REGIONAL
DISTRICT OF
MINUTES
OF THE REGULAR MEETING OF THE BOARD
OF
THE REGIONAL DISTRICT OF
TUESDAY, JUNE 22, 2010 AT 7:00
PM AT
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director G. Rudischer Electoral
Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral
Area F
Director D. Bartram Electoral
Area H
Director E. Mayne City
of
Director T. Westbroek Town
of
Director C. Haime District of Lantzville
Director J. Ruttan City
of
Director B. Bestwick City
of
Director L. Sherry City
of
Director L. McNabb City
of
Director D. Johnstone City
of
Director B. Holdom City
of
Director J. Kipp City
of
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
P. Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen
Mgr., Recreation & Parks Services
N. Avery Gen.
Mgr., Finance & Information Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
DELEGATIONS
Dianne Eddy, re Building Inspection & Permits in Rural Electoral
Areas.
Ms. Eddy spoke with respect to building inspection and permits in rural areas.
Mike Gogo, re Building
Permits
& Inspections in Area C.
Mr. Gogo spoke with respect to building inspection that is proposed for
Area C.
Don Hewitt, re Proposed
Expansion of Building Inspection into Electoral Areas A, C, F & H.
Mr. Hewitt spoke with respect to building inspection in rural areas.
Reg Nosworthy, re Building
Inspection & Permit Fees.
Mr. Nosworthy spoke with respect to building inspection and permit fees.
Lorne Pal, re Proposed
Expansion of Building Inspection Service into Areas A, C, F& H.
Mr. Pal spoke with respect to building
inspection services for the electoral areas.
Leanne Salter, re Implementation
of Building Permits in Area F.
Ms. Salter spoke with respect to building inspection that is proposed for
Area F.
Arthur Skipsey, re Introduction
of Building Inspection in the Rural Areas of District 69.
Mr. Skipsey spoke with respect to building inspection that is proposed
for District 69.
Steve Vogel, re Expansion of
Building Inspection Service.
Mr. Vogel spoke with respect to building
inspection services for the electoral areas.
LATE
DELEGATIONS
MOVED
Director Westbroek, SECONDED Director Bartram, that 7 late delegations be
permitted to address the Committee.
CARRIED
Phil Carson, re Building
Permit Revolution.
Mr. Carson spoke with respect to building
inspection for rural areas.
Lavonne Garnett, re
Building
Permits & Inspections - Pros & Cons.
Ms. Garnett spoke with respect to building inspection that is proposed
for Area A.
Steve Harris, re Building Inspection Bylaw No. 787.13.
Mr. Harris spoke with respect to Building Inspection Bylaw 787.13.
Francois Jacob, re
Proposed Expansion of Building Inspection Service.
Mr. Jacob did not appear as a delegation.
Cathy Lychak, re My
Home & the Community I live In.
Ms. Lychak spoke with respect to building inspection in Area A.
Mark Rautiainen, re
We Pay Our Taxes & We Need Your Support.
Mr. Rautiainen spoke with respect to his ALC application.
Enid Mary Sangster-Kelly, re Proposed Building Inspections & Permits in the
Rural Areas.
Ms. Sangster-Kelly spoke with respect to building
inspection for rural areas.
BOARD MINUTES
MOVED Director Holme, SECONDED Director Mayne, that minutes of the regular Board meeting held May 25, 2010 and the Special
Board meeting held June 8, 2010 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Karen St Cyr & Brenda Stupich,
MOVED Director Haime, SECONDED Director Bartram, that
the correspondence from Karen St Cyr and Brenda Stupich be received.
CARRIED
Jim &
Vera Kennedy, re Development Permit with Variances Application No. PL2010-102 - Sims -
MOVED Director Haime, SECONDED Director Bartram, that
the correspondence from Jim and Vera Kennedy be received.
CARRIED
Charlie,
Karen & Jose DeBorba, re Development Permit with Variances Application
No. PL2010-102 - Sims -
MOVED Director Haime, SECONDED Director Bartram, that the
correspondence from Charlie, Karen and Jose DeBorba be received.
CARRIED
Michael
Jessen, French Creek
Residents' Association, re Development Permit with Variances Application
No. PL2010-102 - Sims -
MOVED Director Haime, SECONDED Director Bartram, that the
correspondence from Michael Jessen from the French Creek Residents' Association
be received.
