REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, FEBRUARY 23, 2010

7:00 PM

 

(RDN Board Chambers)

 

A G E N D A

 

 

PAGES

 

          1.           CALL TO ORDER

 

          2.           DELEGATIONS

 

12                           Carly Gronlund, Nanaimo Telephone Visiting Society, re Society Overview.

 

          3.           BOARD MINUTES

 

13 - 25                    Minutes of the regular Board meeting held January 26, 2010 and the Special Board meeting held February 9, 2010.

 

          4.           BUSINESS ARISING FROM THE MINUTES

 

          5.           COMMUNICATIONS/CORRESPONDENCE

 

26 - 33                    Darren Hird, TELUS Mobility, re Proposed Telecommunications Tower, Melrose Road, Area ‘F’.

 

34 - 36                    Bill Bennett, Ministry of Community & Rural Development, re Local Government Elections Task Force.

 

37                           Krista Seggie, re Expansion of Building Inspection Service.

 

38 - 40                    Kevin McNeill, Nanaimo Search & Rescue Society, re Request for Annual Operating Grant.

 

          6.           UNFINISHED BUSINESS

 

                        BYLAWS

 

                        Public Hearing & Third Reading.

 

41 - 48                    Report of the Public Hearing held February 8, 2010 with respect to Amendment Bylaws No. 1148.05 & No. 500.353 – Williamson & Associates - 510 Virostko Road - EA 'A'. (Electoral Area Directors except EA ‘B’ – One Vote)

1.      That the Report of the Public Hearing containing the Summary of Minutes and Submissions of the Public Hearing held February 8, 2010 as a result of public notification of “Regional District of Nanaimo Arrowsmith Benson – Cranberry Bright Official Community Plan Bylaw Amendment Bylaw No. 1148.05, 2010” and “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.353, 2010” be received.

 

2.      That “Regional District of Nanaimo Arrowsmith Benson – Cranberry Bright Official Community Plan Bylaw Amendment Bylaw No. 1148.05, 2010” be given 3rd reading.

 

3.      That“Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.353, 2010” be given 3rd reading.

 

4.      That the conditions as outlined in Schedule No. 1 be completed by the applicant to the satisfaction of the Regional District prior to consideration of adoption of Bylaw No. 1148.05, 2010 and Bylaw No. 500.353, 2010.

 

                        Public Hearing, Third Reading & Adoption.

 

49 - 53                    Report of the Public Hearing held February 10, 2010 with respect to Amendment Bylaw No. 500.354 – Pacific Coast Waste Management – 4299 Biggs Road - EA 'C'. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the Report of the Public Hearing containing the Summary of Minutes and Submissions of the Public Hearing held February 10, 2010 as a result of public notification of “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.354, 2010” be received.

 

2.       That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.354, 2010” be given 3rd reading.

 

                                    (Electoral Area Directors except EA ‘B’ – 2/3 Vote)

 

3.      That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.354, 2010” be adopted.

 

                                    Bylaw No. 500.354 amends the Resource Management 2 (RMS) zone for the subject property to permit a wood waste disposal facility.

 

          7.           STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

          7.1         ELECTORAL AREA PLANNING STANDING COMMITTEE

 

54 - 56                    Minutes of the Electoral Area Planning Committee meeting held February 9, 2010. (for information)

 

                        COMMUNICATIONS/CORRESPONDENCE

 

                              Diane Sampson, re Bowser Rural Village Community Plan. (All Directors – One Vote)

 

                                    That the communication from Diane Sampson be received.

 

                        PLANNING

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                              Development Permit Application No. 2010-021 – Procter – 6435 Island Highway West – Area 'H'. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit Application No. PL2010-021, to permit the construction of an accessory building, be approved subject to the conditions outlined in Schedule No. 1.

 

                        DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS

 

                              Development Permit with Variances Application No. 2010-008 – Fern Road Consulting Ltd. – 6225 Island Highway West – Area 'H'. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. 2010-008.

 

                                    That Development Permit with Variances Application No. PL2010-008 to permit the construction of a dwelling unit and detached garage and to recognize the siting of an existing bridge with variances to the watercourse setback be approved subject to the conditions outlined in Schedules No. 1- 3.

 

                              Development Permit with Variance Application No. 2010-017 - Fern Road Consulting Ltd. - 771 Miller Road - Area 'G'. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. 2010-017.

 

                                    That Development Permit with Variances No. PL2010-017 to permit the construction of  single dwelling unit, detached garage and shed and vary the maximum building height, be approved subject to the conditions outlined on Schedules No. 1 – 3.

