REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, JANUARY 25, 2011

7:00 PM

 

(RDN Board Chambers)

 

A G E N D A

 

 

 

PAGES

 

          1.           CALL TO ORDER

 

          2.           DELEGATIONS

 

          3.           BOARD MINUTES

 

9 - 23                     Minutes of the inaugural Board meeting held December 14, 2010 and the Special Board meeting held January 11, 2011.

 

          4.           BUSINESS ARISING FROM THE MINUTES

 

          5.           COMMUNICATIONS/CORRESPONDENCE

 

          6.           UNFINISHED BUSINESS

 

                        BYLAWS

 

                        Public Hearing & Third Reading.

 

                        For Adoption.

 

                              Bylaws No. 500.359, 500.360, 500.361 and 500.362 - Electoral Area ‘G’ Official Community Plan Implementation. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.359, 2010” be adopted.

 

2.      That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.360, 2010” be adopted.

 

3.      That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.361, 2010” be adopted.

 

 

4.      That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.362, 2010” be adopted.

 

                                    These bylaws implement changes to the Electoral Area ‘G’ Official Community Plan.

 

                              Bylaw No. 500.366 – BC Housing – 280 Lions Way – Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.366, 2010” be adopted.

 

                                    This bylaw rezones a portion of the Area ‘H’ subject property from Public 1 (PU 1) to Comprehensive Development (CD41) to permit the development of 10 additional housing units at the Qualicum Seniors’ Development.

 

                              Bylaw No. 1385.08. (All Directors – One Vote)

 

                                    That “Bow Horn Bay Fire Protection Service Amendment Bylaw No. 1385.08, 2010" be adopted.

 

                                    This bylaw expands cost recovery options for the Bow Horn Bay Fire Protection Service.

 

          7.           STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

          7.1         ELECTORAL AREA PLANNING STANDING COMMITTEE

 

                              From the Special Electoral Area Planning Committee meeting held November 23, 2010.

 

                        AMENDMENT APPLICATIONS

 

                              Development Permit Application No. 2010-214 to Support Zoning Amendment Application No. 2010-084 – BC Housing – 280 Lions Way – Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Application No. PL2010-214 for a development permit in relation to the proposed rezoning for the subject property be approved subject to the conditions included in Schedule No. 2.

 

24 - 26                    Minutes of the Electoral Area Planning Committee meeting held January 11, 2011. (for information)

 

                        PLANNING

 

                        AMENDMENT APPLICATIONS

 

                              OCP Amendment to Support Zoning Amendment Application No. PL2009-778 – Addison - 2610 Myles Lake Road - Area ‘C’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That "Regional District of Nanaimo Arrowsmith Benson – Cranberry Bright Official Community Plan Amendment Bylaw No. 1148.07, 2011" be introduced and read two times.

 

2.      That the public hearing on "Regional District of Nanaimo Arrowsmith Benson – Cranberry Bright Official Community Plan Amendment Bylaw No. 1148.07, 2011" be delegated to the Chair or his alternate.

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                              Development Permit Application No. PL2010-210 – Longridge & Pearson – 3800 Horne Lake Caves Road – Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit Application No. PL2010-210, to permit the excavation and re-vegetation of a portion of the subject property within 15 meters of the natural boundary of Horne Lake, be approved subject to the conditions outlined in Schedules No. 1-2.

 

                              Development Permit Application No. PL2010-220 – Walman – 3844 Horne Lake Caves Road – Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit Application No. PL2010-220, to permit additions to an existing cabin, and the construction of an accessory building, be approved subject to the conditions outlined in Schedules No. 1-5.

 

                        DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS

 

                              Development Permit with Variance Application No. PL2010-228 – Couverdon Real Estate – Pratt Road – Area ‘F’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. PL2010-228. (maximum speaking time 5 minutes)

 

                                    That Development Permit with Variance No. PL2010-228 be approved subject to the conditions outlined in Schedules No. 1-2.

 

                        OTHER

 

                              Development Permit Application No. PL2010-237 and Associated Request for Frontage Relaxation & Park Land Dedication – Island West Consulting Inc. – 2560/2570 South Forks Road – Area ‘C’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That Development Permit Application No. PL2010-237, in conjunction with the two lot subdivision be approved subject to the conditions outlined in Schedule No. 1.

