REGIONAL DISTRICT
OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, MARCH 9, 2010 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
G. Rudischer Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Alternate
Director
D. Niwa Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
C. Haime District
of Lantzville
Director
E. Mayne City of
Director T. Westbroek Town of
Director
D. Johnstone City of
Director
B. Holdom City of
Director
L. Sherry City of
Director
L. McNabb City of
Director
J. Kipp City of
Alternate
Director
M. Unger City of
Alternate
Director
F. Pattje City of
Also in
Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Senior
Manager, Corporate Administration
N.
Avery General
Manager of Finance & Information Services
J.
Finnie General
Manager of Regional & Community Utilities
D.
Trudeau General
Manager of Transportation & Solid Waste
P.
Thorkelsson General
Manager of Development Services
T.
Osborne General
Manager of Recreation & Parks
N.
Hewitt Recording
Secretary
CALL TO ORDER
The Chairperson welcomed Alternate
Directors Pattje, Unger and Niwa to the meeting.
DELEGATIONS
Linda & Chuck Addison, re Growth
Strategy Amendment to Support Zoning & OCP Amendment Application No. 0604.
The delegation
did not wish to speak at this time.
Anita Pangborne-LaHue, re Growth
Strategy Amendment to Support Zoning & OCP Amendment Application No. 0604.
This delegation was not in
attendance.
Ruth Sharun,
Ms. Sharun presented a
visual and verbal overview regarding the NMRS organization and the fundraising
efforts to purchase an enclosed vessel to serve the community’s marine
emergency response needs and requested a contribution from the RDN in the
amount of $25, 000.
MINUTES
MOVED Director
McNabb, SECONDED Director Mayne,
that the minutes of the regular Committee of the Whole
meeting held February 9, 2010 be adopted.
CARRIED
Miles Phillips,
Cowichan Energy Alternatives Society, re Request for Letter of Support.
MOVED
Director Holme, SECONDED Director McNabb, that the correspondence from the Cowichan
Energy Alternatives Society requesting a letter of support for the “Vancouver
Island Bio-Fuel Network (VIBN) Project” be received.
CARRIED
Bob Maling, Homeowner Protection Office, re Proposed Expansion of Building Inspection
Service.
MOVED
Director Holme, SECONDED Director McNabb, that the correspondence from the Homeowner
Protection Office in support of the proposed expansion of Building Inspection
Services be received.
CARRIED
Chuck
& Linda Addison, re Growth Strategy Amendment to Support Zoning &
OCP Amendment Application No. 0604.
MOVED
Director Holme, SECONDED Director McNabb, that the correspondence from Chuck & Linda Addison be received.
CARRIED
Peter Alexander, BC
Assessment, re Building Permits and BC Assessment.
MOVED
Director Holme, SECONDED Director McNabb, that the correspondence from BC Assessment
regarding the proposed expansion of Building Inspection Services be received.
CARRIED
Bruce
Cownden, Denise Sakai & Helen Sims,
MOVED
Director Holme, SECONDED Director McNabb, that the correspondence from the Oceanside
Development & Construction Association regarding the proposed expansion of
Building Inspection Services be received.
CARRIED
Byron Gallant, Canadian Home Builders’ Association -
MOVED
Director Holme, SECONDED Director McNabb, that the correspondence from the Canadian
Home Builders’ Association regarding the
proposed expansion of Building Inspection Services be received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Bylaw No. 149 - Regional Hospital District 2010 Annual
Budget.
MOVED Director McNabb, SECONDED Director Westbroek, that the 2010
Regional Hospital District annual budget be approved with the following
components:
Property
tax requisition $ 6,294,940
Capital
grant allowance (from property taxes) $ 3,151,800
CARRIED
MOVED
Director McNabb, SECONDED Director Westbroek, that “Nanaimo Regional Hospital
District Annual Budget Bylaw No. 149, 2010 be introduced and read three times.
CARRIED
MOVED Director
McNabb, SECONDED Director Westbroek, that “Nanaimo Regional Hospital District
Annual Budget Bylaw No. 149, 2010” be adopted.
CARRIED
Bylaw No. 1597 - 2010
to 2014 Financial Plan.
MOVED
Director McNabb, SECONDED Director Holdom, that “2010 to 2014 Financial Plan Bylaw
No. 1597, 2010” be introduced and read three times.
