REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, JANUARY 26, 2010

7:00 PM

 

(RDN Board Chambers)

 

A G E N D A

 

 

 

 

PAGES

 

          1.           CALL TO ORDER

 

          2.           DELEGATIONS

 

12-13                      John Tapics, Compliance Coal Corporation dba Comox Joint Venture, re Raven Underground Coal Project.

 

          3.           BOARD MINUTES

 

14-23                      Minutes of the Inaugural Board meeting held December 8, 2009 and the Special Board meeting held January 12, 2010.

 

          4.           BUSINESS ARISING FROM THE MINUTES

 

          5.           COMMUNICATIONS/CORRESPONDENCE

 

          6.           UNFINISHED BUSINESS

 

                        BYLAWS

 

                        For Adoption.

 

                              Amendment Bylaw No. 1124.08 – Extends the Surfside Sewer Service to Include an Area ‘G’ Property. (All Directors – One Vote)

 

                                    That “Surfside Sewer Local Service Area Boundary Amendment Bylaw No. 1124.08, 2009” be adopted.

 

                                    This bylaw amends the Surfside sewer service establishment bylaw by extending the service area boundaries to include one Area ‘G’ property.

 

 

                              Amendment Bylaw No. 889.52 – Extends the Northern Community Sewer Service to Include an Area ‘G’ Property. (All Directors – One Vote)

 

                                    That “Northern Community Sewer Service Area Boundary Amendment Bylaw No. 889.52, 2009” be adopted.

 

                                    This bylaw amends the Northern Community sewer service establishment bylaw by extending the service area boundaries to include one Area ‘G’ property.

 

                              Amendment Bylaw No. 1124.09 – Extends the Surfside Sewer Service to Include an Area ‘G’ Property. (All Directors – One Vote)

 

                                    That “Surfside Sewer Local Service Area Boundary Amendment Bylaw No. 1124.09, 2009” be adopted.

 

                                    This bylaw amends the Surfside sewer service establishment bylaw by extending the service area boundaries to include one Area ‘G’ property.

 

                              Amendment Bylaw No. 889.53 – Extends the Northern Community Sewer Service to Include an Area ‘G’ Property. (All Directors – One Vote)

 

                                    That “Northern Community Sewer Service Area Boundary Amendment Bylaw No. 889.53, 2009” be adopted.

 

                                    This bylaw amends the Northern Community sewer service establishment bylaw by extending the service area boundaries to include one Area ‘G’ property.

 

          7.           STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

          7.1         ELECTORAL AREA PLANNING STANDING COMMITTEE

 

24-27                      Minutes of the Electoral Area Planning Committee meeting held January 12, 2010. (for information)

 

                        COMMUNICATIONS/CORRESPONDENCE

 

                              Mel & Carolynne Spotswood, re Development Variance Permit Application No. PL2009-850 – Structure Design & Management - Huntington Place - Area ‘E’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That the correspondence from Mel & Carolynne Spotswood regarding Development Variance Permit Application No. PL2009-850 be received.

 

 

 

                        PLANNING

 

                        AMENDMENT APPLICATIONS

 

                              Bylaw No. 500.354 for Zoning Amendment Application No. PL2009-493 – Pacific Coast Waste Management – 4299 Biggs Road - Area ‘C’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the minutes of the Public Information Meeting held on December 7, 2009 be received.

 

2.      That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.354, 2010” be given 1st and 2nd reading.

 

3.      That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.354, 2010” be delegated to Director Young or her alternate.

 

                              Bylaws No. 1148.05 & 500.353 for OCP & Zoning Amendment Application No. PL2009-502 - Williamson & Associates - Virostko Road & Midora Road - Area ‘C’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the minutes of the Public Information Meeting held on November 19, 2009 be received.

 

2.      That “Regional District of Nanaimo Arrowsmith Benson – Cranberry Bright Official Community Plan Amendment Bylaw No. 1148.05, 2010” be given 1st and 2nd reading.

 

3.      That Application No. PL2009-502 to rezone the subject property from Rural 1 Subdivision ‘D’ (RU1D) to Residential 2 Subdivision District ‘M’ (RS2M) be approved subject to the conditions included in Schedule No. 1.

 

4.      That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.353, 2010” be given 1st and 2nd reading.

 

5.      That the Public Hearing on “Regional District of Nanaimo Arrowsmith Benson – Cranberry Bright Official Community Plan Amendment Bylaw No. 1148.05, 2010” and “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.353, 2010” be delegated to Director Young or her alternate.

