REGIONAL DISTRICT
OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, FEBRUARY 9, 2010 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
G. Rudischer Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
C. Haime District
of Lantzville
Alternate
Director
C. Burger City of
Director
T. Westbroek Town of
Director
J. Ruttan City of
Director
L. McNabb City of
Director
B. Bestwick City of
Director
J. Kipp City of
Director
Johnstone City of
Director
B. Holdom City of
Director
L. Sherry City of
Also in
Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Senior
Manager, Corporate Administration
N.
Avery Gen.
Manager of Finance & Information Services
J.
Finnie General
Manager of Regional & Community Utilities
D.
Trudeau General
Manager of Transportation & Solid Waste
P.
Thorkelsson General
Manager of Development Services
T.
Osborne General
Manager of Recreation & Parks
N.
Hewitt Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Director Burger to the meeting.
SPECIAL PRESENTATION
James Lunney, MP
& Jim Craven, Member FCM Council, re FCM Green Municipal Fund Award.
Mr.
Lunney presented a grant cheque in the amount of $350,000 from the Green
Municipal Fund to be used for the pilot cogeneration project at the Greater
Nanaimo Pollution Control Centre.
Mr.
Jim Craven, FCM member, advised the Board that this unique program will benefit
the community and that he is proud of the partnership of all levels of government.
DELEGATIONS
Annette
Tanner, Western Canada Wilderness Committee, re Land Use Plan of Coastal
Douglas-Fir Ecosystems on
Ms. Tanner spoke in support of
the Provincial Government’s initiative to protect six parcels of Crown Land
within the endangered Coastal Douglas Fir biogeoclimatic zone and requested the
Board’s support to request that the Provincial Government expand this
initiative to include all remaining parcels of Crown Land in this
biogeoclimatic zone as well as Crown Land within the E & N Land Area.
Wilfrid
Worland, re Protecting
Mr. Worland, representing the
Friends of Whiskey Creek Wetlands, expressed their concerns about the Mayco Mix
Ltd. application for a 170 acre gravel extraction business on
Helga Schmitt, re Nanoose Neighbourhood Water
Concerns.
Ms. Schmitt narrated a video concerning the forested
wetlands and wildlife located within DL33,
LATE DELEGATION
MOVED
Director Holme, SECONDED Director Ruttan, that two late delegations be
permitted to address the Committee.
CARRIED
Louis Lapi, re
Expansion of Building Inspection Services.
Mr.
Lapi stated that he is opposed to the expansion of Building Inspection Services
into Electoral Area ‘C’.
Richard
Johnson, re Expansion of Building Inspection Services.
Mr.
Johnson stated that he is opposed to the expansion of Building Inspection
Services. He fells that the increase in
fees and permits will create road blocks for new families as the costs to build
homes are increased.
Land
Use Plan of Coastal Douglas-Fir Ecosystems on
MOVED Director Holme,
SECONDED Director Westbroek, that staff be directed to forward a letter by
February 15, 2010 to the Ministry of Forests and Range and Minister Responsible
for Integrated Land Management Bureau requesting that the provincial government
expand the initiative to include all parcels of Crown Land within the Coastal
Douglas Fir biogeoclimatic zone and to extend the initiative to protect all
remaining parcels of Crown Land within the E & N land area, including DL
33.
CARRIED
MINUTES
MOVED
Director McNabb, SECONDED Director Ruttan, that the minutes of the regular Committee of the
Whole meeting held January 12, 2010 and the Special Committee of the Whole meeting held January 26, 2010, be adopted.
CARRIED
CORPORATE ADMINISTRATION SERVICES
2010 Service Area
Work Plan Projects.
MOVED
Director Johnstone, SECONDED Director McNabb, that the Board receive the
service area work plan projects list for 2010 for information
CARRIED
DEVELOPMENT SERVICES
BUILDING & BYLAW
District 69 Animal Control Services
– Service Contract & Kenneling Agreement.
MOVED
Director McNabb, SECONDED Director Westbroek, that a contract for Animal
Control Services in District 69 with Coastal Animal Control Services of BC
Limited be approved for a two year term commencing April 1, 2010 and ending
March 31, 2012.
CARRIED
MOVED
Director McNabb, SECONDED Director Westbroek, that staff be directed to
negotiate a kenneling agreement with the Parksville/Qualicum SPCA for the
Board’s consideration.
CARRIED
Expansion of Building Inspection Service in the RDN.
MOVED
Director Holme, SECONDED Director Biggemann, that the administrative costs
related to development policy and information services be charged to the
Electoral Area Administration Service.
CARRIED
MOVED
Director Holme, SECONDED Director Johnstone, that the Board direct staff to
prepare the required amendments to the Building
Inspection Extended Service Establishment Bylaw No. 787, 1989 to expand the
building inspection service area to include all electoral areas and that
inspection service costs be recovered primarily through building permit fees
and charges.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that the Board direct staff to
prepare the required amendments to the Building
Regulation and Fees Bylaw No. 1250 to include the designated areas
identified in this report within the regulation, effective October 1, 2010 and
that building inspection regulations be expanded to the remaining lands within
all electoral areas effective April 1st, 2011.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that the Board direct staff to
prepare a policy with respect to the requirement for inclusion within the
building inspection service of all new lots created through subdivision as a
condition of approval.
