REGIONAL DISTRICT
OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, JUNE 8, 2010 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
G. Rudischer Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
C. Haime District
of Lantzville
Director
E. Mayne City of
Director
T. Westbroek Town of
Director
J. Ruttan City of
Director
L. McNabb City of
Director
B. Bestwick City of
Director
J. Kipp City of
Director
D. Johnstone City of
Director
B. Holdom City of
Director
L. Sherry City of
Also in
Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Senior
Manager, Corporate Administration
N.
Avery General
Manager, Finance & Information Services
J.
Finnie General
Manager, Regional & Community Utilities
D.
Trudeau General
Manager, Transportation & Solid Waste
P.
Thorkelsson General
Manager, Development Services
T.
Osborne General
Manager, Recreation & Parks
N.
Hewitt Recording
Secretary
DELEGATIONS
Michele Deakin, Mid
Ms. Deakin presented a
verbal overview of the importance of nearshore in the Regional District. MVIHES is requesting $3,000 for a nearshore
education program. The main goal is to
create awareness and understanding of the value of the nearshore ecosystem and
how to protect and restore the nearshore ecosystem.
Rebecca
Sangster-Kelly, re Proposed Building Permit Bylaw in Area ‘F’.
Ms. Sangster-Kelly spoke in opposition of building inspection and permits
in rural areas.
Enid Mary
Sangster-Kelly, re Proposed Building Permit Bylaw in Area ‘F’.
The delegation
did not wish to speak at this time.
MOVED Director Holme,
SECONDED Director Westbroek, that four late delegations be permitted to address
the Board.
CARRIED
Phil Carson, re Back to the Green Future.
Mr. Carson provided the Committee with information about green buildings.
Don Hewitt, re Building Inspection - What's at Stake?
Mr. Hewitt stated that he is
opposed to the expansion of Building Inspection Services.
Reg Nosworthy, re Building Inspection and Permit Fees.
Mr.
Nosworthy stated that he is opposed to the expansion of Building Inspection
Services into Electoral Areas ‘F’ and ‘H’.
Duane Round, Parksville Lions Housing Society, re Bylaw
No. 1577 - Reduction of Sewer Development Cost Charges for Not-for-Profit
Rental Housing.
Mr. Round requested a 100% relaxation of DCC charges for their proposed
housing project.
MINUTES
MOVED
Director Johnstone, SECONDED Director Young, that the minutes
of the regular Committee of the Whole meeting held May 11, 2010, be adopted
CARRIED
Diane Sampson, Nile
Creek Enhancement Society, re Proposed Building Inspection in Area ‘H’.
MOVED Director Bartram, SECONDED Director McNabb ,
that the correspondence from the Nile Creek Enhancement Society be received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Operating
Results for the Period Ending March 31, 2010.
MOVED Director McNabb, SECONDED Director Ruttan, that
the summary report of financial results from operations to March 31, 2010 be
received for information.
CARRIED
DEVELOPMENT SERVICES
PLANNING
Area
Agricultural Plan.
MOVED Director Burnett, SECONDED Director Young, to
forward the consideration of an Area Agricultural Plan to the 2011 budget
deliberations
CARRIED
MOVED Director Burnett, SECONDED Director Young, that
the Board direct staff to make an application to the Investment Agricultural
Foundation for funding of an Area Agricultural Plan.
CARRIED
Consultation Plan for Regional Growth Strategy
Amendment to Support Zoning & OCP Amendment Application No. 0604 - Addison
-
MOVED Director Young,
SECONDED Director Burnett, that the Board approve the consultation plan as
outlined in Attachment 1, titled Consultation Plan — Regional Growth Strategy
and Official Community Plan Amendment for 2610 Myles Lake Road.
CARRIED
REGIONAL
AND COMMUNITY UTILITIES
WASTEWATER
Southern Community Sewer Service - Award of Tender
& Release of Reserve Funds for Third Digester at the Greater
MOVED Director Holme, SECONDED Director Bestwick, that
the Board award the detailed design and tendering services for the new Digester
3 at the Greater Nanaimo Pollution Control Centre to AECOM for $347,687.
CARRIED
MOVED MOVED Director Holme,
SECONDED Director Bestwick, that funds from the Southern Community Development
Cost Charge Reserve Fund be used for the Greater Nanaimo Pollution Control
Centre Digester 3 Project.
CARRIED
District
69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Mayne, that minutes of the
District 69 Recreation Commission
meeting held May 20, 2010, be receieved for information.
CARRIED
District 69 Youth Grants.