CARRIED
MOVED
Director McNabb, SECONDED Director Holdom, that “2010 to 2014 Financial Plan Bylaw
No. 1597, 2010” be adopted.
CARRIED
Policy A1.15 -
Proposed Amendment to Provide for Reimbursement of Telecommunication Devices.
MOVED
Director Bartram, SECONDED Director Mayne, that the Board support covering the
cost of mobile telecommunication devices for Electoral Area Directors.
CARRIED
MOVED
Director Bartram, SECONDED Director Mayne, that Policy A1.15 be amended by
adding the following sections:
5. Mobile Telecommunication Devices
At the
option of an Electoral Area Director, the Regional District will either provide
the Director with a Blackberry or a monthly allowance of $50 as reimbursement
for a mobile telecommunication device. The allowance shall be provided on or
about the first day of the month.
6. Annual Eligibility for Communication Services Allowances
In December of each year a Director shall on request,
identify which communication services are in use by the Director. The monthly
allowances shall be amended in accordance with that report commencing January 1
of each calendar year.
CARRIED
Bylaws No. 1532.02 & 1596 – Amend
User Rates and Establish a Parcel
Tax for the Cedar Sewer
Service.
MOVED Director Burnett, SECONDED Director Young, that
“Cedar Sewer Service Parcel Tax Rate Bylaw No. 1596, 2010” be introduced and
read three times.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that “Cedar Sewer Service Parcel Tax
Rate Bylaw No. 1596, 2010” be adopted.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that “Cedar Sewer Service Area Rates
and Regulations Amendment Bylaw No. 1532.02, 2010” be introduced and read three
times.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that “Cedar Sewer Service Area Rates
and Regulations Amendment Bylaw No. 1532.02, 2010” be adopted.
CARRIED
Bylaws No. 1567.01, 1568.01,
1569.01, 1336.07, 1483.04 & 1525.02 - Amend Parcel Tax Rates for Water,
Sewer, Fire Protection and Crime Prevention/ Community Justice Services.
MOVED
Director Westbroek, SECONDED Director Johnstone, that “Water Services Parcel
Tax Rates Bylaw No. 1567.01, 2010” be introduced and read three times.
CARRIED
MOVED
Director Westbroek, SECONDED Director Johnstone, that “Water Services Parcel
Tax Rates Bylaw No. 1567.01, 2010” be adopted.
CARRIED
MOVED
Director Westbroek, SECONDED Director Johnstone, that “Sewer Services Parcel
Tax Rates Bylaw No. 1568.01 2010” be introduced and read three times.
CARRIED
MOVED
Director Westbroek, SECONDED Director Johnstone, that “Sewer Services Parcel
Tax Rates Bylaw No. 1568.01, 2010” be adopted.
CARRIED
MOVED
Director Westbroek, SECONDED Director Johnstone, that “Fire Protection Services
Parcel Tax Rates Bylaw No. 1569.01, 2010” be introduced and read three times.
CARRIED
MOVED
Director Westbroek, SECONDED Director Johnstone, that “Fire Protection Services
Parcel Tax Rates Bylaw No. 1569.01, 2010” be adopted.
CARRIED
MOVED
Director Westbroek, SECONDED Director Johnstone, that “Driftwood Water Supply
Service Area Parcel Tax Rate Amendment Bylaw No. 1336.07, 2010” be introduced
and read three times.
CARRIED
MOVED
Director Westbroek, SECONDED Director Johnstone, that “Driftwood Water Supply
Service Area Parcel Tax Rate Amendment Bylaw No. 1336.07, 2010” be adopted.
CARRIED
MOVED
Director Westbroek, SECONDED Director Johnstone, that “Barclay Crescent Sewer
Service Area Parcel Tax Rate Amendment Bylaw No. 1483.04, 2010” be introduced
and read three times.
CARRIED
MOVED
Director Westbroek, SECONDED Director Johnstone, that “Barclay Crescent Sewer
Service Area Parcel Tax Rate Amendment Bylaw No. 1483.04, 2010” be adopted.
CARRIED
MOVED
Director Westbroek, SECONDED Director Johnstone, that “Crime Prevention and
Community Justice Support Service Parcel Tax Rates Bylaw No. 1525.02, 2010” be
introduced and read three times.
CARRIED
MOVED
Director Westbroek, SECONDED Director Johnstone, that “Crime Prevention and
community Justice Support Service Parcel Tax Rates Bylaw No 1525.02, 2010” be
adopted.