CARRIED
Michael
Murphy, re Development Permit with Variances Application No. PL2010-102 - Sims -
MOVED Director Haime, SECONDED Director Bartram, that the
correspondence from Michael Murphy be received.
CARRIED
Rob Roycroft, re
Building Inspection Service.
MOVED Director Haime, SECONDED Director Bartram, that
the correspondence from Rob Roycroft be received.
CARRIED
Hans Heringa, re Development Permit with Variances
Application No. PL2010-102 - Sims -
MOVED Director Haime, SECONDED Director Bartram, that
the correspondence from Hans Heringa be received.
CARRIED
UNFINISHED BUSINESS
Building Inspection Services Proposed Expansion.
MOVED Director Holdom,
SECONDED Director McNabb, that the "Regional District of Nanaimo Building
Inspection Extended Service Bylaw Amendment Bylaw No. 787.13, 2010" be
taken from the table.
CARRIED
MOVED Director Holdom,
SECONDED Director Westbroek, that the "Regional District of Nanaimo
Building Regulations Amendment Bylaw No. 1250.05, 2010" be taken from the
table.
CARRIED
MOVED Director Holdom,
SECONDED Director Haime, that the "Building Regulation Fees and Charges
Bylaw No. 1595, 2010" be taken from the table.
CARRIED
Bylaw
No. 1250.05
MOVED Director Holdom,
SECONDED Director Haime, that the "Regional District of Nanaimo Building
Regulations Amendment Bylaw No. 1250.05, 2010" be rescinded at third
reading.
CARRIED
MOVED Director Holdom,
SECONDED Director Johnstone, that the "Building Regulations Amendment
Bylaw No. 1250.05" be amended at second reading to include the following:
i)
Extend the permitting time for owner-builders with conditional
occupancy and eliminate building permit renewal fees and replace with an
administrative charge;
ii)
Establish a specific exemption for farm buildings from the building
regulation bylaw
requirements.
MOVED Director Westbroek,
SECONDED Director Young, that the question of building inspection be deferred
to a referendum in the next general election in the areas that do not have
building inspection.
DEFEATED
MOVED Director Westbroek,
SECONDED Director Young, that the Building Inspection Bylaws be abandoned.
DEFEATED
MOVED Director Haime,
SECONDED Director Mayne, that Bylaw 1250.05 and related bylaws be referred back
to staff to prepare a report to review alternative no. 3 and explore voluntary
opt out of building inspection for single family dwellings
DEFEATED
The question was called on the main motion to amend
"Regional District of Nanaimo
Building Regulations Amendment Bylaw No. 1250.05, 2010" at second
reading.
The motion CARRIED.
MOVED Director Holdom,
SECONDED Director Bartram, that the "Regional District of Nanaimo Building
Regulations Amendment Bylaw No. 1250.05, 2010" be read a third time, as
amended.
CARRIED
MOVED Director Holdom,
SECONDED Director Johnstone, that the "Regional District of Nanaimo
Building Regulations Amendment Bylaw No. 1250.05, 2010" be adopted.
CARRIED
Bylaw No. 1595
MOVED Director Holdom,
SECONDED Director Johnstone, that "Building Regulation Fees and Charges
Bylaw No. 1595, 2010" be rescinded at third reading.
CARRIED
MOVED Director Holdom,
SECONDED Director Johnstone, that "Building Regulation Fees and Charges
Bylaw No. 1595, 2010" be amended at second reading to include the
following under Special Permit fees:
i)
Owner Built and Condition Certificate of Occupancy Renewal $100.
CARRIED
MOVED Director Holdom,
SECONDED Director Johnstone, that "Building Regulation Fees and Charges
Bylaw No. 1595, 2010" be read a third time, as amended.
CARRIED
MOVED Director Holdom, SECONDED
Director Ruttan, that "Building Regulation Fees and Charges Bylaw No. 1595, 2010" be adopted.
CARRIED
Bylaw
787.13
MOVED Director Holdom,
SECONDED Director Johnstone, that "Regional District of Nanaimo Building
Inspection Extended Service Bylaw Amendment Bylaw No. 787.13, 2010" be adopted.
