REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
G. Rudischer Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
T. Westbroek Town
of
Director C. Haime District of
Lantzville
Director
J. Ruttan City
of
Director
L. McNabb City
of
Director
B. Bestwick City
of
Director
L. Sherry City
of
Director
D. Johnstone City
of
Director
B. Holdom City
of
Director
J. Kipp City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr., Corporate Administration
J. Finnie Gen.
Mgr., Water & Wastewater Services
P. Thorkelsson Gen. Mgr., Development
Services
T.
Osborne Gen
Mgr., Recreation & Parks Services
N. Avery Gen.
Mgr., Finance & Information Services
J. Finnie Gen. Mgr.,
Transportation & Solid Waste Srvs.
N.
Tonn Recording
Secretary
DELEGATIONS
Randy O’Donnell, re Property Taxes
and
Mr.
O’Donnell provided a visual and verbal presentation on taxation within
municipalities and regional districts.
BOARD MINUTES
MOVED
Director McNabb, SECONDED Director Ruttan, that the minutes of the regular Board
meeting held October 27, 2009 be adopted.
CARRIED
BUSINESS ARISING FROM THE MINUTES
Glass Recycling Update.
The
Manager of Solid Waste provided the Board with a verbal and visual update on
the removal of glass from the Regional District recycling program.
COMMUNICATIONS/CORRESPONDENCE
Colin Haime, District of Lantzville,
re Regional Sustainability Strategy.
MOVED
Director Westbroek, SECONDED Director Bartram, that the correspondence from the
District of Lantzville in support of the regional sustainability strategy be
received.
CARRIED
Dylan Green, Tofino Bus Services
Inc., re Proposed Change in Route Frequency.
MOVED
Director Westbroek, SECONDED Director Bartram, that the correspondence from the
Tofino Bus Services regarding a proposed change to their scheduling which could
affect RDN residents, be received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
Bylaw No. 500.350.
MOVED
Director Young, SECONDED Director Burnett, that “Regional District of Land Use
and Subdivision Bylaw Amendment Bylaw No. 500.350, 2009” be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director McNabb, that the minutes of the Electoral
Area Planning Committee meeting held November 10, 2009 be received for
information.
CARRIED
PLANNING
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit &
Subdivision Application No. PL2009-818 – JE Anderson – 230 &
MOVED Director Bartram, SECONDED Director McNabb, that Development
Permit Application No. PL2009-818, in conjunction with a four lot subdivision,
be approved subject to the conditions outlined in Schedules No. 1 and 2.
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that the
request to relax the minimum 10% perimeter frontage requirement for Proposed
Lots A and B be approved.
CARRIED
DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS
Development Permit with
Variance Application No. PL2009-783 – Springford –
MOVED Director Bartram, SECONDED Director Young, that
Development Permit with Variance Application No. PL2009-783 to permit the
construction of an addition and retaining wall be approved subject to the
conditions outlined in Schedules No. 1 to 5.
CARRIED
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
Development Variance
Permit Application No. PL2009-806 – CA Design –
MOVED Director Holme, SECONDED Director Bartram, that
Development Variance Permit Application No. PL2009-806, to vary the setback
requirements from the sea, be approved subject to the conditions outlined in
Schedules No. 1 to 4.
CARRIED
Development Variance
Permit Application No. PL2009-808 – Fern Road Consulting –
MOVED Director Bartram, SECONDED Director Holme, that
Development Variance Permit Application No. PL2009-808, to permit the
conversion of an existing accessory building to a residential dwelling unit be
approved.
CARRIED
Development Variance
Permit Application No. PL2009-826 – Structure Design & Management –
MOVED Director Holme, SECONDED Director Bartram, that
Development Variance Permit Application No. PL2009-826, to vary the maximum
height requirements, be approved subject to the conditions outlined in
Schedules No. 1 to 3.
CARRIED
OTHER
Subdivision Application
No. PL2009-787 Request for Cash-in-Lieu of Sidewalks –
MOVED Director Burnett, SECONDED Director Young, that the
proposal for a contribution in lieu of sidewalks within the
CARRIED
COMMITTEE OF THE WHOLE
STANDING COMMITTEE
MOVED Director Ruttan, SECONDED Director McNabb, that the minutes of the
regular Committee of the Whole meeting held November 10, 2009 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Rachel Shaw, Environmental
Assessment Office, re Environmental Assessment of Proposed Raven Underground
Coal Project.
MOVED Director Bartram, SECONDED Director Sherry, that the communication
from the Environmental Assessment Office regarding the environmental assessment
of the proposed Raven Underground Coal Project be received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Operating
Results for the Period Ending September 30, 2009.
