relaxation on Subdivision Application No. PL2010-162 – Fern Road Consulting Ltd. - Allgard Road – Area ‘G’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That the request to relax the minimum 10% perimeter frontage requirement be approved.

 

                              Bylaw No. 1620 – Electoral Area ‘A’ Official Community Plan. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That "Regional District of Nanaimo Electoral Area 'A' Official Community Plan Bylaw No. 1620, 2011" be given 1st and 2nd reading.

 

2.      That "Regional District of Nanaimo Electoral Area 'A' Official Community Plan Bylaw No. 1620, 2011" has been considered in conjunction with the Regional District of Nanaimo's Financial Plan and Liquid Waste Management Plan and Regional Growth Strategy to ensure consistency between them.

 

3.      That "Regional District of Nanaimo Electoral Area 'A' Official Community Plan Bylaw No. 1620, 2011" proceed to Public Hearing.

 

4.      That the Public Hearing on "Regional District of Nanaimo Electoral Area 'A' Official Community Plan Bylaw No. 1620, 2011" be delegated to Director Burnett or his alternate.

 

5.      That staff proceed with the recommended public consultation actions identified in this report.

 

          7.2         COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

53 - 57                    Minutes of the Committee of the Whole meeting held February 8, 2011. (for information)

 

                        COMMUNICATIONS/CORRESPONDENCE

 

                              Laurie Gourlay, Mid Island Sustainability & Stewardship Initiative, re Drinking Water & Watershed Protection Snapshot Report, Area ‘A’ OCP and Public Comment. (All Directors – One Vote)

 

                                    That the correspondence from Laurie Gourlay of Mid Island Sustainability and Stewardship Initiative be received.

 

                              Geoffrey Macaulay, North Cedar Improvement District, re Request to Waive Annual Park Use Permit Fee. (All Directors – One Vote)

 

                                    That the correspondence North Cedar Improvement District be received.

 

 

 

                              Barbara Steele, UBCM, re UBCM Membership. (All Directors – One Vote)

 

                                    That the correspondence from Barbara Steele of UBCM be received.

 

                        CORPORATE ADMINISTRATION SERVICES

 

                        ADMINISTRATION

 

                              2011 Service Area Work Plan Projects. (All Directors – One Vote)

 

1.      That the Board receive the service area work plan projects list for 2011 for information.

 

2.      That staff provide a report for the Board’s consideration to include the Cedar Heritage Centre in the workplan as one of the 2011 Community Works projects due to the need for improving there is a need for improving the energy efficiency of the building by replacing the furnace with an energy efficient heating and cooling system, installing solar panels for hot water heating and replacing single pane windows and consider improving other items of the building that would qualify under reducing the greenhouse gas emissions.

 

                        FINANCE AND INFORMATION SERVICES

 

                        FINANCE

 

                              2011-2015 Financial Plan. (All Directors – One Vote)

 

                                    That the Board receive the report on the 2011 budget as amended and the 2011 to 2015 financial plan and direct staff to prepare the financial plan bylaw on that basis.

 

                              2011 Community Works Funds Program. (All Directors – One Vote)

 

1.      That the 2011 Community Works Funds program attached as Schedule A be approved and that staff be authorized to commence work immediately.

 

2.      That the report on the use of Community Works Funds in 2010 be received for information.

 

                              Community Works Funding Agreement. (All Directors – One Vote)

 

                                    That this report on amendments to the Community Works Fund Agreement be received for information.

 

 

 

                              Bylaw No. 1611 – Establishes a Call Answer Levy for the District 68 E-911 Call Service. (All Directors – One Vote)

 

                                    That "911 Call Answer Levy Bylaw No. 1611, 2010" be referred back to staff to consider other billing options.

 

                              Bylaw No. 1625 – Authorizes Expenditures from the Nanoose Bay Bulk Water Service Development Cost Charge Reserve Fund. (All Directors – One Vote; All Directors – 2/3)

 

1.      That "Nanoose Bay Bulk Water Local Service Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1625, 2011" be introduced and read three times.

 

2.      That "Nanoose Bay Bulk Water Local Service Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1625, 2011" be adopted.

 

                              Policy A2.18 - Contributions to Third Party Events. (All Directors – One Vote)

 

                                    That the Board approve Policy A2.18 - Contributions to Third Party Events Policy.

 

                        DEVELOPMENT SERVICES

 

                        PLANNING

 

                              VIHA Grant for Capacity Building – Ending Homelessness. (All Directors – One Vote)

 

                                    That the RDN Board allocate all of the VIHA funds to the municipalities of Parksville and Nanaimo, distributed on the basis of population in District 68 and District 69, to support their specific homelessness projects underway that meet the VIHA criteria of supporting capacity building for homelessness and that staff bring back a report on how the $100,000 was allocated.

