REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, JUNE 22, 2010

7:00 PM

 

(Nanoose Place)

 

A G E N D A

 

 

PAGES

 

          1.           CALL TO ORDER

 

          2.           DELEGATIONS

 

9                            Dianne Eddy, re Building Inspection & Permits in Rural Electoral Areas.

 

10                           Mike Gogo, re Building Permits & Inspections in Area ‘C’.

 

11                           Don Hewitt, re Proposed Expansion of Building Inspection into Electoral Areas ‘A’, ‘C’, ‘F’ & ‘H’.

 

12                           Reg Nosworthy, re Building Inspection & Permit Fees.

 

13                           Lorne Pal, re Proposed Expansion of Building Inspection Service into Areas ‘A’, ‘C’, ‘F’& ‘H’.

 

14                           Leanne Salter, re Implementation of Building Permits in Area ‘F’.

 

15                           Arthur Skipsey, re Introduction of Building Inspection in the Rural Areas of District 69.

 

16                           Steve Vogel, re Expansion of Building Inspection Service.

 

          3.           BOARD MINUTES

 

17 - 30                    Minutes of the regular Board meeting held May 25, 2010 and the Special Board meeting held June 8, 2010.

 

          4.           BUSINESS ARISING FROM THE MINUTES

 

          5.           COMMUNICATIONS/CORRESPONDENCE

 

31 - 35                    Karen St Cyr & Brenda Stupich, Cedar School & Community Enhancement Society, re Request for Funding.

 

36                           Jim & Vera Kennedy, re Development Permit with Variances Application No. PL2010-102 - Sims - 664 Johnstone Road - Area ‘G’.

 

          6.           UNFINISHED BUSINESS

 

37 - 125                  Building Inspection Service - Proposed Expansion. (All Directors – One Vote)

 

                        BYLAWS

 

                        Public Hearing & Third Reading.

 

126 - 131                Report of the Public Hearing held June 9, 2010 on Bylaw No. 500.355 - Keith Brown & Associates - Fielding Road - Area ‘A’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the Report of the Public Hearing containing the Summary of Minutes and Submissions of the Public Hearing held June 9, 2010 as a result of public notification of “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.355, 2010” be received.

 

2.      That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.355, 2010” be given 3rd reading.

 

                                    This bylaw rezones the Area ‘A’ subject property from Residential 2 (RS2) to Industrial I (IN 1).

 

          7.           STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

          7.1         ELECTORAL AREA PLANNING STANDING COMMITTEE

 

132 - 133                Minutes of the Electoral Area Planning Committee meeting held June 8, 2010. (for information)

 

                        PLANNING

 

                        DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS

 

                              Development Permit with Variances Application No. PL2010-102 - Sims - 664 Johnstone Road - Area ‘G’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. PL2010-102.

 

                                    That Development Permit with Variance Application No. PL2010-102 to recognize the siting of an existing storage shed and to vary the parcel averaging provisions in conjunction with a three lot subdivision be approved subject to the conditions outlined in Schedule No. 1.

 

 

                        DEVELOPMENT VARIANCE PERMIT APPLICATIONS

 

                              Development Variance Permit Application No. PL2010-082 - O'Hara - 2230 Godfrey Road - Area ‘C’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. PL2010-082.

 

                                    That Development Variance Permit Application No. PL2010-082, be approved subject to the conditions outlined in Schedules No. 1-3.

 

          7.2         COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

134 - 139                Minutes of the Committee of the Whole meeting held June 8, 2010. (for information)

 

                        COMMUNICATIONS/CORRESPONDENCE

 

                              Diane Sampson, Nile Creek Enhancement Society, re Proposed Building Inspection in Area ‘H’. (All Directors – One Vote)

 

                                    That the correspondence from the Nile Creek Enhancement Society be received.

 

                        FINANCE AND INFORMATION SERVICES

 

                        FINANCE

 

                              Operating Results for the Period Ending March 31, 2010. (All Directors – One Vote)

 

                                    That the summary report of financial results from operations to March 31, 2010 be received for information.

