REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR MEETING OF THE BOARD
OF THE REGIONAL DISTRICT OF
TUESDAY, JULY 27, 2010, AT 7:00 PM IN THE
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director G. Rudischer Electoral
Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral
Area F
Alternate
Director D. Heenan Electoral
Area H
Director E. Mayne City
of
Director T. Westbroek Town
of
Alternate
Director B. Dempsey District
of Lantzville
Director J. Ruttan City
of
Alternate
Director M. Unger City
of
Alternate
Director F. Pattje City
of
Director L. McNabb City
of
Director D. Johnstone City
of
Also in
Attendance:
P. Thorkelsson A/C
Chief Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
S. Cormie Acting
Mgr., Current Planning
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen
Mgr., Recreation & Parks Services
N. Avery Gen.
Mgr., Finance & Information Services
J. Pope A/C
Gen. Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
CALL TO ORDER
DELEGATIONS
Cheryl
Zapotichny & Sheryl Armstrong, District 68 RCMP, re Funding Request for
Victim Services Program.
Ms. Zapotichny and Ms. Armstrong provided a verbal and visual overview of
the Nanaimo RCMP Victim Services program and requested funding support in the
amount of $5,000 to hire a crisis case worker for weekend assistance.
MOVED Director McNabb, SECONDED Director Unger, that this request be
referred back to staff for a report.
CARRIED
LATE
DELEGATIONS
MOVED
Director Holme, SECONDED Director McNabb, that one late delegation be permitted
to address the Committee.
CARRIED
David Pope, re Regional Growth Strategy Amendment to Support OCP
Amendment Application No. PL2010-105 – Walbern Ventures –
Mr. Pope spoke in opposition of any future
development with regards to the Walbern Ventures application.
BOARD MINUTES
MOVED Director Holme, SECONDED Director McNabb, that minutes of the regular
Board meeting held June 22, 2010 and the Special Board meeting held July 13, 2010 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Bill Layman,
Qualicum and District Curling Club, re Request for Funding.
MOVED Director Westbroek, SECONDED Director Ruttan,
that the correspondence from Bill Layman of the Qualicum and District Curling
Club be received.
CARRIED
MOVED Director Westbroek, SECONDED Director Ruttan,
that this
item be referred back to staff for a report.
CARRIED
BYLAWS
For Adoption.
OCP &
Zoning Amendment Application No. PL2009-502 – Williamson & Associates –
Bylaw No.
1148.05.
MOVED Director Young, SECONDED Director Burnett, that
“Regional District of
CARRIED
Bylaw No.
500.353.
MOVED Director Young, SECONDED Director Burnett, that
“Regional District of
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND
RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED Director Holme, SECONDED Director Rudischer,
that the minutes of the Electoral Area Planning Committee meeting held July 13, 2010
be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Michael & Jan Wilby, re Proposed Schooner Cove
Development.
MOVED Director Holme, SECONDED Director Burnett, that the communication from Michael & Jan
Wilby be received.
CARRIED
Nettie & William Kokura, re Proposed Lakes
District and Schooner Cove Development.
MOVED Director Holme, SECONDED Director Burnett, that the communication from Nettie & William
Kokura be received.
CARRIED
PLANNING
AMENDMENT
APPLICATIONS
Regional Growth
Strategy Amendment to Support OCP Amendment Application No. PL2010-105 -
Walbern Ventures -
This item has been
withdrawn.
Bylaw No. 500.357
Zoning Amendment Application No. PL2010-011 – Maibach -
MOVED Director Burnett, SECONDED Director Young, that the Summary of the Public Information
Meeting held on June 28, 2010 be received.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that Application No. PL2010-011 to rezone the
subject property from Commercial 4 (CM4) to Industrial 1 (IN1) be approved
subject to the conditions included in Schedule No. 1.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that "Regional District of
CARRIED
MOVED Director Burnett, SECONDED Director Young, that the Public Hearing on "Regional
District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.357,
2010" be delegated to Director Burnett or his alternate.
