REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR MEETING OF THE BOARD
OF THE REGIONAL DISTRICT OF
TUESDAY, MAY 25, 2010, AT 7:28 PM IN THE
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director G. Rudischer Electoral
Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral
Area F
Director D. Bartram Electoral
Area H
Alternate
Director C. Burger City
of
Director T. Westbroek Town
of
Alternate
Director B. Dempsey District of Lantzville
Director J. Ruttan City
of
Director B. Bestwick City
of
Director L. Sherry City
of
Director L. McNabb City
of
Director D. Johnstone City
of
Director B. Holdom City
of
Director J. Kipp City
of
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Sr.
Mgr., Corporate Administration
P. Thorkelsson Gen.
Mgr., Development Services
J. Finnie Gen.
Mgr., Regional & Community Utilities
T. Osborne Gen
Mgr., Recreation & Parks Services
N. Avery Gen.
Mgr., Finance & Information Services
D. Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N. Hewitt Recording
Secretary
DELEGATIONS
Sakari Rautiainen, re
Request to Support Area ‘H’ ALR Application.
Mr. Rautiainen requested
the Board’s support of his ALR subdivision application. Ms. Orban, an
Agrologist, also did a visual presentation on the site specific ALR
application.
BOARD MINUTES
MOVED Director Bartram,
SECONDED Director Westbroek, that the minutes of
the regular Board meeting held April 27, 2010 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Janet Dunnett, Parksville Qualicum Community
Foundation, re Request for Youth Support to Present to Combined Chambers of
Commerce.
MOVED
Director Holme, SECONDED Director Ruttan, that the correspondence
from Janet
Dunnett, Parksville Qualicum Community Foundation regarding financial support be received.
CARRIED
Peter & Helena Johnson, re Development Variance Permit Application No. PL2010-067 - Martin -
MOVED
Director Holme, SECONDED Director Ruttan, that the correspondence
from Peter
& Helena Johnson regarding Development
Variance Permit Application No. PL2010-067 be received.
CARRIED
MOVED
Director Holme, SECONDED Director Ruttan, that the correspondence
from
CARRIED
UNFINISHED BUSINESS
BYLAWS
Public Hearing, Third
Report
of the Public Hearing held May 11, 2010 on Amendment Bylaws No. 1055.04, 1148.06, 1152.04, 1335.04, 1400.02 &
1540.01.
MOVED Director Bartram,
SECONDED Director Holme, that the Report of the Public Hearing containing the Summary of Minutes and
Submissions of the Public Hearing held Tuesday, May 11, 2010, together will all
written submissions to the Public Hearing be received.
CARRIED
Bylaw No. 1055.04
MOVED Director Bartram,
SECONDED Director Holme, that “Regional District of Nanaimo East Wellington-Pleasant Valley Official
Community Plan Amendment Bylaw No. 1055.04, 2010" be read a third time.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that “Regional District of Nanaimo East Wellington-Pleasant Valley Official
Community Plan Amendment Bylaw No. 1055.04, 2010" be adopted.
CARRIED
Bylaw No. 1148.06
MOVED Director Bartram,
SECONDED Director Holme, that
"Regional District of Nanaimo Arrowsmith Benson-Cranberry Bright Official
Community Plan Amendment Bylaw No. 1148.06, 2010" be read a third time.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that "Regional District of Nanaimo Arrowsmith Benson-Cranberry Bright
Official Community Plan Amendment Bylaw No. 1148.06, 2010" be adopted.
CARRIED
Bylaw No. 1152.04
MOVED Director Bartram,
SECONDED Director Holme, that "Regional District of Nanaimo Electoral Area ‘F’ Official Community
Plan Amendment Bylaw No. 1152.04, 2010" be read a third time.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that "Regional District of Nanaimo Electoral Area ‘F’ Official Community
Plan Amendment Bylaw No. 1152.04, 2010" be adopted.
