REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, OCTOBER 26, 2010

7:00 PM

 

(RDN Board Chambers)

 

A G E N D A

 

 

PAGES

 

          1.           CALL TO ORDER

 

          2.           DELEGATIONS

 

          3.           BOARD MINUTES

 

10 - 19                    Minutes of the regular Board meeting held September 21, 2010 and the Special Board meeting held October 12, 2010.

 

          4.           BUSINESS ARISING FROM THE MINUTES

 

          5.           COMMUNICATIONS/CORRESPONDENCE

 

20 - 22                    Dave Cunningham, Telus, re City of Nanaimo Proposed 911 Call Answer Levy.

 

23 - 24                    David Farnes, Canadian Wireless Telecommunications Association, re City of Nanaimo Proposed 911 Call Answer Levy.

 

25                          A. Laudadio, re Development Permit with Variances Application No. PL2010-109 – Fern Road Consulting Ltd. – Mariner Way – Area ‘G’.

 

26                          B. Morrow, re Development Permit with Variances Application No. PL2010-109 – Fern Road Consulting Ltd. – Mariner Way – Area ‘G’.

 

27                          Donna Smith, District of Lantzville, re Request to Renew Service Agreements.

 

          6.           UNFINISHED BUSINESS

 

                        BYLAWS

 

                        Public Hearing & Third Reading.

 

28 - 32                    Report of the Public Hearing held October 18, 2010 on Bylaw No. 500.363 - Timberlake Jones Engineering Ltd. – 1790 Claudet Road – Area ‘E’. (Electoral Area Directors except EA ‘B’ – One Vote)

1.      That the Report of the Public Hearing held October 18, 2010 on Bylaw No. 500.363 be received.

 

2.      That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.363, 2010” be read a third reading.

 

                                    This bylaw rezones the Area ‘E’ subject property from Resource Management 3 (RM3), Subdivision District 'B' to Rural 5 (RU5), Subdivision District 'CC' to permit a 2 lot subdivision.

 

33 - 60                    Report of the Public Hearing held October 7, 2010 on Bylaw No. 500.355 - Keith Brown & Associates - Fielding Road - Area ‘A’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the Report of the Public Hearing held October 7, 2010 on Bylaw No. 500.355 be received.

 

2.      That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.355, 2010” be read a third reading.

 

                                    This bylaw rezones the Area ‘A’ subject property from Residential 2 (RS2) to Industrial I (IN 1) to permit a light industrial development.

 

                        For Adoption.

 

                              Whiskey Creek Water Service

 

                              Bylaw No. 1605 – Establishes the Whiskey Creek Water Service in a Portion of Area ‘F’. (All Directors – One Vote)

 

                              That the "Whiskey Creek Water Service Establishment Bylaw No. 1605, 2010" be adopted.

 

                              Bylaw No. 1606 – Authorizes Borrowing in Relation to the Whiskey Creek Water Service. (All Directors – Weighted Vote)

 

                              That the "Whiskey Creek Water Service Loan Authorization Bylaw No. 1606, 2010" be adopted.

 

                              Southern Community Restorative Justice Contribution Service

 

                              Bylaw No. 1490.01 – Amends the Southern Community Restorative Justice Contribution Service by Adding Victim Services and Increasing the Requisition Limit. (All Directors – One Vote)

 

                              That the "Southern Community Restorative Justice and Victims Services Support Service Amendment Bylaw No. 1490.01, 2010" be adopted.

 

          7.           STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

          7.1         ELECTORAL AREA PLANNING STANDING COMMITTEE

 

61 - 63                    Minutes of the Electoral Area Planning Committee meeting held October 12, 2010. (for information)

 

                        COMMUNICATIONS/CORRESPONDENCE

 

                              Linda Addison, re OCP Amendment to Support Zoning Amendment Application No. PL2009-778 – Addison – 2610 Myles Lake Road – Area ‘C’. (All Directors – One Vote)

 

                                    That the correspondence from Linda Addison be received.

 

                        PLANNING

 

                        AMENDMENT APPLICATIONS

 

                              OCP Amendment to Support Zoning Amendment Application No. PL2009-778 – Addison – 2610 Myles Lake Road – Area ‘C’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That this application be deferred to the November 9, 2010 Electoral Area Planning Committee.

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                              Development Permit Application No. PL2010-164 – Empey – 2618 East Side Road – Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the 4th paragraph in Schedule No. 1 be deleted.

 

2.      That Development Permit Application No. PL2010-164, to permit fill to be placed within 15 metres of the natural boundary of Horne Lake, be approved pursuant and subject to the conditions outlined in revised Schedules No. 1 – 3, as amended.