CARRIED
Bylaw No. 500.358
Zoning Amendment Application No. PL2009-006 - Atkey and Polgari -
MOVED Director Young, SECONDED Director Burnett, that Application No. PL2009-006 to rezone the
subject property from Subdivision District 'D' to Subdivision District 'F' be
approved subject to the conditions included in Schedule No. 1.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that "Regional District of
CARRIED
MOVED Director Young, SECONDED Director Burnett, that the Public Hearing on "Regional District
of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.358,
2010" be delegated to Director Young or her alternate.
CARRIED
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit
Application No. PL2010-094 & Request for Frontage Relaxation -
MOVED Director Heenan, SECONDED Director Young, that
Development Permit Application No. PL2010-094, in conjunction with a two
lot subdivision be approved subject to the conditions outlined in Schedule No. 1.
CARRIED
MOVED Director Heenan, SECONDED Director Young, that the request to relax the minimum 10%
perimeter frontage requirement for proposed Lot 1 and
CARRIED
Development Permit
Application No. PL2010-118 & Request for Frontage Relaxation - Fern Road
Consulting Ltd. - 6190 & 6208 Island Highway West - Area ‘H’.
MOVED Director Heenan, SECONDED Director Young, that Development Permit Application No. PL2010-118,
in conjunction with a lot line adjustment subdivision be approved subject to
the conditions outlined in Schedule
No. 1.
CARRIED
MOVED Director Heenan, SECONDED Director Young, that the request to relax the minimum 10%
perimeter frontage requirement for proposed
CARRIED
DEVELOPMENT PERMIT WITH
VARIANCE APPLICATIONS
Development Permit
with Variances Application No. PL2010-097 - Fern Road Consulting Ltd. -
MOVED Director Holme, SECONDED Director Biggemann,
that Development Permit with Variance
No. PL2010-097 to permit the construction of an accessory building by
varying the maximum accessory building height, be approved subject to the
conditions outlined on Schedules No. 1-4.
CARRIED
Development Permit
with Variances Application No. PL2010-099 - Anderson Greenplan Ltd. -
MOVED Director Burnett, SECONDED Director Young, that Development Permit with Variances and Site
Specific Exemption Application No. PL2010-099 to permit the construction of a
dwelling unit with variances to the watercourse, other (exterior) lot line
setback, and height be approved subject to the conditions outlined in Schedules No. 1- 3.
CARRIED
DEVELOPMENT
VARIANCE PERMIT APPLICATIONS
Development
Variance Permit Application No. PL2010-101 - Fern Road Consulting Ltd. –
863 Cavin Road - Area ‘G’.
This item has been
postponed.
Development
Variance Permit Application No. PL2010-103 – Mitchell -
MOVED Director Holme, SECONDED Director Burnett, that Development Variance Permit Application No.
PL2010-103, be approved subject to the conditions outlined in Schedules No. 1-3.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Mayne, SECONDED Director Westbroek,
that minutes
of the Committee of the Whole meeting held July 13, 2010 be received for
information.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Cassidy Waterloo Fire Protection Service - Agreement
for Ownership of Highway Signal Equipment & Establishment of Capital
Reserve Fund by Bylaw No. 1602.
MOVED Director Burnett, SECONDED Director Young, that staff be authorized to
execute an ownership transfer and maintenance agreement for highway pre-emption signals
installed within the Cassidy Waterloo Fire Protection Service Area.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that "Cassidy Waterloo Fire
Protection Service Capital Reserve Fund Bylaw No, 1602, 2010" be
introduced and read three times.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that "Cassidy Waterloo Fire
Protection Service Capital Reserve Fund Bylaw No. 1602, 2010" be adopted.
CARRIED
District 69 Fire Protection Services - Mutual Aid
Agreement Between the RDN (
MOVED Director Holme, SECONDED Director Biggemann,
that the fire services mutual aid
agreement between District 69 local government fire departments be approved as
presented.
CARRIED
Local
Calling Area in a Portion of Electoral Area 'H'.