MOVED Director Bartram, SECONDED Director Mayne, that the following
District 69 Recreation Youth Grants be approved:
Community Group Amount
Recommended
Arrowsmith Community Enhancement Society $ 2,464
(sports equipment)
Erik Goetzinger BMX Society Qualicum Beach $ 2,500
(start gate ram and generator)
Kwalikum Senior Secondary School $ 1,250
(prom & dry grad committee)
One Five One Outreach Association $ 2,500
(insurance, rent and utilities)
Qualicum & District Curling Club (helmets
and shoes) $ 2,000
Oceanside
Community Arts Council (youth
theatre program) $ 800
CARRIED
District 69 Recreation Grants.
MOVED Director Bartram, SECONDED Director Mayne, that the following
District 69 Recreation Community Grants be approved:
Community Group Amount
Recommended
Family Resource
Association (room rental) $ 1,035
(supplies
for youth arts day camp)
The Old School House (harvest of music - van rental) $ 1,200
Parksville
Curling Club (building exterior painting materials) $ 2,000
Parksville & District 69 Team (transportation) $ 1,400
(children's
day event)
Wildwood Community Church (projector) $ 1,000
CARRIED
MOVED Director Bartram, SECONDED Director Mayne, that the District 69
Recreation Recognition Program Policy be approved as presented in Appendix A.
CARRIED
MOVED Director Bartram, SECONDED Director Mayne, that the District 69
Recreation Recognition Program be implemented beginning in the fall of 2010
which includes a certificate, RDN lapel pin and a $75 RDN recreation program
voucher.
CARRIED
Electoral
Area ‘A’ Parks, Recreation and Culture Commission.
MOVED
Director Burnett, SECONDED Director McNabb, that minutes of the Electoral Area ‘A’ Parks, Recreation and
Culture Commission meeting held May 19, 2010 be received for
information.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that the Electoral Area
‘A’ Recreation and Culture Services Fees and Charges Policy be approved as
outlined in Appendix A.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that the
annual fee increase, recovery rates, administration fee, and the
revenue-sharing percentage ratio for Program Instructor agreements associated
with the ‘A’ Recreation and Culture Services Fees and Charges Policy be
approved for 2010 - 2011 as outlined in Appendix B.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that the
Financial Assistance Program for the Electoral Area ‘A’ Recreation and Culture
Services function be approved as outlined in Appendix A.
CARRIED
East
Wellington/Pleasant
MOVED Director Young, SECONDED Director Burnett, that minutes of the East Wellington/Pleasant Valley Parks
and Open Space Advisory Committee meeting held May 10, 2010 be received for
information.
CARRIED
Nanoose
Bay Parks and Open Space Advisory Committee.
MOVED Director Holme, SECONDED Director Johnstone,
that minutes
of the
CARRIED
Electoral
Area ‘H’ Parks and Open Space Advisory Committee.
MOVED
Director Bartram, SECONDED Director Burnett, that minutes of the Electoral Area
‘H’ Parks and Open Space Advisory Committee meeting held April 28, 2010 be
received for information.
CARRIED
Sustainability
Select Committee.
MOVED
Director Bartram, SECONDED Director Holdom, that minutes of the Sustainability Select Committee
meeting held May 19, 2010 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that the Board direct staff to give a more detailed
consideration to establishing a Climate Action Team upon conclusion of the
public consultation planned for the Community Energy and Emission Plan.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that the Board receive
the Yellow Cedar Project report and direct staff to maintain dialogue with the
Yellow Cedar Project proponents.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that staff send a
letter to Mid-Island Sustainability Stewardship Initiative president Mr. Laurie
Gourlay summarizing the motions concerning the Climate Action Team and the
Yellow Cedar Project.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that the Energy Manager Quarterly Update report be
received for information purposes.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that the Board adopt the Plug-in Hybrid Electric
Vehicle Policy and the Green Housekeeping Policy proposed for LEED certified
RDN facilities.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that staff investigate
the implications of including all RDN facilities in the Green Housekeeping
Policy.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that staff revise
portions of Plug-in Hybrid Electric Vehicle Policy to ensure consistency with
present conditions for RDN staff.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that the Board direct
staff to update the Green Building Action Plan to incorporate suggested actions
contained in the final report: Overcoming Barriers to
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that the Board direct staff to revise the Sustainable Community Builder
Checklist and proceed with the proposed phased approach for implementing the
revised checklist and green building incentive program.
CARRIED
Duane Round, Parksville Lions Housing Society, re Bylaw
No. 1577 - Reduction of Sewer Development Cost Charges for Not-for-Profit
Rental Housing.
MOVED Director Westbroek, SECONDED Director Mayne,
that staff prepare a resolution that would give the Parksville Lions Housing
Society project a 100% reduction of DCC’s in the Oceanside Area.
CARRIED
Michele Deakin, Mid
MOVED Director Bartram, SECONDED Director Johnstone,
that staff prepare a report to determine if the Nearshore Education Proposal
fits into the Grants In Aid program.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 8:12 PM
CHAIRPERSON