CARRIED
MOVED Director Holdom, SECONDED
Director Holme, that staff be directed to investigate and report back to the
Board on the RDN providing site grading of cut lumber under the building
inspection service at minimal or no additional cost.
CARRIED
A
short recess was called at 9:31 PM.
The
Board reconvened at 9:46 PM.
BYLAWS
Public Hearing & Third
Report of
the Public Hearing held June 9, 2010 re Bylaw No. 500.355 - Keith Brown & Associates -
MOVED Director Burnett, SECONDED Director Young, that
the associated conditions of approval be amended to secure landscaping and
screening along the east property line, and a covenant to limit the hours of
operation from 7am 7pm on weekdays and 8am 6pm on Saturday.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that
the Report of the Public Hearing containing the Summary of Minutes and
Submissions of the Public Hearing held June 9, 2010 as a result of public
notification of Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.355, 2010
be received.
CARRIED
MOVED Director Burnett, SECONDED Director Holme, that Regional District of
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION
MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED Director Bartram, SECONDED Director Holme, that the minutes of the Electoral Area Planning Committee meeting held June 8,
2010 be received for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT WITH
VARIANCE APPLICATIONS
Development Permit
with Variances Application No. PL2010-102 - Sims -
Mr. Thornton,
representing the French Creek Residents Association spoke in opposition to this
application and requested that this application be referred back to staff for
further consultation with the owner and members of the community.
Ms.
Chase, French Creek Residents Association, spoke in opposition to this
application stating that this application does not fit with the neighbourhood.
MOVED Director Bartram, SECONDED Director Holme, that Development Permit with Variance Application
No. PL2010-102 be referred back to staff.
CARRIED
DEVELOPMENT VARIANCE PERMIT
APPLICATIONS
Development
Variance Permit Application No. PL2010-082 - O'Hara -
Director Young left the meeting noting a possible
personal conflict of interest with this issue.
Mr.
OHara spoke in support of his application.
MOVED Director Bartram, SECONDED Director Holme, that Development Variance Permit Application No.
PL2010-082, be approved subject to the conditions outlined in Schedules No. 1-3.
CARRIED
Director Young
rejoined the meeting.
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Young, SECONDED Director McNabb, that
the minutes
of the Committee of the Whole meeting held June 8, 2010 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Diane Sampson, Nile
Creek Enhancement Society, re Proposed Building Inspection in Area H.
MOVED Director Holdom, SECONDED Director Bartram, that the correspondence from the Nile Creek
Enhancement Society be received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Operating Results
for the Period Ending March 31, 2010.
MOVED Director Bestwick, SECONDED Director Sherry,
that the summary report of financial
results from operations to March 31, 2010 be received for information.
CARRIED
DEVELOPMENT SERVICES
PLANNING
Area Agricultural Plan.
MOVED Director Burnett, SECONDED Director Biggemann, to forward the consideration of an Area
Agricultural Plan to the 2011 budget deliberations.
CARRIED
MOVED Director Burnett, SECONDED Director Johnstone,
that the Board direct staff to make an
application to the Investment Agricultural Foundation for funding of an Area
Agricultural Plan.
CARRIED
Consultation Plan for Regional Growth Strategy Amendment to Support Zoning & OCP Amendment
Application No. 0604 - Addison -
MOVED Director Young, SECONDED Director Burnett, that the Board approve the consultation plan as
outlined in Attachment 1, titled Consultation Plan - Regional Growth Strategy
and Official Community Plan Amendment for
CARRIED
REGIONAL
AND COMMUNITY UTILITIES
WASTEWATER
Southern Community
Sewer Service - Award of Tender & Release of Reserve Funds for Third
Digester at the Greater
MOVED Director Holme, SECONDED Director Bestwick, that the Board award the detailed design and
tendering services for the new Digester 3 at the Greater Nanaimo Pollution
Control Centre to AECOM for $347,687.
CARRIED
MOVED Director Bestwick, SECONDED Director Ruttan,
that funds from the Southern Community
Development Cost Charge Reserve Fund be used for the Greater Nanaimo Pollution
Control Centre Digester 3 Project.