 

                        DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS

 

                              Development Permit with Variances Application No. PL2010-109 – Fern Road Consulting Ltd. – Mariner Way – Area ‘G’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. PL2010-109.

 

 

 

 

1.      That the request to vary the minimum setback from the interior side lot line be denied.

 

2.      That Development Permit with Variance and Site Specific Exemption Application No. PL2010-109 to permit the construction of a dwelling unit with a variance to the height be approved subject to the conditions outlined in Schedules No. 1- 3.

 

                        DEVELOPMENT VARIANCE PERMIT APPLICATIONS

 

                              Development Variance Permit Application No. PL2010-173 – JE Anderson & Associates – 2257 & 2291 Yellow Point Road – Area ‘A’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. PL2010-173.

 

                                    That Development Variance Permit Application No. PL2010-173 to relax the minimum setback requirements for nine existing greenhouses be approved subject to the conditions outlined in Schedule No. 1.

 

                              Development Variance Permit Application No. PL2010-188 – Fern Road Consulting Ltd. – 1969 Seahaven Road – Area ‘E’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. PL2010-188.

 

                                    That Development Variance Permit Application No. PL2010-188 to permit the construction of a dwelling unit with height and setback variances be approved subject to the conditions outlined in Schedules No. 1- 3.

 

                        OTHER

 

                              Request for Frontage Relaxation on Subdivision Application No. PL2010-141 – JE Anderson & Associates – 1954 & 1984 Shasta Road – Area ‘A’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That the request to relax the minimum 10% perimeter frontage requirements for proposed Lot 1 be approved.

 

          7.2         COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

64 - 67                    Minutes of the Committee of the Whole meeting held October 12, 2010. (for information)

 

 

                        FINANCE AND INFORMATION SERVICES

 

                        FINANCE

 

                              Proposed Fire Services Advisory Committee. (All Directors – One Vote)

 

1.      That the Board establish an advisory committee to be known as the Electoral Areas Fire Services Advisory Committee.

 

2.      That the terms of reference attached to this report be approved in principle and be forwarded to the first meeting of the Committee for review.

 

                              Bylaw 1259.06 – Amends Select Planning Services Fees.

 

                                    (Electoral Area Directors except EA ‘B’ – Weighted Vote)

 

1.      That "Regional District of Nanaimo Planning Services Fees and Charges Amendment Bylaw No. 1259.06, 2010" be introduced and read three times.

 

                                    (Electoral Area Directors except EA ‘B’– 2/3 Weighted)

 

2.      That "Regional District of Nanaimo Planning Services Fees and Charges Amendment Bylaw No. 1259.06, 2010" be adopted.

 

                        DEVELOPMENT SERVICES

 

                        PLANNING

 

                              Final Report on Green Building Speakers’ Series & Green Skyline Tour. (All Directors – One Vote)

 

                                    That this report be received for information.

 

                              Energy Manager’s Update. (Chris Midgley – verbal report)

 

                        REGIONAL AND COMMUNITY UTILITIES

 

                        WASTEWATER

 

                              Liquid Waste Management Planning Service – Educational Awareness Program for the Disposal of Residential Chemicals. (All Directors – One Vote)

 

                                    That the staff report on the Residential Source Control Awareness Program for the disposal of residential chemicals be received for information.

 

                              Bylaws No. 813.46, 889.58 and 1062.03 – Extend the Boundaries of the French Creek & Northern Community Sewer Services and the French Creek Village Streetlighting Service to Include Area ‘G’ Properties (516 and 564 Wembley Road). (All Directors – One Vote)

 

1.      That "French Creek Sewerage Facilities Local Service Boundary Amendment Bylaw No. 813.46, 2010" be introduced and read three times.

 

2.      That "Regional District of Nanaimo Northern Community Sewer Local Service Boundary Amendment Bylaw No. 889.58, 2010" be introduced and read three times.

 

3.      That "French Creek Village Streetlighting Service Boundary Amendment Bylaw No. 1062.03, 2010" be introduced and read three times.

 

                        WATER

 

                              French Creek Water Service - Release of Reserve Funds for Well Redevelopment Project. (All Directors – One Vote)

 

                                    That the expenditure of up to $40,000 from French Creek reserves for the redevelopment of French Creek Well #7 be approved.

 

                              Drinking Water & Watershed Protection Service – Innovative Options & Opportunities for Water Use and Re-Use Integration. (All Directors – One Vote)

 

                                    That the Board receive the Innovative Options and Opportunities for Water Use and Re-Use Integration staff report for information.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                              District 69 Recreation Commission. (Parksville, Qualicum Beach, EA’s ‘E’, ‘F’ ‘G’ & ‘H’ – Weighted Vote)

 

1.      That the minutes of the District 69 Recreation Commission meeting held September 16, 2010 be received for information.

