REGIONAL
DISTRICT OF NANAIMO
MINUTES
OF THE REGULAR MEETING OF THE BOARD
OF
THE REGIONAL DISTRICT OF NANAIMO HELD ON
TUESDAY, OCTOBER 26, 2010 AT
7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Alternate
Director V. Hartman Electoral
Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral
Area F
Director D. Bartram Electoral
Area H
Director E. Mayne City
of Parksville
Director T. Westbroek Town
of Qualicum Beach
Alternate
Director B. Dempsey District of Lantzville
Director J. Ruttan City
of Nanaimo
Alternate
Director M. Unger City
of Nanaimo
Director B. Bestwick City
of Nanaimo
Director J. Kipp City
of Nanaimo
Director D. Johnstone City
of Nanaimo
Director B. Holdom City of Nanaimo
Director L. Sherry City of Nanaimo
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
P. Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen
Mgr., Recreation & Parks Services
N. Avery Gen.
Mgr., Finance & Information Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Directors Hartman, Dempsey, and Unger to the
meeting.
BOARD MINUTES
MOVED Director Westbroek, SECONDED Director Holdom,
that the minutes of the regular Board meeting held September 21, 2010 and
the Special Board held October 12, 2010 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Dave Cunningham, Telus, re City of
Nanaimo Proposed 911 Call Answer Levy.
MOVED Director Johnstone, SECONDED Director Bestwick,
that the correspondence from Dave Cunningham, Telus be
received.
CARRIED
David Farnes, Canadian
Wireless Telecommunications Association, re City of Nanaimo Proposed 911 Call
Answer Levy.
MOVED Director Johnstone,
SECONDED Director Bestwick, that the correspondence from David
Farnes, Canadian Wireless Telecommunications Association be received.
CARRIED
A. Laudadio, re
Development Permit with Variances Application No. PL2010-109 Fern Road
Consulting Ltd. Mariner Way Area G.
MOVED Director Johnstone,
SECONDED Director Bestwick, that the correspondence from A. Laudadio be received.
CARRIED
B. Morrow, re
Development Permit with Variances Application No. PL2010-109 Fern Road
Consulting Ltd. Mariner Way Area G.
MOVED Director Johnstone,
SECONDED Director Bestwick, that the correspondence from B. Morrow be received.
CARRIED
Donna Smith, District of Lantzville, re Request
to Renew Service Agreements.
MOVED Director Johnstone,
SECONDED Director Bestwick, that the correspondence from Donna Smith, District of
Lantzville be received.
CARRIED
Bruce & Ronalyn Cownden, re Development Permit with Variances Application
No. PL2010-109 Fern Road Consulting Ltd. Mariner Way Area G.
MOVED Director Johnstone, SECONDED Director Bestwick,
that
the correspondence from Bruce & Ronalyn Cownden be received.
CARRIED
Barbara & John Cowperthwaite, re Development Permit with Variances Application
No. PL2010-109 Fern Road Consulting Ltd. Mariner Way Area G.
MOVED Director Johnstone, SECONDED Director Bestwick,
that
the correspondence from Barbara & John Cowperthwaite be received.
CARRIED
Patricia & Stephen Harman, re Development Permit with Variances Application
No. PL2010-109 Fern Road Consulting Ltd. Mariner Way Area G.
MOVED Director Johnstone, SECONDED Director Bestwick,
that
the correspondence from Patricia & Stephen Harman be received.
CARRIED
Neville & Lee Hunter, re Development Permit with Variances Application No. PL2010-109 Fern Road
Consulting Ltd. Mariner Way Area G.
MOVED Director Johnstone, SECONDED Director Bestwick,
that
the correspondence from Neville & Lee Hunter be received.
CARRIED
Bill McKnight, re Development Permit with Variances Application No. PL2010-109 Fern Road
Consulting Ltd. Mariner Way Area G.
MOVED Director Johnstone, SECONDED Director Bestwick,
that
the correspondence from Bill McKnight be received.
CARRIED
Rose Anne McQueen, re Development Permit with Variances Application No. PL2010-109 Fern Road
Consulting Ltd. Mariner Way Area G.
MOVED Director Johnstone, SECONDED Director Bestwick,
that
the correspondence from Rose Anne McQueen be received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
Public Hearing & Third Reading.
