REGIONAL
DISTRICT OF
MINUTES
OF THE REGULAR MEETING OF THE BOARD
OF
THE REGIONAL DISTRICT OF
TUESDAY, AUGUST 24, 2010 AT 7:00
PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director G. Rudischer Electoral
Area B
Alternate
Director C. Pinker Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral
Area F
Director D. Bartram Electoral
Area H
Director E. Mayne City
of
Director T. Westbroek Town
of
Director C. Haime District of Lantzville
Director J. Ruttan City
of
Director B. Bestwick City
of
Director L. Sherry City
of
Director L. McNabb City
of
Director D. Johnstone City
of
Director J. Kipp City
of
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
P. Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen
Mgr., Recreation & Parks Services
N. Avery Gen.
Mgr., Finance & Information Services
C. McIver A/C
Gen. Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Director Pinker to the meeting.
BOARD MINUTES
MOVED
Director Holme, SECONDED Director McNabb, that minutes of the regular Board
meeting held July 27, 2010 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Trudy Coates, Town of
MOVED Director Westbroek, SECONDED Director Mayne,
that the correspondence from Trudy Coates from the Town of Qualicum Beach be
received.
CARRIED
Colin Haime, District of Lantzville, re Draft Regional
Growth Strategy.
MOVED Director Westbroek, SECONDED Director Mayne,
that the correspondence from Colin Haime from the District of Lantzville be
received.
CARRIED
Barry
Penner, Ministry of Environment, re Proposed Amendment to the RDN Solid
Waste Management Plan.
MOVED Director Westbroek, SECONDED Director Mayne,
that the correspondence from Barry Penner, Minister of Environment be received.
CARRIED
Ted
Swabey, City of
MOVED Director
Westbroek, SECONDED Director Mayne, that the correspondence from Ted Swabey
from the City of
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No.
813.45
MOVED Director Holme, SECONDED Director McNabb, that “French Creek Sewer Local Service Area
Amendment Bylaw No. 813.45, 2010” be adopted.
CARRIED
Bylaw No.
889.57
MOVED Director Holme, SECONDED Director Johnstone,
that “Northern Community Server Service
Area Boundary Amendment Bylaw No. 889.57, 2010” be adopted.
CARRIED
Bylaw No.
1604
MOVED Director Bartram, SECONDED Director Biggemann,
that “Bowser Village Centre Sewer
Feasibility Study Service Establishment Bylaw No. 1604, 2010” be adopted.
CARRIED
Bylaw No. 975.53
MOVED Director Bartram,
SECONDED Director Johnstone, that
“Regional District of Nanaimo Pump & Haul Local Service Amendment Bylaw No.
975.53, 2010” be adopted.
CARRIED
Bylaw No. 1577
MOVED Director Westbroek,
SECONDED Director Sherry, that
“Regional District of
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION
MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
From the Electoral Area
Planning meeting held July 13, 2010.
DEVELOPMENT VARIANCE PERMIT
APPLICATIONS
Development
Variance Permit Application No. PL2010-101 - Fern Road
Consulting Ltd. – 863 Cavin Road - Area ‘G’.
MOVED Director Holme, SECONDED Director Bartram, that Development Variance Permit Application No.
PL2010-101 to relax the minimum setback requirement from the front lot line of
the future road be approved subject to the conditions
outlined in Schedule No. 1.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Electoral
Area ‘E’ Parks and Open Space Advisory Committee.
MOVED Director Holme, SECONDED Director Bestwick, that the minutes of the Electoral Area
‘E’ Parks and Open Space Advisory Committee meeting held July 5, 2010 be
received for information.
CARRIED
MOVED Director Holme, SECONDED Director McNabb, that the investigation
and assessment of a possible boat ramp location in
CARRIED
Electoral
Area ‘B’ Parks and Open Space Advisory Committee.
MOVED Director Rudischer, SECONDED Director Johnstone,
that the minutes of the Electoral
Area ‘B’ Parks and Open Space Advisory Committee meeting held July 26, 2010 be
received for information.
CARRIED
ADMINISTRATOR’S REPORTS
Operating Results for the
Period Ending June 30, 2010.
MOVED Director McNabb,
SECONDED Director Burnett, that the summary report of financial results from
operations to June 30, 2010 be received for information.
CARRIED
Bylaw No. 1490.01 – Amends the Southern Community
Restorative Justice Contribution Service by Adding Victim Services and
Increasing the Requisition Limit.