 

                        DEVELOPMENT SERVICES

 

                        PLANNING

 

                              Area Agricultural Plan. (All Directors – One Vote)

 

1.      To forward the consideration of an Area Agricultural Plan to the 2011 budget deliberations.

 

2.      That the Board direct staff to make an application to the Investment Agricultural Foundation for funding of an Area Agricultural Plan.

 

                              Consultation Plan for Regional Growth Strategy Amendment to Support Zoning & OCP Amendment Application No. 0604 - Addison - 2610 Myles Lake Road - Electoral Area ‘C’. (All Directors – One Vote)

 

                                    That the Board approve the consultation plan as outlined in Attachment 1, titled Consultation Plan - Regional Growth Strategy and Official Community Plan Amendment for 2610 Myles Lake Road.

 

                        REGIONAL AND COMMUNITY UTILITIES

 

                        WASTEWATER

 

                              Southern Community Sewer Service - Award of Tender & Release of Reserve Funds for Third Digester at the Greater Nanaimo Pollution Control Centre.

 

                                    (All Directors – Weighted Vote)

 

1.      That the Board award the detailed design and tendering services for the new Digester 3 at the Greater Nanaimo Pollution Control Centre to AECOM for $347,687.

 

                                    (Nanaimo, Lantzville, EA ‘C’ – Weighted Vote)

 

2.      That funds from the Southern Community Development Cost Charge Reserve Fund be used for the Greater Nanaimo Pollution Control Centre Digester 3 Project.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                              District 69 Recreation Commission. (All Directors – One Vote)

 

1.      That the minutes of the District 69 Recreation Commission meeting held May 20, 2010 be received for information.

 

2.      That the District 69 Recreation Recognition Program Policy be approved as presented in Appendix A.

 

                                    (Parksville, Qualicum Beach, EAs ‘E’, ‘F’ ‘G’ ‘H’ – Weighted Vote)

 

3.      That the following District 69 Recreation Youth Grants be approved:

 

                                    Community Group                                                 Amount Recommended

 

                                    Arrowsmith Community Enhancement Society                          $ 2,464

                                    (sports equipment)

                                    Erik Goetzinger BMX Society Qualicum Beach                       $ 2,500

                                    (start gate ram and generator)

                                    Kwalikum Senior Secondary School                                        $ 1,250

                                    (prom & dry grad committee)

 

                                    One Five One Outreach Association                                        $ 2,500

                                    (insurance, rent and utilities)

                                    Qualicum & District Curling Club (helmets and shoes)           $ 2,000

                                    Oceanside Community Arts Council (youth theatre program)  $    800

 

4.      That the following District 69 Recreation Community Grants be approved:

 

                                    Community Group                                                 Amount Recommended

 

                                    Family Resource Association (room rental)                             $ 1,035

                                    Oceanside Community Arts Council                                         $    225

                                    (supplies for youth arts day camp)

                                    The Old School House (harvest of music - van rental)             $ 1,200

                                    Parksville Curling Club (building exterior painting materials)          $            2,000

                                    Parksville & District 69 Team (transportation)                        $ 1,400

                                    Qualicum Beach Historical & Museum Society                        $    752

                                    (children's day event)

                                    Wildwood Community Church (projector)                               $ 1,000

 

5.      That the District 69 Recreation Recognition Program be implemented beginning in the fall of 2010 which includes a certificate, RDN lapel pin and a $75 RDN recreation program voucher.

 

                              Electoral Area ‘A’ Parks, Recreation and Culture Commission. (All Directors – One Vote)

 

1.      That the minutes of the Electoral Area ‘A’ Parks, Recreation and Culture Commission meeting held May 19, 2010 be received for information.

 

2.      That the Electoral Area ‘A’ Recreation and Culture Services Fees and Charges Policy be approved as outlined in Appendix A.

 

3.      That the annual fee increase, recovery rates, administration fee, and the revenue-sharing percentage ratio for Program Instructor agreements associated with the ‘A’ Recreation and Culture Services Fees and Charges Policy be approved for 2010 - 2011 as outlined in Appendix B.

 

4.      That the Financial Assistance Program for the Electoral Area ‘A’ Recreation and Culture Services function be approved as outlined in Appendix A.

 

5.      That the unused grant funds of $876 for the 2008 Run, Jump, Throw Program be reallocated to the Cedar School and Community Enhancement Society 2010 Cedar Fun Zone summer camp, subject to the receipt and staff approval of a clear, detailed program budget.