MOVED Director McNabb, SECONDED Director Johnstone, that the summary
report of financial results from operations to September 30, 2009 be received
for information.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Property
Maintenance Contravention –
MOVED Director Holme,
SECONDED Director Bartram, that should the property maintenance concerns not be
rectified by November 24, 2009, pursuant to the “Unsightly Premises Regulatory
Bylaw No. 1073, 1996”, the Board directs the owner of the subject property to
remove from the premises those items as set out in the attached resolution within
fourteen (14) days; or the work will be undertaken by the Regional District’s
agents at the owners’ cost.
CARRIED
Animal
Control – Service Delivery in Districts 68 and 69.
MOVED Director Westbroek, SECONDED
Director Ruttan, that the report be received for information and staff be
directed to bring back options for providing animal control services in
District 68 and District 69.
CARRIED
WATER AND WASTEWATER SERVICES
WATER
Drinking
Water & Watershed Protection Service – 2009 Team WaterSmart Activities.
MOVED Director Bartram, SECONDED Director Rudischer,
that the 2009 Team WaterSmart Activities report be received for information.
CARRIED
WASTEWATER
Bylaws 1124.10 & 889.54 – Amends the Surfside
& Northern Community Sewer Service Establishment Bylaws to Include an Area
‘G’ Property.
MOVED Director McNabb, SECONDED Director Holdom,
that “Surfside Sewer Local Service Area Boundary Amendment Bylaw No. 1124.10,
2009” be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom,
that “Northern Community Sewer Service Area Boundary Amendment Bylaw No.
889.54, 2009” be introduced and read three times.
CARRIED
Bylaw No. 1583 – Establishes a Storm Water Management
Service in a Portion of Area ‘A (Cedar Estates Development).
MOVED Director Burnett, SECONDED Director Young,
that “Regional District of Nanaimo Cedar Estates Storm Water Management Service
Establishment Bylaw No. 1583, 2009” be introduced, read three times and
forwarded to the Inspector of Municipalities for approval.
CARRIED
ENGINEERING
Bylaw No. 791.18 – Amends the Rural
Streetlighting Service Establishment Bylaw to Include an Area ‘E’ Property.
MOVED
Director Holme, SECONDED Director Burnett, that “Rural Streetlighting Local
Service Area Amendment Bylaw No. 791.18, 2009” be held in abeyance until the
developer and his agent hold a meeting with the residents in the local area.
CARRIED
COMMISSION, ADVISORY & SELECT
COMMITTEE
District 69 Recreation Commission.
MOVED
Director Bartram, SECONDED Director McNabb, that the minutes of the
District 69 Recreation Commission
meeting held October 15, 2009 be
received for information.
CARRIED
MOVED
Director Bartram, SECONDED Director Westbroek, that the following District 69
Recreation Youth Grants be approved:
Community Group Amount Recommended
Associated Family &
Community Support Services $ 1,600
Associated Family &
Community Support Services $ 1,500
German Ju Jutsu Foundation $ 1,500
Kumbana Marimba Youth Band $ 3,250
Rough Diamonds Creative Arts
Society $ 1,560
CARRIED
MOVED
Director Bartram, SECONDED Director Westbroek, that the following District 69
Recreation Community Grants be approved:
Community Group Amount Recommended
Coombs Halloween Candy Walk $ 1,500
Lighthouse Floor Curlers $ 1,800
Parksville Lawn Bowling Club $ 1,390
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that the Regional District denies
the Parksville Qualicum Foundation – The Hand proposal to change the project
and request the return of the $1,850 RDN Recreation Grant provided June 2009.
CARRIED
MOVED
Director Bartram, SECONDED Director Westbroek, that staff approach the
Parksville Qualicum Foundation Youth Action Committee – the Hand, to discuss
possible collaboration with regard to the Youth Services Review and to further
discuss their grant application and to advise them the $1,850 funds will be
reserved for a future application by the group, should they decide to reapply.
CARRIED
East Wellington/Pleasant
MOVED
Director Young, SECONDED Director Burnett, that the minutes of the East
Wellington/Pleasant Valley Parks & Open Space Advisory Committee meeting
held September 24, 2009 be received for information.
CARRIED
Nanoose Bay Parks and Open Space
Advisory Committee.
MOVED
Director Holme, SECONDED Director Bestwick, that the minutes of the Nanoose Bay
Parks & Open Space Advisory Committee meeting held October 5, 2009 be
received for information.
CARRIED
MOVED
Director Holme, SECONDED Director Bestwick, that staff be directed to contact
Strata #3393 Council to discuss the possible development of a land use
agreement or easement on the Strata’s Common Property that would provide public
access to Schooner Ridge Community Park and Trail from Rockhampton Road.