 

                        DEVELOPMENT VARIANCE PERMIT APPLICATIONS

 

                              Development Variance Permit Application No. 2009-853 - Macrae - 3466 Simmons Place - Area 'E'. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. 2009-853.

 

                                    That Development Variance Permit Application No. PL2009-853 to legalize the siting of an existing retaining wall with setback variances from the front lot line, exterior lot line and interior side lot line be approved subject to the conditions outlined in Schedules No. 1- 2.

 

                        OTHER

 

                              Bylaw No. 1335.03 – Amends the Electoral Area 'H' Draft Official Community Plan to Include Bowser Village Centre Plan. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the draft Bowser Village Centre Plan be received.

 

2.      That Bylaw No. 1335.03, 2010 amending "Regional District of Nanaimo Electoral Area 'H' Official Community Plan Bylaw No. 1335, 2003" be given 1st and 2nd reading.

 

3.      That Bylaw No. 1335.03, 2010 has been considered in conjunction with the Regional District of Nanaimo's Financial Plan and Waste Management Plans and Regional Growth Strategy to ensure consistency between them.

 

4.      That Bylaw No. 1335.03, 2010 proceed to Public Hearing.

 

5.      That the Public Hearing on Bylaw No. 1335.03, 2010 be delegated to Director Bartram or his alternate.

 

6.      That amendments to the draft Bowser Village Centre Plan be made as follows:

 

                                       (1)  That Lisa Bhopalsingh’s name be added to the acknowledgement page under RDN Staff.

 

                                          (2)  That the Development Permit Area section on page 31 be amended under guideline D by adding the following words after the word ‘supplier’, “fire department and/or qualified professional”.

 

          7.2         COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

57 - 67                    Minutes of the Special Committee of the Whole meeting held January 26, 2010 and the regular Committee of the Whole meeting held February 9, 2010. (for information)

 

                        BUSINESS ARISING FROM DELEGATIONS

 

                              Land Use Plan of Coastal Douglas-Fir Ecosystems on Crown Land. (All Directors – One Vote)

 

                                    That staff be directed to forward a letter by February 15, 2010 to the Ministry of Forests and Range and Minister Responsible for Integrated Land Management Bureau requesting that the provincial government expand the initiative to include all parcels of Crown Land within the Coastal Douglas Fir biogeoclimatic zone and to extend the initiative to protect all remaining parcels of Crown Land within the E & N land area, including DL 33.

 

                        CORPORATE ADMINISTRATION SERVICES

 

                        ADMINISTRATION

 

                              2010 Service Area Work Plan Projects. (All Directors – One Vote)

 

                                    That the Board receive the service area work plan projects list for 2010 for information.

 

                        DEVELOPMENT SERVICES

 

                        BUILDING & BYLAW

 

                              District 69 Animal Control Services – Service Contract & Kenneling Agreement. (All Directors – Weighted Vote)

 

1.      That a contract for Animal Control Services in District 69 with Coastal Animal Control Services of BC Limited be approved for a two year term commencing April 1, 2010 and ending March 31, 2012.

 

2.      That staff be directed to negotiate a kenneling agreement with the Parksville/Qualicum SPCA for the Board’s consideration.

 

                              Expansion of Building Inspection Service in the RDN. (All Directors – One Vote)

 

1.      That the Board direct staff to prepare the required amendments to the Building Inspection Extended Service Establishment Bylaw No. 787, 1989 to expand the building inspection service area to include all electoral areas and that inspection service costs be recovered primarily through building permit fees and charges.

 

2.      That the Board direct staff to prepare the required amendments to the Building Regulation and Fees Bylaw No. 1250 to include the designated areas identified in this report within the regulation, effective October 1, 2010 and that building inspection regulations be expanded to the remaining lands within all electoral areas effective April 1st, 2011.

 

3.      That the Board direct staff to prepare a policy with respect to the requirement for inclusion within the building inspection service of all new lots created through subdivision as a condition of approval.

 

                        REGIONAL AND COMMUNITY UTILITIES

 

                        WASTEWATER

 

                              Greater Nanaimo Pollution Control Centre, French Creek Pollution Control Centre and Nanoose Pollution Control Centre Upgrade and Expansion – Preliminary Request for Funding. (All Directors – One Vote)

 

                                    That the Board support a submission of a preliminary request for funding support from the Federal and Provincial governments for major upgrade and expansion projects at the Greater Nanaimo Pollution Control Centre, the French Creek Pollution Control Centre, and the Nanoose Bay Pollution Control Centre.