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                              Development Permit Application No. PL2009-012 – Thomas Hoyt, BCLS - 1949 Akenhead Road - Area ‘A’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That Development Permit Application No. PL2009-012, in conjunction with a section 946 subdivision application, be approved subject to the conditions outlined in Schedules No. 1 and 2.

 

2.      That staff be directed to review the section 946 provisions as per “Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987” and “Regional District of Nanaimo Zoning and Subdivision Bylaw No. 1285, 2002” and report back to the Electoral Area Planning Committee.

 

                              Development Permit Application No. PL2009-848 - Wessex Enterprises Ltd. - Extension Road - Area ‘C’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit Application No. PL2009-848, in conjunction with a six lot subdivision application, be approved subject to the conditions outlined in Schedules No. 1 and 2.

 

                              Development Permit Application No. PL2009-852 – Peter Mason, BCLS - 1055 Spider Lake Road - Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit Application No. PL2009-852, in conjunction with a two lot subdivision, be approved subject to the conditions outlined in Schedules No. 1 and 2.

 

                        DEVELOPMENT VARIANCE PERMIT APPLICATIONS

 

                              Development Variance Permit Application No. PL2009-805 – Fern Road Consulting Ltd. – 6360 Island Highway West – Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. PL2009-805.

 

                                    That Development Variance Permit Application No. PL2009-805 to legalize the location of two existing accessory buildings, be approved.

 

                              Development Variance Permit Application No. PL2009-807 - Fern Road Consulting Ltd. - 1969 Seahaven Road - Area ‘E’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. PL2009-807.

 

                                    That Development Variance Permit Application No. PL2009-807 to permit the construction of a dwelling unit with height and setback variances be approved subject to the conditions outlined in Schedules No. 1 to 4.

 

                              Development Variance Permit Application No. PL2009-845 – Clark & Wick – 3415 Beldon Place - Area ‘E’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. PL2009-845.

 

                                    That Development Variance Permit Application No. PL2009-845 to vary the maximum height in order to permit the construction of a single dwelling unit be approved.

 

                              Development Variance Permit Application No. PL2009-850 – Structure Design & Management - Huntington Place - Area ‘E’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. PL2009-850.

 

                                    That Development Variance Permit Application No. PL2009-850 be approved subject to the conditions outlined in Schedules No. 1 to 3.

 

                        OTHER

 

                              Request for Frontage Relaxation on Subdivision Application No. PL2009-832 - Thomas Hoyt, BCLS - 2570 Tiesu Road - Area ‘A’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That the request to relax the minimum 10% perimeter frontage requirement for proposed Lot 2 be approved.

 

                              Consideration of Park Land Dedication and/or Cash-in-Lieu of Park Land on Subdivision Application No. PL2009-793 - Fern Road Consulting Ltd. - 6360 Island Highway West - Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That cash-in-lieu ($20,000 based on current assessment) of parkland and an additional $5,000 community contribution toward park improvements be accepted.

 

          7.2         COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

28-35                      Minutes of the Committee of the Whole meeting held January 12, 2010. (for information)

 

                        COMMUNICATIONS/CORRESPONDENCE

 

                              Brian Kingzett, Vancouver Island University, re Letter of Support for the Deep Bay Field Station. (All Directors – One Vote)

 

                                    That the correspondence from the Vancouver Island University requesting a letter of support for an application for funding to the Provincial Innovative Clean Energy Fund entitled “Mid Island Renewable Energy Showcase” be received.

 

(this item was dealt with at the January 12, 2010 Special Board Meeting)

 

                              Correspondence, re Rural Streetlighting Service Amendment Bylaw No. 791.18. (All Directors – One Vote)

 

                                    That the correspondence from residents regarding “Rural Streetlighting Service Amendment Bylaw No. 791.18” be received.

 

                        CORPORATE ADMINISTRATION SERVICES

 

                        ADMINISTRATION

 

                              Meeting Schedule for 2010. (All Directors – One Vote)

 

                                    That the 2010 meeting schedule be received for information and, as has been the practice since 2006, the August Committee meetings be deferred to September.

 

                        FINANCE AND INFORMATION SERVICES

 

                        FINANCE

 

                              Bylaw 1584 – Security Issuing Bylaw in Relation to the Cedar Sewer Capital Financing Service (Stage 2 – Small Lot Residential Properties). (All Directors – Weighted Vote)

 

1.      That “Regional District of Nanaimo (Cedar Sewer Small Lot Residential Properties Stage 2 Capital Financing Service) Security Issuing Bylaw No. 1584, 2010” be introduced and read three times.