Report of the Public
Hearing held October 18, 2010 on Bylaw No. 500.363 - Timberlake Jones
Engineering Ltd. 1790 Claudet Road Area E.
MOVED Director Holme,
SECONDED Director Bartram, that the report of the Public Hearing held October 18, 2010 on Bylaw No.
500.363 be received.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that
Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No.
500.363, 2010 be read a third reading.
CARRIED
Report of the Public
Hearing held October 7, 2010 on Bylaw No. 500.355 Keith Brown &
Associates - Fielding Road - Area A.
MOVED Director Burnett,
SECONDED Director Young, that the report
of the Public Hearing held October 7, 2010 on Bylaw No. 500.355 be received.
CARRIED
MOVED Director Burnett,
SECONDED Director Young, that Regional
District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.355,
2010 be read a third time.
CARRIED
For Adoption.
Bylaws No. 1605 &
1606 - Whiskey Creek Water Service
These bylaws will be considered for adoption once the
acquisition agreement has been finalized.
Southern Community
Restorative Justice Contribution Service
Bylaw No. 1490.01
Amends the Southern Community Restorative Justice Contribution Service by
Adding Victim Services and Increasing the Requisition Limit.
MOVED Director Burnett,
SECONDED Director Young, that the
"Southern Community Restorative Justice and Victims Services Support
Service Amendment Bylaw No. 1490.01, 2010" be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND
RECOMMENDATIONS
ELECTORAL AREA
PLANNING STANDING COMMITTEE
MOVED Director Bartram, SECONDED Director Holme, that the minutes of the
Electoral Area Planning Committee meeting
held October 12, 2010 be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Linda Addison, re OCP Amendment to Support Zoning
Amendment Application No. PL2009-778 Addison 2610 Myles Lake Road Area
C.
MOVED Director Bestwick, SECONDED Director Ruttan,
that the correspondence from Linda Addison be received.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
OCP
Amendment to Support Zoning Amendment Application No. PL2009-778 Addison
2610 Myles Lake Road Area C.
MOVED
Director Young, SECONDED Director Burnett, that this application be deferred to the November
9, 2010 Electoral Area Planning Committee.
CARRIED
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit
Application No. PL2010-164 Empey 2618 East Side Road Area H.
MOVED Director Bartram, SECONDED Director Holme, that the 4th paragraph in Schedule
No. 1 be deleted.
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that Development Permit Application No. PL2010-164,
to permit fill to be placed within 15 metres of the natural boundary of Horne
Lake, be approved pursuant and subject to the conditions outlined in revised Schedules No. 1 3, as amended.
CARRIED
DEVELOPMENT PERMIT WITH
VARIANCE APPLICATIONS
Development
Permit with Variances Application No. PL2010-109 Fern Road Consulting Ltd.
Mariner Way Area G.
Mr.
Fletcher of Fern Road Consulting, agent for Mr. Bentley, spoke in support of
the application.
Mr.
& Mrs. Cowperthwaite of 823 Mariner Way spoke in opposition of this
application.
Mr.
& Mrs. Hunter of 817 Marnier Way spoke in opposition of this application.
Ms.
McQueen of 808 Mariner Way spoke against this application.
Mr.
& Mrs. Harman of 816 Marina Way spoke in opposition of this application.
Mr.
Bentley, applicant, spoke in support of his application.
MOVED Director Bartram, SECONDED Director Holme, that the request to vary the minimum setback
from the interior side lot line be denied.
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that Development Permit with Variance and
Site Specific Exemption Application No. PL2010-109 to permit the construction
of a dwelling unit with a variance to the height be denied.
CARRIED
DEVELOPMENT VARIANCE PERMIT
APPLICATIONS
Development
Variance Permit Application No. PL2010-173 JE Anderson & Associates
2257 & 2291 Yellow Point Road Area A.
MOVED
Director Burnett, SECONDED Director Young, that Development Variance Permit Application No. PL2010-173 to relax the
minimum setback requirements for nine existing greenhouses be approved subject
to the conditions outlined in Schedule No. 1.
CARRIED
Development
Variance Permit Application No. PL2010-188 Fern Road Consulting Ltd. 1969
Seahaven Road Area E.
MOVED Director Holme, SECONDED Director Bartram,
that Development Variance Permit
Application No. PL2010-188 to permit the construction of a dwelling unit with
height and setback variances be approved subject to the conditions outlined in Schedules No. 1- 3.