 

                        WATER

 

                              Hamilton Marsh Water Licensing. (All Directors – One Vote)

 

                                    That the Board receive the staff report on the Hamilton Marsh Water licensing for information.

 

                              Amendment Bylaws No. 619.16, 700.17, 1097.12, 1172.10, 1383.06, 1434.05 & 1468.05 – Increase Water User Rates in the French Creek, Surfside, Decourcey, San Pareil, Englishman River, Melrose and Nanoose Bay Peninsula Water Service Areas. (All Directors – One Vote; All Directors – 2/3)

 

1.      That “Regional District of Nanaimo Nanoose Bay Peninsula Water Supply Service Area Regulations and Rates Amendment Bylaw No. 1468.05, 2010” be introduced for three readings.

 

2.      That “Regional District of Nanaimo Nanoose Bay Peninsula Water Supply Service Area Regulations and Rates Amendment Bylaw No. 1468.05, 2010”, be adopted.

 

3.      That “Regional District of Nanaimo French Creek Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 619.16, 2010” be introduced for three readings.

 

4.      That “Regional District of Nanaimo French Creek Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 619.16, 2010” be adopted.

 

5.      That “Regional District of Nanaimo San Pareil Specified Area Water Regulations and Rates Amendment Bylaw No. 1172.10, 2010” be introduced for three readings.

 

6.      That “Regional District of Nanaimo San Pareil Specified Area Water Regulations and Rates Amendment Bylaw No. 1172.10, 2010” be adopted.

 

7.      That “Regional District of Nanaimo Englishman River Specified Area Water Regulations and Rates Amendment Bylaw No. 1383.06, 2010” be introduced for three readings.

 

8.      That “Regional District of Nanaimo Englishman River Specified Area Water Regulations and Rates Amendment Bylaw No. 1383.06, 2010” be adopted.

 

9.      That “Regional District of Nanaimo Surfside Properties Specified Area Water Regulations and Rates Amendment Bylaw No. 700.17, 2010” be introduced for three readings.

 

10.  That “Regional District of Nanaimo Surfside Properties Specified Area Water Regulations and Rates Amendment Bylaw No. 700.17, 2010” be adopted.

 

11.  That “Regional District of Nanaimo Melrose Specified Area Water Regulations and Rates Amendment Bylaw No. 1434.05, 2010” be introduced for three readings.

 

12.  That “Regional District of Nanaimo Melrose Specified Area Water Regulations and Rates Amendment Bylaw No. 1434.05, 2010” be adopted.

 

13.  That “Regional District of Nanaimo Decourcey Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1097.12, 2010” be introduced for three readings.

 

14.  That “Regional District of Nanaimo Decourcey Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1097.12, 2010” be adopted.

 

                        TRANSPORTATION AND SOLID WASTE SERVICES

 

                        SOLID WASTE

 

                              Solid Waste Collection Service - Award of Residential Curbside Collection Contract. (All Directors – Weighted Vote)

 

                                    That the Board award a five year contract to commence April 1, 2010 and end March 31, 2015 with the ability to renew for an additional five years for the collection of garbage, food waste and recyclables to Waste Services Inc. at a cost of $10,852,447.

 

                              Solid Waste Disposal Service - Award of Organic Waste Processing Contract. (All Directors – Weighted Vote)

 

                                    That the Board award a five year contract to commence April 1, 2010 and end March 31, 2015 with the ability to renew for an additional five years, to process organic waste delivered to RDN disposal facilities to International Composting Corporation for a cost of $5,323,985.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

Arrowsmith Water Service Management Committee. (All Directors – One Vote)

 

1.      That the minutes of the Arrowsmith Water Service Management Committee meeting held January 12, 2010 be received for information.

 

2.      That the Arrowsmith Water Service Management Committee recommend the Joint Venture’s adopt the Provisional Year 2010 Provisional Budget shown on Table 1, dated December 3, 2009.

 

                              District 69 Recreation Commission. (All Directors – One Vote)

 

                                    That the minutes of the District 69 Recreation Commission meeting held January 21, 2010 be received for information.

 

                              Electoral Area ‘A’ Parks, Recreation and Culture Commission. (All Directors – One Vote)

 

1.      That the minutes of the Electoral Area ‘A’ Parks, Recreation and Culture Commission meeting held January 20, 2010 be received for information.

 

2.      That the following recommendations be forwarded to the Board for consideration at the 2010 budget deliberations:

 

                                          a)   That the Board support the 2010 Annual Budget and Five Year Capital and Financial Plan as presented for Electoral Area ‘A’ Recreation and Culture Services.