CARRIED
REGIONAL
AND COMMUNITY UTILITIES
WASTEWATER
MOVED
Director McNabb, SECONDED Director Westbroek, that the Board support a
submission of a preliminary request for funding support from the Federal and
Provincial governments for major upgrade and expansion projects at the Greater
Nanaimo Pollution Control Centre, the French Creek Pollution Control Centre, and
the Nanoose Bay Pollution Control Centre.
CARRIED
WATER
MOVED
Director Westbroek, SECONDED Director Holdom, that the Board receive the staff
report on the Hamilton Marsh Water licensing for information.
CARRIED
Director
Westbroek requested that staff investigate if it is possible to find a way to monitor
the water flow at Hamilton Marsh.
Greater
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo Nanoose Bay Peninsula Water Supply Service Area
Regulations and Rates Amendment Bylaw No. 1468.05, 2010” be introduced for
three readings.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo Nanoose Bay Peninsula Water Supply Service Area
Regulations and Rates Amendment Bylaw No. 1468.05, 2010”, be adopted.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo French Creek Water Supply Local Service Area
Regulations and Rates Amendment Bylaw No. 619.16, 2010” be introduced for three
readings.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo French Creek Water Supply Local Service Area
Regulations and Rates Amendment Bylaw No. 619.16, 2010” be adopted.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo San
Pareil Specified Area Water Regulations and Rates Amendment Bylaw No. 1172.10,
2010” be introduced for three readings.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo San
Pareil Specified Area Water Regulations and Rates Amendment Bylaw No. 1172.10,
2010” be adopted.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo Englishman River Specified Area Water Regulations
and Rates Amendment Bylaw No. 1383.06, 2010” be introduced for three readings.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo Englishman River Specified Area Water Regulations
and Rates Amendment Bylaw No. 1383.06, 2010” be adopted.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo Surfside Properties Specified Area Water
Regulations and Rates Amendment Bylaw No. 700.17, 2010” be introduced for three
readings.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo Surfside Properties Specified Area Water
Regulations and Rates Amendment Bylaw No. 700.17, 2010” be adopted.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo Melrose Specified Area Water Regulations and
Rates Amendment Bylaw No. 1434.05, 2010” be introduced for three readings.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo Melrose Specified Area Water Regulations and
Rates Amendment Bylaw No. 1434.05, 2010” be adopted.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo Decourcey Water Supply Local Service Area
Regulations and Rates Amendment Bylaw No. 1097.12, 2010” be introduced for
three readings.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Regional District of Nanaimo Decourcey Water Supply Local Service Area
Regulations and Rates Amendment Bylaw No. 1097.12, 2010” be adopted.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Solid Waste
Collection Service - Award of Residential Curbside Collection Contract.
MOVED
Director Holme, SECONDED Director McNabb, that the Board award a five year
contract to commence April 1, 2010 and end March 31, 2015 with the ability to
renew for an additional five years for the collection of garbage, food waste
and recyclables to Waste Services Inc. at a cost of $10,852,447.
CARRIED
Solid Waste Disposal Service - Award of Organic Waste
Processing Contract.
MOVED
Director Westbroek, SECONDED Director Holdom, that the Board award a five year
contract to commence April 1, 2010 and end March 31, 2015 with the ability to
renew for an additional five years, to process organic waste delivered to RDN
disposal facilities to International Composting Corporation for a cost of $5,323,985.
CARRIED
COMMISSION, ADVISORY & SELECT
COMMITTEE
Arrowsmith Water
Service Management Committee.
MOVED
Director Westbroek, SECONDED Director Bartram, that the minutes of the Arrowsmith
Water Service Management Committee meeting held January 12, 2010, be received for information.
CARRIED
District 69
Recreation Commission.
MOVED
Director Bartram, SECONDED Director Westbroek, that the minutes of the District 69 Recreation Commission meeting held January 21, 2010., be received for
information.
CARRIED
Electoral Area ‘A’ Parks,
Recreation and Culture Commission.
MOVED
Director Burnett, SECONDED Director McNabb, minutes of the Electoral Area
‘A’ Parks, Recreation and Culture Commission meeting held January 20,
2010,
be
received for information.
CARRIED
MOVED
Director Burnett, SECONDED Director McNabb, that the
following recommendations be forwarded to the Board for consideration at the
2010 budget deliberations:
1.
That the Board support the 2010 Annual Budget
and Five Year Capital and Financial Plan as presented for Electoral Area ‘A’ Recreation
and Culture Services.
2.
That the Board support the 2010 Annual Budget
and Five Year Capital and Financial Plan as presented for Electoral Area ‘A’
Community Parks.
CARRIED
Regional
Agricultural Advisory Committee.
MOVED
Director Burnett, SECONDED Director Biggemann, that the minutes of the Agricultural
Advisory Committee meeting held November 27, 2009, be received
for information.
CARRIED
Director Holme congratulated Director Holdom on his recent re-election as
Chairperson of the Vancouver Island Regional Library Board Executive Committee.
ADJOURNMENT
MOVED
Director Bartram, SECONDED Director Holme, that this meeting terminate.
CARRIED
TIME: 8:29 PM
CHAIRPERSON