 

                                    (All Directors – 2/3 Vote)

 

2.      That “Regional District of Nanaimo (Cedar Sewer Small Lot Residential Properties Stage 2 Capital Financing Service) Security Issuing Bylaw No. 1584, 2010” be adopted and forwarded when required to the Ministry of Community & Rural Development for a Certificate of Approval.

 

                              Bylaw 1587 – Security Issuing Bylaw in Relation to the Meadowood Fire Protection Service. (All Directors – Weighted Vote)

 

1.      That “Meadowood Fire Protection Service Security Issuing Bylaw No. 1587, 2010” be introduced and read three times.

 

                                    (All Directors – 2/3 Vote)

 

2.      That “Meadowood Fire Protection Service Security Issuing Bylaw No. 1587, 2010” be adopted and forwarded when required to the Ministry of Community & Rural Development for a Certificate of Approval.

 

                              2009 Audit Plan. (All Directors – One Vote)

 

                                    That the 2009 audit plan proposed by Meyers Norris Penny LLP be received and approved as presented.

 

                              2010 Proposed Budget Overview. (All Directors – One Vote)

 

1.      That the proposed 2010 budget be approved in principle and that staff be directed to finalize preparation of the 2010 to 2014 financial plan.

 

2.      That the schedule of budget meetings and publications be approved and published as presented.

 

                              Amendment Bylaws No. 789.03, 803.05, 804.06, 1001.04 & 1553.02 – Increase the Requisition Limits for the Fairwinds Streetlighting, Areas E & F Community Parks, Parksville Fire Protection and Regional Growth Management Services. (All Directors – One Vote)

 

1.      That “Regional Growth Management Service Amendment Bylaw No. 1553.02, 2010” be introduced for three readings and be forwarded to the Inspector of Municipalities for approval.

 

2.      That “Parksville (Local) Fire Protection Area Amendment Bylaw No. 1001.04, 2010” be introduced for three readings and be forwarded to the Inspector of Municipalities for approval.

 

3.      That “Electoral Area ‘E’ Community Parks Local Service Amendment Bylaw No. 803.05, 2010” be introduced for three readings and be forwarded to the Inspector of Municipalities for approval.

 

4.      That “Electoral Area ‘F’ Community Parks Local Service Amendment Bylaw No. 804.06, 2010” be introduced for three readings and be forwarded to the Inspector of Municipalities for approval.

 

5.      That “Fairwinds Streetlighting Local Service Amendment Bylaw No. 789.03, 2010” be introduced for three readings and be forwarded to the Inspector of Municipalities for approval.

 

                        RECREATION AND PARKS SERVICES

 

                        RECREATION

 

                              Bylaws No. 861.02 & 1588 – Amend the Joint Civic Properties & Recreation Commission Establishment Bylaw and Establish a Reserve Fund for the Service. (All Directors – One Vote)

 

1.      That “Northern Community Recreation Service Amendment Bylaw No. 861.02, 2010” be introduced, read three times and be forwarded to the Inspector of Municipalities for approval.

 

                                    (Parksville, Qualicum Beach, EAs ‘E’, ‘F’ ‘G’ ‘H’ – Weighted Vote)

 

2.      That “Northern Community Recreation Service Reserve Fund Establishment Bylaw No. 1588, 2010” be introduced for three readings.

 

                                    (All Directors – 2/3 Vote)

 

3.      That “Northern Community Recreation Service Reserve Fund Establishment Bylaw No. 1588, 2010” be adopted.

 

                        REGIONAL AND COMMUNITY UTILITIES

 

                        WATER

 

                              Water Services Operations Centre Lease Agreement. (All Directors – Weighted Vote)

 

                                    That the Board direct staff to complete a five year lease agreement with Noort Investments and Associates for Unit #7, 8 – 1065 Herring Gull Way in Parksville.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                              District 69 Recreation Commission. (All Directors – One Vote)

 

                                    That the minutes of the District 69 Recreation Commission meetings held November 19, 2009 and  December 17, 2009 be received for information.

 

                                    From the Commission Meeting held November 19, 2009:

 

                                    (Parksville, Qualicum Beach, EAs ‘F’ ‘G’ ‘H’ – Weighted Vote)

 

1.      That staff be directed not to proceed further with the Ravensong Aquatic Centre expansion review at this time and that the user groups be advised accordingly.

 

                                    (Parksville, Qualicum Beach, EAs ‘E’, ‘F’ ‘G’ ‘H’ – Weighted Vote)

 

2.      That the Regional District forward a letter of thank you to the Lion’s Club and the Parksville Save-on-Foods for their financial contribution, which allows free admission to the Oceanside Place Family Skate Sessions which has provided an opportunity to all District 69 families to actively participate in a healthy sport.

