REGIONAL
DISTRICT OF
MINUTES
OF THE REGULAR MEETING OF THE BOARD
OF
THE REGIONAL DISTRICT OF
TUESDAY, NOVEMBER 23, 2010 AT
7:02 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director G. Rudischer Electoral
Area B
Alternate
Director C. Pinker Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral
Area F
Director D. Bartram Electoral
Area H
Alternate
Director C. Burger City
of
Director T. Westbroek Town
of
Alternate
Director B. Dempsey District of Lantzville
Director J. Ruttan City
of
Director B. Bestwick City
of
Director L. Sherry City
of
Alternate
Director M. Unger City
of
Director D. Johnstone City
of
Director B. Holdom City
of
Alternate
Director F. Pattje City
of
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
D. Lindsay A/C
Gen. Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen
Mgr., Recreation & Parks Services
N. Avery Gen.
Mgr., Finance & Information Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
CALL TO ORDER
The Chairperson
welcomed Alternate Directors Pinker, Burger, Dempsey, Unger and Pattje to the
meeting.
BOARD MINUTES
MOVED
Director Sherry, SECONDED Director Westbroek, that the minutes of the regular
Board meeting held October 26, 2010 and the Special Board meeting held November
9, 2010 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Rick Jackson, Gabriola Volunteer Fire Department, re
RDN Support for Secondary Access to Whalebone Subdivision.
MOVED Director Johnstone, SECONDED Director Ruttan, that the correspondence
from Rick Jackson, Gabriola Volunteer Fire Department be received.
CARRIED
Dave & Sharon
Anderson, re Development Permit with Variances Application No. PL2010-102
Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that the correspondence from Dave and Sharon Anderson be received.
CARRIED
Donna Doucett, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Donna Doucett be received.
CARRIED
Nigel Gray &
Cara MacDonald, re Development Permit with Variances Application No. PL2010-102
Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Nigel Gray and Cara MacDonald be received.
CARRIED
Bill Kelsall, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Bill Kelsall be received.
CARRIED
Wendy & William
Malainey, re Development Permit with Variances Application No. PL2010-102
Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that the correspondence from Wendy and William Malainey be received.
CARRIED
Harley Monts, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Harley Monts be received.
CARRIED
B. F. Nickel, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from B.F. Nickel be received.
CARRIED
Linda Stubbins, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that the correspondence from Linda Stubbins be received.
CARRIED
Petition, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the petition from the French Creek Residents Association be received.
CARRIED
Linda Albert, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Linda Albert be received.
CARRIED
Robert Bate, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Robert Bate be received.
CARRIED
Paul Dabbs, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Paul Dabbs be received.
CARRIED
Jose, Karen &
Charlie DeBorba, re Development Permit with Variances Application No.
PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Jose, Karen and Charlie DeBorba be received.
CARRIED
Mark & Diane
Flinta, re Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Mark and Diane be received.
CARRIED
Darren Gaudreault,
Island Dream Builders Inc. re Development Permit with Variances Application No.
PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Darren Gaudreault of Island Dream Builders Inc. be
received.
CARRIED
Clarke Gourlay, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Clarke Gourlay be received.
CARRIED
Han Heringa, Lost
Lake Properties Ltd. re Development Permit with Variances Application No. PL2010-102
Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Han Heringa, Lost Lake Properties Ltd. be received.
CARRIED
Greg Higgins, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Greg Higgins be received.
CARRIED
Michael Hill, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Michael Hill be received.
CARRIED
Robert Hill, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Robert Hill be received.
CARRIED
Don Hunter, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Don Hunter be received.
CARRIED
Michael Jessen,
French Creek Residents' Association re Development Permit with Variances
Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Michael Jessen be received.
CARRIED
Jim Kennedy, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Jim Kennedy be received.
CARRIED
Anne Knutson, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Anne Knutson be received.
CARRIED
Ken Knutson, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Ken Knutson be received.
CARRIED
Greg Matajic, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Greg Matajic be received.
CARRIED
P. Matajic, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from P. Matajic be received.
CARRIED
Glenn McCurrie, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Glenn McCurrie be received.