CARRIED
Electoral Area ‘B’ Parks & Open
Space Advisory Committee.
MOVED
Director Rudischer, SECONDED Director Bartram, that the minutes of the
Electoral Area ‘B’ Parks & Open Space Advisory Committee meeting held
September 29, 2009, be received for information.
CARRIED
MOVED
Director Rudischer, SECONDED Director Bartram, that staff be directed to apply
to Ministry of Transportation and Infrastructure for a permit to create the Tunnel
Trail, as presented by Gabriola Land and Trails Trust.
CARRIED
Electoral Area ‘G’ Parks and Open Space Advisory
Committee.
MOVED Director Holme, SECONDED Director Johnstone,
that the minutes of the Electoral Area ‘G’ Parks and Open Space Advisory Committee
meeting held October 15, 2009 be
received for information.
CARRIED
District 69
Community Justice Select Committee.
MOVED Director Bartram, SECONDED Director Holme,
that the minutes of the District 69
Community Justice Select Committee meeting held October 27, 2009 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek,
that a Grant-in-Aid from the remaining 2009 Electoral Area ‘H’ funds in the
amount of $1,195, be approved to the Spider Lake Community Association. Grant funding
is to be used to purchase signage to improve road safety on
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek,
that the grant application for the Arrowsmith Agricultural Association be
denied.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek,
that the grant application for the Citizens on Patrol Society for $9,000 be
approved. Grant funding is to be allocated proportionately in Electoral Areas
‘E’, ‘F’, ‘G’, ‘H’, City of Parksville and Town of Qualicum Beach, as outlined
in their submission.
CARRIED
MOVED Director Bartram, SECONDED Director Biggemann,
that the grant application for the Arrowsmith Community Enhancement Society
(ACES), be approved with funds provided from the balance remaining in the
Electoral Area ‘F’ 2009 funding envelope. Grant funding is to be used to
purchase a portable safety kitchen for various events.
CARRIED
MOVED Director Bartram, SECONDED Director Holme,
that the District 69 Community Justice Select Committee recommends that the
requisition for funding to support the Victim Services be increased by an
additional $22,500 in 2010.
CARRIED
MOVED Director Bartram, SECONDED Director Holme,
that a letter be sent to the Provincial Government, local MLA’s and news
editors highlighting the Regional District’s increased financial commitment to
community safety despite our concerns that the Province continued in both
direct and indirect ways to increase local taxpayer costs, in this instance by
insufficiently funding training for Victim’s Services and Restorative Justice
programs.
CARRIED
BOARD INFORMATION
Proposed
Raven Underground Coal Project.
MOVED Director Bartram, SECONDED Director Young,
that a staff member be appointed as a representative on the Working Group of
the Environmental Assessment Office for the proposed Raven Underground Coal
Project, and that the Environmental Assessment Office and the proponent,
Compliance Coal Corporation, be invited to give formal presentations to the
Board.
CARRIED
Mid-Island
Sustainable Stewardship Initiative.
MOVED Director Burnett, SECONDED Director McNabb,
that correspondence from the Mid-Island Sustainable Stewardship Initiative
(MISSI) be referred to staff for a report back to the Board on the implications
to the RDN for convening a ‘Climate Action Team’, and that staff evaluate the
merits and benefits of MISSI’s proposed Yellow Cedar Project.
CARRIED
SCHEDULED STANDING, ADVISORY
STANDING AND SELECT COMMITTEE REPORTS
Electoral
Area ‘F’ Parks and Open Space Advisory Committee.
MOVED Director Biggemann, SECONDED Director Holme, that the minutes of
the Electoral Area ‘F’ Parks and Open
Space Advisory Committee meeting held October 19, 2009 be received for
information.
CARRIED
Electoral
Area ‘H’ Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED Director Holdom, that the minutes of
the Electoral Area ‘H’ Parks and Open
Space Advisory Committee meeting held September 10, 2009 be received for
information.
CARRIED
Emergency
Management Select Committee.
MOVED Director Bartram, SECONDED Director Holdom, that the minutes of
the Emergency Management Select
Committee meeting held November 18, 2009 be received for information.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that staff be directed to continue the current
practice of purchasing and installing new generators at Emergency Reception
Centres and that, if an opportunity arises, used generators be considered,
subject to the equipment meeting RDN specifications.
CARRIED
MOVED Director Bartram,
SECONDED Director Burnett, that the 2010 Service Agreement between the Regional
District of Nanaimo and the District of Lantzville for Emergency Planning
services be approved.
CARRIED
Selection Committee.