CARRIED
Bylaw No. 1335.04
MOVED Director Bartram,
SECONDED Director Holme, that “Regional
District of Nanaimo Electoral Area ‘H’ Official Community Plan Amendment Bylaw
No. 1335.04, 2010” be read a third time.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that “Regional District of Nanaimo Electoral Area ‘H’ Official Community Plan
Amendment Bylaw No. 1335.04, 2010” be adopted.
CARRIED
Bylaw No. 1400.02
MOVED Director Bartram,
SECONDED Director Holme, that "Regional District of Nanaimo Nanoose Bay Official Community Plan
Amendment Bylaw No, 1400.02, 2010" be read a third time.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that "Regional District of Nanaimo Nanoose Bay Official Community Plan
Amendment Bylaw No, 1400.02, 2010" be adopted.
CARRIED
Bylaw No. 1540.01
MOVED Director Bartram,
SECONDED Director Holme, that
"Regional District of
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that "Regional District of
CARRIED
For Adoption.
Bylaw No. 975.52.
MOVED Director Holme,
SECONDED Director McNabb, that “Regional District of Nanaimo Pump & Haul
Local Service Amendment Bylaw No. 975.52, 2010” be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND
RECOMMENDATIONS
ELECTORAL AREA
PLANNING STANDING COMMITTEE
MOVED Director Bartram,
SECONDED Director Holme, that the minutes of the Electoral
Area Planning Committee meeting held May 11, 2010 be received for information.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Bylaw No. 500.355 Zoning
Amendment Application No. PL2009-211 - Keith Brown & Associates -
MOVED Director Burnett,
SECONDED Director Bartram, that the
Summary of the Public Information Meeting held on April 21, 2010 be received.
CARRIED
MOVED Director Burnett,
SECONDED Director Bartram, that
Application No. PL2009-211 to rezone the subject property from Residential 2
(RS2) to Industrial I (IN 1) be approved subject to the conditions included in
Schedule No. 1.
CARRIED
MOVED Director Burnett,
SECONDED Director Bartram, that
"Regional District of
CARRIED
MOVED Director Burnett,
SECONDED Director Bartram, that the
Public Hearing on "Regional District of Nanaimo Land Use and Subdivision
Amendment Bylaw No. 500.355, 2010" be delegated to Director Burnett or his
alternate.
CARRIED
DEVELOPMENT VARIANCE PERMIT
APPLICATIONS
Development Variance Permit
Application No. PL2010-063 - JE
Anderson & Associates -
MOVED Director Bartram,
SECONDED Director Burnett, that the
Development Variance Permit Application No. PL2010-063, be approved
subject to the conditions outlined in Schedules No. 1 - 4.
CARRIED
Development
Variance Permit Application No. PL2010-067 - Martin -
Mr.
Johnson spoke in opposition of this application.
MOVED Director Burnett,
SECONDED Director Holme, that the
Development Variance Permit Application No PL2010-067, be approved subject
to the conditions outlined in Schedules No. 1 - 3.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Westbroek,
SECONDED Director McNabb, that the minutes of the
Committee of the Whole meeting held May 11, 2010 be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Sally Barton, Bowser Seniors Housing
Society, re
MOVED Director Bartram,
SECONDED Director Johnstone, that the
correspondence from the Bowser Seniors Housing Society be
received.
CARRIED
J. E. Harrison,
City of Nanaimo, re RDN Not-For-Profit Rental Housing Sewer Development Cost
Charge Reduction Bylaw No. 1577, 2010.
MOVED Director Bartram,
SECONDED Director Johnstone, that the
correspondence from the City of
CARRIED
Christopher,
Liliana, and Isabella Garbers, re Growth Strategy Amendment to Support Zoning
& OCP Amendment Application No. 0604 - Addison -
MOVED Director Bartram,
SECONDED Director Johnstone, that the
correspondence from Christopher, Liliana, and Isabella Garbers be received.
CARRIED
FINANCE
AND INFORMATION SERVICES
FINANCE
2009 Audited
Financial Statements.