CARRIED
Mike Meade, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Mike Meade be received.
CARRIED
Ray Nelson, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Ray Nelson be received.
CARRIED
Gary Palak, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Gary Palak be received.
CARRIED
John Purves, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from John Purves be received.
CARRIED
M. Rudnisky, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from M. Rudnisky be received.
CARRIED
Denise & David
Sakai, re Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Denise and David Sakai be received.
CARRIED
Chris Sturlis, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Chris Sturlis be received.
CARRIED
Trudi Sturlis, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Trudie Sturlis be received.
CARRIED
Steve Vogel, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Steve Vogel be received.
CARRIED
Anne & Ian
Ward, re Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Anne and Ian Ward be received.
CARRIED
D. & M.
Banting, Development Permit with Variances Application No. PL2010-175 Allen
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from D. and M. Banting be received.
CARRIED
Anne & Peter
Milne, Development Permit with Variances Application No. PL2010-175 Allen
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Anne and Peter Milne be received.
CARRIED
Dave & Nancy
Patterson, Development Permit with Variances Application No. PL2010-175 Allen
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Dave and Nancy Patterson be received.
CARRIED
Nancy Patterson,
Hollies Strata Association re Development Permit with Variances Application
No. PL2010-175 Allen
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Nancy Patterson of Hollies Strata Association be
received.
CARRIED
Jackie & Gordon
Roberts, Development Permit with Variances Application No. PL2010-175 Allen
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Jackie and Gordon Roberts be received.
CARRIED
Ron & Linda
Windrim, Development Permit with Variances Application No. PL2010-175 Allen
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Ron and Linda Windrim be received.
CARRIED
Beryl & Derek Bonner, re Development Variance
Permit Application No. PL2010-192 Fern Road Consulting Ltd.
MOVED Director Johnstone, SECONDED Director Ruttan,
that
the correspondence from Beryl and Derek Bonner be received.
CARRIED
Karen &
Robert Gillan, re Development
Variance Permit Application No. PL2010-192 Fern Road Consulting Ltd.
MOVED Director Johnstone, SECONDED Director Ruttan, that the correspondence
from Karen and Robert Gillan be received.
CARRIED
BYLAWS
For Adoption.
Bylaw No. 500.358.
MOVED
Director Burnett, SECONDED Director Holme, that Regional District of
CARRIED
STANDING COMMITTEE,
SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA
PLANNING STANDING COMMITTEE
MOVED
Director Bartram, SECONDED Director Holme, that the minutes of the Electoral
Area Planning Committee meeting held November 9, 2010 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Ed Annau, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Ed Annau be received.
CARRIED
Jack & Margery
Biickert, re Development Permit with Variances Application No. PL2010-102
Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Jack and Margery Biickert be received.
CARRIED
Cliff & Nell
Bowles, re Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Cliff and Nell Bowles be received.
CARRIED
John Carey, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from John Carey be received.
CARRIED
Kathleen Claxton,
re Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Kathleen Claxton be received.
CARRIED
Ken Congpow, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Ken Congpow be received.
CARRIED
Ken Derham, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Ken Derham be received.
CARRIED
Terry Gay, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Terry Gay be received.
CARRIED
Anna Grieve, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Anna Grieve be received.
CARRIED
Brian Hale, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Brian Hale be received.
CARRIED
Tracey Hale, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Tracey Hale be received.
CARRIED
Mark Hanna, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Mark Hanna be received.
CARRIED
Dan Harford, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Dan Harford be received.
CARRIED
Elizabeth Harford,
re Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Elizabeth Harford be received.
CARRIED
Alfred Heringa, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Alfred Heringa be received.
CARRIED
Troy Heringa, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Troy Heringa be received.
CARRIED
J. E. Hoeljcher, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from J.E. Hoeljcher be received.
CARRIED
Catherine Howes, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Catherine Howes be received.
CARRIED
Randy Jenkins, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Randy Jenkins be received.
CARRIED
Bill Kerr, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Bill Kerr be received.