CARRIED
Operating
Results for the Period Ending December 31, 2009.
MOVED
Director Holdom, SECONDED Director Westbroek, that the summary report of
financial results for the year ending December 31, 2009 be received for
information.
CARRIED
DEVELOPMENT SERVICES
BUILDING & BYLAW
Bylaws No. 787.13, 1250.05 & 1595 – Amend the
Building Inspection Service Establishment, Regulatory and Fees & Charges
Bylaws.
MOVED
Director Holdom, SECONDED Director Burnett, that “Regional District of Nanaimo
Building Inspection Extended Service Bylaw Amendment Bylaw No. 787.13, 2010,”
be introduced and read three times and forwarded to the Ministry of Community
and Rural Development for approval.
CARRIED
MOVED
Director Holdom, SECONDED Director Burnett, that “Regional District of
CARRIED
MOVED
Director Holdom, SECONDED Director Burnett, that “Regional District of
CARRIED
MOVED
Director Holdom, SECONDED Director Burnett, that “Regional District of
CARRIED
MOVED
Director Holdom, SECONDED Director Burnett, that “Regional District of
CARRIED
MOVED
Director Holdom, SECONDED Director Burnett, that Building Permit
Fees Policy No. B2.1 be approved as amended.
CARRIED
District 69 Animal Control
Services – Kennelling Agreement.
MOVED
Director Westbroek, SECONDED Director Bartram, that the agreement between the
SPCA and the Regional District of Nanaimo for the sale of dog licenses and use
of the animal shelter at
CARRIED
Expansion of Building Inspection Service in the RDN.
MOVED
Director Bartram, SECONDED Director Holme, that the attached policy with
respect to inclusion of new subdivisions within the building inspection area be
endorsed with a revised effective date of October 1, 2010.
CARRIED
REGIONAL
AND COMMUNITY UTILITIES
WASTEWATER
Bylaws No. 1021.08 & 889.55 - Amend the Boundaries of the
MOVED
Director Holme, SECONDED Director Bartram, that “Pacific Shores Sewer Local Service Area Boundary Amendment Bylaw No. 1021.08, 2010” be introduced and read three times.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that “Northern
Community Sewer Service Area Boundary Amendment Bylaw No. 889.55, 2010” be
introduced and read three times.
CARRIED
Bylaw No. 1577 - Reduction of Sewer
Development Cost Charges for Not-for-Profit Rental Housing (Northern Community,
Southern Community, Duke Point & Fairwinds Sewer Services).
MOVED Director Westbroek, SECONDED Director Young , that “Regional District of Nanaimo Not-for-Profit-Rental
Housing Sewer Development Cost Charge Reduction Bylaw No. 1577, 2010” be
introduced, read three times and forwarded to the Inspector of Municipalities
for approval.
MOVED Director Westbroek,
SECONDED Director Young, that Sewer Development Cost Charges for Not-for Profit
Rental Housing be reduced by 100%.
CARRIED
The question
was called on the motion as amended.
The motion
CARRIED.
Southern Community Sewer Service - Biosolids Contract
Extension.
MOVED Director McNabb, SECONDED Director Holdom, that
CARRIED
Northern Community Sewer Service - Insurance Release
for Roof Repair at French Creek Pollution Control Centre.
MOVED Director McNabb, SECONDED Director Westbroek,
that the Board approves the execution of an Insurance Release for roof repairs
at the French Creek Pollution Control Centre.
CARRIED
Northern & Southern Community Sewer Services -
Assignment Award & Reserve Fund Expenditure Bylaws No. 1593 & 1594.
MOVED Director Holdom, SECONDED Director McNabb, that
the GNPCC and FCPCC wastewater treatment options assignments be awarded to
AECOM for a maximum value of $221,655, excluding GST.
CARRIED
MOVED Director Holdom, SECONDED Director McNabb, that
Northern Community Development Cost Charge funds in the amount of $110,200 and Southern Community Development Cost Charge funds in
the amount of $79,600 be approved as a source of
funds for these projects.
CARRIED
MOVED Director Holdom, SECONDED Director McNabb, that
“Northern Community Sewer Local Service Area Development Cost Charge Reserve
Fund Expenditure Bylaw No. 1593, 2010” be introduced and read three times.
CARRIED
MOVED Director Holdom, SECONDED Director McNabb, that
“Northern Community Sewer Local Service Area Development Cost Charge Reserve
Fund Expenditure Bylaw No. 1593, 2010” be adopted.
