REGIONAL DISTRICT
OF
MINUTES OF THE INAUGURAL MEETING OF THE BOARD
OF THE REGIONAL DISTRICT OF
TUESDAY, DECEMBER 14, 2010, AT 7:00 PM IN THE
RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director G. Rudischer Electoral
Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral
Area F
Director D. Bartram Electoral
Area H
Alternate
Director C. Burger City
of
Director T. Westbroek Town
of
Director C. Haime District
of Lantzville
Director J. Ruttan City
of
Alternate
Director F. Pattje City
of
Director L. Sherry City
of
Alternate
Director M. Unger City
of
Director D. Johnstone City
of
Director B. Holdom City
of
Director J. Kipp City
of
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
P. Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen
Mgr., Recreation & Parks Services
N. Avery Gen.
Mgr., Finance & Information Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
CALL TO ORDER
The Chief Administrative Officer called the meeting to
order and welcomed Alternate Directors Burger, Unger and Pattje to the meeting.
Notification from the City of
ELECTION OF BOARD
CHAIRPERSON
The Chief Administrative Officer called for
nominations for the position of Chairperson for the year 2011.
Director Holme nominated Director Stanhope.
There being no further nominations, the Chief
Administrative Officer declared Director Stanhope Chairperson for 2011.
ELECTION OF DEPUTY CHAIRPERSON
The Chief Administrative Officer called for
nominations for the position of Deputy Chairperson for the year 2011.
Director
Holdom nominated Director McNabb.
There being no further nominations, the Chief
Administrative Officer declared Director McNabb Deputy Chairperson for the year
2011.
ELECTION OF ALTERNATE DEPUTY CHAIRPERSON
The Chief Administrative Officer called for
nominations for the position of Alternate Deputy Chairperson for the year 2011.
Director
Ruttan nominated Director Holdom.
There being no further nominations, the Chief
Administrative Officer declared Director Holdom Alternate Deputy Chairperson for
the year 2011.
BOARD MINUTES
MOVED
Director Unger, SECONDED Director Johnstone, that minutes of the regular Board
meeting held November 23, 2010 be
adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Donna
Allen,
MOVED
Director Burnett, SECONDED Director Ruttan, that the correspondence from Donna
Allen,
CARRIED
Gregory Phelps,
Comox Valley Regional District, re CVRD Regional Growth Strategy.
MOVED
Director Burnett, SECONDED Director Ruttan, that the correspondence from
Gregory Phelps, Comox Valley Regional District be received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 813.46
MOVED
Director Westbroek, SECONDED Director Bartram, that "French Creek Sewerage
Facilities Local Service Boundary Amendment Bylaw No. 813.46, 2010" be adopted.
CARRIED
Bylaw No. 889.58
MOVED
Director Westbroek, SECONDED Director Burger, that "Regional District of Nanaimo Northern Community Sewer Local
Service Boundary Amendment Bylaw No. 889.58, 2010" be adopted.
CARRIED
Bylaw
No. 1062.03
MOVED
Director Westbroek, SECONDED Director Bartram, that "French Creek Village
Streetlighting Service Boundary Amendment Bylaw No. 1062.03, 2010" be adopted.
CARRIED
Bylaw
No. 1385.07
MOVED
Director Bartram, SECONDED Director Burger, that “Bow Horn Bay Fire Protection Service Amendment
Bylaw No. 1385.07, 2010" be adopted.
CARRIED
Bylaw No. 1004.05
MOVED Director Burnett, SECONDED Director Johnstone,
that “Duke Point Sewer Service
Amendment Bylaw No. 1004.05, 2010” be adopted.
CARRIED
Bylaw No. 1445.04
MOVED Director Burnett, SECONDED Director Johnstone,
that “Cedar Sewer Service Amendment
Bylaw No. 1445.04, 2010” be adopted.
CARRIED
Bylaw No. 1521.01
MOVED Director Burnett, SECONDED Director Johnstone,
that “Cedar Sewer Small Residential
Properties Capital Financing Service Amendment Bylaw No. 1521.01, 2010” be
adopted.
CARRIED
STANDING COMMITTEE,
SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING
STANDING COMMITTEE
MOVED
Director Bartram, SECONDED Director Young, that minutes of the Special Electoral
Area Planning Committee meeting held November 23, 2010 be received for information.
CARRIED
AMENDMENT APPLICATIONS
Bylaw No. 500.365
to Support Zoning Amendment Application No. 2010-179 – Atkinson –
MOVED
Director Young, SECONDED Director Bartram, that Zoning Amendment Application No. PL2010-179 to rezone the subject
property from Subdivision District `D' to Subdivision District 'F' be approved excluding the conditions set out in Schedule No.
1.
