REGIONAL DISTRICT
OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, MAY 11, 2010 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
G. Rudischer Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Alternate
Director
B. Dempsey District of
Lantzville
Director
E. Mayne City of
Director
T. Westbroek Town of
Director
J. Ruttan City of
Director
L. McNabb City of
Director
B. Bestwick City of
Director
J. Kipp City of
Alternate
Director
M. Unger City of
Director
B. Holdom City of
Director
L. Sherry City of
Also in
Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Senior
Manager, Corporate Administration
W.
Idema A/C
General Manager, Finance & Information Services
M.
Donnelly A/C
General Manager, Regional & Community Utilities
D.
Trudeau General
Manager, Transportation & Solid Waste
P.
Thorkelsson General
Manager, Development Services
N.
Hewitt Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Director Dempsey and Unger to the meeting.
DELEGATIONS
Linda & Chuck
Addison, re Growth Strategy Amendment to Support Zoning &
OCP Amendment Application
Mrs. Addison presented a
visual and verbal presentation in support of the zoning and OCP Amendment application.
Sally Barton, Bowser
Seniors Housing Society, re Seniors Housing and Our
Ms. Barton presented a verbal overview of the Bowser Seniors Housing
Society and requested a partnership to apply for a Free Crown Grant for the
purpose of building an independent supportive seniors housing facility.
Meryl Chahley, Meyers Norris Penny, re Auditors’
Report.
Ms. Chahley presented the results of the Auditors’
Report.
LATE
DELEGATIONS
MOVED Director
Westbroek, SECONDED Director Bartram, that three late delegations be permitted
to address the Committee.
CARRIED
Dianne Eddy, re Consultation Process or In Depth Review of Ramifications of Building
Inspection and Permits in Rural Electoral Areas.
Ms. Eddy voiced her opposition of the consultation process and
ramifications of building inspection and permits in Rural Areas.
Reg Nosworthy, re Building Inspection Service - Public
Consultation Plan.
Mr. Nosworthy spoke in opposition of building inspection and permits in
rural areas.
Anita Pangborne-LaHue, re Growth Strategy Amendment to
Support Zoning & OCP Amendment Application No. 0604 - Addison -
Ms. Pangborne-LaHue spoke in support of the zoning & OCP Amendment
Application of her neighbour Ms. Addison.
MINUTES
MOVED
Director Holme, SECONDED Director Bestwick, that the minutes of the regular Committee
of the Whole meeting held April 13, 2010 be adopted.
CARRIED
Sally Barton, Bowser
Seniors Housing Society, re
MOVED Director Westbroek, SECONDED Director Bartram,
that the correspondence from the Bowser Seniors Housing Society be
received.
CARRIED
J. E. Harrison, City of
MOVED Director Westbroek, SECONDED Director Bartram,
that the correspondence from the City of
CARRIED
Christopher,
Liliana, and Isabella Garbers, re Growth Strategy Amendment to Support Zoning
& OCP Amendment Application No. 0604 - Addison -
MOVED Director Westbroek, SECONDED Director Bartram,
that the correspondence from Christopher, Liliana, and Isabella Garbers be received.
CARRIED
FINANCE
AND INFORMATION SERVICES
FINANCE
2009 Audited
Financial Statements.
MOVED Director Westbroek,
SECONDED Director McNabb, that the 2009 Consolidated Financial Statements,
associated financial schedules and Auditors' Report to the Chief Administrative
Officer be received.
CARRIED
2009
Statement of Financial Information.
MOVED Director Holme,
SECONDED Director Westbroek, that the 2009 Financial Information Act report be
received and approved and be forwarded to the Ministry of Community and Rural
Development.
CARRIED
2009 Directors’ & Committee Members’ Remuneration
& Expenses.
MOVED Director Westbroek, SECONDED Director Mayne,
that the 2009 report on remuneration and expenses for Board and Committee
members be received.
