REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
E. Mayne City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
J. Ruttan City
of
Director
L. McNabb City
of
Alternate
Director
M. Unger City
of
Director
L. Sherry City
of
Director
D. Johnstone City
of
Director
B. Holdom City
of
Director
J. Kipp City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr., Corporate Administration
J. Finnie Gen.
Mgr., Water & Wastewater Services
P. Thorkelsson Gen. Mgr., Development Services
T.
Osborne Gen
Mgr., Recreation & Parks Services
N. Avery Gen.
Mgr., Finance & Information Services
D. Trudeau Gen. Mgr.,
Transportation & Solid Waste Srvs.
N.
Tonn Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Director Unger to the meeting.
DELEGATIONS
John Tapics, Compliance Coal
Corporation dba Comox Joint Venture, re Raven Underground Coal Project.
Mr.
Tapics presented a visual and verbal overview of the proposed Raven Underground
Coal Project, including the location, the application process and public input
into the project.
BOARD MINUTES
MOVED
Director Holme, SECONDED Director Ruttan, that the minutes of the Inaugural Board
meeting held December 8, 2009 and the Special Board meeting held January 12,
2010 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Belinda Davies, re Development
Variance Permit Application No. PL2009-845 – Clark & Wick –
MOVED
Director Holme, SECONDED Director Johnstone, that the correspondence received from
Belinda Davies regarding Development Variance Permit Application No. PL2009-845
be received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
Bylaw No. 1124.08.
MOVED
Director Westbroek, SECONDED Director Young, that “Surfside Sewer Local Service
Area Boundary Amendment Bylaw No. 1124.08, 2009” be adopted.
CARRIED
Bylaw No. 889.52.
MOVED
Director Bartram, SECONDED Director Holme, that “Northern Community Sewer Service Area Boundary Amendment Bylaw No.
889.52, 2009” be adopted.
CARRIED
Amendment Bylaw No. 1124.09.
MOVED
Director Bartram, SECONDED Director Holme, that “Surfside Sewer Local Service Area Boundary Amendment Bylaw No. 1124.09,
2009” be adopted.
CARRIED
Amendment Bylaw No. 889.53.
MOVED
Director Holme, SECONDED Director Bartram, that “Northern Community Sewer Service Area Boundary Amendment Bylaw No.
889.53, 2009” be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Ruttan, that the minutes of the Electoral
Area Planning Committee meeting held January 12, 2010 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Mel
& Carolynne Spotswood, re Development Variance Permit
Application No. PL2009-850 – Structure Design & Management -
MOVED Director Holme, SECONDED Director Burnett, that
the correspondence from Mel & Carolynne Spotswood regarding Development
Variance Permit Application No. PL2009-850 be received.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Bylaw No. 500.354 for Zoning
Amendment Application No. PL2009-493 –
MOVED Director Young, SECONDED
Director Burnett, that the minutes of the Public Information meeting held on
December 7, 2009 be received.
CARRIED
MOVED Director Young, SECONDED
Director Burnett, that “Regional District of
CARRIED
MOVED Director Young, SECONDED
Director Burnett, that the Public Hearing on “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.354, 2010” be delegated to Director
Young or her alternate.
CARRIED
Bylaws No. 1148.05 & 500.353 for
OCP & Zoning Amendment Application No. PL2009-502 – Williamson &
Associates –
MOVED Director Young, SECONDED
Director Burnett, that the minutes of the Public Information meeting held on November
19, 2009 be received.
CARRIED
MOVED Director Young, SECONDED
Director Burnett, that “Regional District of
CARRIED
MOVED Director Young, SECONDED
Director Burnett, that Amendment Application No. PL 2009-502 to rezone the subject
property from Rural 1 Subdivision ‘D’ (RU1D) to Residential 2 Subdivision
District ‘M’ (RS2M) be approved subject to the conditions included in Schedule
No. 1.
CARRIED
MOVED Director Young, SECONDED
Director Burnett, that “Regional District of
CARRIED
MOVED Director Young, SECONDED
Director Burnett, that the Public Hearing on “Regional
District of Nanaimo Arrowsmith Benson – Cranberry Bright Official Community
Plan Amendment Bylaw No. 1148.05, 2010” be delegated to Director Young
or her alternate.
CARRIED
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No. PL2009-012 – Thomas Hoyt,
BCLS -
MOVED Director Burnett,
SECONDED Director Young, that Development Permit Application No. PL2009-012, in
conjunction with a section 946 subdivision application, be approved subject to
the conditions outlined in Schedules No. 1 and 2.
CARRIED
MOVED Director Burnett, SECONDED
Director Young, that staff be directed to review the section 946 provisions as per
“Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987” and
“Regional District of Nanaimo Zoning and Subdivision Bylaw No. 1285, 2002” and
report back to the Electoral Area Planning Committee.