CARRIED
MOVED
Director Young, SECONDED Director Bartram, that "Regional District of
CARRIED
MOVED
Director Young, SECONDED Director Bartram, that the Public Hearing on "Regional District of Nanaimo Land Use and
Subdivision Amendment Bylaw No. 500.365, 2010" be delegated to Director Young
or her alternate.
CARRIED
Director
Stanhope asked staff what the implications were of removing the requirement for
a covenant. The CAO responded that staff
would prepare a report providing clarification on the impacts of requiring
covenants on amendments to protect groundwater services.
Bylaw No. 500.366 to Support
Zoning Amendment Application No. 2010-084 & Development Permit Application
No. 2010-214 – BC Housing – 280 Lions Way – Area ‘H’
MOVED
Director Bartram, SECONDED Director Holme, that the summary of the public information meeting held on November 18, 2010
be received.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that Application No. PL2010-084 to rezone a portion of the subject property
from Public 1(PU 1) to Comprehensive Development (CD41) be
approved subject to the conditions in Schedule No. 1.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that "Regional District of
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that the Public Hearing on "Regional District of Nanaimo Land Use and
Subdivision Amendment Bylaw No. 500.366, 2010" be delegated to Director
Bartram or his alternate.
CARRIED
DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS
Development Permit
with Variances Application No. 2010-125 –
MOVED
Director Bartram, SECONDED Director Holme, that Development Permit with Variances Application No. PL2010-125 to permit
the construction of a freestanding sign be denied.
CARRIED
OTHER
Bylaw No. 1432.01 –
Amends the Development Approval Procedures & Notification Bylaw.
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of
CARRIED
COMMISSIONS
District
69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Burger, that the minutes of the District 69 Recreation Commission meeting held November
18, 2010 be received for information.
CARRIED
Electoral Area ‘A’ Parks,
Recreation and Culture Commission.
MOVED
Director Burnett, SECONDED Director Young, that the minutes of the Electoral Area
‘A’ Parks, Recreation and Culture Commission meeting held November 17,
2010 be received for information.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that the
Cedar Community Hall Association funding request be referred back to staff for
clarification on the concerns raised by the Commission.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that the Cedar Scouts Grant-In-Aid application for
camping equipment in the amount of $1,625 be approved.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that Commissioner
Rangno’s resignation be received.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that staff investigate the development of either a
certificate or letter of appreciation for retiring Electoral Area ‘A’ Parks,
Recreation and Culture Commission members
CARRIED
SCHEDULED STANDING, ADVISORY
STANDING AND SELECT COMMITTEE REPORTS
East Wellington/Pleasant
MOVED
Director Young, SECONDED Director Burnett, that the minutes of the East Wellington/Pleasant
Valley Parks and Open Space Advisory Committee meeting held November
8, 2010 be received for information.
CARRIED
Electoral Area ‘B’ Parks and Open Space Advisory
Committee.
MOVED
Director Rudischer, SECONDED Director Bartram, that the minutes of the Electoral Area ‘B’ Parks and Open Space Advisory Committee
meeting held October 7, 2010 be received for information.
CARRIED
Drinking Water Watershed Protection
Advisory Committee.
MOVED
Director Bartram, SECONDED Director Holdom, that the minutes of the Drinking Water Watershed
Protection Advisory Committee meeting held September 21, 2010 and November 23,
2010 be received for information.
CARRIED
MOVED
Director Bartram, SECONDED Director Holdom, that the Drinking Water Watershed Protection Advisory Committee terms of
reference be amended to include a representative from the Ministry of
Transportation and Infrastructure.
CARRIED
Regional
Liquid Waste Advisory Committee.
MOVED
Director Holme, SECONDED Director Ruttan, that the minutes of the Regional
Liquid Waste Advisory Committee meeting held October 7, 2010 be received for
information.
CARRIED
Sustainability
Select Committee.
MOVED
Director Bartram, SECONDED Director Kipp, that the minutes of the Sustainability
Select Committee meeting held November 17, 2010 be received for
information.
CARRIED
MOVED
Director Bartram, SECONDED Director Kipp, that the correspondence regarding the Green Building Leaders Program be
endorsed by the Board, signed by the Board Chair, and forwarded to the Green
Building Leaders program coordinator for delivery to the Province.
CARRIED
MOVED
Director Bartram, SECONDED Director Kipp, that the letter also be forwarded to
the AVICC and UBCM.
CARRIED
ADMINISTRATOR’S REPORTS
Municipal Finance Authority.
MOVED
Director Sherry, SECONDED Director Holme, that this report be received for
information.
CARRIED
2010 Departmental Accomplishments & Activities.
MOVED
Director Holdom, SECONDED Director Bartram, that the Board receive the summary
of activities and departmental accomplishments for the Regional District of
Nanaimo for 2010.
CARRIED
2011 Meeting Schedule.
MOVED
Director Holdom, SECONDED Director Burger, that the 2011 meeting schedule be
received for information.