CARRIED
Nanaimo
Regional Hospital District - 2009 Audited Financial Statements.
MOVED Director Westbroek,
SECONDED Director Rudischer, that the report on the 2009 audited financial
statements of the Nanaimo Regional Hospital District be received.
CARRIED
DEVELOPMENT
SERVICES
BUILDING & BYLAW
Notice of
Building Bylaw Contravention -
MOVED Director Holme,
SECONDED Director Bartram, that staff be directed to register a Notice of Bylaw
Contravention on title pursuant to Section 57 Community Charter and that legal action be taken if necessary to
ensure "Lot 1, District Lot 79, Plan 6073, Nanoose District" is in
compliance with "Regional
District of Nanaimo Building Regulation & Fees Bylaw 1250, 2001” and “Regional District of' Nanaimo Land Use and Subdivision Bylaw 500, 1987."
CARRIED
Property
Maintenance Contravention -
Ms.
Anderson requested that the Board provide her proof of the complaint.
MOVED Director Holdom , SECONDED Director Unger, that this item be
referred back to staff for further review and that a report be prepared for the
May 25th, 2010 Board meeting.
CARRIED
Property
Maintenance Contravention -
MOVED Director Rudischer, SECONDED Director Bartram,
that the owners of the subject property be directed to remove from the premises
those items as set out in the attached Resolution within fourteen (14) days, or
the work will be undertaken by the Regional District of Nanaimo's agents at the
owner's cost.
CARRIED
Building Inspection Service –
Public Consultation Plan for Proposed Expansion.
MOVED Director Holdom, SECONDED Director Holme:
That staff be directed to proceed with Alternate No. 3 as outlined in the
report.
That staff be directed to undertake the advertising
of the events as outlined in the report.
CARRIED
PLANNING
Regional Growth Strategy Amendment to Support Zoning
& OCP Amendment Application No. 0604 - Addison -
MOVED Director Young, SECONDED Director Holme, that
the Board approve consideration for a site specific amendment to the Regional
Growth Strategy to permit an Official Community Plan and zoning amendment that
will decrease the minimum parcel size outside of the Urban Containment Boundary
to enable an application for a proposed 4 parcel subdivision, minimum parcel
size 5 acres, each with one house and dedicated path/trail to access Blind Lake
Park.
CARRIED
RECREATION
AND PARKS SERVICES
PARKS
Area ‘H’ Community Parks Service - Licence of
Occupation Renewal for Water Access at
MOVED Director Bartram,
SECONDED Director Mayne, that the 2010-2015 Licence of Occupation with the
Ministry of Transportation and Infrastructure for the purpose of continuing the
operation of the
CARRIED
REGIONAL AND COMMUNITY UTILITIES
WASTEWATER
RDN
Wastewater Services - Annual Wastewater Treatment Facilities Report.
MOVED Director McNabb, SECONDED Director Mayne, that
the 2009 Annual Wastewater Treatment Facilities Report be received for
information.
CARRIED
Proposed Expansion of Surfside Sewer Service - Results
of Property Owner Consultation.
MOVED Director Westbroek,
SECONDED Director McNabb, that the Board receive this report for information
and that no further action on the Surfside Sanitary Sewer Collection System
expansion be taken at this time.
CARRIED
WATER
RDN Water
Services - Well Condition Assessment & Maintenance Plan.
MOVED Director McNabb,
SECONDED Director Biggemann, that the Board receive the Well Condition
Assessment and Maintenance Plan staff report for information.
CARRIED
Proposed
Acquisition of Whiskey Creek Water District.
MOVED Director Biggemann,
SECONDED Director Sherry, that the RDN petition the residents of the Whiskey
Creek Water District to determine support for the RDN to acquire the Whiskey
Creek Water District utility and staff report back to the RDN Board on the results
of the petition process.
CARRIED
San Pareil Water Service - Expenditure of Funds from
Security Issuing Bylaw No. 1395 for Replacement of Water Main.