MOVED Director Holdom,
SECONDED Director McNabb, that the 2009
Consolidated Financial Statements, associated financial schedules and Auditors'
Report to the Chief Administrative Officer be received.
CARRIED
2009 Statement of
Financial Information.
MOVED Director Holdom,
SECONDED Director Ruttan, that the 2009
Financial Information Act report be received and approved and be forwarded to
the Ministry of Community and Rural Development.
CARRIED
2009 Directors’
& Committee Members’ Remuneration & Expenses.
MOVED Director Holme,
SECONDED Director Burnett, that the
2009 report on remuneration and expenses for Board and Committee members be
received.
CARRIED
DEVELOPMENT
SERVICES
BUILDING
& BYLAW
Notice of Building
Bylaw Contravention -
MOVED Director Holme,
SECONDED Director Bartram, that staff
be directed to register a Notice of Bylaw Contravention on title pursuant to
Section 57 Community Charter and
that legal action be taken if necessary to ensure "Lot 1, District Lot 79,
Plan 6073, Nanoose District" is in compliance with "Regional District of Nanaimo Building Regulation & Fees Bylaw 1250, 2001 and Regional District of' Nanaimo Land Use and
Subdivision Bylaw 500, 1987".
CARRIED
Property Maintenance Contravention -
MOVED Director Burnett,
SECONDED Director Johnstone, that the owners of the subject property be directed to
remove from the premises those items as set out in the attached Resolution
within fourteen (14) days, or the work will be undertaken by the Regional
District of Nanaimo’s agents at the owner’s cost.
CARRIED
Property Maintenance Contravention -
MOVED Director Rudischer,
SECONDED Director Holdom, that the
owners of the subject property be directed to remove from the premises those
items as set out in the attached Resolution within fourteen (14) days, or the
work will be undertaken by the Regional District of Nanaimo's agents at the
owner's cost.
CARRIED
Building Inspection Service -
Public Consultation Plan for Proposed Expansion.
MOVED Director Bartram,
SECONDED Director Holme, that staff be directed to hold a series of satellite office openings and
public information meetings in Electoral Areas ‘A’, ‘C’, ‘F’ and ‘H’ in
accordance with the schedule set out in the report.
CARRIED
PLANNING
Regional Growth Strategy
Amendment to Support Zoning & OCP Amendment Application No. 0604 - Addison
-
MOVED Director Young,
SECONDED Director Bestwick, that the
Board approve consideration for a site specific amendment to the Regional
Growth Strategy to permit an Official Community Plan and zoning amendment that
will decrease the minimum parcel size outside of the Urban Containment Boundary
to enable an application for a proposed 4 parcel subdivision, minimum parcel
size 5 acres, each with one house and dedicated path/trail to access Blind Lake
Park.
CARRIED
RECREATION
AND PARKS SERVICES
PARKS
Area ‘H’ Community Parks Service - Licence of Occupation Renewal for
Water Access at
MOVED Director Bartram,
SECONDED Director Holme, that the
2010-2015 Licence of Occupation with the Ministry of Transportation and
Infrastructure for the purpose of continuing the operation of the
CARRIED
REGIONAL AND COMMUNITY UTILITIES
WASTEWATER
RDN Wastewater Services - Annual Wastewater Treatment
Facilities Report.
MOVED Director Holme,
SECONDED Director McNabb, that the 2009
Annual Wastewater Treatment Facilities Report be received for information.
CARRIED
Proposed Expansion of Surfside
Sewer Service - Results of Property Owner Consultation.
MOVED Director Holme,
SECONDED Director McNabb, that the
Board receive this report for information and that no further action on the
Surfside Sanitary Sewer Collection System expansion be taken at this time.
CARRIED
WATER
RDN Water Services - Well Condition Assessment &
Maintenance Plan.
MOVED Director Holme,
SECONDED Director Ruttan, that the
Board receive the Well Condition Assessment and Maintenance Plan staff report for information.
CARRIED
Proposed Acquisition of Whiskey Creek Water District.
