REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, SEPTEMBER 21, 2010

7:00 PM

 

(RDN Board Chambers)

 

A G E N D A

 

 

PAGES

 

          1.           CALL TO ORDER

 

          2.           DELEGATIONS

 

8                            Eileen Leachman, Qualicum & District Curling Club, re Support for Funding Request.

 

          3.           BOARD MINUTES

 

9 - 14                     Minutes of the regular Board meeting held August 24, 2010.

 

          4.           BUSINESS ARISING FROM THE MINUTES

 

          5.           COMMUNICATIONS/CORRESPONDENCE

 

          6.           UNFINISHED BUSINESS

 

                        BYLAWS

 

                        Public Hearing & Third Reading.

 

15 - 20                    Report of the Public Hearing held September 8, 2010 on Bylaw No. 500.357 – Maibach - 2115 South Wellington Road - Area ‘A’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the Report of the Public Hearing containing the Summary of Minutes and Submissions of the Public Hearing held September 8, 2010 as a result of public notification of “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.357, 2010” be received.

 

2.      That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.357, 2010” be given 3rd reading.

 

                                    This bylaw rezones the subject property from Commercial 4 (CM4) to Industrial 1 (IN1) to permit a light industrial development.

21 - 26                    Report of the Public Hearing held September 8, 2010 on Bylaw No. 500.358 – Atkey and Polgari - 2800 Kilpatrick Road - Area ‘C’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the Report of the Public Hearing containing the Summary of Minutes and Submissions of the Public Hearing held September 8, 2010 as a result of public notification of “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.358, 2010” be received.

 

2.      That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.358, 2010” be given 3rd reading.

 

                                    This bylaw rezones the subject property from Subdivision District 'D' to Subdivision District 'F' to permit a 2 lot subdivision.

 

          7.           STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

          7.1         ELECTORAL AREA PLANNING STANDING COMMITTEE

 

27 - 30                    Minutes of the Electoral Area Planning Committee meeting held September 14, 2010. (for information)

 

                        PLANNING

 

                        AMENDMENT APPLICATIONS

 

                              Bylaw No. 500.363 for Zoning Amendment Application No. PL2009-751 – Timberlake Jones Engineering Ltd. – 1790 Claudet Road – Area ‘E’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That Application No. PL2009-751 to rezone the subject property from Resource Management 3 (RM3) Subdivision District 'B' to Rural 5 (RU5) Subdivision District 'CC' be approved subject to the conditions included in Schedule No. 1.

 

2.      That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.363, 2010" be given 1st and 2nd reading.

 

3.      That the public hearing on "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.363, 2010" be delegated to Director Holme or his alternate.

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                              Development Permit Application No. PL2010-121 – David Ingram & Rebekah Baldwin – 886 Terrien Way – Area ‘G’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

 

 

                                    That Development Permit Application No. PL2010-121, to permit the construction of an addition to an existing dwelling unit, be approved subject to the conditions outlined in Schedules No. 1 - 3.

 

                              Development Permit Application No. PL2010-130 – Robert Hill – San Malo Crescent – Area ‘G’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That the application for a Development Permit No. PL2010-130, to permit the construction of a single dwelling unit be approved subject to the conditions outlined in Schedules No. 1-3.

 

                              Development Permit Application No. PL2010-146 & Request for Frontage Relaxation – Fern Road Consulting Ltd. – Miller Road Strata – Area ‘G’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That Development Permit Application No. PL2010-146, in conjunction with a six lot bare land strata conversion subdivision be approved subject to the conditions outlined in Schedule No. 1.

 

2.      That the request to relax the minimum 10% perimeter frontage requirements for proposed Lots B, C, and D be approved.

 

                        OTHER

 

                              Bylaws No. 500.346, 500.359, 500.360, 500.361 and 500.362 - Electoral Area ‘G’ Official Community Plan Implementation. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.346, 2008" be removed from the table.

 

2.      That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.346, 2008" be abandoned.

 

3.      That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.359, 2010” be given 1st and 2nd reading.

 

4.      That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.360, 2010” be given 1st and 2nd reading.

 

5.      That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.361, 2010” be given 1st and 2nd reading.

 

6.      That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.362, 2010” be given 1st and 2nd reading.

 

 

7.      That staff proceed with the consultation strategy outlined in the staff report prior to the public hearing.

 

8.      That Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaws No. 500.359, 500.360, 500.361, and 500.362, 2010 proceed to public hearing and be delegated to Director Stanhope or his alternate.

 

          7.2         COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

31 - 34                    Minutes of the Committee of the Whole meeting held September 14, 2010. (for information)

 

                        FINANCE AND INFORMATION SERVICES

 

                        FINANCE

 

                              Bylaws No. 1607, 1608 & 1609 - Establish Reserve Funds for the San Pareil Water Service, the Drinking Water & Watershed Protection Service and the Area ‘G’ Community Parks Service.

