REGIONAL DISTRICT
OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, SEPTEMBER 14, 2010 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director E. Mayne City of
Director T. Westbroek Town of
Director J. Ruttan City of
Director L. McNabb City of
Director B. Bestwick City of
Alternate
Director M. Unger City of
Director D. Johnstone City of
Director B. Holdom City of
Director L. Sherry City of
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
W. Idema A/C General
Manager, Finance & Information Services
J. Finnie General
Manager, Regional & Community Utilities
D. Trudeau General
Manager, Transportation & Solid Waste
P. Thorkelsson General Manager,
Development Services
T. Osborne General
Manager, Recreation & Parks
N. Hewitt Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Director Unger to the meeting.
LATE DELEGATIONS
MOVED
Director Stanhope, SECONDED Director Burnett, that one late delegation be
permitted to address the Committee.
CARRIED
Charles Verne, re Acquisition
of Whiskey Creek Water Works – Request for Exemption from Parcel Tax and User Fees.
Mr.
Verne requested exemption from the parcel tax and user fees since he is not
connected to the system.
MINUTES
MOVED Director McNabb,
SECONDED Director Bartram, that the minutes of the regular Committee of the
Whole meeting held July 13, 2010 be adopted.
CARRIED
FINANCE AND
INFORMATION SERVICES
FINANCE
Bylaws No. 1607, 1608, & 1609 – To Establish
Reserve Fund Bylaws for the San Pareil Water Service, the Drinking Water &
Watershed Protection Service and the Area ‘G’ Community Parks Service.
MOVED Director Holme,
SECONDED Director Bestwick, that "San Pareil Water Capital Reserve Fund
Establishment Bylaw No. 1607, 2010" be introduced and read three times.
CARRIED
MOVED Director Holme,
SECONDED Director Bestwick, that "San Pareil Water Capital Reserve Fund
Establishment Bylaw No. 1607, 2010" be adopted.
CARRIED
MOVED Director Holme,
SECONDED Director Bestwick, that "Drinking Water and Watershed Protection
Reserve Fund Establishment Bylaw No. 1608, 2010" be introduced and read
three times.
CARRIED
MOVED Director Holme,
SECONDED Director Bestwick, that "Drinking Water and Watershed Protection
Reserve Fund Establishment Bylaw No. 1608, 2010" be adopted.
CARRIED
MOVED Director Holme,
SECONDED Director Bestwick, that "Electoral Area 'G' Community Parks
Reserve Fund Establishment Bylaw No. 1609, 2010" be introduced and read
three times.
CARRIED
MOVED Director Holme,
SECONDED Director Bestwick, that "Electoral Area 'G' Community Parks
Reserve Fund Establishment Bylaw No. 1609, 2010" be adopted.
CARRIED
REGIONAL AND
COMMUNITY UTILITIES
ENGINEERING
Streetlighting Services - Proposed Expansion Policy.
MOVED Director Johnstone,
SECONDED Director Ruttan, that the Board direct staff to prepare a policy that
community streetlights under the jurisdiction of the RDN only be considered if
located within Urban Containment Boundaries and/or Village Centres as
determined by the Regional Growth Strategy.
CARRIED
MOVED Director Johnston,
SECONDED Director Ruttan, that the policy provide for exceptions where the
Board determines that streetlights may be necessary for security or safety
reasons.
CARRIED
MOVED Director Johnston,
SECONDED Director Ruttan, that streetlight standards incorporate a requirement
for energy efficient "dark sky" fixtures.
CARRIED
WATER
Final Report - 2010 Toilet Replacement Incentive
Program.
MOVED Director Westbroek,
SECONDED Director Bartram, that the Board receive the Toilet Replacement
Incentive Program Update report for information.
CARRIED
Bylaws No. 1605 & 1606 – To Establish the Whiskey
Creek Water Service in a Portion of Area ‘F’ & Authorize Borrowing in
Relation to the Service.
MOVED Director Biggemann,
SECONDED Director Holdom, that the Board approve the acquisition of the Whiskey
Creek Water System and adjustment of the 2011 water and sewer utilities budgets
to include an additional utility technician position effective July 2011 to
accommodate additional operation and maintenance requirements associated with
the Whiskey Creek Water Service and the Nanoose Bay Peninsula Water Treatment
Plant.
CARRIED
MOVED Director Biggemann,
SECONDED Director Holdom, that the "Whiskey Creek Water Service
Establishment Bylaw No. 1605, 2010" be introduced, read three times and
forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Biggemann,
SECONDED Director Holdom, that the "Whiskey Creek Water Service Loan
Authorization Bylaw No. 1606, 2010" be introduced, read three times and
forwarded to the Inspector of Municipalities for approval.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Solid Waste Disposal Service - Award of Contract for
Bird Control at the Regional Landfill.
MOVED Director McNabb,
SECONDED Director Holdom, that the Board award the contract for bird control
services at the Regional Landfill to PK Bird Control Services for a period of
two years commencing November 1, 2010 at a total cost of $347,730.
CARRIED
Solid Waste Collection & Recycling Service -
Review of Glass Drop-Off Options.
MOVED Director Burnett,
SECONDED Director Johnston, that drop-off locations for non-deposit container
glass be provided at the Church Road Transfer Station, the Parksville Bottle
& Recycling Depot, the Nanaimo Recycling Exchange, Gabriola Island
Recycling Organization and the Regional Landfill.
CARRIED
BUSINESS ARISING FROM
DELGATIONS OR COMMUNICATIONS
Charles Verne, re Acquisition
of Whiskey Creek Water Works – Request for Exemption from Parcel Tax and User Fees.
MOVED Director Biggemann,
SECONDED Director McNabb, that this issue be referred back to staff for a
report.
CARRIED
Transporting
Animals in the Front Seat of Vehicles.
MOVED
Director Holme, SECONDED Director Holdom, that staff prepare a resolution for
AVICC for consideration by the Board regarding animals being transported in the
front seat of vehicles.
CARRIED
MOVED
Director Holme, SECONDED Director Ruttan, that this meeting terminate.
CARRIED
TIME: 7:30 PM
CHAIRPERSON