MOVED Director Heenan, SECONDED Director Mayne, that the Regional District of Nanaimo support an
application to the CRTC to introduce local calling between Bowser and
CARRIED
Bylaw No.
1603 - 2011 Permissive Tax Exemption for Alberni Clayoquot Regional District.
MOVED Director Westbroek, SECONDED Director Mayne,
that "Property Tax Exemption (
CARRIED
MOVED Director Westbroek, SECONDED Director Mayne,
that "Property Tax Exemption (
CARRIED
Final Report on Use of Strategic Communities
Investment Funds.
MOVED Director Holme, SECONDED Director McNabb, that the report of the use of the Strategic
Community Investment Funds be received.
CARRIED
Nanoose Fire Protection Service - Support for
Sponsored
MOVED Director Holme, SECONDED Director McNabb, that the Board supports the submission of an
application for a sponsored crown grant for fire department purposes over
CARRIED
Mid
MOVED Director Mayne, SECONDED Director Westbroek,
that a Grant in Aid in the amount of
$1,500 be approved for the Mid Vancouver Island Habitat Enhancement Society,
for assistance in the production of educational materials regarding the
importance of the nearshore to our ecosystem.
CARRIED
MOVED Director Mayne, SECONDED Director Westbroek,
that the Grant in Aid be funded from
the District 69 portion of Grants in Aid funds.
CARRIED
DEVELOPMENT SERVICES
PLANNING
Electoral Area 'A' Draft Official Community Plan -
MOVED Director Burnett, SECONDED Director Young, that the Board support Alternative 1: To remove
the airport section and potential Growth Containment Boundary expansion on
airport lands from the draft Electoral Area 'A' OCP with the understanding that
there are issues surrounding the airport lands that are unresolved and that the
OCP may be amended at a later date in response to the outcome of a separate
process.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that the Board forward the consideration of the
external process included in Alternative 1 to the 2011 budget deliberations.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that the Board direct staff to prepare a public
consultation plan in preparation for the 2011 budgeting process.
CARRIED
REGIONAL AND COMMUNITY UTILITIES
WASTEWATER
Bylaw No.
1577 - Reduction of Sewer Development Cost Charges for Not-for-Profit Rental
Housing (Northern Community, Southern Community, Duke Point & Fairwinds
Sewer Services).
MOVED Director Westbroek, SECONDED Director Johnstone,
that
"Regional District of
CARRIED
MOVED Director Westbroek, SECONDED Director Johnstone,
that "Not-for-Profit-Rental
Housing Sewer Development Cost Charge Reduction Bylaw No. 1577, 2010" be amended at second reading to include a 50%
reduction in sewer DCCs for not-for-profit
rental housing for the Southern Community, Fairwinds (Nanoose) and Duke Point Sewer Service Areas.
CARRIED
MOVED Director Westbroek, SECONDED Director Johnstone,
that
"Regional District of Nanaimo Not-for-Profit-Rental Housing Sewer
Development Cost Charge Reduction Bylaw No. 1577, 2010" be read a third time, as amended, and
forwarded to the Inspector of
Municipalities for approval.
CARRIED
Bylaws No.
813.45 & 889.57 - Amend the Boundaries of the French Creek & Northern
Community Sewer Services to Include an Area 'G' Property.
MOVED Director Westbroek, SECONDED Director Mayne,
that "French Creek Sewerage
Facilities Local Service Boundary Amendment Bylaw No. 813.45, 2010" be
introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Mayne,
that "Regional District of
CARRIED
WATER
Drinking
Water & Watershed Protection Service - Request for Funding by the Mid
Vancouver Island Habitat Enhancement Society for Phase 2 of the
MOVED Director Westbroek, SECONDED Director Rudischer,
that funding in the amount of $4,000 to MVIHES for Phase 2 of the "Lower
Englishman River Watershed - Groundwater and Surface Water Interaction
Study" be approved.
CARRIED
MOVED Director Holme, SECONDED Director Burnett, that
the funding be provided from the Drinking Water Watershed Protection Volunteer
Support budget.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Arrowsmith
Water Service Management Committee.