CARRIED
Jeannie Lundine, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Jeannie Lundine be received.
CARRIED
Jim Lundine, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Jim Lundine be received.
CARRIED
Art McCann, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED Director Bartram, SECONDED Director Ruttan, that the correspondence from Art McCann be received.
CARRIED
Andrew Medd, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Andrew Medd be received.
CARRIED
John Medd, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from John Medd be received.
CARRIED
Francesca Michaluk, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Francesca Michaluk be received.
CARRIED
John Moore, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from John Moore be received.
CARRIED
Janice OReilly, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Janice OReilly be received.
CARRIED
Ken Reynolds, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Ken Reynolds be received.
CARRIED
Lucille Reynolds, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Lucille Reynolds be received.
CARRIED
Ellen & Jim Rothwell, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Ellen and Jim Rothwell be received.
CARRIED
Hulda Sauder, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Hulda Sauder be received.
CARRIED
Brite & Kris Sorensen, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Brite and Kris Sorensen be received.
CARRIED
Lawrence & Patricia
Stahley, re Development Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Lawrence and Patricia Stahley be received.
CARRIED
Paul Turner, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Paul Turner be received.
CARRIED
David Wallace, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from David Wallace be received.
CARRIED
Lynda Whittaker, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Lynda Whittaker be received.
CARRIED
Steve Wilson, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Steve Wilson be received.
CARRIED
Irene & Joan World, re
Development Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Irene and Joan World be received.
CARRIED
Michael Yarn, re Development
Permit with Variances Application No. PL2010-102 Sims
MOVED
Director Bartram, SECONDED Director Ruttan, that the
correspondence from Michael Yarn be received
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Bylaw No. 500.364 to Support
Zoning Amendment Application No. 2010-031 Peter Mason Land Surveying 1120
Keith Road Area H.
MOVED Director Bartram, SECONDED Director Holme, that
Zoning Amendment Application No ZA PL2010-031 be referred back to
staff to discuss with the proponent.
CARRIED
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit Application
No. PL2010-201 with Frontage Relaxation JE Anderson & Associates 3175
& 3185 Farrar Road Area A.
MOVED Director Burnett, SECONDED Director Bartram,
that Development Permit Application No. PL2010-201,
in conjunction with a two lot subdivision be approved subject to the conditions
outlined in Schedule No. 1.
CARRIED
MOVED Director Burnett, SECONDED Director Bartram,
that the request to relax the minimum 10%
perimeter frontage requirement for proposed Lot B be approved.
CARRIED
DEVELOPMENT PERMIT WITH
VARIANCE APPLICATIONS
Development
Permit with Variances Application No. PL2010-102 Sims
Ms. Chase, French Creek Residents Association, spoke in opposition of
the application.
Ms. Sims, applicant, spoke in support of the application.
MOVED
Director Bartram, SECONDED Director Holme, that Development Permit with Variances Application No. PL2010-102 to
recognize the siting of an existing storage shed and to vary the parcel
averaging provisions in conjunction with a three lot subdivision be approved
subject to the conditions outlined in Schedules No. 1 - 2.
CARRIED
Development Permit with
Variances Application No. PL2010-175 Allen
Mr. Milne spoke in opposition of the application.
Mr. Fletcher, agent for applicant, spoke in support of application.
MOVED
Director Holme, SECONDED Director Bartram, that Development Permit with Variances Application No. PL2010-175 be approved
subject to the conditions outlined in Schedules
No. 1- 4.
CARRIED
DEVELOPMENT VARIANCE PERMIT
APPLICATIONS
Development Variance Permit
Application No. PL2010-182
Belveal
MOVED
Director Bartram, SECONDED Director Burnett, that Development Variance Permit Application No. PL2010-182 to legalize the
siting of an existing dwelling unit with a variance to the setback be approved
subject to the conditions outlined in Schedules
No. 1- 3.
CARRIED
Development
Variance Permit Application No. PL2010-192 Fern Road Consulting Ltd.
MOVED Director Holme, SECONDED Director Pinker, that Development Variance Permit Application No.
