REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, JANUARY 12, 2010 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area
B
Director M. Young Electoral Area C
Alternate
Director F. Van Eynde Electoral Area
E
Director L. Biggemann Electoral Area
F
Director D. Bartram Electoral Area H
Director C. Haime District of Lantzville
Director E. Mayne City of
Director T. Westbroek Town of
Director D. Johnstone City of
Director B. Holdom City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery Gen.
Manager of Finance & Information Services
J. Finnie General
Manager of Regional & Community Utilities
D. Trudeau General
Manager of Transportation & Solid Waste
P. Thorkelsson General Manager of
Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Director Van Eynde to the meeting.
DELEGATIONS
Roger McDonell,
Mr.
McDonell provided an overview of the Vancouver Island North Film Commission
including the commission’s vision, accomplishments and future plans for
expansion to serve all of the
Shelley Seniuk & Jacqueline
Fennellow, re Rural Streetlighting Service Boundary Extension – Area ‘E’.
Ms.
Seniuk and Ms. Fennellow provided a short history of the streetlighting application
and raised concerns respecting the impact streetlighting would have on the
area. A petition was also presented to
the Committee for their information.
Paul Chapman & Ron Tanasichuk,
Mr.
Tanasichuk reviewed NALT’s mission statement, programs, services, land
acquisitions and conservation covenants. Mr. Chapman presented further detailed
information on the many programs and services provided. Information packages
were distributed to all Committee members. Mr. Tanasichuk summarized by
requesting annual funding of $30,000 for 2010.
LATE DELEGATION
MOVED
Director Westbroek, SECONDED Director Van Eynde, that a late delegation be
permitted to address the Committee.
CARRIED
Berni Walsh & Vaughan Roberts,
Walbern Management Inc., re Nuttal Ridge Streetlighting.
Mr.
Walsh and Mr. Roberts provided information on the steps taken to inform
residents of the Nuttal Ridge streetlighting application and the impact
streetlighting may or may not have on the area.
MINUTES
MOVED
Director Westbroek, SECONDED Director Mayne, that the minutes of the regular Committee
of the Whole meeting held November 10, 2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Brian
Kingzett,
MOVED Director Bartram, SECONDED Director Van Eynde,
that the correspondence from the
CARRIED
Correspondence,
re Rural Streetlighting Service Amendment Bylaw No. 791.18.
MOVED Director Bartram, SECONDED Director Van
Eynde, that the correspondence from residents regarding “Rural Streetlighting
Service Amendment Bylaw No. 791.18” be received.
CARRIED
CORPORATE ADMINISTRATION
SERVICES
Meeting
Schedule for 2010.
MOVED Director Westbroek, SECONDED Director Holdom,
that the 2010 meeting schedule be received for information and, as has been the
practice since 2006, the August Committee meetings be deferred to September.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Bylaw
1584 – Security Issuing Bylaw in Relation to the Cedar Sewer Capital Financing
Service (Stage 2 – Small
MOVED Director Burnett, SECONDED Director Young,
that “Regional District of Nanaimo (Cedar Sewer Small Lot Residential
Properties Stage 2 Capital Financing Service) Security Issuing Bylaw No. 1584,
2010” be introduced and read three times.
CARRIED
MOVED Director Burnett, SECONDED Director Young,
that “Regional District of Nanaimo (Cedar Sewer Small Lot Residential
Properties Stage 2 Capital Financing Service) Security Issuing Bylaw No. 1584,
2010” be adopted and forwarded when required to the Ministry of Community &
Rural Development for a Certificate of Approval.
CARRIED
Bylaw
1587 – Security Issuing Bylaw in Relation to the Meadowood Fire Protection
Service.
MOVED Director Biggemann, SECONDED Director Bartram,
that “Meadowood Fire Protection Service Security Issuing Bylaw No. 1587, 2010”
be introduced and read three times.
CARRIED
MOVED Director Biggemann, SECONDED Director Bartram,
that “Meadowood Fire Protection Service Security Issuing Bylaw No. 1587, 2010”
be adopted and forwarded when required to the Ministry of Community & Rural
Development for a Certificate of Approval.
CARRIED
2009
Audit Plan.
MOVED Director Westbroek, SECONDED Director Holdom,
that the 2009 audit plan proposed by Meyers Norris Penny LLP be received and
approved as presented.
CARRIED
2010
Proposed Budget Overview.
The General Manager, Finance & Information
Services, presented a visual overview highlighting several areas of the
proposed 2010 budget.
MOVED Director Holdom, SECONDED Director Westbroek,
that the proposed 2010 budget be approved in principle and that staff be
directed to finalize preparation of the 2010 to 2014 financial plan.
CARRIED
MOVED Director Holdom, SECONDED Director Westbroek,
that the schedule of budget meetings and publications be approved and published
as presented.