MOVED Director Biggemann,
SECONDED Director Bartram, that the RDN
petition the residents of the Whiskey Creek Water District to determine support
for the RDN to acquire the Whiskey Creek Water District utility and staff
report back to the RDN Board on the results of the petition process.
CARRIED
San Pareil Water
Service - Expenditure of Funds from Security Issuing Bylaw No. 1395 for
Replacement of Water Main.
MOVED Director Westbroek,
SECONDED Director Holdom, that a
drawdown of up to $17,000 from "Regional District of Nanaimo (San Pareil
Water Service) Security Issuing Bylaw No. 1395, 2004" for the replacement
of the water supply main from the system reservoir to the distribution piping
network be approved.
CARRIED
COMMISSION, ADVISORY &
SELECT COMMITTEE
District
69 Recreation Commission.
MOVED Director Bartram,
SECONDED Director McNabb, that the minutes of the District 69 Recreation Commission meeting held April 15, 2010 be received for information.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the District 69 Field Allocations Update and Review
of Guidelines report be received as information and staff be directed to meet
with the City of Parksville, Town of Qualicum Beach and School District #69 to
review current scheduling practices, discuss trends in field use and review
possible solutions to meet the changing demand on the District’s
sportfields.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that staff be directed to develop a recognition program for local groups or
individuals that reside either in the City of Parksville, the Town of Qualicum
Beach or Electoral Areas E, F, G and H and have won a Provincial, Western
Canadian, National or World championship for the District 69 Recreation
Commission’s consideration.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the District 69 Recreation Financial Assistance Program report be
received as information.
CARRIED
Electoral Area ‘G’ Parks and
Open Space Advisory Committee.
MOVED Director Bartram, SECONDED
Director Burnett, that the minutes of the Electoral Area ‘G’ Parks and Open Space
Advisory Committee meeting held April 12, 2010 be received for information.
CARRIED
Grants-in-Aid
Advisory Committee.
MOVED Director Young,
SECONDED Director Westbroek, that the minutes of the Grants-in-Aid
Advisory Committee meeting held May 5, 2010 be received for information.
CARRIED
District 68
MOVED Director Young,
SECONDED Director Rudischer, that the
following grants be awarded:
Name
of Organization Amount
Recommended
Hope Centre $ 500
Jonanco Hobby Workshop
Association $ 460
Poetry Gabriola Society $ 1,000
$ 1,960
CARRIED
District 69
MOVED Director Young,
SECONDED Director Bartram, that the
following grants be awarded:
Name
of Organization Amount
Recommended
Arrowsmith Community
Enhancement Society $ 1,500
Errington War Memorial Hall
Association $ 1,300
Lighthouse Country Marine
Rescue Society $ 1,500
Mount Arrowsmith Biosphere
Foundation $ 700
Parksville &
District Association for Community Living $ 1,600
Parksville Qualicum Community
Foundation (The Hand) $ 300
$ 9,700
CARRIED
Regional
Solid Waste Advisory Committee.
MOVED Director Holme,
SECONDED Director Burnett, that the minutes of the Regional
Solid Waste Advisory Committee meeting held April 22, 2010 be received for information.
CARRIED
Transit
Select Committee.
MOVED Director McNabb,
SECONDED Director Bestwick, that the minutes of the Transit
Select Committee meeting held April 22, 2010 be received for information.
CARRIED
MOVED Director McNabb,
SECONDED Director Bestwick, that staff be directed to send a letter to BC Transit regarding the RDN
Board’s interest in participating in a pilot study that would explore the
benefits of using natural gas vehicles for Transit.
CARRIED
MOVED Director McNabb,
SECONDED Director Bestwick, that staff be directed to send a
letter to BC Transit requesting that older buses in the RDN Transit System be
replaced by the newer more efficient Olympic buses.
