REGIONAL
DISTRICT OF
MINUTES
OF THE REGULAR MEETING OF THE BOARD
OF
THE REGIONAL DISTRICT OF
TUESDAY, SEPTEMBER 21, 2010 AT
7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral
Area F
Director D. Bartram Electoral
Area H
Director E. Mayne City
of
Director T. Westbroek Town
of
Director C. Haime District of Lantzville
Director J. Ruttan City
of
Director L. McNabb City
of
Director B. Bestwick City
of
Director J. Kipp City
of
Director D. Johnstone City
of
Director B. Holdom City of
Director L. Sherry City of
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
P. Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen
Mgr., Recreation & Parks Services
N. Avery Gen.
Mgr., Finance & Information Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
DELEGATIONS
Eileen Leachman, Qualicum &
District Curling Club, re Support for Funding
Request.
Ms. Leachman was not in attendance.
LATE DELEGATIONS
MOVED
Director Holme, SECONDED Director Biggemann, that one
late delegation be permitted to address the Board.
CARRIED
Charles Verne, re
Acquisition of Whiskey Creek Water Works – Request for Exemption from Parcel
Tax and User Fees.
Mr.
Verne requested exemption from the parcel tax and user fees since he is not
connected to the system.
BOARD MINUTES
MOVED Director McNabb, SECONDED Director Johnstone,
that the minutes of the regular Board meeting held August 24, 2010 be
adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Laurie Gourlay, President, MISSI, re Nanaimo Airport
Lands.
MOVED Director Holme, SECONDED Director Burnett, that
the correspondence from Laurie Gourlay be received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
Public Hearing
& Third
Report
of the Public Hearing held September 8, 2010 on Bylaw No. 500.357 – Maibach -
MOVED Director Burnett, SECONDED Director Young, that the Report of the
Public Hearing containing the Summary of Minutes and Submissions of the Public
Hearing held September 8, 2010 as a result of public notification of “Regional District of Nanaimo
Land Use and Subdivision Amendment Bylaw No. 500.357, 2010” be received.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that
Schedule No. 1 be amended to add the words “and areas where heavy machinery
will be parked” after the word “pit” in the 3rd condition.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that
the “Regional District of
CARRIED
Report
of the Public Hearing held September 8, 2010 on Bylaw No. 500.358 – Atkey and Polgari -
MOVED Director Young, SECONDED Director Burnett, that the Report of the
Public Hearing containing the Summary of Minutes and Submissions of the Public
Hearing held September 8, 2010 as a result of public notification of “Regional District of Nanaimo
Land Use and Subdivision Amendment Bylaw No. 500.358, 2010” be received.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that “Regional District of
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND
RECOMMENDATIONS
ELECTORAL AREA
PLANNING STANDING COMMITTEE
MOVED
Director Bartram, SECONDED Director Holme, that the minutes of the Electoral
Area Planning Committee meeting held September 14, 2010, be received for
information.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Bylaw No. 500.363
for Zoning Amendment Application No. PL2009-751 – Timberlake Jones
Engineering Ltd. –
MOVED Director Holme, SECONDED Director Bartram, that Application No. PL2009-751 to rezone the
subject property from Resource Management 3 (RM3) Subdivision District 'B' to
Rural 5 (RU5) Subdivision District 'CC' be
approved subject to the conditions included in Schedule No. 1.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that "Regional District of
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that the public hearing on "Regional
District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.363,
2010" be delegated to Director Holme or his alternate.
CARRIED
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit
Application No. PL2010-121 – David Ingram & Rebekah Baldwin –
MOVED
Director Bartram, SECONDED Director Holme, that Development Permit Application No. PL2010-121, to permit the
construction of an addition to an existing dwelling unit, be
approved subject to the conditions outlined in Schedules No. 1 - 3.
CARRIED
Development Permit Application
No. PL2010-130 – Robert Hill –
MOVED
Director Bartram, SECONDED Director Holme, that the application for Development Permit No. PL2010-130, to permit the
construction of a single dwelling unit be approved
subject to the conditions outlined in Schedules
No. 1-3.
CARRIED
Development Permit
Application No. PL2010-146 & Request for Frontage Relaxation –
Fern Road Consulting Ltd. – Miller Road Strata – Area ‘G’.
MOVED Director Bartram, SECONDED Director Holme, that Development Permit Application
No. PL2010-146, in conjunction with a six lot bare land strata conversion
subdivision be approved subject to the conditions
outlined in Schedule No. 1.
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that the request to relax the minimum 10%
perimeter frontage requirements for proposed Lots B, C and D be approved.
CARRIED
OTHER
Bylaws No. 500.346, 500.359, 500.360, 500.361 and
500.362 - Electoral Area ‘G’ Official Community Plan Implementation.
MOVED Director Bartram, SECONDED Director Holme, that "Regional District of
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that "Regional District of
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that “Regional District of
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that “Regional District of
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that “Regional District of
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that “Regional District of
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that staff
proceed with the consultation strategy outlined in the staff report prior to
the public hearing.
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that Regional
District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaws No.
500.359, 500.360, 500.361 and 500.362, 2010 proceed to public hearing and be
delegated to Director Stanhope or his alternate.
CARRIED
COMMITTEE OF THE
WHOLE STANDING COMMITTEE
MOVED
Director Holme, SECONDED Director Bestwick, that the minutes of the Committee
of the Whole meeting held September 14, 2010, be received for information.