 

                                    San Pareil Water Service (All Directors – One Vote; All Directors – 2/3)

 

1.      That "San Pareil Water Capital Reserve Fund Establishment Bylaw No. 1607, 2010" be introduced and read three times.

 

2.      That "San Pareil Water Capital Reserve Fund Establishment Bylaw No. 1607, 2010" be adopted.

 

                                    Drinking Water & Watershed Protection Service (Electoral Area Directors – Weighted Vote; All Directors – 2/3 Weighted)

 

1.      That "Drinking Water and Watershed Protection Reserve Fund Establishment Bylaw No. 1608, 2010" be introduced and read three times.

 

2.      That "Drinking Water and Watershed Protection Reserve Fund Establishment Bylaw No. 1608, 2010" be adopted.

 

                                    Area ‘G’ Community Parks Service (All Directors – One Vote; All Directors – 2/3)

 

1.      That "Electoral Area 'G' Community Parks Reserve Fund Establishment Bylaw No. 1609, 2010" be introduced and read three times.

 

2.      That "Electoral Area 'G' Community Parks Reserve Fund Establishment Bylaw No. 1609, 2010" be adopted.

 

 

 

                        REGIONAL AND COMMUNITY UTILITIES

 

                        ENGINEERING

 

                              Streetlighting Services - Proposed Expansion Policy. (All Directors – One Vote)

 

1.      That the Board direct staff to prepare a policy that community streetlights under the jurisdiction of the RDN only be considered if located within Urban Containment Boundaries and/or Village Centres as determined by the Regional Growth Strategy.

 

2.      That the policy provide for exceptions where the Board determines that streetlights may be necessary for security or safety reasons.

 

3.      That streetlight standards incorporate a requirement for energy efficient "dark sky" fixtures.

 

                        WATER

 

                              Final Report - 2010 Toilet Replacement Incentive Program. (All Directors – One Vote)

 

                                    That the Board receive the Toilet Replacement Incentive Program Update report for information.

 

                              Bylaws No. 1605 & 1606 - Establish the Whiskey Creek Water Service in a Portion of Area ‘F’ & Authorize Borrowing in Relation to the Service. (All Directors – One Vote; All Directors – One Vote; All Directors – Weighted Vote)

 

1.      That the Board approve the acquisition of the Whiskey Creek Water System and adjustment of the 2011 water and sewer utilities budgets to include an additional utility technician position effective July 2011 to accommodate additional operation and maintenance requirements associated with the Whiskey Creek Water Service and the Nanoose Bay Peninsula Water Treatment Plant.

 

2.      That the "Whiskey Creek Water Service Establishment Bylaw No. 1605, 2010" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

3.      That the "Whiskey Creek Water Service Loan Authorization Bylaw No. 1606, 2010" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

                        TRANSPORTATION AND SOLID WASTE SERVICES

 

                        SOLID WASTE

 

                              Solid Waste Disposal Service - Award of Contract for Bird Control at the Regional Landfill. (All Directors – Weighted Vote)

 

                                    That the Board award the contract for bird control services at the Regional Landfill to PK Bird Control Services for a period of two years commencing November 1, 2010 at a total cost of $347,730.

 

                              Solid Waste Collection & Recycling Service - Review of Glass Drop-Off Options. (All Directors – Weighted Vote)

 

                                    That drop-off locations for non-deposit container glass be provided at the Church Road Transfer Station, the Parksville Bottle & Recycling Depot, the Nanaimo Recycling Exchange, Gabriola Island Recycling Organization and the Regional Landfill.

 

                        BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

                              Charles Verne, re Acquisition of Whiskey Creek Water Works - Request for Exemption from Parcel Tax and User Fees. (All Directors – One Vote)

 

                                    That this issue be referred back to staff for a report.

 

                        NEW BUSINESS

 

                              Transporting Animals in the Front Seat of Vehicles. (All Directors – One Vote)

 

                                    That staff prepare a resolution for AVICC for consideration by the Board regarding animals being transported in the front seat of vehicles.

 

          7.3         EXECUTIVE STANDING COMMITTEE

 

          7.4         COMMISSIONS

 

          7.5         SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

          8.           ADMINISTRATOR’S REPORTS

 

35 - 60                    Bylaw No. 1611 - Establishes a Call Answer Levy for the District 68 E-911 Call Service. (Lantzville, EA ‘A’, ‘B’, ‘C’ - Weighted Vote)

 

61 - 62                    Proposed Whiskey Creek Water Service - Request for Exemption from Parcel Tax and User Fees. (All Directors – One Vote)

 

          9.           ADDENDUM

 

        10.           BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

        11.           NEW BUSINESS

 

        12.           BOARD INFORMATION (Separate enclosure on blue paper)

 

        13.           ADJOURNMENT

 

        14.           IN CAMERA

 

                        That pursuant to Sections 90(1) (e) and (g) of the Community Charter the Board proceed to an In Camera meeting to consider items related to land and legal issues.