 

                              Agricultural Advisory Committee – Attendance of Member at Workshop. (All Directors – One Vote)

 

                                    That the Board authorize Community AAC member, Joanne McLeod, to attend the Ministry of Agriculture, Agricultural Advisory Committee Workshop on February 24th, 2011.

 

                              Little Qualicum River Village – Land Use Regulation & Covenant Registration. (All Directors – One Vote)

 

                                    That this report be received for information.

 

                              Proposed Policy – Groundwater Application Requirements for Rezoning Un-serviced Lands. (All Directors – One Vote)

 

                                    That the “Groundwater – Application requirement for rezoning of un-serviced lands” policy be approved.

 

                        REGIONAL AND COMMUNITY UTILITIES

 

                        WASTEWATER & ENGINEERING

 

                              Bylaws No. 813.47, 869.08 & 889.59 – Extend the Boundaries of the French Creek and Northern Community Sewer Services and the Morningstar Streetlighting Service to Include an Area ‘G’ Property (Lot 4 corner of Lowry’s and Wembley Roads). (All Directors – One Vote)

 

1.      That "French Creek Sewerage Facilities Local Service Boundary Amendment Bylaw No. 813.47. 2011" be introduced and read three times.

 

2.      That "Morningstar Streetlighting Local Service Area Boundary Amendment Bylaw No. 869.08, 2011" be introduced and read three times.

 

3.      That "Regional District of Nanaimo Northern Community Sewer Local Service Boundary Amendment Bylaw No. 889.59, 2011" be introduced and read three times

 

                        TRANSPORTATION AND SOLID WASTE SERVICES

 

                        SOLID WASTE

 

                              Program Update – Regional Residential Food Waste Collection. (All Directors – One Vote)

 

                                    That the Board receive the Curbside Collection Program Update Report for information.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                              Electoral Area ‘A’ Parks, Recreation and Culture Commission. (All Directors – One Vote)

 

                                    That the minutes of the Electoral Area ‘A’ Parks, Recreation and Culture Commission meeting held January 19, 2011 be received for information.

 

                        BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

                              North Cedar Improvement District, re Request to Waive Annual Park Use Permit Fee. (All Directors – One Vote)

 

                                    That the Regional District of Nanaimo waive the future annual fees of $500.00 that the North Cedar Improvement District would pay for the Park Use Permit for the Morden Colliery Community Park lands.

 

                        NEW BUSINESS

 

                              Electoral Area ‘H’ Parks and Open Space Advisory Committee. (All Directors – One Vote)

 

                                    That Josianne Sκguin be appointed to the Electoral Area ‘H’ Parks & Open Space Advisory Committee and John Keltie be appointed as the alternate for terms ending December 31, 2011.

 

          7.3         EXECUTIVE STANDING COMMITTEE

 

          7.4         COMMISSIONS

 

          7.5         SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

                              Regional Parks & Trails Advisory Committee. (All Directors – One Vote)

 

58 - 60                    Minutes of the Regional Parks & Trails Advisory Committee meeting held February 1, 2011. (for information)

 

          8.           ADMINISTRATOR’S REPORTS

 

61 - 63                    Bylaw 1319.01 – Amends the Requisition Limit for Area 'B' Port Theatre Contribution Service. (All Directors – One Vote; All Directors – Weighted Vote)

 

64 - 70                    Bylaws No. 805.06, 940.04 & 1388.04 – Amend Requisition Limits for Area ‘G’ Community Parks, Area ‘F’ Animal Control and the Cassidy-Waterloo Fire Protection Services. (All Directors – One Vote)

 

71 - 75                    Bylaw 1388.05 – Reduces Boundary of the Cassidy-Waterloo Fire Protection Service to Exclude An Area ‘C’ Property (965 Loftus Road). (All Directors – One Vote)

 

76 - 77                    Request for Acceptance of Revised Comox Valley Regional Growth Strategy. (All Directors – One Vote)

 

          9.           ADDENDUM

 

        10.           BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

        11.           NEW BUSINESS

 

        12.           BOARD INFORMATION (Separate enclosure on blue paper)

 

        13.           ADJOURNMENT

 

        14.           IN CAMERA

 

                        That pursuant to Section 90(1) (c), (g) and (j) of the Community Charter the Board proceed to an In Camera meeting to consider items related to personnel, legal and third party business matters.