CARRIED
OTHER
Request for
Frontage Relaxation on Subdivision Application No. PL2010-141 JE Anderson
& Associates 1954 & 1984 Shasta Road Area A.
MOVED Director Burnett, SECONDED Director Young, that the request to relax the minimum 10%
perimeter frontage requirements for proposed Lot 1 be approved.
CARRIED
COMMITTEE OF THE
WHOLE STANDING COMMITTEE
MOVED
Director Holdom, SECONDED Director Sherry, that the minutes of the Committee
of the Whole meeting held October 12, 2010, be received for information.
CARRIED
FINANCE
AND INFORMATION SERVICES
Proposed Fire
Services Advisory Committee.
MOVED Director Bartram, SECONDED Director Holme, that the Board establish an advisory committee to
be known as the Electoral Areas Fire Services Advisory Committee.
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that the terms of reference attached to this
report be approved in principle and be forwarded to the first meeting of the
Committee for review.
CARRIED
Bylaw 1259.06 Amends Select Planning Services Fees.
MOVED Director Bartram, SECONDED Director Holme, that "Regional District of Nanaimo Planning
Services Fees and Charges Amendment Bylaw No. 1259.06, 2010" be
introduced and read three times.
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that "Regional District of Nanaimo Planning
Services Fees and Charges Amendment Bylaw No. 1259.06, 2010" be adopted.
CARRIED
DEVELOPMENT SERVICES
PLANNING
Final Report on Green Building Speakers Series &
Green Skyline Tour.
MOVED
Director Burnett, SECONDED Director Johnstone, that this report be received for information.
CARRIED
Energy
Managers Update
The Manager of Energy & Sustainability
provided a visual and verbal overview of the data being generated thru Pulse
Energy which is monitoring energy consumption of nine RDN locations.
REGIONAL
AND COMMUNITY UTILITIES
WASTEWATER
Liquid Waste
Management Planning Service Educational Awareness Program for the Disposal of
Residential Chemicals.
MOVED Director Holme, SECONDED Director Johnstone,
that the staff report on the
Residential Source Control Awareness Program for the disposal of residential
chemicals be received for information.
CARRIED
Bylaws No. 813.46, 889.58 and
1062.03 Extend the Boundaries of the French Creek & Northern Community
Sewer Services and the French Creek Village Streetlighting Service to Include
Area G Properties (516 and 564 Wembley Road).
MOVED Director Holme, SECONDED Director Unger, that "French Creek Sewerage Facilities Local
Service Boundary Amendment Bylaw No. 813.46, 2010" be introduced and read
three times.
CARRIED
MOVED Director Holme, SECONDED Director Burnett, that "Regional District of Nanaimo Northern
Community Sewer Local Service Boundary Amendment Bylaw No. 889.58, 2010"
be introduced and read three times.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that "French Creek Village
Streetlighting Service Boundary Amendment Bylaw No. 1062.03, 2010" be
introduced and read three times.
CARRIED
WATER
French Creek Water Service - Release of Reserve Funds for Well Redevelopment
Project.
MOVED
Director Holme, SECONDED Director Bestwick, that the expenditure of up to $40,000 from French Creek reserves for the
redevelopment of French Creek Well #7 be approved.
CARRIED
Drinking Water & Watershed
Protection Service Innovative
Options & Opportunities for Water Use and Re-Use Integration.
MOVED
Director Bartram, SECONDED Director Johnstone, that the Board receive the Innovative Options and Opportunities for Water Use
and Re-Use Integration staff report for information.
CARRIED
COMMISSION, ADVISORY &
SELECT COMMITTEE
District 69 Recreation
Commission.
MOVED Director Bartram, SECONDED Director Holme, that the minutes of the District 69 Recreation Commission meeting held September 16, 2010 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Mayne, that the Qualicum and District Curling Clubs
funding request of $25,000 from the District 69 Recreation Community Grant
program be denied.
CARRIED
MOVED Director Bartram, SECONDED Director Mayne, that the Qualicum and District Curling Club be
advised that there may be favourable financing available through the Municipal
Finance Authority (MFA) as the facility is owned by the Town of Qualicum Beach.
CARRIED
MOVED Director Westbroek, that the Qualicum and District Curling Clubs funding request be referred
back to staff for consideration in the upcoming budget deliberations.
The motion FAILED due to the
lack of a seconder.