 

                                          b)   That. the Board support the 2010 Annual Budget and Five Year Capital and Financial Plan as presented for Electoral Area ‘A’ Community Parks.

 

                              Regional Agricultural Advisory Committee. (All Directors – One Vote)

 

                                    That the minutes of the Regional Agricultural Advisory Committee meeting held November 27, 2009 be received for information.

 

          7.3         EXECUTIVE STANDING COMMITTEE

 

          7.4         COMMISSIONS

 

          7.5         SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

                              Regional Parks & Trails Advisory Committee. (All Directors – One Vote)

 

68 - 73                    Minutes of the Regional Parks & Trails Advisory Committee meeting held February 2, 2010. (for information)

 

1.      That “Regional District of Nanaimo Regional Parks and Trails Service Area Amendment Bylaw No. 1231.02” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

2.      That the Terms of Reference for the Mount Arrowsmith Massif Regional Park Management Plan be approved; and

                                          Staff be directed to issue a Request for Proposals for a Project Consultant for the development of the Mount Arrowsmith Massif Regional Park Management Plan; and

 

                                          Two members of the Regional Parks and Trails Advisory Committee be appointed to participate as members of the Mount Arrowsmith Massif Regional Park Management Plan Sub Committee.

 

3.      That Regional Parks and Trails Advisory Committee members, Mr. Frank Van Eynde and Mr. Craig Young, be appointed to participate as members of the Mount Arrowsmith Massif Regional Park Management Plan Sub Committee.

 

4.      That the Terms of Reference for the Coats Marsh Regional Park Management Plan be approved; and

 

                                          Staff be directed to issue a Request for Proposals for a Project Consultant for the development of the Coats Marsh Regional Park Management Plan; and

 

                                          Two members of the Regional Parks and Trails Advisory Committee be appointed to participate as members of the Coats Marsh Regional Park Management Plan Sub Committee.

 

5.      That Committee members, Ms. Maureen Young and Mr. Joe Stanhope, be appointed to participate as members of the Coats Marsh Regional Park Management Plan Sub Committee.

 

6.      That the Terms of Reference for the Horne Lake Parks Concept Plan be approved; and

 

                                          Staff be directed to issue a Request for Proposals for a Project Consultant for the development of the Horne Lake Parks Concept Plan.

 

7.      That the section of the Morden Colliery Regional Trail between Cedar Road and Nanaimo River not be considered for trail development at this time and that the project be deferred until at least 2011 for consideration.

 

                              Emergency Management Select Committee.

 

133 - 134                Minutes of the Emergency Management Select Committee meeting held February 16, 2010. (for information)

 

                                    (All Directors – Weighted Vote)

 

1.      That staff be directed to proceed with the execution of a five year agreement to share Emergency Social Services and Emergency Communications resources in the District 69 area commencing April 1, 2010 and ending March 31, 2015.

 

                                    (All Directors – One Vote)

 

2.      That Jack Eubank and Brian Brack be appointed as Emergency Coordinator Alternates for the Regional District of Nanaimo.

 

3.      That staff be directed to prepare an application for funding under the Preparing Fuel Management Prescription for Community Operational Fuel Treatments grant program, and if approved, that staff proceed with a RFP process to engage a qualified.

 

4.      That the Board receive the report on the Emergency Program response to recent flooding and weather events for information.

 

          8.           ADMINISTRATOR’S REPORTS

 

156 - 160                Descanso Bay Wharf Service – Proposed Service Expansion (Green’s Landing Wharf, Gabriola Island). (All Directors – One Vote)

 

161 - 163                Nanoose Bay Peninsula Water Service – Proposed Treatment Facility. (All Directors – One Vote)

 

164 - 165                Oceanside Place - Reserve Fund Expenditure for Capital Equipment Replacement. (Parksville, Qualicum Beach, EAs ‘E’ ‘F’ ‘G’ ‘H’ – Weighted Vote)

 

166 - 170                Ravensong Aquatic Centre Project – Purchase Authorization Limits. (All Directors – One Vote)

 

171 - 191                2010 to 2014 Financial Plan. (All Directors – One Vote)

 

          9.           ADDENDUM

 

        10.           BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

        11.           NEW BUSINESS

 

        12.           BOARD INFORMATION (Separate enclosure on blue paper)

 

        13.           ADJOURNMENT

 

        14.           IN CAMERA

 

                        That pursuant to Section 90(1) (e) of the Community Charter the Board proceed to an In Camera Committee meeting to consider items related to land issues.