MOVED Director Holme, SECONDED Director Ruttan, that the minutes of the
Arrowsmith Water Service Management
Committee meeting held March 22, 2010 be received for information.
CARRIED
Electoral
Area ‘B’ Parks and Open Space Advisory Committee.
MOVED Director Rudischer, SECONDED Director Pattje,
that the minutes of the Electoral Area ‘B’ Parks and Open Space
Advisory Committee meeting held May 4, 2010 be received for information.
CARRIED
Drinking
Water & Watershed Protection Advisory Committee.
MOVED Director Burnett, SECONDED Director Biggemann,
that
the minutes of the Drinking Water &
Watershed Protection Advisory Committee meeting held June 7, 2010
be received for information.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
MOVED Director Westbroek, SECONDED Director Burnett,
that this issue be referred to the
Sustainability Select Committee.
CARRIED
ADMINISTRATOR’S REPORTS
Bylaw No. 1604 – Establishes the
MOVED Director Heenan,
SECONDED Director Burnett, that “Bowser Sewer Study Service Establishing Bylaw
No. 1604, 2010" be introduced, read three times and forwarded to the
Inspector of Municipalities for approval.
CARRIED
MOVED Director Heenan,
SECONDED Director Burnett, that $10,000
from the Community Works Funds held for Electoral Area ‘H’ be applied to the
Bowser Centre Sewer Feasibility study.
CARRIED
MOVED Director Heenan,
SECONDED Director Burnett, that $10,000 be provided on a temporary feasibility
study basis from the Liquid Waste Management Planning service for the Bowser
Centre Sewer study.
CARRIED
Bylaw No. 975.53 – Amends the Boundaries of the Pump
& Haul Service to Exclude an Area ‘H’ Property.
MOVED Director Heenan,
SECONDED Director Burnett, that the boundaries of the “Regional District of
Nanaimo Pump and Haul Local Service Establishment Bylaw No. 975, 1995" be
amended to exclude District Lot 2001, Nanaimo Land District (Electoral Area
'H').
CARRIED
MOVED Director Heenan,
SECONDED Director Burnett, that the “Regional District of Nanaimo Pump &
Haul Local Service Amendment Bylaw No. 975.53. 2010" be introduced and
read three times.
CARRIED
MOVED Director Holme SECONDED Director McNabb, that the Nanoose Bay
Pollution Control Centre Upgrade Study be received for information.
Bowser Waterworks District Infrastructure Planning
Grant Application – Request for Support.
MOVED Director Heenan SECONDED Director Burnett, that
the Board support the Bowser Waterworks District application for a Ministry of
Community & Rural Development Infrastructure Planning Grant to investigate
the availability of additional source water to compliment a future water system
balancing reservoir project.
CARRIED
VIU Transit
Exchange Agreement.
MOVED Director McNabb, SECONDED Director Burnett, that
the Board approve the Vancouver Island Transit Exchange Agreement.
CARRIED
ADDENDUM
Coombs
Hilliers Fire Department – Approval to Use Resources Outside of Fire Protection
Boundaries.
MOVED Director Biggemann,
SECONDED Director Unger, that the Coombs Hilliers Volunteer Fire Department be
added to the list of crew and equipment available to respond to fire emergencies
on Vancouver Island only for fire season 2010.
CARRIED
MOVED Director Heenan,
SECONDED Director Johnstone, that the Board authorize the execution of a lease
for property at
CARRIED
BOARD INFORMATION
UBCM - Meeting
Requests for Premier or Cabinet Ministers.
Staff were requested to coordinate meetings with Cabinet Ministers and or
the Premier to discuss BC Transit management fees, the Raven Underground Coal
Project and the issues surrounding DL33 in Nanoose.
IN CAMERA
MOVED
Director Holme, SECONDED Director McNabb, that pursuant to Section 90(1) of the
Community
Charter the Board proceed to an In Camera Committee meeting to consider items
related to legal issues.
CARRIED
MOVED Director Holme,
SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 7:49 PM