REGIONAL DISTRICT
OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, APRIL 13, 2010 AT 7:01 PM
IN THE RDN BOARD CHAMBERS
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
G. Rudischer Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Alternate
Director
B. Dempsey District of
Lantzville
Director
E. Mayne City of
Director
T. Westbroek Town of
Director
J. Ruttan City of
Director
L. McNabb City of
Director
B. Bestwick City of
Director
J. Kipp City of
Director
D. Johnstone City of
Director
B. Holdom City of
Director
L. Sherry City of
Also in
Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Senior
Manager, Corporate Administration
N.
Avery General
Manager, Finance & Information Services
J.
Finnie General
Manager, Regional & Community Utilities
D.
Trudeau General
Manager, Transportation & Solid Waste
P.
Thorkelsson General
Manager, Development Services
T.
Osborne General
Manager, Recreation & Parks
N.
Hewitt Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Director Dempsey to the meeting.
DELEGATIONS
Michele Deakin, Mid Vancouver Island Habitat
Enhancement Society, re Results of the Bio-inventory of the
Ms. Deakin presented the
results of the Bio-inventory of the
Englishman River Estuary and Nearshore.
MINUTES
MOVED
Director Westbroek, SECONDED Director Bartram, that the minutes of the regular Committee of the Whole
meeting held March 9, 2010 be adopted.
CARRIED
Mark Brown, Town of
MOVED
Director Westbroek, SECONDED Director McNabb, that the correspondence from the
Town of Qualicum Beach be received.
CARRIED
Howard Waldner, Vancouver
Island Health Authority, re Grant to
MOVED
Director Westbroek, SECONDED Director McNabb, that the correspondence from the
Vancouver Island Health Authority be received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
MOVED
Director Kipp, SECONDED Director Holdom, that staff be authorized to negotiate a cellular tower location agreement
with
CARRIED
Bylaws No. 821.08, 964.05, 991.03, 1022.07, 1385.06
& 1439.03 - Amend the Errington, Dashwood, Nanoose, Coombs Hilliers, Bow
Horn Bay and Extension Fire Protection Service Establishment Bylaws to include
Rescue Services.
MOVED Director Holme, SECONDED Director Bartram,
that "Errington Fire Protection
Service Amendment Bylaw No. 821.08, 2010'' be introduced, read three times and
forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED Director Bartram,
that "Dashwood Fire Protection Service
Amendment Bylaw No. 964.05, 2010" be introduced, read three times and
forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED Director Bartram,
that "Nanoose Fire Protection
Service Amendment Bylaw No. 991.03, 2010" be introduced, read three times
and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED Director Bartram,
that "Coombs Hilliers Fire
Protection Service Amendment Bylaw No. 1022.07, 2010" be introduced, read
three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED Director Bartram,
that "Bow Horn Bay Fire Protection
Service Amendment Bylaw No. 1385.06, 2010" be introduced, read three times
and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED Director Bartram,
that "Extension Fire Protection
Service Amendment Bylaw No. 1439.03, 2010" be introduced, read three times
and forwarded to the Inspector of Municipalities for approval.
CARRIED
DEVELOPMENT SERVICES
BUILDING & BYLAW
Building
Inspection Service - Communication Plan for Expansion.
MOVED Director Burnett, SECONDED Director Johnstone, that the Building Inspection Expansion Communication Plan
be approved and staff be directed to implement the Plan as scheduled.
CARRIED
PLANNING
Electoral Area 'A' Draft Official Community Plan -
MOVED Director Burnett, SECONDED Director Bartram,
that the Board support Option 1: that the
draft Electoral Area 'A' Official Community Plan include a land use designation
and general policies in support of the Nanaimo Airport with emphasis on the
creation of an Accord between the RDN and the Nanaimo Airport Commission.
CARRIED
MOVED Director Burnett, SECONDED Director Bartram,
that staff be directed to initiate the
process of developing an Accord between the Regional District of Nanaimo and
the Nanaimo Airport Commission for the purpose of defining the relationship
between the RDN and the NAC and to ensure that the parties work cooperatively
towards common goals and objectives. The Accord should at minimum address the
topics identified in the draft Electoral Area 'A'
CARRIED
MOVED Director Burnett, SECONDED Director Bartram,
that the Electoral Area 'A' Official
Community Plan Review Citizen's Committee due to their proximity to the airport
and involvement in the Electoral Area 'A' Official Community Plan review
process be given an opportunity to provide input and recommendations for
consideration in the development of an Accord.