CARRIED
FINANCE
AND INFORMATION SERVICES
FINANCE
Bylaws No. 1607, 1608 & 1609 - Establishes Reserve Funds
for the San Pareil Water Service, the Drinking Water & Watershed Protection
Service and the Area ‘G’ Community Parks Service.
San
Pareil Water Service.
MOVED Director Holme, SECONDED Director Bartram, that "San Pareil Water Capital Reserve Fund
Establishment Bylaw No. 1607, 2010" be introduced
and read three times.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that "San Pareil Water Capital Reserve Fund
Establishment Bylaw No. 1607, 2010" be adopted.
CARRIED
Drinking Water & Watershed Protection
Service.
MOVED Director Holme, SECONDED Director Bartram, that "Drinking Water and Watershed
Protection Reserve Fund Establishment Bylaw No. 1608, 2010" be introduced
and read three times.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that "Drinking Water and Watershed
Protection Reserve Fund Establishment Bylaw No. 1608, 2010" be adopted.
CARRIED
Area ‘G’ Community Parks Service.
MOVED Director Holme, SECONDED Director Bartram, that "Electoral Area 'G' Community Parks
Reserve Fund Establishment Bylaw No. 1609, 2010" be introduced and read
three times.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that "Electoral Area 'G' Community Parks
Reserve Fund Establishment Bylaw No. 1609, 2010" be adopted.
CARRIED
REGIONAL AND COMMUNITY UTILITIES
ENGINEERING
Streetlighting
Services - Proposed Expansion Policy.
MOVED Director Bartram, SECONDED Director Holme, that this item be referred to the servicing service
bylaw process.
CARRIED
WATER
Final Report - 2010 Toilet Replacement Incentive Program.
MOVED
Director Holme, SECONDED Director Johnstone, that the Board receive the Toilet Replacement Incentive Program Update report
for information.
CARRIED
Proposed
Whiskey Creek Water Service - Request for
Exemption from Parcel Tax and User Fees.
MOVED Director Biggemann, SECONDED Director Burnett,
that the request for exclusion of
CARRIED
Bylaws No. 1605 & 1606 -
Establish the Whiskey Creek Water Service in a Portion of Area ‘F’ &
Authorize Borrowing in Relation to the Service.
MOVED Director Biggemann, SECONDED Director Holme, that the
Board approve the acquisition of the Whiskey Creek Water System and adjustment
of the 2011 water and sewer utilities budgets to include an additional utility
technician position effective July 2011 to accommodate additional operation and
maintenance requirements associated with the Whiskey Creek Water Service and
the Nanoose Bay Peninsula Water Treatment Plant.
CARRIED
MOVED Director Biggemann, SECONDED Director Johnstone,
that the "Whiskey Creek Water
Service Establishment Bylaw No. 1605, 2010" be introduced, read three
times and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Biggemann, SECONDED Director Holme,
that the "Whiskey Creek Water
Service Loan Authorization Bylaw No. 1606, 2010" be
introduced, read three times and forwarded to the Inspector of Municipalities
for approval.
CARRIED
TRANSPORTATION
AND SOLID WASTE SERVICES
SOLID
WASTE
Solid Waste Disposal Service -
Award of Contract for Bird Control at the Regional Landfill.
MOVED
DirectorWestbroek, SECONDED Director Holdom, that the Board award the contract for bird
control services at the Regional Landfill to PK Bird Control Services for a
period of two years commencing November 1, 2010 at a total cost of $347,730.
CARRIED
Solid Waste Collection & Recycling Service -
Review of Glass Drop-Off Options.
MOVED
Director Westbroek, SECONDED Director Johnstone, that drop-off locations for non-deposit container
glass be provided at the Church Road Transfer Station, the Parksville Bottle
& Recycling Depot, the Nanaimo Recycling Exchange, Gabriola Island Recycling
Organization and the Regional Landfill.
CARRIED
NEW BUSINESS
Transporting Animals in the Front
Seat of Vehicles.
MOVED
Director Holme, SECONDED Director Johnstone, that this item be removed.
CARRIED
ADMINISTRATOR’S
REPORTS
Bylaw
No. 1611 - Establishes a Call Answer Levy for the District 68 E-911 Call
Service.
MOVED
Director Burnett, SECONDED Director Bestwick, that “911 Call Answer Levy Bylaw
No. 1611, 2010” be introduced and read three times.
DEFEATED
NEW BUSINESS
Qualicum
& District Curling Club, re Support for
Funding Request.
This issue will be coming forward to the October Committee of the Whole
meeting.
Pacific
Carbon Trust – Option for Financial Reserves.
MOVED Director Westbroek, SECONDED Director Holdom,
that staff investigate alternate methods of placing
carbon offset money from carbon neutral operation requirements into reserves
for GHG and carbon reduction projects within the RDN.
CARRIED
Bylaw
No. 1611 - Establishes a Call Answer Levy for the District 68 E-911 Call
Service.
Director Holdom asked that staff
look at leveling the playing field between land line and cell phone companies
for the 911 Call Service levy and to reconsider setting set aside the taxation
issue.
UBCM – Small Water
Systems Working Group
MOVED Director Holme, SECONDED
Director Burnett, that Director Bartram be nominated as a Local Government
representative to sit on the UBCM Small Water Systems Working Group.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Johnstone, that pursuant to Sections 90(1)(e)
and (g) of the Community Charter the Board proceed to an In Camera meeting to
consider items related to land and legal issues.
CARRIED
TIME: 7:47 PM