Electoral
Area ‘F’ Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED Director Biggemann, that Stephen Cross
be appointed to the Electoral Area ‘F’ Parks and Open Space Advisory Committee
for a term ending December 31, 2010.
CARRIED
ADMINISTRATOR’S
REPORTS
MOVED
Director Holme, SECONDED Director Bartram, that the Board receive the Nanoose
Bay Peninsula Water Treatment Facility report for information and direct staff to
hold an information meeting on the proposal for Nanoose Bay Peninsula Water
Service Area residents and report back to the Board on the result of the
meeting.
CARRIED
MOVED Director Holme, SECONDED Director Holdom, that the Board adopt a
formal policy that no additional subdivisions in the Nanoose Bay Peninsula
Water Service be allowed unless supported by additional approved water
supplies.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that a redundancy of
15% of total groundwater pumping capacity in the Nanoose Bay Peninsula Water
Service Area be established.
CARRIED
Moved Director Holme, SECONDED Director Sherry, that the Board direct
staff to develop a policy to apply charges to new subdivisions in the Nanoose
Bay Peninsula Water Service Area where additional approved water supplies are
not provided as part of that development.
CARRIED
Area ‘H’
Community Parks Service –
MOVED Director Bartram, SECONDED Director Young, that the Regional
District accept the twenty-year Licence of Occupation renewal offer from the
Ministry of Agriculture and Lands for Wildwood Community Park, located in
Electoral Area ‘H’, containing 7.56 hectares (18.68 acres) and legally
described as Lot 38, Plan 2018, District Lot 85 E&N, Newcastle District, as
attached as Appendix II.
CARRIED
Solid Waste
Collection & Recycling – Church Road Transfer Station Tender Awards.
MOVED Director Holme, SECONDED Director Westbroek, that the Board award
the general construction contract for the retrofit, redevelopment and expansion
of the Church Road Transfer Station to Windley Contracting Ltd. for the
tendered amount of $3,888,938 plus GST.
CARRIED
MOVED Director Holme, SECONDED Director Westbroek, that the Board award
the contract for the supply and installation of a packaged waste water
treatment plant to Filter Innovations Inc. for the proposed amount of $162,100
plus GST.
CARRIED
Ravensong
Aquatic Centre Repair and Upgrades – Recreation Infrastructure
MOVED Director Westbroek, SECONDED Director Johnstone, that the Board
confirm its commitment to the Ravensong Aquatic Centre repair project and
authorize entering into a funding agreement with Western Economic Diversification
Canada for the Recreation Infrastructure Canada Program grant totalling $1
million dollars.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom, that the Regional
District’s share of funding for both the project and capital items totalling
$4,138,550 be provided by drawing from the Southern Community Wastewater
service capital reserve, with repayment over a six year period commencing in
2011 with simple interest at 4%.
CARRIED
MOVED Director Westbroek, SECONDED Director Bartram, that the 2010 to
2014 financial projections for the Ravensong Aquatic Centre reflecting
Alternative 1, which provides funding through reserves to complete the project
and capital replacement items at the same time, be recommended for approval
through the forthcoming budgeting process.
CARRIED
MOVED Director Westbroek, SECONDED Director Bartram, that staff be
directed to review the allocation formula in the District 69 Swimming Pool
Establishing Bylaw No. 899 with a focus on a formula that includes community
usage and/or population.
CARRIED
Yellowpoint
Waterloo Fire Protection Service – Tender Award.
MOVED Director Burnett, SECONDED Director Young, that Rocky Mountain
Phoenix be awarded the supply of a 2000 gallon Firestar Wetside Tanker as
presented in their proposal at a cost of $158,471.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that staff be
authorized to enter into a five year lease with the Municipal Finance Authority
to finance the purchase.
CARRIED
UBCM Task
Survey.
The Chief Administrative Officer reviewed the comments contained in the
RDN’s response to the UBCM Regional District Task Force progress report.
MOVED Director Holdom, SECONDED Director Westbroek, that the Board
receive the UBCM Regional District Task Force Report for information and send
the attached comments to the UBCM providing our formal Board response to the
Progress Report.
CARRIED
IN CAMERA
MOVED
Director Holme, SECONDED Director McNabb, that pursuant to Section 90(1)(c), (e)
and (g) of the Community Charter the
Board proceed to an In Camera meeting to consider items related to personnel, land
and legal issues.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that this meeting adjourn to allow
for an In Camera Board meeting.
CARRIED
TIME: 8:30 PM
MOVED
Director Holme, SECONDED Director McNabb, that Mr. Al Tully be appointed as the
Board’s representative to the Nanaimo Airport Commission for a three year term ending
December 31, 2012.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 8:42 PM