MOVED Director Westbroek,
SECONDED Director Mayne, that a drawdown of up to $17,000 from "Regional
District of Nanaimo (San Pareil Water Service) Security Issuing Bylaw No. 1395,
2004" for the replacement of the water supply main from the system
reservoir to the distribution piping network be approved.
CARRIED
District
69 Recreation Commission.
MOVED
Director Bartram, SECONDED Director Holdom, that the minutes of the District 69 Recreation Commission meeting held April 15, 2010, for information.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek,
that the
District 69 Field Allocations Update and Review of Guidelines report be
received as information and staff be directed to meet with the City of
Parksville, Town of Qualicum Beach and School District #69 to review current
scheduling practices, discuss trends in field use and review possible solutions to meet the changing demand
on the District’s sportfields.
CARRIED
MOVED Director Bartram,
SECONDED Director Westbroek, that staff
be directed to develop a recognition program for local groups or individuals
that reside either in the City of Parksville, the Town of Qualicum Beach or
Electoral Areas E, F, G and H and have won a Provincial, Western Canadian,
National or World championship for the District 69 Recreation Commission’s consideration.
CARRIED
MOVED Director Bartram,
SECONDED Director Westbroek, that the
District 69 Recreation Financial Assistance Program report be received as
information.
CARRIED
Electoral Area ‘G’ Parks and Open
Space Advisory Committee.
MOVED Director Holme,
SECONDED Director Ruttan, that the minutes of the Electoral Area ‘G’ Parks and
Open Space Advisory Committee meeting held April 12, 2010, be received for
information.
CARRIED
Grants-in-Aid
Advisory Committee.
MOVED Director Young,
SECONDED Director Bartram, that the minutes of the Grants-in-Aid Advisory
meeting held May 5, 2010, be received for information.
CARRIED
MOVED
Director Young, SECONDED Director Bartram, that the following District 68
grants be awarded:
Name
of Organization Amount
Recommended
Hope Centre $ 500
Jonanco Hobby Workshop Association $ 460
Poetry Gabriola Society $ 1,000
$ 1,960
CARRIED
MOVED
Director Young, SECONDED Director Bartram, that the following District 68
grants be awarded:
Name
of Organization Amount
Recommended
Arrowsmith Community Enhancement Society $ 1,500
Errington War Memorial Hall Association $
1,300
Lighthouse Country Marine Rescue Society $ 1,500
Mount Arrowsmith Biosphere Foundation $
700
Parksville & District Association for Community Living $ 1,600
$ 9,400
CARRIED
Regional
Solid Waste Advisory Committee.
MOVED Director Holme,
SECONDED Director Biggemann, that the minutes of the Regional Solid Waste
Advisory Committee meeting held April 22, 2010, be received for information.
CARRIED
Transit
Select Committee.
MOVED Director McNabb,
SECONDED Director Holme, that the minutes of the Transit Select Committee
meeting held April 22, 2010, be received for information.
CARRIED
Sally Barton, Bowser
Seniors Housing Society, re Seniors Housing and Our
MOVED Director Bartram, SECONDED Director McNabb, that
the Board directs staff to meet with the Bowser Seniors Housing Society
Executive to discuss and if possible negotiate a partnership between the RDN
and the Bowser Senior Housing Society to apply for a Free Crown Grant for two
lots of Crown Land that are within the boundary of the Bowser Village Centre,
and then if successful, to lease part of those two lots to the Bowser Seniors
Housing Society for the purposes of building an independent-supportive seniors
housing facility.
CARRIED
J.E. Harrison, City
of
MOVED Director Holme, SECONDED Director McNabb, that this item be
referred back to staff for a report.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that pursuant to Section 90(1)(e) of
the Community Charter the Board proceed to an In Camera Committee of the Whole
meeting to consider items related to land issues.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 9:00 PM
CHAIRPERSON