 

                              East Wellington/Pleasant Valley Parks and Open Space Advisory Committee. (All Directors – One Vote)

 

                                    That the minutes of the East Wellington/Pleasant Valley Parks and Open Space Advisory Committee meeting held May 10, 2010 be received for information.

 

                              Nanoose Bay Parks and Open Space Advisory Committee. (All Directors – One Vote)

 

                                    That the minutes of the Nanoose Bay Parks and Open Space Advisory Committee meeting held May 3, 2010 be received for information.

 

                              Electoral Area ‘H’ Parks and Open Space Advisory Committee. (All Directors – One Vote)

 

                                    That the minutes of the Electoral Area ‘H’ Parks and Open Space Advisory Committee meeting held April 28, 2010 be received for information.

 

                              Sustainability Select Committee. (All Directors – One Vote)

 

1.      That the minutes of the Sustainability Select Committee meeting held May 19, 2010 be received for information.

 

2.      That the Board direct staff to give a more detailed consideration to establishing a Climate Action Team upon conclusion of the public consultation planned for the Community Energy and Emission Plan.

 

3.      That the Board receive the Yellow Cedar Project report and direct staff to maintain dialogue with the Yellow Cedar Project proponents.

 

4.      That staff send a letter to Mid-Island Sustainability Stewardship Initiative president Mr. Laurie Gourlay summarizing the motions concerning the Climate Action Team and the Yellow Cedar Project.

 

5.      That the Energy Manager Quarterly Update report be received for information purposes.

 

6.      That the Board adopt the Plug-in Hybrid Electric Vehicle Policy and the Green Housekeeping Policy proposed for LEED certified RDN facilities.

 

7.      That staff investigate the implications of including all RDN facilities in the Green Housekeeping Policy.

 

8.      That staff revise portions of Plug-in Hybrid Electric Vehicle Policy to ensure consistency with present conditions for RDN staff.

 

9.      That the Board direct staff to update the Green Building Action Plan to incorporate suggested actions contained in the final report: Overcoming Barriers to Green Building in the RDN.

 

10.  That the Board direct staff to revise the Sustainable Community Builder Checklist and proceed with the proposed phased approach for implementing the revised checklist and green building incentive program.

 

                        BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

                              Duane Round, Parksville Lions Housing Society, re Bylaw No. 1577 - Reduction of Sewer Development Cost Charges for Not-for-Profit Rental Housing. (All Directors – One Vote)

 

                                    That staff prepare a resolution that would give the Parksville Lions Housing Society project a 100% reduction of DCC’s in the Oceanside Area.

 

                              Michele Deakin, Mid Vancouver Island Habitat Enhancement Society, re Nearshore Education Proposal. (All Directors – One Vote)

 

                                    That staff prepare a report to determine if the Nearshore Education Proposal fits into the Grants In Aid program.

 

          7.3         EXECUTIVE STANDING COMMITTEE

 

          7.4         COMMISSIONS

 

          7.5         SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

                              Regional Liquid Waste Advisory Committee. (All Directors – One Vote)

 

140 - 142                Minutes of the Regional Liquid Waste Advisory Committee meeting held June 3, 2010. (for information)

 

          8.           ADMINISTRATOR’S REPORTS

 

                              Northern Community Sewer Service - Parksville Lions Housing Society Request for Development Cost Charge Exemption. (Parksville, Qualicum Beach, EAs ‘E’, ‘F’ ‘G’ & ‘H’ – Weighted Vote) (to be circulated)

 

143 - 147                Regional Parks & Trails Service - Award of Tender for Pedestrian-Cyclist Bridges Along South Loop of the Lighthouse Country Regional Trail. (All Directors – Weighted Vote)

 

148 - 158                Raven Underground Coal Project. (All Directors – One Vote)

 

                              BC Transit 2010/2011 Annual Operating Agreement. (All Directors – Weighted Vote) (to be circulated)

 

          9.           ADDENDUM

 

        10.           BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

        11.           NEW BUSINESS

 

        12.           BOARD INFORMATION (Separate enclosure on blue paper)

        13.           ADJOURNMENT

 

        14.           IN CAMERA