CARRIED
MOVED Director Holdom, SECONDED Director McNabb, that
“Southern Community Sewer Local Service Area Development Cost Charge Reserve
Fund Expenditure Bylaw No. 1594, 2010” be introduced and read three times.
CARRIED
MOVED Director Holdom, SECONDED Director McNabb, that
“Southern Community Sewer Local Service Area Development Cost Charge Reserve
Fund Expenditure Bylaw No. 1594, 2010” be adopted.
CARRIED
WATER
Convening for Action on
MOVED Director Bartram, SECONDED Director Mayne, that
the Board continue to support staff participation in CAVI and attendance at
CAVI learning activities associated with promoting water sustainability.
CARRIED
Update - Toilet
Replacement Incentive Program.
MOVED Director Bartram, SECONDED Director Mayne, that
the Board receive the Toilet Replacement Incentive Program Update report for
information.
CARRIED
Bylaws No. 619.17, 700.18, 1097.13,
1172.11, 1383.07, 1434.06 & 1468.06 - Amend Water User Rates in the French
Creek, Surfside, Decourcey, San Pareil, Englishman River, Melrose and Nanoose
Bay Peninsula Water Service Areas.
MOVED Director Holme, SECONDED Director McNabb, that this item be
referred back to staff.
CARRIED
Bylaws
No. 1340.02, 1342.02, 1343.02, 1346.02, 1384.02, 1435.01 & 1592 - Amend
& Establish Water Restrictions in the San Pareil, Decourcey, French Creek,
Surfside, Englishman River, Melrose and Nanoose Bay Peninsula Water Service
Areas.
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo Nanoose Bay Peninsula Water Service Area
Uses Restrictions Bylaw No. 1592, 2010” be introduced for three readings.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo Nanoose Bay Peninsula Water Service Area
Uses Restrictions Bylaw No. 1592, 2010” be adopted.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo San Pareil Water Uses Restrictions Amendment
Bylaw No. 1340.02, 2010” be introduced for three readings.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo San Pareil Water Uses Restrictions Amendment
Bylaw No. 1340.02, 2010” be adopted.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo Decourcey Water Uses Restrictions Amendment
Bylaw No. 1342.02, 2010” be introduced for three readings.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo Decourcey Water Uses Restrictions Amendment
Bylaw No. 1342.02, 2010” be adopted.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo French Creek Water Uses Restrictions
Amendment Bylaw No. 1343.02, 2010” be introduced for three readings.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo French Creek Water Uses Restrictions
Amendment Bylaw No. 1343.02, 2010” be adopted.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo Surfside Water Uses Restrictions Amendment
Bylaw No. 1346.02, 2010” be introduced for three readings.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo Surfside Water Uses Restrictions Amendment
Bylaw No. 1346.02, 2010” be adopted.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo Englishman River Community Water Uses
Restrictions Amendment Bylaw No. 1384.02, 2010” be introduced for three
readings.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo Englishman River Community Water Uses
Restrictions Amendment Bylaw No. 1384.02, 2010” be adopted.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo Melrose Terrace Water Local Service Area
Uses Restrictions Amendment Bylaw No. 1435.01, 2010” be introduced for three
readings.
CARRIED
MOVED Director Holme, SECONDED Director Johnstone,
that “Regional District of Nanaimo Melrose Terrace Water Local Service Area
Uses Restrictions Amendment Bylaw No. 1435.01, 2010” be adopted.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Bylaw No.
1531.02 - Amends the Solid Waste Disposal Service Regulations Bylaw by
Increasing Tipping Fees.
MOVED Director Holme, SECONDED Director Sherry, that
“Regional District of Nanaimo Solid Waste Management Regulation Bylaw No.
1531.02, 2010” be introduced and read three times.
CARRIED
MOVED Director Holme, SECONDED Director Sherry, that
“Regional District of Nanaimo Solid Waste Management Regulation Bylaw No.
1531.02, 2010” be adopted.
CARRIED
District
69 Recreation Commission.
MOVED Director
Bartram, SECONDED Director Mayne,
that the minutes of the District 69 Recreation Commission meeting held
February 18, 2010 be received
for information.
