REGIONAL DISTRICT OF NANAIMO

 

COMMITTEE OF THE WHOLE

TUESDAY, JANUARY 12, 2010

7:00 PM

 

(RDN Board Chambers)

 

 

A G E N D A

 

 

PAGES

 

                        CALL TO ORDER

 

                        DELEGATIONS

 

5-8                         Roger McDonell, Vancouver Island North Film Commission, re Request for 2010 Annual Funding.

 

9                            Shelley Seniuk & Jacqueline Fennellow, re Rural Streetlighting Service Boundary Extension – Area ‘E’.

 

                              Paul Chapman & Ron Tanasichuk, Nanaimo & Area Land Trust, re 2009 Annual Report and Request for Renewed Annual Funding.

 

                        MINUTES

 

10-15                      Minutes of the regular Committee of the Whole meeting held November 10, 2009.

 

                        BUSINESS ARISING FROM THE MINUTES

 

                        COMMUNICATIONS/CORRESPONDENCE

 

16-19                      Brian Kingzett, Vancouver Island University, re Letter of Support for the Deep Bay Field Station.

 

                        UNFINISHED BUSINESS

 

                        CORPORATE ADMINISTRATION SERVICES

 

20-21                      Meeting Schedule for 2010.

 

                        FINANCE AND INFORMATION SERVICES

 

                        FINANCE

 

22-27                      Bylaw 1584 – Security Issuing Bylaw in Relation to the Cedar Sewer Capital Financing Service (Stage 2 – Small Lot Residential Properties).

 

28-33                      Bylaw 1587 – Security Issuing Bylaw in Relation to the Meadowood Fire Protection Service.

 

34-47                      2009 Audit Plan.

 

48-80                      2010 Proposed Budget Overview.

 

81-87                      Amendment Bylaws No. 789.03, 803.05, 804.06, 1001.04 & 1553.02 – Increase the Requisition Limits for the Fairwinds Streetlighting, Areas E & F Community Parks, Parksville Fire Protection and Regional Growth Management Services.

 

                              Bylaws No. 899.01 & 1358.01 – Amend the Apportionment Sections of the District 69 Swimming Pool & Ice Arena Service Establishment Bylaws. (to be circulated)

 

                        RECREATION AND PARKS SERVICES

 

                        RECREATION

 

                              Bylaws No. 861.02 & 1588 – Amend the Joint Civic Properties & Recreation Commission Establishment Bylaw and Establish a Reserve Fund for the Service. (to be circulated)

 

                        REGIONAL AND COMMUNITY UTILITIES

 

                        ENGINEERING

 

88-94                      Bylaw No. 791.18 – Amends the Rural Streetlighting Service Establishment Bylaw to Include an Area ‘E’ Property.

 

                        WATER

 

95-97                      Water Services Operations Centre Lease Agreement.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                              District 69 Recreation Commission.

 

98-108                    Minutes of the District 69 Recreation Commission meetings held November 19, 2009 and December 17, 2009. (for information)

 

                                    From the Commission Meeting held November 19, 2009:

 

1.      That staff be directed not to proceed further with the Ravensong Aquatic Centre expansion review at this time and that the user groups be advised accordingly.

 


2.      The Regional District forward a letter of thank you to the Lion’s Club and the Parksville Save-on-Foods for their financial contribution, which allows free admission to the Oceanside Place Family Skate Sessions which has provided an opportunity to all District 69 families to actively participate in a healthy sport.

 

                                    From the Commission Meeting held December 17, 2009:

 

1.      That subject to confirmation of funding of $12,000 from the Oceanside Track and Field Club, $4,000 from the District 69 Sports Association, the Regional District of Nanaimo support the proposal from the Oceanside Track and Field Club for improvements to the track at Ballenas Secondary School under the UBCM School Community Connections Program in partnership with School District #69 and provide $6,500 from the District 69 Recreation Coordination Function for the project.

 

2.      That the Regional District of Nanaimo endorse the Terms and Conditions as set out under the UBCM School Community Connections Program for Phase III funding.

 

District 69 Recreation Commission Budget Recommendations:

 

That the following recommendations be forwarded to the Board for consideration at the 2010 budget deliberations:

 

      (a)  That the Board support a contribution of $6,500 for the Track improvements at Ballenas Secondary School be funded through the District 69 Recreation Coordinating Function by reducing the same amount from the $30,000 identified to be transferred to reserves in the proposed 2010 annual budget.

 

      (b)  That the Board support the increase to the Arrowsmith Community and Enhancement Society 2010 contract in the amount of $5,880, to cover their operating costs budget shortfall, and that the increase be funded by lessening the amount set aside in 2010 reserve funds by an equal amount.

 

                              Drinking Water Protection Advisory Committee.

 

109-110                  Minutes of the Drinking Water Protection Advisory Committee meeting held December 8, 2009. (for information)

 

                              Regional Parks & Trails Advisory Committee.

 

111-211                  Minutes of the Regional Parks & Trails Advisory Committee meeting held December 1, 2010. (for information)

 

1.      That the Mount Benson Regional Park Management Plan be approved.

 

2.      That future regional park management plans include a costing matrix regarding the policies and actions outlined in the plan.

 


                              Regional Solid Waste Advisory Committee.

 

212-217                  Minutes of the Regional Solid Waste Advisory Committee meeting held November 19, 2009. (for information)

 

                        ADDENDUM

 

                        BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

                        NEW BUSINESS

 

                        BOARD INFORMATION (Separate enclosure on blue paper)

 

                        ADJOURNMENT

 

                        IN CAMERA