Electoral Area A Parks,
Recreation and Culture Commission.
MOVED Director Burnett, SECONDED Director Young, that the minutes of the Electoral Area A Parks, Recreation and Culture
Commission meeting held September
15,
2010 be received for information.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that the $48,000 funding request from the Cedar
Community Hall Board for hall improvements be referred to staff for a report on
funding options with consideration given to recreation and parks budget
priorities in Electoral Area A.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that Regional District staff meet with School
District 68 administration and discuss land tenure options in order to develop
a community park and playground in Cassidy at the original Waterloo School site.
CARRIED
Regional
Agricultural Advisory Committee.
MOVED
Director Burnett, SECONDED Director Johnstone, that the
minutes
of the Regional Agricultural Advisory
Committee meeting held September 24,
2010 be received for information.
CARRIED
Sustainability
Select Committee.
MOVED Director Bartram, SECONDED Director Burnett,
that the minutes of the Sustainability
Select Committee meeting held September
15, 2010 be received for
information.
CARRIED
MOVED Director Bartram, SECONDED Director Unger, that the Board approve the Green Building Action
Plan as presented.
CARRIED
SCHEDULED STANDING,
ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Grants-in-Aid
Advisory Committee.
MOVED
Director Young, SECONDED Director Burnett, that the
minutes
of the Grants-in-Aid Advisory meeting held October 13, 2010 be received for information.
CARRIED
District 68.
MOVED Director Young,
SECONDED Director Burnett, that the following grants be awarded:
Name
of Organization Amount Recommended
Gabriola Island Community Hall Association $1,350
$1,350
CARRIED
MOVED
Director Young, SECONDED Director Burnett, that the remaining funds from the District 68 General Grants-in-Aid 2010
Budget totalling $3,678, be carried over to the 2011 Budget.
CARRIED
District 69.
MOVED Director Young,
SECONDED Director Westbroek, that the following grants be
awarded:
Name
of Organization Amount Recommended
Errington
Elementary School Parent Advisory Committee $1,000
Forward House Community
Society $ 800
Nanoose Bay Catspan $1,500
Oceanside Building Learning
Together Society $3,200
Oceanside Community Network $ 750
Parksville & District Association for Community
Living $2,380
$9,630
CARRIED
Emergency
Management Select Committee.
MOVED
Director Bartram, SECONDED Director Burnett, that the
minutes
of the Emergency Management Select Committee
meeting held October 19, 2010 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Dempsey,
that the Emergency Management Select
Committee Terms of Reference be amended to include the Municipal Director from
the District of Lantzville as a member of the Committee.
CARRIED
MOVED Director Bartram, SECONDED Director Dempsey,
that Director Haime be appointed by the
Board Chairperson as a member of the Emergency Management Select Committee.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that staff be directed to prepare an
application to the Investment Agriculture Foundation of British Columbia for
funding to conduct a Farm Animal Mass
Carcass Disposal Plan table top exercise.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that the
Joint Emergency Preparedness Program applications be approved and signed.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that the Emergency Reception Centre
License of Use Agreement between the Regional District of Nanaimo and the Cedar
Community Association for a five (5) year term, commencing November 1, 2010 and
ending October 31, 2015, be approved.
CARRIED
MOVED Director Bartram, SECONDED Director Ruttan, that the Emergency Reception Centre License of
Use Agreement between the Regional District of Nanaimo and the Lighthouse
Community Centre Society for a five (5) year term, commencing November 1, 2010
and ending October 31, 2015, be approved.
CARRIED
ADMINISTRATORS
REPORTS
RDN Energy (Electricity) Policy.
MOVED Director Holdom, SECONDED Director Mayne, that
the RDN Energy Policy (Electricity) be adopted.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Ruttan, that pursuant to Section 90(1) (e)
and (g) of the Community Charter the Board proceed to an In Camera meeting to
consider items related to land and legal issues.
CARRIED
TIME: 8:20 PM
RISE & REPORT
RECREATION AND PARKS SERVICES
MOVED
Director Holme, SECONDED Director Mayne, that the Land Acquisition and
Co-Owners Agreement between the RDN and the Nature Trust of BC for the
acquisition of Camp Moorecroft be approved and that the RDN submit purchase
offers to the United Church.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Ruttan, that the meeting terminate.
CARRIED
TIME: 9:13 PM