CARRIED
MOVED Director Burnett, SECONDED Director Bartram,
that the Board confirm that all Regional
District of Nanaimo planning documents be consistent with the Board's Strategic
Plan and previous actions which support the
CARRIED
MOVED
Director Burnett, SECONDED Director Johnstone, that as telecommunications towers are federally regulated and
not subject to zoning and as the applicant has followed the public consultation
process established by Industry Canada, staff recommends the Board proceed with
Option 2, and provide no comments with respect to the proposed tower.
CARRIED
MOVED Director Bestwick, SECONDED Director Biggemann,
that the Regional District of Nanaimo
Board decline the proposal as presented by the Errington Fire Department.
CARRIED
RECREATION AND PARKS SERVICES
RECREATION
Bylaw No. 1599 - Establishes a Reserve Fund for the
Electoral Area 'A' Recreation & Culture Service.
MOVED Director Burnett, SECONDED Director Young, that "Electoral Area 'A' Recreation and Culture
Service Reserve Fund Establishment Bylaw No. 1599, 2010" be introduced and
read three times.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that "Electoral Area 'A' Recreation and Culture
Service Reserve Fund Establishment Bylaw No. 1599, 2010" be adopted.
CARRIED
MOVED Director Bartram, SECONDED Director Mayne, that $8,450 be released from the reserve fund for
CARRIED
REGIONAL
AND COMMUNITY UTILITIES
WASTEWATER
Bylaw No. 975.52 - Reduces the Boundaries of the Pump
& Haul Service by Excluding An Area 'E' Property and Amending a Legal
Description for an Area ‘B’ Property.
MOVED Director Holme, SECONDED Director Rudischer, that the boundaries of the "Regional District of
Nanaimo Pump and Haul Local Service Establishment Bylaw No. 975, 1995" be
amended to exclude Lot 69, District Lot 68, Plan 30341, Nanoose District
(Electoral Area 'E').
CARRIED
MOVED Director Holme, SECONDED Director Rudischer, that the legal description for Lot 177, Section 31,
Plan 17658, Nanaimo Land District (Electoral Area 'B') be replaced with Lot A,
Section 31, Plan VIP84225, Gabriola Island, Nanaimo District (Electoral Area 'B')
in Schedule A of the "Regional District of Nanaimo Pump and Haul Local
Service Establishment Bylaw No. 975, 1995".
CARRIED
MOVED Director Holme, SECONDED Director Rudischer, that the "Regional District of Nanaimo Pump &
Haul Local Service Amendment Bylaw No. 975.52, 2010" be introduced and
read three times.
CARRIED
Bylaws No. 813.44 & 889.56 - Amend the French
Creek & Northern Community Sewer Services to Include An Area 'G' Property.
MOVED Director Westbroek, SECONDED Director Bartram,
that "French Creek Sewer Local
Service Area Amendment Bylaw No. 813.44, 2010" be introduced and read
three times.
CARRIED
MOVED Director Westbroek, SECONDED Director
Bartram, that "Northern Community
Server Service Area Boundary Amendment Bylaw No. 889.56, 2010" be
introduced and read three times.
CARRIED
SepticSmart Education Program - Progress Report.
MOVED Director Holme, SECONDED Director Johnstone, that the Board receives the program update for the
SepticSmart Education Program for information.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone, that the Board direct staff to send a letter to VIHA
for continued assistance with SepticSmart workshops.
CARRIED
Northern Community Sewer Service - Contract Award
& Release of Reserve Funds for Centrifuge Purchase.
MOVED Director Westbroek, SECONDED Director Ruttan,
that Alfa Laval be awarded the centrifuge
supply contract for the French Creek Pollution Control Centre Dewatering
Upgrade Project for the amount of $358, 129.
CARRIED
MOVED Director Westbroek, SECONDED Director Ruttan,
that funds from the Northern Community
Development Cost Charge Reserve Fund be used for the French Creek Pollution
Control Centre Dewatering Upgrade Project.
CARRIED
WATER
Rainwater Management Current Practices Review.
MOVED Director Bartram, SECONDED Director Johnstone,
that the Board receive the Rainwater
Management Current Practices Review report for information.
CARRIED
Bylaw No. 1598 - Repeals Redundant Regulations &
Rates Bylaws for Amalgamated
MOVED Director Holme, SECONDED Director Burnett, that "Regional District of Nanaimo Nanoose Bay
Peninsula Water Regulations and Rates Repeal Bylaw No. 1598, 2010" be
introduced and read three times.
CARRIED
MOVED Director Holme, SECONDED Director Burnett, that "Regional District of Nanaimo Nanoose Bay
Peninsula Water Regulations and Rates Repeal Bylaw No. 1598, 2010" be
adopted.