CARRIED
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
Sally
Barton, Bowser Seniors Housing Society, re Seniors Housing and Our
MOVED Director Bartram,
SECONDED Director Young, that the Board
directs staff to meet with the Bowser Seniors Housing Society Executive to
discuss and if possible negotiate a partnership between the RDN and the Bowser
Senior Housing Society to apply for a Free Crown Grant for two lots of Crown
Land that are within the boundary of the Bowser Village Centre, and then if
successful, to lease part of those two lots to the Bowser Seniors Housing
Society for the purposes of building an independent-supportive seniors housing
facility.
CARRIED
NEW BUSINESS
J. E. Harrison, City of
Nanaimo, re RDN Not-For-Profit Rental Housing Sewer Development Cost Charge
Reduction Bylaw No. 1577, 2010.
MOVED Director McNabb,
SECONDED Director Burnett, that this item be referred back to staff for a report.
CARRIED
SCHEDULED STANDING,
ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Regional
Agricultural Advisory Committee.
MOVED Director Burnett,
SECONDED Director Johnstone, that the minutes of the Agricultural Advisory Committee
meeting held April 30, 2010 be received for information.
CARRIED
Transit
Select Committee.
MOVED Director McNabb,
SECONDED Director Bestwick, that minutes of the Transit Select
Committee meeting held May 13, 2010 be received for information.
CARRIED
MOVED Director McNabb,
SECONDED Director Westbroek, that staff
be directed to arrange a meeting between the Chair of the RDN Board and
selected members of the Transit Select Committee and the BC Transit Chair and
Board to discuss the 2010-2011 Annual Operating Agreement.
CARRIED
ADMINISTRATOR’S
REPORTS
Open Burning -
Provincial Regulation Changes.
MOVED Director McNabb,
SECONDED Director Burnett, that the Board receive this report on Provincial
open burning regulation changes for information.
CARRIED
Solid Waste Disposal Service – Contract Award for Supply
& Distribution of Green Bins.
MOVED Director Holme,
SECONDED Director Burnett, that the Board award the contract for supply and
distribution of green bins and kitchen containers to ORBIS Canada Ltd. for a
total cost of $1,367,135.
CARRIED
NEW BUSINESS
Electoral Area ‘B’ Parks and Open Space Advisory
Committee.
MOVED Director Rudischer,
SECONDED Director Young, that Laurie Burke be appointed to Electoral Area ‘B’
Parks and Open Space Advisory Committee for a term ending December 31, 2011.
CARRIED
BOARD INFORMATION
It was noted that the Regional District of Nanaimo has been awarded a $10,000
grant for the Joint Tri-Regional Waste to Energy Viability Study.
ADJOURNMENT
MOVED Director Holme,
SECONDED Director McNabb, that
pursuant to Section 90(1)(e) of the Community Charter
the Board proceed to an In Camera Committee meeting to consider items related
to land issues.
TIME: 8:32 PM
The
meeting reconvened at 8:48 PM
RECREATION
AND PARKS SERVICES
PARKS
Area ‘A’ Community
Parks Service –
MOVED Director Burnett, SECONDED Director Kipp, that
the Regional District of Nanaimo enter
into an Agreement of Purchase and
CARRIED
MOVED
Director Burnett, SECONDED Director Bestwick, that the Regional District of
Nanaimo obtain assent of the electors in Electoral Area ‘A’ to borrow
$2,090,000 for the acquisition of proposed Lot 7 on Flewett Point through an
alternative approval process with repayment by way of an assessment based
property tax levy.
CARRIED
MOVED
Director Burnett, SSECONDED Director Kipp, that “Regional District of Nanaimo
Bylaw No. 1601, 2010” be introduced and read three times, be forwarded to the
Inspector of Municipalities for approval and proceed to the alternative
approval process to obtain assent of the electors in Electoral Area ‘A’.
CARRIED
MOVED
Director Burnett, SECONDED Director McNabb, that the Notice of Electoral
Response Form be approved for the purpose of the alternative approval process
for Bylaw No. 1601 within Electoral Area ‘A’.
CARRIED
MOVED Director Holme,
SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 8:50 PM