CARRIED
Bylaws
No. 1612, 1613 & 1614 – Establishes Reserve Funds for
MOVED Director Westbroek,
SECONDED Director Holme, that "Nanaimo River Fire Protection Service
Capital Reserve Fund Establishment Bylaw No. 1612, 2010" be introduced and read three times.
CARRIED
MOVED Director Westbroek,
SECONDED Director Holme, that "Nanaimo River Fire Protection Service
Capital Reserve Fund Establishment Bylaw No. 1612, 2010" be adopted.
CARRIED
MOVED Director Westbroek,
SECONDED Director Holme, that "Fairwinds Streetlighting Local Service Area
Reserve Fund Establishment Bylaw No. 1613, 2010" be
introduced and read three times.
CARRIED
MOVED Director Westbroek,
SECONDED Director Holme, that "Fairwinds Streetlighting Local Service Area
Reserve Fund Establishment Bylaw No. 1613, 2010" be adopted.
CARRIED
MOVED Director Westbroek,
SECONDED Director Holme, that "Morningstar Streetlighting Local Service
Area Reserve Fund Establishment Bylaw No. 1614, 2010" be
introduced and read three times.
CARRIED
MOVED Director Westbroek,
SECONDED Director Holme, that "Morningstar Streetlighting Local Service
Area Reserve Fund Establishment Bylaw No. 1614, 2010" be adopted.
CARRIED
Bylaw
1385.08 – Expands Cost Recovery Options for the
MOVED Director Bartram,
SECONDED Director Young, that "Bow Horn Bay Fire Protection Service
Amendment Bylaw No. 1385.08, 2011" be introduced for three readings and be
forwarded to the Inspector of Municipalities for approval.
CARRIED
Bylaw
No. 500.364 to Support Zoning Amendment Application No. 2010-031 – Peter Mason
Land Surveying – 1120 Keith Road – Area ‘H’.
MOVED Director Bartram,
SECONDED Director Young, that Zoning Amendment Application No. PL2010-031 to
rezone the subject from Subdivision District `B' to Subdivision District `CC' be approved.
CARRIED
MOVED
Director Bartram, SECONDED Director Young, that "Regional District of
CARRIED
MOVED Director Bartram,
SECONDED Director Young, that the public hearing on "Regional District of
Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.364, 2010" be delegated to Director Bartram or
his alternate.
CARRIED
District
68 Animal Control Service – Renewal of Agreement with Coastal Animal Control
Services of BC Ltd.
MOVED Director Burnett,
SECONDED Director Johnstone, that the contract for Animal Control Services in
District 68 with Coastal Animal Control Services of BC Limited commencing
January 1, 2011 and ending December 31, 2013 be approved.
CARRIED
Whiskey Creek Water Service – Approval of Agreements
to Acquire System and Adoption of Bylaws No. 1605 & 1606.
MOVED Director Biggemann,
SECONDED Director Holme, that the Land and Waterworks/Utility Transfer
Agreement between the Whiskey Creek Water District and the Regional District of
Nanaimo be approved.
CARRIED
MOVED Director Biggemann,
SECONDED Director Holme, that the Contract of Sale of Goods (Absolute) between
the Whiskey Creek Water District and the Regional District of Nanaimo be
approved.
CARRIED
MOVED Director Biggemann,
SECONDED Director Holme, that the Assignment of Water Licenses Agreement
between the Whiskey Creek Water District and the Regional District of Nanaimo
be approved.
CARRIED
MOVED Director Biggemann,
SECONDED Director Holme, that the Transfer of Charge Agreement between the
Whiskey Creek Water District and the Regional District of Nanaimo be approved.
CARRIED
MOVED Director Biggemann, SECONDED Director Holme, that
the “Whiskey Creek Water Services Establishment Bylaw No. 1605, 2010” be
adopted.
CARRIED
MOVED Director Biggemann, SECONDED Director Holme, that
the “Whiskey Creek Water Services Loan Authorization Bylaw No. 1606, 2010” be
adopted.
CARRIED
BUSINESS ARISING
FROM DELEGATIONS OR COMMUNICATIONS
Donna
Allen,
MOVED Director Burnett, SECONDED Director Young, that
this issue be referred back to staff to arrange and facilitate a meeting with
School District 68, MOTI and North Cedar Improvement District.
CARRIED
NEW BUSINESS
Chairperson Stanhope advised the Board that the Municipal Finance
Authority would be available to make a presentation to the Board if desired.
Wood
First Act.
MOVED Director Holme, SECONDED Director Johnstone, that
staff prepare a report with recommendations regarding the development of a
“Wood First” policy.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Young, that pursuant to Section 90(1)(e) of the Community Charter the Board proceed to an In
Camera meeting to consider items related to land issues.
CARRIED
TIME: 7:40 PM