PL2010-192, be approved subject to the conditions outlined in Schedules No. 1 -
3.
CARRIED
Development
Variance Permit Application No. PL2010-193 Fern Road Consulting Ltd -
MOVED Director Bartram, SECONDED Director Holme, that Development Variance Permit Application No.
PL2010-193 to permit the construction of a dwelling unit with a variance to the
setback be approved subject to the conditions outlined in Schedules No. 1- 3.
CARRIED
Development
Variance Permit Application No. PL2010-200
MOVED Director Burnett, SECONDED Director Pinker, that Development Variance Permit Application No.
PL2010-200 to vary the maximum permitted accessory building height in order
permit the conversion of an existing dwelling unit to an accessory building be
approved subject to the conditions outlined in Schedules No. 1- 3.
CARRIED
OTHER
Consideration of
MOVED Director Bartram, SECONDED Director Holme, that the request to pay 5% cash-in-lieu of park
land in conjunction with Subdivision Application No. PL2009-154 be accepted.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that the monetary contribution of
$8,000.00 to the Electoral Area `G' Parks Fund be accepted concurrently with
the cash-in-lieu of park land payment.
CARRIED
COMMITTEE OF THE
WHOLE STANDING COMMITTEE
MOVED
Director Johnstone, SECONDED Director Westbroek, that the minutes of the Committee
of the Whole meeting held November 9, 2010 be received for information.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Operating Results
for the Period Ending September 30, 2010.
MOVED Director Westbroek, SECONDED Director Burger,
that the summary report of financial
results from operations to September 30, 2010 be received for information.
CARRIED
Resolution to Close
Unused Borrowing Authorities Established Under Bylaws No. 1313, 1365, 1392,
1476, 1480 & 1486.
MOVED Director Holdom, SECONDED Director Westbroek,
that the Municipal Finance Authority be
advised that the following loan authorizations may be permanently closed:
Bylaw 1313/1365 District 69 Arena
Bylaw 1486/
Bylaw 1480/1476 Regional Parks & Trail
CARRIED
DEVELOPMENT SERVICES
BUILDING & BYLAW
Property
Maintenance Contravention Update
MOVED
Director Rudischer, SECONDED Director Bartram, that the Board receive this report on the outcome of the unsightly premises
clean-up Resolution for information.
CARRIED
Property Maintenance Contravention Update
MOVED
Director Burnett, SECONDED Director Ruttan, that the Board receive this report on the outcome of the unsightly premises
clean-up Resolution for information.
CARRIED
REGIONAL
AND COMMUNITY UTILITIES
WASTEWATER
Northern Community Sewer Service
Award of Centrifuge Tender &
Release of DCC Funds for Dewatering Upgrade Project.
MOVED Director Holme, SECONDED Director Johnstone,
that Maple Reinders Inc. be awarded a
contract for the centrifuge installation for the tendered price of $174,000.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that Northern Community Development Cost Charge
funds in the amount of $715,430 be approved as a source of funds for the French
Creek Pollution Control Centre Dewatering upgrade project.
CARRIED
WATER
San Pareil Water
Service - Infrastructure Improvements.
MOVED
Director Holme, SECONDED Director Holdom, that the Board approve the review and confirmation of the pre-design
estimates and direct staff, if the review is favourable, to proceed with the
development of a petition to establish borrowing authority for the works and
costs of improvements to the San Pareil Water Service Area.
CARRIED
COMMISSION, ADVISORY &
SELECT COMMITTEE
District
69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Burger, that the minutes of the District 69
Recreation Commission meeting held October 21, 2010 be received for information.