 

                                    From the Commission Meeting held December 17, 2009:

 

                                    (Parksville, Qualicum Beach, EAs ‘E’, ‘F’ ‘G’ ‘H’ – Weighted Vote)

 

1.      That subject to confirmation of funding of $12,000 from the Oceanside Track and Field Club, $4,000 from the District 69 Sports Association, the Regional District of Nanaimo support the proposal from the Oceanside Track and Field Club for improvements to the track at Ballenas Secondary School under the UBCM School Community Connections Program in partnership with School District #69 and provide $6,500 from the District 690 Recreation Coordination Function for the project.

 

2.      That the Regional District of Nanaimo endorse the Terms and Conditions as set out under the UBCM School Community Connections Program for Phase III funding.

 

                                    District 69 Recreation Commission Budget Recommendations:

 

3.      That the following recommendations be forwarded to the Board for consideration at the 2010 budget deliberations:

 

(a)         That the Board support a contribution of $6,500 for the Track improvements at Ballenas Secondary School to be funded through the District 69 Recreation Coordinating Function by reducing the same amount from the $30,000 identified to be transferred to reserves in the proposed 2010 annual budget.

 

(b)         That the Board support the increase to the Arrowsmith Community and Enhancement Society 2010 contract in the amount of $5,880, to cover their operating costs budget shortfall, and that the increase be funded by lessening the amount set aside in 2010 reserve funds by an equal amount.

 

                              Drinking Water Protection Advisory Committee. (All Directors – One Vote)

 

                                    That the minutes of the Drinking Water Protection Advisory Committee meeting held December 8, 2009 be received for information.

 

                              Regional Parks & Trails Advisory Committee. (All Directors – One Vote)

 

1.      That the minutes of the Regional Parks & Trails Advisory Committee meeting held December 1, 2009 be received for information.

 

2.      That the Mount Benson Regional Park Management Plan be approved.

 

3.      That future regional park management plans include a costing matrix regarding the policies and actions outlined in the plan.

 

                              Regional Solid Waste Advisory Committee. (All Directors – One Vote)

 

                                    That the minutes of the Regional Solid Waste Advisory Committee meeting held November 19, 2009 be received for information.

 

                              Electoral Area ‘H’ Parks and Open Space Advisory Committee. (All Directors – One Vote)

 

1.      That the minutes of the Electoral Area ‘H’ Parks and Open Space Advisory Committee meeting held December 9, 2009 be received for information.

 

2.      That the following recommendation be forwarded to the Board for consideration at the 2010 budget deliberations:

 

                                          That the Board support the Electoral Area ‘H’ Community Parks Budget recommendation that the $40,000 in professional fees for Henry Morgan Park include signage and that $40,000 be transferred to capital reserves.

 

                        BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

                              Letter of Support for the Deep Bay Field Station. (All Directors – One Vote)

 

That the RDN Board provide a letter of support for Vancouver Island University’s application titled “Mid Island Renewable Energy Showcase” to the Provincial Innovative Clean Energy Fund.

 

(this item was dealt with at the January 12, 2010 Special Board Meeting)

 

                              Nanaimo & Area Land Trust Funding Request. (All Directors – One Vote)

 

                                    That the Nanaimo & Area Land Trust’s funding request in the amount of $30,000 be considered as part of the 2010 budget deliberations.

 

                              Vancouver Island North Film Commission Funding Request. (All Directors – One Vote)

 

                                    That staff send a letter to the Vancouver Island North Film Commission to inform them that funding will not be forthcoming as the Regional District of Nanaimo does not have an economic development function, and that a Board representative will not be appointed to sit on the VI North Film Commission.

 

          7.3         EXECUTIVE STANDING COMMITTEE

 

          7.4         COMMISSIONS

 

          7.5         SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

          8.           ADMINISTRATOR’S REPORTS

 

36-51                      Bylaw No. 1250.04 - Amends the Fees Component of the Building Regulation and Fees Bylaw. (Electoral Area Directors – Weighted Vote; All Directors – 2/3 Vote; Electoral Area Directors – Weighted Vote; All Directors – One Vote)

 

52-57                      Animal Control Services - Agreement for Use of City of Nanaimo’s Animal Shelter Facilities. (All Directors – Weighted Vote)

 

58-62                      2010 Community Works Projects. (Electoral Area Directors – Weighted Vote)

 

63                           2010 – 2012 Board Strategic Plan.

 

          9.           ADDENDUM

 

        10.           BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

        11.           NEW BUSINESS

 

        12.           BOARD INFORMATION (Separate enclosure on blue paper)

 

        13.           ADJOURNMENT

 

        14.           IN CAMERA