CARRIED
Development Permit
Application No. PL2009-848 - Wessex Enterprises Ltd. -
MOVED Director Young,
SECONDED Director Burnett, that Development Permit Application No. PL2009-848, in
conjunction with a six lot subdivision application, be approved subject to the
conditions outlined in Schedules No. 1 and 2.
CARRIED
Development Permit
Application No. PL2009-852 - Peter Mason, BCLS -
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. PL2009-852, in
conjunction with a two lot subdivision, be approved subject to the conditions
outlined in Schedules No. 1 and 2.
CARRIED
DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS
Development Variance Permit
Application No. PL2009-805 – Fern Road Consulting Ltd. –
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. PL2009-805 to legalize the location of two existing
accessory buildings, be approved.
CARRIED
Development Variance Permit
Application No. PL2009-807 - Fern Road Consulting Ltd. -
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. PL2009-807 to permit the construction of a dwelling unit
with height and setback variances be approved subject to the conditions
outlined in Schedules No. 1 to 4.
CARRIED
Development Variance Permit
Application No. PL2009-845 – Clark & Wick –
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. PL2009-845 to vary the maximum height in order to permit
the construction of a single dwelling unit be approved.
CARRIED
Development Variance Permit
Application No. PL2009-850 – Structure Design & Management -
MOVED
Director Bartram, SECONDED Director Holme, that Development Permit Application
No. PL2009-850, be approved subject to the
conditions outlined in Schedules No. 1 to 3.
CARRIED
OTHER
Request for Frontage Relaxation on
Subdivision Application No. PL2009-832 - Thomas Hoyt, BCLS - 2570 Tiesu Road -
Area ‘A’.
MOVED
Director Burnett, SECONDED Director Young, that the request to relax the minimum
10% perimeter frontage requirement for proposed Lot 2 be approved.
CARRIED
Consideration of Park Land
Dedication and/or Cash-in-Lieu of Park Land on Subdivision Application No.
PL2009-793 – Fern Road Consulting Ltd. – 6360 Island Highway West – Area ‘H’.
MOVED
Director Bartram, SECONDED Director Holme, that cash-in-lieu ($20,000 based on current assessment) of parkland and an
additional $5,000 community contribution toward park improvements be accepted.
CARRIED
COMMITTEE OF THE WHOLE
STANDING COMMITTEE
MOVED Director Ruttan, SECONDED Director Holme, that the minutes of the
Committee of the Whole meeting held January 12, 2010 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Brian
Kingzett, Vancouver Island University, re Letter of Support for the Deep Bay
Field Station.
MOVED
Director Bartram, SECONDED Director Ruttan, that the correspondence from the
Vancouver Island University requesting a letter of support for an application
for funding to the Provincial Innovative Clean Energy Fund entitled “Mid Island
Renewable Energy Showcase” be received.
CARRIED
Correspondence, re Rural
Streetlighting Service Amendment Bylaw No. 791.18.
MOVED
Director Holme, SECONDED Director Westbroek, that the correspondence from
residents regarding “Rural Streetlighting Service Amendment Bylaw No. 791.18”
be received.
CARRIED
CORPORATE ADMINISTRATION SERVICES
ADMINISTRATION
Meeting Schedule for 2010.
MOVED
Director McNabb, SECONDED Director Johnstone, that the 2010 meeting schedule
be received for information and, as has been the practice since 2006, the
August Committee meetings be deferred to September.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Bylaw 1584 – Security Issuing Bylaw in Relation to the
Cedar Sewer Capital Financing Service (Stage 2 – Small Lot Residential
Properties).
MOVED
Director Burnett, SECONDED Director Holdom, that the “Regional District of Nanaimo (Cedar Sewer Small
Lot Residential Properties Stage 2 Capital Financing Service) Security Issuing
Bylaw No. 1584, 2010” be introduced and read three times.
CARRIED
MOVED Director Burnett,
SECONDED Director Holdom, that the “Regional District of Nanaimo (Cedar Sewer Small
Lot Residential Properties Stage 2 Capital Financing Service) Security Issuing
Bylaw No. 1584, 2010” be adopted and forwarded when required to the Ministry of
Community & Rural Development for a Certificate of Approval.
CARRIED
Bylaw 1587 – Security Issuing Bylaw
in Relation to the Meadowood Fire Protection Service.
MOVED Director Holme,
SECONDED Director Biggemann, that the “Meadowood Fire Protection Service Security Issuing Bylaw No. 1587,
2010” be introduced and read three times.
CARRIED
MOVED Director Holme,
SECONDED Director Biggemann, that the “Meadowood Fire Protection Service Security Issuing Bylaw No. 1587,
2010” be adopted and forwarded when required to the Ministry of Community &
Rural Development for a Certificate of Approval.