CARRIED
District 69 Youth Grants
MOVED Director Bartram, SECONDED Director Westbroek,
that the
following Youth Grants be approved:
Community Group Amount
Recommended
Arrowsmith
Community Enhancement Society $ 2,500
(musical
instruments)
Associated Family
& Community Support Services $ 1,080
(Ballenas
Girls Group)
Bard to
Broadway (
Family Resource Assn. - District 69 $ 2,500
(youth floor hockey program)
Oceanside Kidfest Society (youth activity) $ 1,750
Oceanside Minor Baseball (pitching screens) $ 2,117
Ravensong
Aquatic Club (pool rental) $ 4,500
Rough
Diamonds Creative Arts Society $ 800
(film
editing software and sound equipment)
CARRIED
District 69 Recreation Grants
MOVED Director Bartram, SECONDED Director Westbroek,
that the
following Community Grants be approved:
Community Group Amount
Recommended
Parksville &
District Musical Association $ 1,450
(Striking a Chord public music
program)
Qualicum Bay Lions
(garbage can for ball field) $ 600
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek,
that the
Healthy Choices Philosophy and Guiding Principles and implementation chart be
approved for implementation by the Recreation and Parks Department as of
October 21, 2010.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek, that the Youth Recreation
Strategic Plan be adopted as a guiding document for implementation in 2011-2016
with impacts to the budget being presented each year during the annual budget
process.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek, that correspondence from
S. Stahley, Arrowsmith Community Enhancement Society, re: ACES/RDN Contract
Renewal Review Arrowsmith Community Activity Coordinator (ACAC) Position and
Function be referred back to staff to investigate the five proposals stated in
the letter, the budget impact of the proposals, the philosophy and how the
proposals would fit with current programming.
CARRIED
Nanoose Bay Parks and Open
Space Advisory Committee.
MOVED Director Holme, SECONDED Director Ruttan, that the minutes of the
CARRIED
Electoral
Area F Parks and Open Space Advisory Committee.
MOVED Director Biggemann, SECONDED Director Ruttan,
that the minutes of the Electoral Area F Parks and
Open Space Advisory Committee meeting held October 18, 2010 be received for
information.
CARRIED
Electoral
Area G Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED Director Holdom, that the minutes of the Electoral Area G Parks and Open Space Advisory
Committee meeting held October 4, 2010 be received for information.
CARRIED
Regional
Parks & Trails Advisory Committee.
MOVED Director Westbroek, SECONDED Director Bartram,
that the minutes of the Regional Parks & Trails
Advisory Committee meeting held October 5, 2010 be received for information.
CARRIED
District 69 Community Justice
Select Committee.
MOVED Director Westbroek, SECONDED Director Bartram, that the minutes of the District 69
Community Justice Select Committee meeting held October 27, 2010 be received for information.
CARRIED
MOVED Director Westbroek, SECONDED Director Bartram, that the 2011 requisition for funding to support the Oceanside Victim Services
and Restorative Justice Programs remain the same as in 2010 ($77,500).
CARRIED
MOVED Director Westbroek, SECONDED Director Bartram, that a 2011 grant in the amount of $8,328 for the Citizens on Patrol Society,
District 69, be approved.
CARRIED
BOARD INFORMATION
RCMP Police Costs
and Accountability.
MOVED
Director Westbroek, SECONDED Director Bartram, that correspondence be sent to the local Member of Parliament, Federal
Minister of Public Safety, Honourable Vic Toews, and the Federal President of
Treasury Board, Honourable Stockwell Day, regarding local government concerns
for the need for financial accountability and the need to develop an effective
partnership in the development of police services.
CARRIED
SCHEDULED STANDING,
ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Transit
Select Committee.
MOVED Director Holdom, SECONDED Director Dempsey, that the minutes of the
Transit Select Committee meeting
held November 2, 2010 be received for information.
CARRIED
MOVED
Director Holdom, SECONDED Director Westbroek, that
fares be left unchanged for another year and that staff be requested to bring
back another report outlining options and the impact on tax requisitions.
CARRIED
ADMINISTRATORS
REPORTS
Proposed 2011
Budget.
The General Manager of Finance and Information Services provided a brief
overview of the 2011 Financial Plan.
MOVED Director Holdom, SECONDED Director Rudischer,
that the proposed 2011 budget be received and be forwarded to a Special
Committee of the Whole on January 18, 2011 for further review.
CARRIED
Proposed Schedule
to Approve 2011 2015 Financial Plan.