CARRIED
MOVED
Director Bartram, SECONDED Director Mayne, that the Cyclone Taylor Cup Tournament Committee Grant-In-Aid request for
funding be rejected based on the information provided which shows that the
Regional District, including both the City of Parksville and the Town of
Qualicum Beach, is providing a subsidy of approximately $9,000 for their event
and that the budget provided contains an error of approximately $2,200 in ice rental
costs, which would indicate that, given the budget presented, additional funds
would not be required for the tournament.
CARRIED
District 69 Youth Grants
MOVED Director Bartram, SECONDED Director Westbroek,
that the following District 69
Recreation Youth Grants be approved:
Community Group Amount
Recommended
District
69 Minor Softball Association $ 2,000
Errington
War Memorial Hall Association $ 1,650
District
69 Family Resource Association $ 545
Parksville
Qualicum Community Foundation $ 1,850
Ravensong
Aquatic Club $ 2,500
CARRIED
District 69 Recreation Grants
MOVED Director Bartram, SECONDED Director Westbroek,
that the following District 69
Recreation Community Grants be approved:
Community Group Amount
Recommended
Arrowsmith
Community Enhancement Society $ 861
Errington
Therapeutic Riding Association $ 2,500
Lighthouse
Community Centre Society $ 1,424
Lighthouse
Recreation Commission $ 2,500
Panters
Hockey $ 1,650
Parksville
Seniors Athletic Group $ 2,000
Ravensong
Masters Swim Club $ 2,500
CARRIED
Nanoose
Bay Parks and Open Space Advisory Committee.
MOVED
Director Holme, SECONDED Director McNabb, that the minutes
of the
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that the Regional District of Nanaimo send a letter to
the Director of the Integrated Land Management Branch, regarding the local
community concerns about loss of the boat ramp at Schooner Cove which is part
of the water lease on L.D. 2084 and that this information be considered in
future deliberations of this water lease.
CARRIED
MOVED Director Holme, SECONDED Director McNabb, that
the Fairwinds
Development Corporation be requested to provide an update to the Electoral Area
‘E’ Parks and Open Space Advisory Committee regarding the proposed parkland
allocations in their development plan.
CARRIED
Regional
Agricultural Advisory Committee.
MOVED
Director Burnett, SECONDED Director Johnstone, that the minutes of the Agricultural Advisory Committee
meeting held January 29, 2010 be received
for information.
CARRIED
Area Agricultural
Plan.
MOVED Director Burnett, SECONDED Director Young, that this
item be referred back to staff for further review.
CARRIED
Regional
Liquid Waste Advisory Committee.
MOVED
Director Holme, SECONDED Director McNabb, that the minutes of the Regional Liquid Waste Advisory
Committee meeting held February 4, 2010 be received for information.
CARRIED
MOVED
Director Holme, SECONDED Director Westbroek, that staff prepare a strategy for an educational
awareness program for the disposal of residential chemicals in the wastewater
stream.
CARRIED
Sustainability
Select Committee.
MOVED
Director McNabb, SECONDED Director Burnett, that the minutes of the Sustainability Select Committee
meeting held September 16, 2009 be
received for information.
CARRIED
MOVED
Director Young, SECONDED Director McNabb, that the staff report on the Regional Growth Strategy Amendment to Support Zoning & OCP Amendment
Application No. 0604 - Addison - 2610 Myles Lake Road -Electoral Area ‘C’ be
deferred for one month.
CARRIED
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
Ruth Sharun,
MOVED Director McNabb,
SECONDED Director Unger, that staff be directed to prepare a report on the
request from the Nanaimo Marine Rescue Society for a contribution of $25,000 to
assist in the purchase of an enclosed vessel to serve the community’s marine
emergency response needs.
CARRIED
Cyclone Taylor Cup Tournament Grants-in-Aid Request.
Director Westbroek
requested that a District 69 Recreation Commission meeting be held before the
Board meeting on March 23 to review the accounting of the Cyclone Taylor Cup
Tournament Grants-in-Aid so that clarification can be brought forward to the
March 23 Board Meeting.
ADJOURNMENT
MOVED Director Holme,
SECONDED Director Holdom, that this meeting adjourn to allow for an In
Camera meeting.
CARRIED
RISE & REPORT
RECREATION AND PARKS SERVICES
MOVED
Director Westbroek, SECONDED Director Holme, that the Regional District of
Nanaimo pursue a partnership arrangement with the
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director McNabb, that the meeting terminate.
CARRIED
TIME: 8:40 PM
CHAIRPERSON