CARRIED
COMMISSION, ADVISORY &
SELECT COMMITTEE
District
69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Westbroek,
that the minutes of the District 69 Recreation Commission meeting held May 20, 2010 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek,
that the
District 69 Recreation Recognition Program Policy be approved as presented in
Appendix A.
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that the following
District 69 Recreation Youth Grants be approved:
Community
Group Amount Recommended
Arrowsmith
Community Enhancement Society $ 2,464
(sports equipment)
Erik Goetzinger BMX
Society Qualicum Beach $ 2,500
(start gate ram and
generator)
Kwalikum Senior Secondary School $ 1,250
(prom & dry grad committee)
One Five One Outreach Association $ 2,500
(insurance, rent and utilities)
Qualicum & District Curling Club (helmets
and shoes) $ 2,000
Oceanside
Community Arts Council (youth
theatre program) $ 800
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that the following
District 69 Recreation Community Grants be approved:
Community
Group Amount
Recommended
Family
Resource Association (room rental) $ 1,035
(supplies
for youth arts day camp)
The Old School House (harvest of music - van
rental) $ 1,200
Parksville
Curling Club (building exterior painting materials) $ 2,000
Parksville & District 69 Team
(transportation) $ 1,400
(children's
day event)
Wildwood Community Church (projector) $ 1,000
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that the District 69
Recreation Recognition Program be implemented beginning in the fall of 2010
which includes a certificate, RDN lapel pin and a $75 RDN recreation program
voucher.
CARRIED
Electoral
Area A Parks, Recreation and Culture Commission.
MOVED Director Burnett, SECONDED Director Ruttan, that
the minutes of the Electoral Area A Parks, Recreation and Culture Commission meeting held May 19, 2010 be received for information.
CARRIED
MOVED Director Burnett, SECONDED Director Ruttan, that
the Electoral Area A
Recreation and Culture Services Fees and Charges Policy be approved as outlined
in Appendix A.
CARRIED
MOVED Director Burnett, SECONDED Director Ruttan, that
the annual
fee increase, recovery rates, administration fee, and the revenue-sharing
percentage ratio for Program Instructor agreements associated with the A
Recreation and Culture Services Fees and Charges Policy be approved for 2010 -
2011 as outlined in Appendix B.
CARRIED
MOVED Director Burnett, SECONDED Director Ruttan, that the Financial
Assistance Program for the Electoral Area A Recreation and Culture Services
function be approved as outlined in Appendix A.
CARRIED
MOVED Director Burnett, SECONDED Director Ruttan, that the unused grant
funds of $876 for the 2008 Run, Jump, Throw Program be reallocated to the
CARRIED
East
Wellington/Pleasant
MOVED Director Young, SECONDED Director Ruttan, that the minutes of the East
Wellington/Pleasant Valley Parks and Open Space Advisory
Committee meeting held May 10, 2010 be
received for information.
CARRIED
Nanoose
Bay Parks and Open Space Advisory Committee.
MOVED Director Holme, SECONDED Director Bestwick, that the minutes of the
CARRIED
Electoral Area H Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED Director Westbroek,
that the minutes of the Electoral Area H Parks and Open Space
Advisory Committee meeting held April 28, 2010 be received for information.
CARRIED
Sustainability
Select Committee.
MOVED Director Holme, SECONDED Director Holdom, that the minutes of the Sustainability
Select Committee meeting held May 19, 2010 be received for information.
CARRIED
MOVED Director Holme, SECONDED Director Holdom, that the Board direct staff to give a more detailed
consideration to establishing a Climate Action Team upon conclusion of the
public consultation planned for the Community Energy and Emission Plan.
CARRIED
MOVED Director Holme, SECONDED Director Holdom, that the Board receive the Yellow
Cedar Project report and direct staff to maintain dialogue with the Yellow
Cedar Project proponents.
CARRIED
MOVED Director Holme, SECONDED Director Holdom, that staff send a letter to Mid-Island
Sustainability Stewardship Initiative president Mr. Laurie Gourlay summarizing
the motions concerning the Climate Action Team and the Yellow Cedar Project.
CARRIED
MOVED Director Holme, SECONDED Director Holdom, that the Energy Manager Quarterly Update report be received for
information purposes.