MOVED Director Johnstone,
SECONDED Director Burnett, that the following schedule for the review and
adoption of the 2011 to 2015 financial plan be approved:
January 25, 2011 Presentation of 2011 to 2015 financial
plan
February 16, 2011 Publication of budget edition of
Regional Perspectives
March 8, 2011 Introduce bylaw to adopt 2011 to
2015 financial plan
March 22, 2011 Adopt
financial plan bylaw
CARRIED
Bylaw No. 1385.07
Extends the Boundary of the
MOVED Director Bartram,
SECONDED Director Holme, that "Bow Horn Bay Fire Protection Service
Amendment Bylaw No. 1385.07, 2010" be introduced and read three times.
CARRIED
Northern & Southern Community Recreation Services
- 2010 Facilities & Sportsfields Service Agreements.
MOVED Director Pinker,
SECONDED Director Burnett, that the Regional District Board authorize a renewal
of the District 68 Recreation Facility and Sports Field Agreement, attached as Appendix B, for a fifteen year
term commencing January 1, 2011 and expiring December 31, 2025, with cost
sharing based on the average of the last three surveys conducted.
CARRIED
MOVED Director Westbroek,
SECONDED Director Holdom, that the Regional District Board authorize a renewal
of the District 69 Sports Field Services Agreement, attached as Appendix C, for a fifteen year
term commencing January 1, 2011 and expiring December 31, 2025, with cost
sharing based on the average of the last three surveys conducted.
CARRIED
Northern & Southern Community Recreation Services
Extension Agreement for Service
Delivery in Electoral Areas B & F.
MOVED Director Rudischer,
SECONDED Director Holdom, that the extension agreement between the Regional
District of Nanaimo and the Gabriola Recreation Society expiring on May 31,
2011, be approved.
CARRIED
MOVED Director Biggemann,
SECONDED Director Ruttan, that the extension agreement between the Regional
District of Nanaimo and the Arrowsmith Community Enhancement Society expiring
on May 31, 2011, be approved.
CARRIED
Area A Community
Parks Service - Towns for Tomorrow Grant Application Re
MOVED Director Burnett,
SECONDED Director Johnstone, that the Regional District of Nanaimo Board
approve the application to the Towns for Tomorrow Program for grant funding in
order to proceed with the development and construction of a skate / bike park
in Electoral Area A.
CARRIED
MOVED Director Holme,
SECONDED Director Unger, that the Board direct staff to proceed with tendering
the Nanoose Bay Peninsula Bulk Water Service Area Water Treatment Facility.
CARRIED
MOVED Director Bartram,
SECONDED Director Bestwick, that the request by the BC Ambulance Service to
erect a temporary vehicle shelter at the site of the Bow Horn Bay Fire
Department, for the 2010/2011 winter/spring season be approved subject to the
removal and replacement of the shelter with a permanent structure on or before
June 30, 2011.
CARRIED
BUSINESS ARISING
FROM DELEGATIONS OR COMMUNICATIONS
Rick Jackson, Gabriola Volunteer Fire Department, re
RDN Support for Secondary Access to Whalebone Subdivision.
MOVED Director Rudischer, SECONDED Director Bartram,
that staff be directed to organize a meeting with the significant authorities
having jurisdiction over land use and roads on Gabriola (including the RDN,
MOTI, Islands Trust) to discuss the concerns that have been raised and to
investigate long term solutions to safety and emergency access on Gabriola
Island.
CARRIED
NEW BUSINESS
Director Westbroek requested that the Board consider changing the Committee
of the Whole meeting time to 2 p.m.
BOARD INFORMATION
Ministry of Community, Sport and Community Development, re New
Initiative to
MOVED Director Burnett,
SECONDED Director Ruttan, that staff prepare a report with
respect to the Ministry of Community, Sport and Community Developments pilot
project to waive the requirement for ministerial approval of most Official
Community Plans (OCP) and land use regulatory bylaws for two years.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Bartram, that pursuant to Section 90(1)(e)
of the Community Charter the Board proceed to an In Camera meeting to consider
items related to land issues.
CARRIED
TIME: 8:29 PM