 

2.      That the request to relax the minimum 10% perimeter frontage requirement for proposed Lots A and the Remainder of Lot 2 be approved.

 

3.      That the offer to dedicate park land in the amount and location as shown on Schedule No. 2 be accepted.

 

                              Bylaw No. 1621 – Proposed New Board of Variance Bylaw. (Electoral Area Directors except EA ‘B’ – One Vote; Electoral Area Directors except EA ‘B’ – 2/3)

 

1.      That "Regional District of Nanaimo Board of Variance Bylaw No. 1621, 2011" be introduced and read three times.

 

2.      That "Regional District of Nanaimo Board of Variance Bylaw No. 1621, 2011” be adopted.

 

          7.2         COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

27 - 31                    Minutes of the Committee of the Whole meeting held January 11, 2011. (for information)

 

                        COMMUNICATIONS/CORRESPONDENCE

 

                              Elena Andrade, re Petition to Support Urban Agriculture. (All Directors – One Vote)

 

                                    That the petition to support urban agriculture be received.

 

                              Laurie Gourlay, Mid Island Sustainability & Stewardship Initiative, re Proposed Mid Island Biosphere Reserve, RDN Water Resources Report and Area ‘A’ OCP. (All Directors – One Vote)

 

                                    That the correspondence from Laurie Gourlay of Mid Island Sustainability and Stewardship Initiative be received.

 

                        FINANCE AND INFORMATION SERVICES

 

                        FINANCE

 

                              Bylaws No. 861.03 and 1059.04 – Amend Cost Apportionment Provisions for the Northern and Southern Community Recreation Services. (All Directors – One Vote)

 

1.      That "Northern Community Recreation Service Amendment Bylaw No. 861.03, 2011" be introduced for three readings and be forwarded to the Inspector of Municipalities for approval.

2.      That "Southern Community Recreation Service Amendment Bylaw No. 1059.04, 2011" be introduced for three readings and be forwarded to the Inspector of Municipalities for approval.

 

                              Proposed Cell Tower on Greater Nanaimo Wastewater Treatment Plant Lands. (All Directors – Weighted Vote; All Directors – One Vote)

 

1.      That staff be authorized to conclude an agreement with Telus to locate a cell tower at 4600 Hammond Bay Rd. as outlined in this report subject to the results of the public consultation process.

 

2.      That Telus be advised that the Board agrees that Telus may include descriptions and illustrations of the monopole and monopine tower options in its public consultation materials in order to seek feedback on the preferred option.

 

                        DEVELOPMENT SERVICES

 

                        BUILDING & BYLAW

 

                              District of Lantzville Service Agreements – 2011/2012. (All Directors – Weighted Vote)

 

1.      That the Service Agreement between the Regional District of Nanaimo and the District of Lantzville for Administrative Services beginning January 1, 2011 and ending December 31, 2012, be approved.

 

2.      That the Service Agreement between the Regional District of Nanaimo and the District of Lantzville for Animal Control beginning January 1, 2011 and ending December 31, 2012, be approved.

 

3.      That the Service Agreement between the Regional District of Nanaimo and the District of Lantzville for Building Inspection beginning January 1, 2011 and ending December 31 , 2012, be approved.

 

4.      That the Service Agreement between the Regional District of Nanaimo and the District of Lantzville for Emergency Planning beginning January 1, 2011 and ending December 31, 2012, be approved.

 

5.      That the Service Agreement between the Regional District of Nanaimo and the District of Lantzville for Bylaw Enforcement beginning January 1, 2011 and ending December 31, 2012, be approved.

 

                        PLANNING

 

                              Ministerial Approval of Official Community Plans and Regulatory Bylaws. (All Directors – One Vote)

 

                                    That the Regional District of Nanaimo declines participation in the trial project to waive the requirement for ministerial approval of Official Community Plans and land use regulation bylaws.

 

                        RECREATION AND PARKS SERVICES

 

                        PARKS

 

                              Area ‘H’ Community Parks - Lighthouse Community Centre Lease Agreement. (All Directors – Weighted Vote)

 

                                    That the Lease agreement between the Lighthouse Community Centre Society and the Regional District of Nanaimo for the property legally described as Lot 1, District Lot 32, Newcastle District, Plan 42674 for a ten year term be approved.