CARRIED
2009 Audit Plan.
MOVED Director Westbroek,
SECONDED Director Mayne, that the 2009 audit plan proposed by Meyers Norris Penny LLP be received
and approved as presented.
CARRIED
2010 Proposed Budget Overview.
MOVED Director Westbroek,
SECONDED Director Holdom, that the proposed 2010 budget be approved in principle and that staff be
directed to finalize preparation of the 2010 to 2014 financial plan.
CARRIED
MOVED
Director Westbroek, SECONDED Director Holdom, that the schedule of budget
meetings and publications be approved and published as presented.
CARRIED
Amendment Bylaws No. 789.03, 803.05,
804.06, 1001.04 & 1553.02 – Increase the Requisition Limits for the
Fairwinds Streetlighting, Areas E & F Community Parks, Parksville Fire
Protection and Regional Growth Management Services.
MOVED
Director Holme, SECONDED Director Westbroek, that the “Regional Growth Management Service Amendment
Bylaw No. 1553.02, 2010” be introduced for three readings and be forwarded to
the Inspector of Municipalities for approval.
CARRIED
MOVED
Director Holme, SECONDED Director Westbroek, that the “Parksville (Local) Fire Protection Area Amendment
Bylaw No. 1001.04, 2010” be introduced for three readings and be forwarded to
the Inspector of Municipalities for approval.
CARRIED
MOVED
Director Holme, SECONDED Director Westbroek, that the “Electoral Area ‘E’ Community Parks Local Service
Amendment Bylaw No. 803.05, 2010” be introduced for three readings and be
forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED
Director Holme, SECONDED Director Westbroek, that the “Electoral Area ‘F’ Community Parks Local Service
Amendment Bylaw No. 804.06, 2010” be introduced for three readings and be
forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED
Director Holme, SECONDED Director Westbroek, that the “Fairwinds Streetlighting Local Service Amendment
Bylaw No. 789.03, 2010” be introduced for three readings and be forwarded to
the Inspector of Municipalities for approval.
CARRIED
RECREATION AND PARKS SERVICES
RECREATION
Bylaws No.
861.02 & 1588 – Amend the Joint Civic Properties & Recreation
Commission Establishment Bylaw and Establish a Reserve Fund for the Service.
MOVED
Director Holme, SECONDED Director McNabb, that the “Northern Community Recreation Service Amendment
Bylaw No. 861.02, 2010” be introduced, read three times and be forwarded to the
Inspector of Municipalities for approval.
CARRIED
MOVED
Director Westbroek, SECONDED Director Bartram, that the “Northern Community Recreation Service Reserve Fund
Establishment Bylaw No. 1588, 2010” be introduced for three readings.
CARRIED
MOVED
Director Westbroek, SECONDED Director Bartram, that the “Northern Community Recreation Service Reserve Fund
Establishment Bylaw No. 1588, 2010” be adopted.
CARRIED
REGIONAL AND COMMUNITY UTILITIES
WATER
Water Services Operations Centre Lease Agreement.
MOVED
Director Holme, SECONDED Director McNabb, that the Board
direct staff to complete a five year lease agreement with Noort Investments and
Associates for Unit #7, 8 – 1065 Herring Gull Way in Parksville.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69
Recreation Commission.
MOVED
Director Bartram, SECONDED Director Holme, that the minutes of the
District 69 Recreation Commission
meetings held November 19, 2009 and December 17, 2009 be received for information.
CARRIED
From the Commission Meeting held
November 19, 2009:
MOVED
Director Bartram, SECONDED Director Holme, that staff be directed not to proceed further with the
Ravensong Aquatic Centre expansion review at this time and that the user groups
be advised accordingly.
CARRIED
MOVED
Director Bartram, SECONDED Director Mayne, that the Regional District forward a letter of thank you
to the Lion’s Club and the Parksville Save-on-Foods for their financial
contribution, which allows free admission to the Oceanside Place Family Skate
Sessions which has provided an opportunity to all District 69 families to
actively participate in a healthy sport.
CARRIED
From the Commission Meeting held
December 17, 2009:
MOVED
Director Bartram, SECONDED Director Westbroek, that subject
to confirmation of funding of $12,000 from the Oceanside Track and Field Club,
$4,000 from the District 69 Sports Association, the Regional District of
Nanaimo support the proposal from the Oceanside Track and Field Club for
improvements to the track at Ballenas Secondary School under the UBCM School
Community Connections Program in partnership with School District #69 and
provide $6,500 from the District 69 Recreation Coordination Function for the
project.
CARRIED
MOVED
Director Bartram, SECONDED Director Mayne, that
the Regional District of Nanaimo endorse the Terms and Conditions as set out
under the UBCM School Community Connections Program for Phase III funding.