CARRIED
Amendment
Bylaws No. 789.03, 803.05, 804.06, 1001.04 & 1553.02 – Increase the
Requisition Limits for the Fairwinds Streetlighting, Areas ‘E’ & ‘F’
Community Parks, Parksville Fire Protection and Regional Growth Management
Services.
MOVED Director Van Eynde, SECONDED Director Burnett,
that “Regional Growth Management Service Amendment Bylaw No. 1553.02, 2010” be
introduced for three readings and be forwarded to the Inspector of
Municipalities for approval.
CARRIED
MOVED Director Van Eynde, SECONDED Director Burnett,
that “Parksville (Local) Fire Protection Area Amendment Bylaw No. 1001.04,
2010” be introduced for three readings and be forwarded to the Inspector of Municipalities
for approval.
CARRIED
MOVED Director Van Eynde, SECONDED Director Burnett,
that “Electoral Area ‘E’ Community Parks Local Service Amendment Bylaw No.
803.05, 2010” be introduced for three readings and be forwarded to the
Inspector of Municipalities for approval.
CARRIED
MOVED Director Van Eynde, SECONDED Director Burnett,
that “Electoral Area ‘F’ Community Parks Local Service Amendment Bylaw No.
804.06, 2010” be introduced for three readings and be forwarded to the
Inspector of Municipalities for approval.
CARRIED
MOVED Director Van Eynde, SECONDED Director Burnett,
that “Fairwinds Streetlighting Local Service Amendment Bylaw No. 789.03, 2010”
be introduced for three readings and be forwarded to the Inspector of
Municipalities for approval.
CARRIED
Bylaws
No. 899.01 & 1358.01 – Amend the Apportionment Sections of the District 69
Swimming Pool & Ice Arena Service Establishment Bylaws.
The Chairperson noted that this item had been
removed from the Agenda.
RECREATION AND PARKS
SERVICES
RECREATION
Bylaws
No. 861.02 & 1588 – Amend the Joint Civic Properties & Recreation
Commission Establishment Bylaw and Establish a Reserve Fund for the Service.
MOVED Director Westbroek, SECONDED Director Mayne,
that “Northern Community Recreation Service Amendment Bylaw No. 861.02, 2010”
be introduced, read three times and be forwarded to the Inspector of
Municipalities for approval.
CARRIED
MOVED Director Westbroek, SECONDED Director Mayne,
that “Northern Community Recreation Service Reserve Fund Establishment Bylaw
No. 1588, 2010” be introduced for three readings.
CARRIED
MOVED Director Westbroek, SECONDED Director Mayne,
that “Northern Community Recreation Service Reserve Fund Establishment Bylaw
No. 1588, 2010” be adopted.
CARRIED
REGIONAL AND COMMUNITY SERVICES
ENGINEERING
Bylaw No.
791.18 – Amends the Rural Streetlighting Service Establishment Bylaw to Include
an Area ‘E’ Property.
MOVED Director Van Eynde, SECONDED
Director Young, that this item be deferred to the next Committee of the Whole
meeting.
DEFEATED
MOVED Director Van Eynde, SECONDED
Director Young, that staff be directed to arrange a meeting at RDN offices for
the Developer and Shelley Seniuk, Jacqueline Fennelow, Theresa Watson and other
local residents they may wish to bring to discuss the streetlights proposed for
the new subdivision at the end of Prawn Road in Nanoose Bay, and that staff
report the results of the meeting to the Board.
DEFEATED
MOVED Director Van Eynde, SECONDED
Director Holdom, that the streetlighting application be approved and that
“Rural Streetlighting Local Service Area Amendment Bylaw No. 791.18, 2009” be
introduced and read three times.
DEFEATED
WATER
Water Services Operations Centre
Lease Agreement.
MOVED
Director Westbroek, SECONDED Director Holdom, that the Board direct staff to
complete a five year lease agreement with Noort Investments and Associates for
Unit #7, 8 – 1065 Herring Gull Way in Parksville.
CARRIED
COMMISSION, ADVISORY &
SELECT COMMITTEE
District 69 Recreation
Commission.
MOVED Director Bartram, SECONDED Director Mayne, that the minutes of the
District 69 Recreation Commission meetings held November 19, 2009 and December
17, 2009 be received for information.
CARRIED
From the Commission Meeting held November 19,
2009.
MOVED
Director Bartram, SECONDED Director Van Eynde, that staff be directed not to
proceed further with the Ravensong Aquatic Centre expansion review at this time
and that the user groups be advised accordingly.
CARRIED
MOVED
Director Bartram, SECONDED Director Van Eynde, that the Regional District
forward a letter of thank you to the Lion’s Club and the Parksville Save-on-Foods
for their financial contribution, which allows free admission to the Oceanside
Place Family Skate Sessions which has provided an opportunity to all District
69 families to actively participate in a healthy sport.
CARRIED
From the Commission Meeting held December 17,
2009.