MOVED Director Burnett, SECONDED Director Pinker, that
the Board approve, commencing in 2011, an annual grant of $5,000 to support the
Victim Services program operating in
CARRIED
MOVED Director Burnett,
SECONDED Director Bestwick, that the "Southern Community Restorative
Justice and Victims Services Support Service Amendment Bylaw No. 1490.01,
2010" be introduced for three readings and be forwarded to the Inspector
of Municipalities for approval.
CARRIED
MOVED Director Burnett,
SECONDED Director Bestwick, that the Regional District
enter into a funding agreement with the Nanaimo Victim Services to provide an
annual activity and financial report.
CARRIED
Southern Community Search & Rescue Contribution Service
– Request for Operational Funding by
MOVED Director Burnett, SECONDED Director McNabb, that an
operating grant of $5,365 be provided to the Nanaimo Search & Rescue
Society from current surplus funds in the Southern Community Search &
Rescue Contribution Services.
CARRIED
MOVED Director
Burnett, SECONDED Director McNabb, that commencing in 2011, annual funding to
the Society of approximately $3,000 be included in the annual budget.
CARRIED
MOVED Director Burnett,
SECONDED Director McNabb, that as a condition of these funding approvals, the
Society be required to enter into an agreement which provides for an annual
activity and financial report.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that correspondence be sent to the Province requesting
the reinstatement of funding for Nanaimo Search & Rescue.
CARRIED
MOVED Director Bartram, SECONDED Director Johnstone,
that Rocky Mountain Phoenix be awarded the supply of a Rosenbauer Top Mount
Pumper at an estimated price of $281,040 including taxes for the Bow Horn Bay
Volunteer Fire Department.
CARRIED
MOVED Director Bartram,
SECONDED Director Johnstone, that Bow Horn Bay Fire department vehicle reserve
funds in the estimated amount of $238,595
be released for this purpose when required.
CARRIED
MOVED Director Bartram,
SECONDED Director Johnstone, that the 2011 budget include an amount of
approximately $43,405 to fund the balance of the purchase price.
CARRIED
Ministerial Order – Protection
of Plant Communities on Select Crown Lands.
MOVED Director Holme, SECONDED Director McNabb, that
this report be received for information.
CARRIED
Bylaw No. 500.355 – Request to Receive New Information
- Zoning Amendment Application No. PL2009-211 - Keith Brown &
Associates -
MOVED Director Burnett, SECONDED Director Holme, that
third reading of "Regional District of Nanaimo Land Use and Subdivision
Amendment Bylaw No. 500.355, 2010" given on June 22, 2010 be rescinded.
CARRIED
MOVED Director Burnett,
SECONDED Director Holme, that the Public Hearing on "Regional District of
Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.355, 2010" be scheduled and delegated to Director Burnett or his
alternative.
CARRIED
Area
‘B’ Community Parks Service – 707
MOVED Director Rudischer, SECONDED Director Bartram,
that the 707 Community Park Management Plan be approved.
CARRIED
Drinking Water & Watershed Protection Service – Funding
Request for Joint RDN - Ministry of Environment French Creek Water Quality Monitoring
Project.
MOVED Director Bartram, SECONDED Director Mayne, that
the Regional District of Nanaimo/Ministry of Environment French Creek
Monitoring Project Partnership, with funding support from the Drinking Water
Watershed Protection program budget not to exceed $3,500 be approved.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Draft Regional Growth Strategy.
Director Westbroek enquired as to the next
steps with respect to the communications received from the municipalities with
their comments on the Draft Regional Growth Strategy document. The Board was advised that staff would be
meeting with staff from the municipalities to review their concerns and expect
to have a report back to the Board in October.
NEW BUSINESS
Green
Bin Project.
The
Manager of Solid Waste provided a brief update on the upcoming launch of the
Green Bin Program.
Nanoose Bay
Parks and Open Space Advisory Committee.
MOVED Director
Holme, SECONDED Director McNabb, that Susan Croskery be appointed to
CARRIED
Request for Remembrance Project – Royal Canadian
Legion.
MOVED Director
Bartram, SECONDED Director Mayne, that the Board purchase a ˝ page full colour
advertisement space in the “Military Service Recognition Book” in support of
the Royal Canadian Legion’s remembrance project.
CARRIED
MOVED Director Holme, SECONDED Director
McNabb, that pursuant to Section
90(1)(c) of the Community Charter the Board proceed to
an In Camera Committee meeting to consider items related to personnel issues.
CARRIED
TIME: 7:37 PM