CARRIED
District
69 Recreation Commission Budget Recommendations:
MOVED Director Bartram,
SECONDED Director Mayne, that the following
recommendations be forwarded to the Board for consideration at the 2010 budget
deliberations:
(a) That the Board support a contribution
of $6,500 for the Track improvements at Ballenas Secondary School to be funded
through the District 69 Recreation Coordinating Function by reducing the same
amount from the $30,000 identified to be transferred to reserves in the
proposed 2010 annual budget.
(b) That
the Board support the increase to the Arrowsmith Community and Enhancement
Society 2010 contract in the amount of $5,880, to cover their operating costs
budget shortfall, and that the increase be funded by lessening the amount set
aside in 2010 reserve funds by an equal amount.
CARRIED
Drinking
Water Protection Advisory Committee.
MOVED
Director Bartram, SECONDED Director Burnett, that the minutes of the Drinking Water Protection Advisory
Committee meeting held December 8, 2009 be received for information.
CARRIED
Regional
Parks & Trails Advisory Committee.
MOVED
Director McNabb, SECONDED Director Ruttan, that the minutes of the
Regional Parks & Trails Advisory
Committee meeting held December 1, 2009 be
received for information.
CARRIED
MOVED
Director McNabb, SECONDED Director Ruttan, that the Mount
Benson Regional Park Management Plan be approved.
CARRIED
MOVED
Director McNabb, SECONDED Director Ruttan, that
future regional park management plans include a costing matrix regarding the
policies and actions outlined in the plan.
CARRIED
Regional
Solid Waste Advisory Committee.
MOVED
Director Holme, SECONDED Director Sherry, that the minutes of the
Regional Solid Waste Advisory
Committee meeting held November 19, 2009 be received for information.
CARRIED
Electoral Area ‘H’ Parks and Open Space Advisory
Committee.
MOVED
Director Bartram, SECONDED Director Kipp, that the minutes of the
Electoral Area ‘H’ Parks and Open Space Advisory Committee meeting held
December 9, 2009 be received for
information.
CARRIED
MOVED
Director Bartram, SECONDED Director Holdom, that the following
recommendation be forwarded to the Board for consideration at the 2010 budget
deliberations:
That the Board support the
Electoral Area ‘H’ Community Parks Budget recommendation that the $40,000 in
professional fees for Henry Morgan Park include signage and that $40,000 be
transferred to capital reserves.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR
COMMUNICATIONS
Nanaimo
& Area Land Trust Funding Request.
MOVED
Director Westbroek, SECONDED Director Kipp, that the Nanaimo & Area Land Trust’s funding
request in the amount of $30,000 be considered as part of the 2010 budget
deliberations.
CARRIED
Vancouver
Island North Film Commission Funding Request.
MOVED
Director Westbroek, SECONDED Director Holdom, that staff send a letter to the Vancouver Island
North Film Commission to inform them that funding will not be forthcoming as
the Regional District of Nanaimo does not have an economic development
function, and that a Board representative will not be appointed to sit on the
VI North Film Commission.
CARRIED
ADMINISTRATOR’S REPORTS
Bylaw No. 1250.04 - Amends the Fees Component of the Building
Regulation and Fees Bylaw.
MOVED
Director Burnett, SECONDED Director Bartram, that the “Regional District of Nanaimo Building
Regulations and Fees Amendment Bylaw No. 1250.04, 2010” be introduced and read
three times.
DEFEATED
MOVED
Director Bartram, SECONDED Director Holme, that item be referred to an
Electoral Area Director’s meeting.
CARRIED
Animal Control Services - Agreement for Use of City of Nanaimo’s Animal
Shelter Facilities.
MOVED
Director Holme, SECONDED Director Bartram, that the agreement between the City of Nanaimo and
the Regional District of Nanaimo for the use of the animal shelter at 1260
Nanaimo Lakes Road for the administration of animal control services be
approved.
CARRIED
2010
Community Works Projects.
MOVED
Director Bartram, SECONDED Director Burnett, that the 2010 Community Works project list outlined
on Schedule A be approved and that staff be authorized to commence work immediately.
CARRIED
2010 – 2012 Board Strategic
Plan.
MOVED
Director Bartram, SECONDED Director Haime, that the report on the distribution of the 2010-2012
Board Strategic Plan – Integrated
Solutions for a Sustainable Future be received for information.
CARRIED
NEW
BUSINESS
Abandoned
Boat Wrecks.
MOVED Director Bartram, SECONDED Director Ruttan,
that a letter be sent to James Lunney, MP for Nanaimo-Alberni, regarding the
RDN’s concern with the growing number of wrecked water vessels which have been
abandoned on the coastline within Electoral Area ‘H’.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 8:20 PM