 

2.      That the Qualicum and District Curling Club’s funding request of $25,000 from the District 69 Recreation Community Grant program be denied.

 

3.      That the Qualicum and District Curling Club be advised that there may be favourable financing available through the Municipal Finance Authority (MFA) as the facility is owned by the Town of Qualicum Beach.

 

4.      That the Qualicum and District Curling Club’s funding request be referred back to staff for consideration in the upcoming budget deliberations.

 

                              Electoral Area ‘A’ Parks, Recreation and Culture Commission. (All Directors – One Vote)

 

1.      That the minutes of the Electoral Area ‘A’ Parks, Recreation and Culture Commission meeting held September 15, 2010 be received for information.

 

2.      That the $48,000 funding request from the Cedar Community Hall Board for hall improvements be referred to staff for a report on funding options with consideration given to recreation and parks budget priorities in Electoral Area ‘A’.

3.      That Regional District staff meet with School District 68 administration and discuss land tenure options in order to develop a community park and playground in Cassidy at the original Waterloo School site.

 

                              Regional Agricultural Advisory Committee. (All Directors – One Vote)

 

                                    That the minutes of the Regional Agricultural Advisory Committee meeting held September 24, 2010 be received for information.

 

                              Sustainability Select Committee. (All Directors – One Vote)

 

1.      That the minutes of the Sustainability Select Committee meeting held September 15, 2010 be received for information.

 

2.      That the Board approve the Green Building Action Plan as presented.

 

          7.3         EXECUTIVE STANDING COMMITTEE

 

          7.4         COMMISSIONS

 

          7.5         SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

68 - 69                    Grants-in-Aid Advisory Committee.

 

                              Minutes of the Grants-in-Aid Advisory meeting held October 13, 2010. (for information)

 

                                    District 68 (Nanaimo, Lantzville, EAs ‘A’, ‘B’, ‘C’ – Weighted Vote)

 

                                    That the following grants be awarded:

 

                                    Name of Organization                                                   Amount Recommended

                                    Gabriola Island Community Hall Association                              $  1,350

                                                                                                                                    $  1,350

 

                                    That the remaining funds from the District 68 General Grants-in-Aid 2010 Budget totalling $3,678, be carried over to the 2011 Budget.

 

                                    District 69 (Parksville, Qualicum Beach, EAs ‘E’, ‘F’, ‘G’ ‘H’ – Weighted Vote)

 

                                    That the following grants be awarded:

 

                                    Name of Organization                                                   Amount Recommended

                                    Errington Elementary School Parent Advisory Committee            $  1,000

                                    Forward House Community Society                                            $     800

                                    Nanoose Bay Catspan                                                                $  1,500

                                    Oceanside Building Learning Together Society                            $  3,200

 

                                    Oceanside Community Network                                                  $     750

                                    Parksville & District Association for Community Living               $  2,380

                                                                                                                                    $  9,630

 

                              Emergency Management Select Committee. (All Directors – One Vote)

 

70 - 90                    Minutes of the Emergency Management Select Committee meeting held October 19, 2010. (for information)

 

1.      That the Emergency Management Select Committee Terms of Reference be amended to include the Municipal Director from the District of Lantzville as a member of the Committee.

 

2.      That Director Haime be appointed by the Board Chairperson as a member of the Emergency Management Select Committee.

 

3.      That staff be directed to prepare an application to the Investment Agriculture Foundation of British Columbia for funding to conduct a Farm Animal Mass Carcass Disposal Plan table top exercise.

 

4.      That the Joint Emergency Preparedness Program applications be approved and signed.

 

                                    (All Directors – Weighted Vote)

 

5.      That the Emergency Reception Center License of Use Agreement between the Regional District of Nanaimo and the Cedar Community Association for a five (5) year term, commencing November 1, 2010 and ending October 31, 2015, be approved.

 

6.      That the Emergency Receipt Center License of Use Agreement between the Regional District of Nanaimo and the Lighthouse Community Center Society for a five (5) year term, commencing November 1, 2010 and ending October 31, 2015, be approved.

 

          8.           ADMINISTRATOR’S REPORTS

 

91 - 94                    RDN Energy (Electricity) Policy. (All Directors – One Vote)

 

          9.           ADDENDUM

 

        10.           BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

        11.           NEW BUSINESS

 

        12.           BOARD INFORMATION (Separate enclosure on blue paper)

 

        13.           ADJOURNMENT

 

        14.           IN CAMERA

 

                        That pursuant to Section 90(1) (e) and (g) of the Community Charter the Board proceed to an In Camera Committee meeting to consider items related to land and legal issues.