CARRIED
MOVED Director Westbroek, SECONDED Director Mayne, that the Regional District of Nanaimo approve the
extension of the Arrowsmith Water Service Joint Venture Agreement for a one
year term to March 31, 2011.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Bylaw No. 1591 - Rates & Regulations Bylaw for the
Solid Waste Collection & Recycling Service.
MOVED Director Holme, SECONDED Director Holdom, that "Regional District of Nanaimo Solid Waste
and Recycling Collection Service Rates and Regulations Bylaw No. 1591,
2010" be introduced and read three times.
CARRIED
MOVED Director Holme, SECONDED Director Holdom, that "Regional District of Nanaimo Solid Waste
and Recycling Collection Service Rates and Regulations Bylaw No. 1591,
20I0" having received three readings be adopted.
CARRIED
Solid Waste Disposal Service - Reserve Fund Bylaw No.
1600, Green Bin Purchase, Financial Plan Amendment Bylaw No. 1597.01.
MOVED Director Westbroek, SECONDED Director Holdom,
that "Regional District of Nanaimo
Solid Waste Disposal Service Reserve Fund Establishment Bylaw No. 1600, 2010"
be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom,
that "Regional District of Nanaimo
Solid Waste Disposal Service Reserve Fund Establishment Bylaw No. 1600,
2010" be adopted.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom,
that up to $1,857,000 for the purchase
and distribution of green bins be authorized as an expenditure from the Solid
Waste Disposal Service Reserve Fund.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom,
that "Regional District of Nanaimo
2010 to 2014 Financial Plan Amendment Bylaw No. 1597.01, 2010" be
introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom,
that "Regional District of Nanaimo
2010 to 2014 Financial Plan Amendment Bylaw No.1597.01, 2010" be adopted.
CARRIED
2009 Illegal Dumping and Landfill Bans Enforcement
Report.
MOVED Director Westbroek, SECONDED Director Johnstone,
that the Board receive the 2009 Illegal
Dumping Prevention Program and Landfill Bans report for information.
CARRIED
Solid Waste
Disposal Service - Tender Award for Landfill Rubber Tire Loader.
MOVED
Director McNabb, SECONDED Director Westbroek, that the Regional
District of Nanaimo award the supply of a new rubber tire loader, type Volvo
L60F, to Great West
Equipment for the tendered amount of $166,600 plus applicable taxes including
the guaranteed buyback, the supply of
a four year extended warranty and a four year maintenance package as included
in the tender.
CARRIED
Electoral
Area 'A' Parks, Recreation and Culture
Commission.
MOVED Director Burnett, SECONDED Director Johnstone,
that the minutes of the
Electoral Area 'A' Parks,
Recreation and Culture Commission meeting held March 17, 2010 be received for
information.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that staff
contact School District #68 to explore issues and possible solutions for
resurfacing the South Wellington Elementary and North Cedar Intermediate School
outdoor courts, and to address the multi-use application of the courts.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that the
following Electoral Area 'A' Recreation and Culture Grant-In-Aid applications
be approved:
Community Group Amount Recommended
Cedar Family of
Community Schools $ 896
Cedar Community
Hall Association $ 1,500
Yellow Point Drama
Group $ 1,007
CARRIED
Electoral Area 'B' Parks and Open Space Advisory Committee.
MOVED Director Rudischer, SECONDED Director Holdom, that the
minutes of the Electoral Area 'B' Parks and Open
Space Advisory Committee meeting held February 2, 2010 be received for
information.
CARRIED
Electoral Area 'F' Parks and Open Space Advisory Committee.
MOVED Director Biggemann, SECONDED Director Ruttan, that the
minutes of the Electoral Area 'F' Parks and Open Space Advisory Committee
meeting held February 22, 2010 be received for information.
CARRIED
Mark Brown, Town of
MOVED
Director Westbroek, SECONDED Director Johnstone, that staff prepare a report on
the options and implications of undertaking a regional services review,
including specifically, the request by the Town of Qualicum Beach to support
regional funding for the
CARRIED
Howard Waldner,
Vancouver Island Health Authority, re Grant to
MOVED
Director Westbroek, SECONDED Director Johnstone, that staff prepare a report to consider the financial
breakdown of the grant from the Vancouver Island Health Authority.
CARRIED
IN CAMERA
MOVED Director Holme, SECONDED Director McNabb, that
pursuant to Section 90(1)(e) of the Community Charter the Committee proceed to
an In Camera Committee of the Whole meeting to consider items related to land
issues.
CARRIED
MOVED Director Holme, SECONDED Director McNabb, that this
meeting adjourn to allow for an In Camera meeting.
CARRIED
TIME: 7:53 PM
CHAIRPERSON