CARRIED
MOVED Director Holme, SECONDED Director Holdom, that the Board adopt the Plug-in Hybrid Electric Vehicle Policy and the
Green Housekeeping Policy proposed for LEED certified RDN facilities.
CARRIED
MOVED Director Holme, SECONDED Director Holdom, that staff investigate the
implications of including all RDN facilities in the Green Housekeeping Policy.
CARRIED
MOVED Director Holme, SECONDED Director Holdom, that staff revise portions of Plug-in
Hybrid Electric Vehicle Policy to ensure consistency with present conditions
for RDN staff.
CARRIED
MOVED Director Holme, SECONDED Director Holdom, that the Board direct staff to update
the Green Building Action Plan to incorporate suggested actions contained in
the final report: Overcoming Barriers to
CARRIED
MOVED Director Holme, SECONDED Director Holdom, that the Board direct staff to revise the Sustainable Community Builder
Checklist and proceed with the proposed phased approach for implementing the
revised checklist and green building incentive program.
CARRIED
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
Duane Round, Parksville Lions Housing Society, re Bylaw No. 1577 - Reduction of Sewer Development Cost
Charges for Not-for-Profit Rental Housing.
MOVED Director Westbroek, SECONDED Director Young,
that staff prepare a resolution that
would give the Parksville Lions Housing Society project a 100% reduction of
DCCs in the Oceanside Area.
CARRIED
Michele Deakin, Mid
MOVED Director Bartram, SECONDED Director Westbroek,
that staff prepare a report to
determine if the Nearshore Education Proposal fits into the Grants In Aid
program.
CARRIED
EXECUTIVE STANDING COMMITTEE
COMMISSIONS
SCHEDULED STANDING, ADVISORY STANDING AND SELECT
COMMITTEE REPORTS
Regional
Liquid Waste Advisory Committee.
MOVED Director Holme, SECONDED Director Johnstone,
that Minutes of the Regional Liquid Waste Advisory
Committee meeting held June 3, 2010 be received for information.
CARRIED
ADMINISTRATORS REPORTS
Northern Community Sewer Service - Parksville Lions Housing
Society Request for Development Cost Charge Exemption.
MOVED Director Westbroek,
SECONDED Director Mayne, that the Board support, in principle, a 100% reduction
in Sewer Development Cost Charges for the Parksville Lions Society supportive
living housing development at
CARRIED
MOVED Director Westbroek,
SECONDED Director Mayne, that staff be directed to amend the "Regional
District of Nanaimo Not-for-Profit Rental Housing Sewer Development Cost Charge
Reduction Bylaw No. 1577, 2010" to provide a 50% reduction in sewer DCCs
for not-for profit rental housing for the Southern Community Sewer Service area
and a 100% reduction in sewer DCCs for not-for-profit rental housing for the
Northern Community Sewer Service Area.
CARRIED
MOVED Director Bartram,
SECONDED Director Mayne, that Coastal Ventures Inc. be awarded the contract for
the design and construction of the Nash and
CARRIED
Raven Underground
Coal Project.
MOVED Director Bartram,
SECONDED Director Mayne, that the Board receive this report for information and
comments be submitted to the BC Environmental Assessment Office that the
Application Information Requirements document must include an independent
professional engineering assessment of any potential short and long term negative
environmental impacts that the proposed Raven Underground Coal Project will
have on ground and surface water, transportation of the product from the mine
site to the overseas shipping destination, air quality to include GHG
emissions, and the Baynes Sound Shellfish Aquaculture Industry in the Regional
District of Nanaimo.
CARRIED
BC Transit
2010/2011 Annual Operating Agreement.
MOVED Director Holdom,
SECONDED Director McNabb, that the 2010/2011 Annual Operating Agreement (AOA)
with BC Transit be approved.
CARRIED
MOVED Director
Mayne, SECONDED Director Holdom, that the Regional District of
CARRIED
BUSINESS ARISING FROM DELGATIONS OR COMMUNICATIONS
MOVED Director Burnett, SECONDED Director McNabb, that
the Electoral Area A Recreation and Culture Grant funding request in the
amount of $2,425 for the
CARRIED
ADJOURNMENT
MOVED Director Holme,
SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 10:16 PM