MOVED Director Bartram, SECONDED
Director Van Eynde, that subject to confirmation of funding of $12,000 from the
Oceanside Track and Field Club, $4,000 from the District 69 Sports Association,
the Regional District of Nanaimo support the proposal from the Oceanside Track
and Field Club for improvements to the track at Ballenas Secondary School under
the UBCM School Community Connections Program in partnership with School
District #69 and provide $6,500 from the District 690 Recreation Coordination
Function for the project.
CARRIED
MOVED
Director Bartram, SECONDED Director Van Eynde, that the Regional District of
Nanaimo endorse the Terms and Conditions as set out under the UBCM School
Community Connections Program for Phase III funding.
CARRIED
District 69 Recreation
Commission Budget Recommendations.
MOVED Director Bartram, SECONDED Director Van Eynde, that the following
recommendations be forwarded to the Board for consideration at the 2010 budget
deliberations:
(a) That the Board
support a contribution of $6,500 for the Track improvements at Ballenas
Secondary School to be funded through the District 69 Recreation Coordinating
Function by reducing the same amount from the $30,000 identified to be
transferred to reserves in the proposed 2010 annual budget.
(b) That the Board
support the increase to the Arrowsmith Community and Enhancement Society 2010
contract in the amount of $5,880, to cover their operating costs budget
shortfall, and that the increase be funded by lessening the amount set aside in
2010 reserve funds by an equal amount.
CARRIED
Drinking Water Protection
Advisory Committee.
MOVED Director Bartram, SECONDED Director Rudischer, that the minutes of
the Drinking Water Protection Advisory Committee meeting held December 8, 2009
be received for information.
CARRIED
Regional Parks &
Trails Advisory Committee.
MOVED Director Young, SECONDED Director Burnett, that the minutes of the
Regional Parks & Trails Advisory Committee meeting held December 1, 2009 be
received for information.
CARRIED
MOVED
Director Young, SECONDED Director Burnett, that the Mount Benson Regional Park
Management Plan be approved.
CARRIED
MOVED
Director Young, SECONDED Director Burnett, that future regional park management
plans include a costing matrix regarding the policies and actions outlined in
the plan.
CARRIED
Regional Solid Waste
Advisory Committee.
MOVED Director Burnett, SECONDED Director Mayne, that the minutes of the
Regional Solid Waste Advisory Committee meeting held November 19, 2009 be
received for information.
CARRIED
Electoral Area ‘H’ Parks
and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED Director Holdom, that the minutes of
the Electoral Area ‘H’ Parks and Open Space Advisory Committee meeting held
December 9, 2009 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that the following
recommendation be forwarded to the Board for consideration at the 2010 budget
deliberations:
That the Board
support the Electoral Area ‘H’ Community Parks Budget recommendation that the
$40,000 in professional fees for Henry Morgan Park include signage and that
$40,000 be transferred to capital reserves.
CARRIED
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
Letter of Support for the
Deep Bay Field Station.
MOVED Director Bartram, SECONDED Director Mayne, that the RDN Board
provide a letter of support for Vancouver Island University’s application
titled “Mid Island Renewable Energy Showcase” to the Provincial Innovative
Clean Energy Fund.
CARRIED
MOVED Director Bartram, SECONDED Director Mayne, that this item be
forwarded to the January 12, 2010 Special Board meeting.
CARRIED
Nanaimo & Area Land
Trust Funding Request.
MOVED Director Holdom, SECONDED Director Van Eynde, that the Nanaimo
& Area Land Trust’s funding request in the amount of $30,000 be considered
as part of the 2010 budget deliberations.
CARRIED
Vancouver Island North
Film Commission Funding Request.
MOVED Director Westbroek, SECONDED Director Johnstone, that staff send a
letter to the Vancouver Island North Film Commission to inform them that
funding will not be forthcoming as the Regional District of Nanaimo does not
have an economic development function, and that a Board representative will not
be appointed to sit on the VI North Film Commission.
CARRIED
NEW BUSINESS
Coastal Douglas Fir (CDF)
Protection of Crown Land in Electoral Area ‘H’.
MOVED Director Bartram, SECONDED Director Mayne, that the RDN Board
request staff to write a letter to the Provincial Government supporting their
proposed Coast Douglas Fir Protection of Crown Land in Electoral Area ‘H’,
however, requesting that the below noted areas inside the boundary of the
Bowser Village Centre be considered for future civic and cultural uses such as
parks, trails and public open space, community fire hall and ambulance
facility, seniors housing and community sewer system. These areas are:
(a) District Lot 36, Plan 2076, PT1 and
PT2.
(b) District Lot 85, Plan 2076, Rem Lot
14, 15, 18 and 19.
CARRIED
ADJOURNMENT
MOVED
Director Holdom, SECONDED Director Westbroek, that this meeting terminate.
CARRIED
TIME: 8:48 PM
CHAIRPERSON