 

                        REGIONAL AND COMMUNITY UTILITIES

 

                        WATER

 

                              Drinking Water & Watershed Protection – Watershed Snapshot Report 2010. (All Directors – One Vote)

 

                                    That the Board receive the Watershed Snapshot Report 2010 and direct staff to make the report available for public information and comment.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                              District 69 Recreation Commission. (All Directors – One Vote)

 

1.      That the minutes of the District 69 Recreation Commission meeting held December 16, 2010 be received for information.

 

2.      That the following recommendation be forwarded to the Board for consideration at the 2011 budget deliberations:

 

                                          That the Board support increasing the service funding to the Arrowsmith Community Enhancement Society from $28,000 to a maximum of $44,000.

 

                        BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

                              Laurie Gourlay, Mid Island Sustainability & Stewardship Initiative, re Proposed Mid Island Biosphere Reserve, RDN Water Resources Report and Area ‘A’ OCP. (All Directors – One Vote)

 

                                    That the correspondence from Laurie Gourlay of Mid Island Sustainability & Stewardship Initiative, be referred back to staff for a response.

 

                              Nanaimo & Area Land Trust, re Request for Renewed Annual Funding. (All Directors – One Vote)

 

                                    That the request for renewed annual funding from Nanaimo & Area Land Trust be referred to the Special Committee of the Whole Committee on January 18, 2011.

 

                        NEW BUSINESS

 

                              Draft Policy for Water Sustainability Act. (All Directors – One Vote)

 

                                    That staff review the draft policy proposal on the Water Sustainability Act and provide the Province with comments to include supporting the proposal if appropriate.

 

          7.3         EXECUTIVE STANDING COMMITTEE

 

          7.4         COMMISSIONS

 

          7.5         SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

                              Fire Services Advisory Committee. (All Directors – One Vote)

 

32 - 34                    Minutes of the Fire Services Advisory Committee meeting held January 13, 2011. (for information)

 

35 - 84                    Sustainability Select Committee. (All Directors – One Vote)

 

                              Minutes of the Sustainability Select Committee meeting held January 19, 2011. (for information)

 

1.      That “Regional Growth Strategy Bylaw No. 1309.01, 2011” be introduced and read two times.

 

2.      That the public hearing on “Regional Growth Strategy Bylaw No. 1309.01, 2011”be delegated to Director Stanhope or his alternate

 

3.      That staff be directed to proceed with the actions included in the report “Regional Growth Strategy Review – December 2010 Update” and that a Board seminar be arranged to review the concerns with the Draft RGS identified by RDN members that require further discussion.

 

4.      That the attached Wood First Policy for RDN Facilities be approved.

 

          8.           ADMINISTRATOR’S REPORTS

 

85 - 99                    Bylaws No. 1616, 1617, 1618 – To Secure Borrowing to Construct a New Firehall for the Nanoose Bay Fire Protection Service. (All Directors – One Vote; All Directors – 2/3; All Directors – Weighted Vote)

 

100 - 103                Bylaws No. 1622 and 1623 - Release Funds from the Northern and Southern Community Wastewater Development Cost Charge Reserve Funds. (Parksville, Qualicum Beach, EAs ‘E’, ‘F’ ‘G’ & ‘H’ – Weighted Vote; Parksville, Qualicum Beach, EAs ‘E’, ‘F’ ‘G’ & ‘H’ – 2/3 Weighted Vote; Nanaimo, Lantzville, EA ‘C’ – Weighted Vote; Nanaimo, Lantzville, EA ‘C’ – 2/3 Weighted Vote)

 

104 - 107                Bylaw No. 1624 – 2011 Parcel Tax Rolls Bylaw. (All Directors – Weighted Vote; All Directors – 2/3 Weighted; All Directors – One Vote)

 

108 - 127                Affordable Housing Action Plan. (All Directors – One Vote)

 

          9.           ADDENDUM

 

        10.           BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

        11.           NEW BUSINESS

 

        12.           BOARD INFORMATION (Separate enclosure on blue paper)

 

        13.           ADJOURNMENT

 

        14.           IN CAMERA

 

                        That pursuant to Section 90(1) (g) of the Community Charter the Board proceed to an In Camera meeting to consider items related to legal issues.